Atch 3 Asbestos Abatement PWS.pdf

Attachment 3 Performance Work Statement

FA520924Q0006

PERFORMANCE WORK STATEMENT

FOR

ASBESTOS SURVEYS, SAMPLING AND

ABATEMENT SERVICES

AT

YOKOTA AIR BASE AND GEOGRAPHICALLY

SEPARATED UNITS (GSUs), JAPAN

Yokota AB, Japan 14 Nov 2023

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall provide all management, tools, supplies, equipment, labor and transportation necessary to perform asbestos surveys, sampling, and abatement services at Yokota Air Base & Geographically Separated Units (GSUs); which include Tama Service Annex, Tokorozawa, Owada and Momote on an as ordered basis in accordance with all applicable Federal, Department of Defense, Air Force, US Forces such as Japan Environmental Governing Standards (JEGS), Yokota Air Base Asbestos Management and Operations Plan (AMOP), and common commercial practices pursuant to the local laws, ordinances, codes, rules, regulations, standards and guidelines governing asbestos surveys, asbestos abatement, hazardous waste/special waste, recycling, hauling and disposal. This requirement extends to personnel training and the identification and transportation of hazardous waste generated during the project. The Contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS).

1.1. ASBESTOS ABATEMENT LOCATIONS. Asbestos Abatement has the potential to be performed in approximately 900 facilities located on Yokota Air Base & GSUs which include Tama Service Annex, Tokorozawa, Owada and Momote. These facilities may include mechanical rooms, office areas, military family housing, dormitory rooms, hallways, stairwells, recreation rooms, and other such areas as identified with each call placed. The Contractor will also be required under this contract to support new construction or renovation projects.

1.2. ORDERING CALL INSTRUCTIONS.

The Contractor shall perform the service when scheduled by the Caller. The call will be given orally and/or email and the Contractor shall provide the requested service upon receiving a call. The Contractor shall notify the Government of its written acceptance of a call by e-mail. Upon acceptance of a call, the Contractor is obligated to perform the service.

1.2.1. JOINT SITE SURVEY. The Contractor shall conduct a site survey jointly with 374 CES/CEOES, the Contracting Officer’s Representative (COR) and 374 CES/CEIE, Environmental Flight and 374 CONS at no additional cost to the Government. The COR will issue a notice of joint site survey to the Contractor at least three

(3) working days prior to the Government-proposed survey date unless a shorter period of time is agreed to by the Contractor. The notice will provide the Contractor with:

(1) The proposed survey date

(2) The site to be surveyed

(3) The proposed performance time

(4) Map and floor plan to indicate the Government requirements

A joint survey will then be conducted of the work site to determine:

(1) The scope of required work in terms of each applicable contract line item and quantity

(2) The performance period and start date

If a problem is found while conducting the site survey, the COR will take corrective action prior to commencement of work.

1.2.1.2. Joint surveys shall include identification of Asbestos Contained Material (ACM) and a strategy to remove the material of concern. Survey areas can include both the interior and exterior of facilities. The 374 CES is responsible for providing asbestos sampling results from 374 CES/CEIE Environmental. The sampling results shall specify the detection of ACM: the characteristics, condition and location of the ACM within the building and provide marked drawings of the floor plan indicating the location of ACM.

1.2.1.3. Additional ACM contained areas. Work areas identified on surveys known to contain asbestos will be identified to the Contractor. The Contractor shall notify the COR of suspected asbestos which was not initially identified.

1.2.1.4. The Government may require the provision of non-priced items (NPI) particularly described in calls for supplies and services which are required to complete the basic intent and general scope of the contract work. NPI shall only be required in support of unit price items and accomplishing the project within the scope of contract work. NPI shall be a firm fixed price for the proposed work. The Contractor shall base the proposal of NPI, by one of the following methods: By submitting (1) the direct cost estimates (for material, labor and equipment); (2) published catalog prices; or (3) at least two written price quotes from subcontractors/ suppliers, with any applicable overhead and profit. The contractor shall provide the basis to substantiate the proposed NPI.

1.2.1.5. If the Contracting Officer (KO) determines to be necessary, the proposed NPI, inclusive of quantitative estimates or others to be necessary, will be negotiated. Upon completion of the negotiations, NPI for the work shall be incorporated as well as unit price items for the project completion and so noted in each call. No further adjustments to NPI shall be made upon call issuance. The contractor shall perform NPI at the negotiated price.

1.3. PERFORMANCE PERIODS. A performance period is a period of time to complete individual projects assigned by each call. Unless specifically stated otherwise, each performance period will be coordinated with Contracting Officer’s Representative (COR), beginning from the time the asbestos is abated and concluding with the submittal of a final report.

1.4. PRE-PERFORMANCE SUBMITTALS. All submittals shall be submitted prior to performing any work to the COR and 374 CES/CEIE unless otherwise stated in the subsequent paragraphs. The pre-call information submitted by the Contractor shall include, but not be limited to:

1.4.1. Certifications. Proof of written notification and compliance with all requirements of paragraph 1.8.2.1 Certifications that all required permits have been obtained.

1.4.2. Personnel and Training. Names of all personnel (contract manager(s), supervisor(s), workers) to be used on the job, their qualifications, and training dates. All certificates/licenses are required to remain current throughout the contract period or that individual will not be able to perform.

1.4.3. Personnel. Submit names and certificates of newly hired employees in accordance with paragraph 1.8.

1.4.4. Equipment. List of all equipment to be used on the job. Copies of the agreements or licenses for the use of patented equipment, and/or systems to be used to accomplish work.

1.4.5. HAZCOM Program. The HAZCOM Program is a program that ensures employers communicate hazardous chemical related information to employees by providing Safety Data Sheets, labeling containers, and training to potentially exposed employees. In accordance with AFI 90-821, U.S. Air Force Hazard Communication (HAZCOM) Program or/and Asbestos Management and Operations Plan (AMOP) and JEGS Chapter 5, the Contractor shall provide proof of a written Hazard Communication Program for the workplace with a statement from each worker indicating they understand the contents of the program. The Contractor shall submit one (1) digital copy of AF Form 3000, Material Approval Submittal along with a sample of each product for Contracting Officer’s approval prior to Contract start date. Prior to change of material, the Contractor shall resubmit one (1) copy of AF Form 3000. The

Contractor will also furnish Safety Data Sheets (SDS) on all proposed job related products to be used, both in English and Japanese and estimated quantity of usage for any chemical or hazardous materials to be used to Bioenvironmental Engineering, Safety, and Environmental for approval prior to commencement of performance. The installation may recommend the substitution of a non-hazardous chemical if a hazardous material is used. The Contractor shall be responsible for disposal of all excess hazardous material off-base IAW the Japanese law.

1.4.6. Disposal Plan. A copy of the disposal plan including equipment, materials and vehicles to be used in disposal of ACM must be coordinated through 374 CES/CEIE and 374 CES/CEOES for approval. Disposal site location, landfill permit, and proof that arrangements for transport and disposal of asbestos-containing or asbestos-contaminated materials have been made must be provided to 374 CES/CEIE and 374 CES/CEOES prior to the waste departing the installation. The 374 CES/CEIE and 374 CES/CEOES must coordinate on the disposal manifest.

1.4.8. Air Sampling and Analysis. All Air Sampling will be coordinated through COR and 374 CES/CEIE during the initial site visit. Air sampling should be conducted in accordance with the AMOP, where applicable, by Phase Contrast Microscopy (PCM) or Transmission Electron Microscopy (TEM) in accordance with National Institute for Occupational Safety and Health (NIOSH) methods 7400 or 7402, respectively. Air sampling must be performed under direct supervision of individuals who are accredited as an EPA asbestos abatement supervisor/contractor with adequate experience and the samples must be analyzed by an American Industrial Hygiene Association (AIHA) or National Voluntary Laboratory Accreditation Program (NVLAP) accredited laboratory. The detection limit must be identified on the sample result forms and be at or below 0.01 f/cc. The air sampling requirements for determination of re-occupancy will be in accordance with clearance air sampling requirement in the most current AMOP for all facilities. 374 CES/CEOES will review results of clearance air sampling provided by the Contractor and determine the facility’s clearance for re-occupancy. 374 CES/CEOES should provide all results to 374 CES/CEIE, Asbestos Program Manager.

1.5. ASBESTOS ABATEMENT PLAN.

1.5.1. The contractor is responsible for submitting a call-specific abatement plan in accordance with Yokota Asbestos Management and Operation Plan (AMOP) requirement. All asbestos abatement plans shall be routed through 374 CES/CEIE and 374 CES/CEOES for approval prior to each works start.

1.5.2. Plan shall include a drawing showing the location, size, and details of asbestos regulated areas; location of the clean and dirty areas, buffer zones, showers, storage areas, change rooms, and local exhaust equipment.

1.5.3. Plan shall include a drawing and specify Personal Samples, Prevalent samples, Area samples and Final clearance samples.

1.5.4. Plan shall include the precise Respiratory Protection Program Procedure in accordance with the Title 29, Code of Federal Regulations (CFR) 1910.134, or equivalent procedures including Respiratory Protection for personal protection equipment to be used.

1.5.5. Plan shall include step-by-step details for the sequencing of asbestos-related work.

1.5.6. Plan shall specify the type of wetting agent to be used.

1.5.7. Plan shall include both Fire and Medical Emergency response plans.

1.5.8. The plan shall be reviewed, approved, and signed by a supervisor and project manager with appropriate asbestos certifications.

1.6. SUBMITTALS AFTER COMPLETION OF WORK. After completion of the work, the Contractor is required to submit the following documents to the COR and 374 CES/CEIE. The documents submitted by the Contractor shall include, but not be limited to:

1.6.1. Record. A statement signed by an officer of the company containing the type, category, quantity (square meter, linear meter, etc.), and location of asbestos containing material which was abated and the call number. The location shall be specifically defined as to what building, floor, room number, etc.

1.6.2. Daily Logs. A copy of Contractor’s daily log including the following but not limited to: list that includes anyone who enters the work area must record name, affiliation, time in, and time out, and reason for the entry.

1.6.3. Air Monitoring Reports. Results of all air monitoring performed by the Contractor shall be routed through 374 CES/CEOES and 374 CES/CEIE for approval and coordination. Provide written certification from the asbestos consultant that the air sampling monitoring is in compliance with paragraph 1.4.8.

1.6.4. Documentation of Final Visual Inspection. Written documentation that the work area is free of visible friable asbestos material, debris and residue is required by the COR, and 374 CES/CEIE and the on-site contract manager. After the COR receives the approval from 374 CES/CEIE for the applicable clearance air monitoring results; the remaining barriers may be removed and properly disposed of. A final visual inspection by the COR, 374 CES/CEOES and the on-site contract manager will be conducted to ensure no contamination remains in the work area. Unsatisfactory conditions will require additional cleaning and air monitoring. Extra time required to clean work areas to obtain proper working and clearance tests shall not be considered as an extension of time to complete work or for additional payment to the Contractor.

1.6.5. Landfill Receipts. Within 30 days of ACM removal; receipts will be submitted from the landfill operator, which acknowledge the Contractor's delivery(s) of material. Receipts shall include call number, date, and area of facility where material was generated, quantity of material delivered, and signature of authorized representative of landfill.

1.6.6. Disposal of Asbestos Material. The Contractor will be responsible for disposal of all materials. The Contractor must be capable of disposing of friable and non-friable asbestos and have approval from the disposal site prior to the waste departing the installation in accordance with JEGS regulations.

1.6.7. Transport Manifests. Within 30 days, the following must be submitted to the COR and 374 CES/CEIE Environmental: copies of all transport manifests, trip tickets, and disposal receipts for all asbestos waste materials removed from the work area during the abatement process. A representative from 374 CES/CEOES and/or 374 CES/CEIE will sign this manifest prior to the waste departing the installation. Completed Waste Shipment Record Forms and Asbestos Disposal Manifest Forms must also be submitted.

1.6.8. Final Condition of Work Area. The COR, and the on-site contract manager will re-inspect the area and document that the Contractor has performed the following tasks to re-establish the work area(s) after all work has been completed:

1.6.9. Re-secure mounted objects removed from their former positions during area preparation activities.

1.6.10. Re-establish HVAC, mechanical, and electrical systems in proper working order.

1.6.11. Repair all areas of damage that occurred as a result of abatement activities.

1.7. GENERAL INFORMATION.

1.7.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality program to ensure management, operation and maintenance of the asbestos abatement is performed in accordance with manufacturer’s operation manuals, JEGS and commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

1.7.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this BPA

1.7.3. GOVERNMENT REMEDIES. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Services, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.7.4. HOURS OF OPERATION.

1.7.4.1. NORMAL WORKING HOURS. Unless prior arrangements have been made with the COR, the Contractor shall perform routine asbestos abatement and the other services under this PWS between the hours of 0700 to 1630 , Monday through Saturday, except US holidays listed in below:

U.S. Holidays 1 January (New Year’s Day)

3rd Monday in January (MLK Day) 3rd Monday in February (President's Day) Last Monday of May (Memorial Day) 19 June (Juneteenth) 4 July (Independence Day) 1st Monday of September (Labor Day) 2nd Monday of October (Columbus Day) 11 November (Veteran's Day) 4th Thursday in November (Thanksgiving Day) 25 December (Christmas Day)

Note *Holidays falling on a Saturday will be observed the preceding Friday. Holidays falling on a Sunday will be observed the following Monday.

1.8. PERSONNEL.

1.8.1. The Contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of the work performed under this PWS. The names of this individual and an alternate(s) who shall act for the contractor when the CM is absent shall be designated in writing within five (5) days after notice of award and upon change of personnel. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of the work performed under this contract. The CM or alternate shall not perform any other services under this PWS when such performance interferes with execution of its functions. The CM shall report any problems that are encountered in any work locations. The CM shall report any pertinent information to the COR as to any base/military activities that may affect the performance under this PWS. The CM or alternate shall be on site at all times while the work is being performed to coordinate the work schedules and supervise the performance of work being accomplished under this PWS.

1.8.2. SPECIAL QUALIFICATIONS.

1.8.2.1. The Contract Manager (CM) and alternate for this contract should have current U.S. Environmental Protection Agency (EPA) Asbestos Hazard and Emergency Response Act (AHERA) Supervisor Training certification and EPA AHERA Project Designer Training certification and must be on-site. Also, the abatement plans must be developed by person holding current EPA AHERA Project Designer Training certification. All workers that have current EPA AHERA Worker Training certification must be on-site.

1.8.2.2. CONTRACT MANAGER. The CM and alternate shall be individuals who must be able to read, write, speak, and understand English. If the CM or alternate do not meet this requirement, the contractor shall provide a translator for them. The CM and alternate shall also fully understand the requirements of the work to be performed under this PWS.

1.8.3. CONTRACTOR'S EMPLOYEES. The Contractor's employees shall present a neat appearance and be easily recognized as employees of the company.

1.8.4.2. BASE PASSES. The Contractor’s employees will be issued base passes (identification cards) which shall be carried by the individual bearers at all times while on United States Government premises. The Contractor shall submit written requests for issuance of base passes to the COR. The Contractor shall be responsible for all base passes issued to their employees by the Pass Section at Yokota Air Base. Upon termination of employment or completion of the contract, the Contractor shall turn in all issued passes to the Pass Section at Yokota Air Base.

1.8.4.3. All Contractor employees shall be instructed on accident prevention and safety. Special emphasis shall be placed on safe and proper working conditions. The Contractor shall conduct training for all employees on appropriate safety measures and on the employee’s obligation to obey all existing safety regulations.

1.8.4.4. Prior to the performance of work at the facility, the Contractor shall hold a safety briefing that applies to the requirements of this contract. The Contractor shall be responsible for ensuring all work performed under the contract is accomplished in a safe and proper manner. The Contractor will maintain a record of these safety briefings and make this record available, at any time, to the Government.

1.8.5. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The Contractor is not required to perform all services listed in this PWS during crisis.

2. SERVICES SUMMARY.(SS)

Performance Objective PWS Para Performance Threshold Method of Assessment

SS#1 Service will be conducted in accordance with the abatement plan.

1.5 (1.5.1. ~ 1.5.8)

95% of the time of the requirements or no more than 2 failures/deficiencies of the performance per month.

Periodic Inspection

SS#2 All workers certificates are correct.

1.8. 95% of the time of the requirements or no more than 2 failures/deficiencies of the performance per month.

100% inspection

SS#3 Provide all Post Call relevant documents are submitted on timely manner.

1.6.1. ~1.6.4. 95% of the time of the requirements or no more than 2 failures/deficiencies of the performance per month.

100% inspection

SS#4 All Post Work reports are accurate and forwarded on time.

1.6.5. ~1.6.8. 95% of the time of the requirements or no more than 2 failures/deficiencies of the performance per month.

100% inspection

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All properties and services listed under this paragraph will be provided to the Contractor except for any facilities or storage areas for the Contractor’s use.

3.1. The Government shall, without cost to the Contractor, supply reasonable amounts of water and electricity required to perform the requirements of this PWS. The Government will also provide, for emergency purposes only, the following services:

a. Security Police Telephone 911 or Commercial No. 042-511-9110

b. Fire Protection Telephone 911 or Commercial No. 042-511-9110

c. Hospital Emergency (Reimbursable Basis) Telephone 911 or Commercial No. 042-511-9110

d. Commercial Number for 911 042-511-9110

Any time the Contractor uses one of the above services, the Contract Manager shall immediately report to the COR with pertinent details.