4 Atc J2b AFGP.pdf

FA520919RA006

Amendment 0005 Attachment J-2 b

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

GENERAL PROVISIONS

FOR

YOKOTA AIR BASE &

ITS GEOGRAPHICALLY-SEPARATED

UNITS (GSUS), JAPAN

28 May 2019

DEPARTMENT OF THE AIR FORCE

YOKOTA AIR BASE, JAPAN

374TH CIVIL ENGINEER SQUADRON

APO AP 96328-5104

Attachment J-2 b

PROJECT TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 01 00 Summary of Work 3

01 11 00 Design After Award 29

01 78 00 Closeout Submittals 46

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01 01 00-1

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01 01 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 General Intention

The intention of this solicitation is to obtain a Multiple Award Indefinite Quantity/Indefinite Delivery Construction Contract for “Design-Build” and “Construction Only”.

1.2 Locations

The work shall be located at the following various U.S. Government facilities:

Yokota Air Base (ZNRE), Tama Recreation Area (WRFD), Chitose Auxiliary Annex (DSCV), Fuchu Communication Site (HMFP), Tokorozawa Communication Site (WYHL), Owada Communication Site (SQDW), Momote Annex (QNMU), Fukuoka Airfield at Itazuke AA (LQZN), Camp Zama Communication Station (EVKG) and Narita Air Terminal (RGQN),

1.3 General Requirements

The work includes, but is not limited to design effort, reproduction, labor, transportation, materials, equipment, incidental engineering, surveying, sampling/testing, and supervision, except otherwise specified herein, necessary to accomplish various works by means of this Multiple Award Task Order Contract. Task Orders shall be issued by Contracting Officer (CO) as either a “Construction Only” or as a “Design-Build” Task Order. The scope of work may include, but is not limited to, building expansions, upgrades or renovations, new construction, demolition, equipment repair/replacement, piping repair/replacement, pipe lagging, electrical work, road and airfield pavement, road and airfield paint/marking/sign, and air field rubber removal, fencing, roofing, painting, site work, removal and disposal of lead based paint and asbestos containing material, welding, plumbing, masonry, and floor/window coverings (carpets, blinds, solar films & vinyl tile, and etc.).

1.4 Response Requirements

A. The primary goal of MACC is speedy acquisition of the Government requirements. Once the CO notifies the Contractor of an existing requirements, Contractor is expected to prepare and submit proposals by the deadline listed in the Task Order.

B. Upon notification of a routine requirements, the Contractors shall respond to the needs of the Government as following; (1) visiting the proposed work site accompanied by the 374 Civil Engineer Squadron (CES) Engineer and 374 Contracting Squadron (CONS) Contracting Officer’s Representative (COR) , or (2) establishing verbal contact with the COR to further define the scope of the requirements.

C. In the event of an emergency requirement, Contractor will respond as soon as directed by the CO.

Contractor or their designated representative who are authorized to obligate the company shall be readily available to communicate with the CO.

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01 01 00-2

1.5 Residency of the Contractor

The Contractors shall maintain an office or a place of business in areas that are capable of conducting business with the Government during all regular working hours.

1.6 Subcontractors

Within seven (7) days after the Notice to Proceed (NTP) and after the award of any subcontract at any tier, Contractor shall notify the COR of such fact. The Prime Contractor shall have the ability to manage and control multiple subcontractors at multiple job sites. Also, the Prime Contractor shall ensure subcontractors are competent and capable of handling all assigned tasks. The Government reserve right to direct the subcontractors to be replaced when the subcontractors are found to be not suitable for the given task.

1.7 English Speaking Representative

At all times during the Contract period the Contractor shall have an employee capable of fluent bilingual speech in the Japanese and English languages at the job site. The bilingual interpreter shall have the capability to receive and issue concise and technical explanation and instructions between the Government representative(s) and Contractor supervisory personnel concerning all aspects of contract administration and construction. The COR shall have the explicit right to determine acceptability or rejection of the proposed individual. In case the contract project requires entering in airfield Controlled Movement Area (CMA), at least one bilingual speaker shall be required to have CMA airfield driver’s license and shall be on site to correspond with airfield control tower.

In addition, Contractor shall be responsible to replace said individual upon notification by the Government should performance become inadequate during the Contract period. The interpreter shall attend the preconstruction conference.

1.8 Written Communication in English

All submittals required under this contract (including but not limited to: project schedule, work plan, safety plan, quality control plan, meeting minutes, and all other written communications such as letters, memos or emails to the government, documents, sketches, reports, manuals, etc.) shall be written in English or translated into English by the contractor prior to submission.

PART 2 PERTINENT INFORMATION

2.1 Base Regulations

All Contractor and sub-contractor employees, assigned to a project shall become familiar with and obey all Base Regulations, including fire, traffic, safety, airfield and security regulations. Contractor shall delineate the work area using cones, construction tape, fence or other means as directed. All Contractors shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. Contractor’s equipment shall be conspicuously marked for identification and shall remain within the confines of project area except when entering or leaving the installation.

2.2 Installation/Base Passes

The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to

Attachment J-2 b

01 01 00-3 cleared Contractor personnel at no cost to the contractor. It is, however, the Contractor’s responsibility to ensure documentation required by the U.S. Government to issue badges is submitted with adequate lead time. The Prime Contractor shall be responsible for maintaining control of all passes issued to his own and his subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the 374th Security Forces Squadron, Pass & Registration Section (Building 993), and a certificate of receipt shall be obtained.

Final payment will be withheld until the contractor has been relieved from all accountability and/or obtained the necessary pass clearance certificate for Government issued installation/base passes used in the performance of this contract.

2.3 No Smoking Policy

Smoking is prohibited on installation except in designated tobacco areas. This applies to existing buildings, buildings under construction, and building under renovation. Discarding tobacco materials other than the designated tobacco receptacles is considered littering and subject to fines. CO shall identify designated tobacco areas

2.4 Order of Work

Contractor shall schedule all work to cause the least amount of interference with activity operations.

Permission to interrupt any activity roads or utility services shall be requested and approved in writing a minimum of 21 calendar days prior to the desired date of interruption. Work shall be phased as necessary to prevent completely blocking access to an inhabited building/area and to minimize impact to daily operations. Interruptions of utility services and blocking active roads shall be allowed only when they will not cause interference with the operations of the activity. Contractor shall remove and dispose of all Contractor generated debris at the end of each shift, or more frequently if required, to keep the space usable.

2.4.1 Commencement

Contractor is encouraged to start preparing submittals as soon as the contract is awarded so that they can be submitted to the Government as soon as NTP is issued. Contractor shall begin and complete all required work; ready for use and including cleanup, within the time period specified on the task order.

Contract period of performance also includes any lead time for procuring the materials. All work scheduled in this contract occupied areas shall be accomplished in such a manner as to cause the least possible inconvenience to the occupants.

2.4.2 Normal Working Hours and Work Days

Working Hours: During construction, the facilities will be made available to the contractor from 0730 to 1630, Monday through Friday, 5 days a week, excluding U.S. legal holidays but including Japanese legal holidays. Contractor must notify the Government in advance if work needs to be performed outside these working hours. Contractor shall coordinate schedule for design site visits with the Government at least 14 days ahead of time.

A. Holidays: Recognized US legal holidays are listed below:

1. January 1 New Year’s Day

2. January, 3rd Monday Martin Luther King Jr. Birthday

3. February, 3rd Monday President’s Day

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01 01 00-4

4. May, last Monday Memorial Day

5. July 4 Independence Day

6. September, 1st Monday Labor Day

7. October, 2nd Monday Columbus Day

8. November 11 Veteran’s Day

9. November, 4th Thursday Thanksgiving Day

10. December 25 Christmas Day

Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

2.4.3 Work Outside Regular Hours (subject to the approval by the Government)

If the Contractor desires to carry on work outside the normal hours or on Saturday, Sundays, or holidays, a written application shall be submitted to the CO or his representative for approval. The Contractor shall allow three (3) working days’ notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the CO or his/hers representative. Unless directed by a CO, work accomplished outside regular working hours shall be at no additional cost to the Government.

2.4.4 Special Conditions

The facilities may be in use by the Government during the contract period. The Contractor shall make all necessary provisions to keep interference to a minimum as to the scheduling of work and storage of materials. Scheduling and performance of work shall be done in such a manner as to cause the least possible inconvenience to personnel using the buildings and the least possible interference with activities in and around the buildings. The Contractor shall ensure portions of buildings in use by the Government are protected from any damage due to inclement weather while work is being executed.

Special care shall be taken in performing exterior work such as excavation, backfill, concrete placement, paint, etc. when the temperatures are less than 7oC. For bituminous pavements, care should be taken when outside temperatures are 10oC or less. On such days, the exterior work will be performed in compliance with applicable sections of the specifications and drawings under strict temperature control with curing and/or heating appliance as necessary.

2.5 Utilities

Water and electric utilities will be furnished by the Government at no cost to the Contractor IAW FAR 52.236-14 (a), Availability and Use of Utility Service. The Contractor, at its expense, shall install and maintain all necessary temporary connections and distribution lines in a satisfactory manner. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia.

2.5.1 Cross Connection

Contractor shall be responsible for preventing actual or potential cross connections between potable and non-potable water supply during construction. The Contractor must notify the Construction Inspector

Attachment J-2 b

01 01 00-5 for use, installation or maintenance of potable water service connection to ensure the following provision:

a. No water service connection will be installed / maintained to / at any premises where actual or potential cross connections to the potable water system may exist, unless such actual or potential cross connections are properly abated or controlled.

b. No connection will be installed or maintained whereby an auxiliary water supply may enter a public water system, unless such auxiliary water supply will have been approved by the COR.

c. No water service connection will be installed / maintained to / at any premises in which the plumbing system, facilities and fixtures have not been constructed and installed using acceptable plumbing practices.

2.5.2 Utilities Outage

All planned utility outages including fire system must be coordinated and approved 21 calendar days prior to the scheduled utility outage. AF Form 103 Base Civil Engineer (BCE) Work Clearance Request must be filled out by the Contractor prior to coordination and approval. In each request, specify each utility being disconnected, the time and date the service will be deactivated and the anticipated time and date service will be reactivated. Contractor must coordinate with 374 CES/CEFP Fire Prevention (Phone 225-9112) prior to fire system disconnection and reactivation. No utility outage(s) shall be permitted until an approved AF Form 103 is obtained by the Contractor.

2.5.3 Electrical Power

Japan’s electrical power system has two different power frequencies, 50 Hertz (Hz) and 60 Hz, depending on the region of the country. The dividing line is roughly defined by the Fuji River (near the western side of Mt. Fuji). The region east of this dividing line has 50 Hz power and the region to the west has 60 Hz power. In general, Yokota Air Base and its auxiliary sites in Japan have 50 Hz power. However, several facilities with specialized equipment may have transformers and operate at 60 Hz. This 60 Hz electrical power system may operate the whole facility itself or it may operate alongside another 50 Hz electrical power system in the facility. Electrical power for the US Air Force sites are facility dependent and not base dependent.

2.6 Installation Fire, Safety, and Environmental Regulations:

A. Contractor shall comply with all pertinent requirements of the regulations determined applicable by 374 CES Fire Emergency Services Flight, to include UFC 3-600-01 and NFPA 241, and insure compliance by all subcontractors. All temporary wiring at the construction site shall be installed with ground fault protection.

B. Contractor shall be responsible for preparing and submitting the Accident Prevention Plan and Job Hazard Analysis. Contractor shall not commence work at the job site until an Accident Prevention Plan and Job Hazard Analysis are submitted to the CO and reviewed/approved by the Project Engineer. Contractor is responsible for reviewing the latest version of EM 385-1-1, the U.S. Army Corps of Engineers’ Safety and Health Requirements manuals.

C. All work pertinent to environmental protection such as storm water, hazardous waste, solid waste and lead-based paint shall be IAW the latest Japan Environmental Governing Standards (JEGS), AFJMAN 23-209 and AFI 32-7086. Per Yokota AB Environmental guidance for the personnel, and the Asbestos Management and Lead Management Plans, all the Contractor personnel are required to

Attachment J-2 b

01 01 00-6 complete the Environmental Management System Awareness training prior to commencing operation on any United States Air Force Base Japan facilities. The certificates shall be submitted to the CO and reviewed/ approved by the Project Engineer

D. Excavation: Any excavation (300 mm or more in depth) must be coordinated and required an approved AF 103 Base Civil Engineer (BCE) Work Clearance Request 21 calendar days prior to start of excavation. An AF Form 103 must be filled out by the Contractor prior to coordination and approval. Contractor must not commence excavation work at the job site until the AF Form 103 has been reviewed/signed by the appropriate 374 CES Organizations, Security Forces, Wing Safety, Communications, Commercial Utility Company and Facility Manager (user); and approved by 374 CES Engineering Flight Chief.

E. Work Schedule: Contractor shall submit a detailed project work schedule (Bar Chart Work Schedule) and as a minimum the work schedule must show work activities, design submittals, Government review period, On-Board Review (OBR) meeting, material/equipment delivery, utility outages, road closures, on-site construction, inspection, testing and close-out activities. The project work schedule shall also be signed by the Contractor’s Project Manager, approved by Government Project Engineer and CO.

F. Temporary Protection Plans (Kasetsu Keikaku-sho): When requested by the Government, the Contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site during construction, and submit for approval the temporary protection plans (Kasetsu Keikaku-sho) to the Construction Inspector prior to the respective work site commencement. The Contractor shall be responsible to minimize the inconvenience and avoid any danger to the Government personnel and workers.

G. Solid Waste: Solid waste (construction and demolition debris, etc.) generated from this project shall be recycled/disposed of at an authorized off-base facility/facilities IAW latest version of JEGS of applicable environmental guidance from Yokota AB as well as host nation’s laws and regulations.

2.7 Damage to Utilities:

a. In the event of any unforeseen utility failure/disruption, the Contractor will first make the area safe, then immediately contact the Construction Inspector and CO. The Construction Inspector will be responsible for coordination with the 374 CES Engineering Flight.

b. If the damaged utilities were previously known or shown to the Contractor, and there was negligence on the Contractor’s part, the utilities will be repaired by the Contractor in a timely manner at no cost to the Government.

2.8 Key Personnel

Resumes for following key personnel, required for each Task Order, shall be submitted to the Government prior to commencement of work. No key personnel shall be appointed or replaced on a project without approval by the CO.

2.8.1 Project Manager

The Project Manager is responsible for the overall management of the contract. The Project Manager shall have a minimum of five (5) year experience in the administration of construction contracts, and shall

Attachment J-2 b

01 01 00-7 have a thorough knowledge of the duties of key management personnel assigned to task orders issued under this contract. The Project Manager shall maintain oversight of task order proposals prepared by the Contractor staff and be authorized to negotiate task order terms and sign contract documents on behalf of the contractor.

2.8.2 Project Superintendent (i.e. Genba Kantoku)

A Project Superintendent shall be assigned to each task order issued to the contractor. The Project Superintendent shall have overall responsibility for all operations at the jobsite and will be present at the job-site during the execution of the project. The Project Superintendent shall interact with the CO or his representatives upon request and shall be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the contractor. The Project Superintendent shall have a minimum of five (5) year experience as a superintendent on construction projects similar in size and scope to task orders of this contract. Project Superintendent may be required to have an appropriate license when the Government specifies the requirement in the Task Order. The Project Manager and Project Superintendent positions can be filled by the same person, if the Government concurs with this arrangement for a specific task order and determines the candidate to be qualified to fulfill both positions.

2.8.3 CQC Manager (i.e. Hinshitsu kanri Sekininsya)

The Contractor shall identify as Contractor Quality Control (CQC) Manager an individual who shall be responsible for overall management of quality of construction work during project execution. The CQC Manager shall have a minimum of five (5) years construction experience handling quality control for projects similar to task orders for which appointment is made. This CQC Manager shall be on the site at all times during construction and shall be report directly to someone in the Prime Contractor’s head office. An alternate will be identified to fill this position in the event of the CQC Manager’s absence.

The qualifications for the alternate will be the same as for the designated CQC Manager.

2.9 Work Clearance Request for Each Task Order

Prior to the commencing each task order, the contractor must submit an AF 103 BCE Work Clearance Request, coordinated to all base agencies/shop and approved by 374 CES Engineering Flight Chief minimum 21 calendar days prior to constructing a field office or storage/laydown area, if required.

Approval is based on site location, proposed structure(s), fencing, electrical / plumbing utility needs, and any other modifications the contractor proposes to the area. AF 103 permits may not be approved depending upon the area restrictions.

2.10 Construction Free Zone (CFZ)

When the project requires CFZ, Contractor shall provide the necessary information to process CFZ, such as max working height of the vehicles/heavy equipment, list of vehicles and personnel, site map and actual construction schedule.

2.11 Contractor Storage/Laydown Area

A. Contractor must submit a request for temporary storage/laydown area for approval. The request must include but not limited to site plan, locations, dimensions, layouts, equipment and material stored. Storage/laydown area are not guaranteed to be approved due to limited real estate of Yokota Air Base. The Government may designate an open area (other than the location requested) for storage/laydown area for the duration of project.

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01 01 00-8

B. Contractor will be required to provide a fence to secure the area. The fence shall have a screen attached to hide the materials. This screen shall be similar to that used on other storage/laydown areas throughout the base. The storage/laydown area may not be co-located with the office area.

C. Contractor shall keep the storage/laydown area neat, orderly and clear of all debris. Contractor shall not allow trash or other debris scattered from storage area by wind or other means. Any modifications to the storage/laydown area must first be approved by the Government representative, and will be done at the Contractor’s expense. Grounds maintenance for the storage/laydown area is the responsibility of the Contractor.

D. Contractor shall manage borrowed area to minimize erosion and to prevent sediment from entering nearby water supply or drainage system. Spoil areas shall be managed and controlled to limit spoil intrusion and to prevent erosion of soil or sediment from entering nearby water supply or drainage system.

E. Contractor shall remove all items from designated storage/laydown area prior to final acceptance of the project and shall ensure that all storage/laydown area are reverted back to grades and conditions that existed prior to areas being disturbed.

2.12 Sanitation

If toilets or other sanitary facilities are not available, adequate sanitary conveniences of a type approved for the use of persons employed on the work shall be constructed by the Contractor at their own expense.

Such facilities shall be properly secluded from public observation and maintained in a manner subject to approval by the CO. Immediately after completion of the each Task Order, or as directed by the CO, the facilities shall be removed from Government property, leaving the premises clean and free from nuisance.

2.12 Demolition work for fuel facilities: For projects where scope require the Contractor to remove or demolish an existing fuel tank or pipeline, the Contractor shall, at a minimum, provide the following information:

A. Narratives as well as photographs documenting condition of the facilities prior to start of work clearly identifying any damage / defects observed;

B. Photographs of concrete pad below the tank or any other secondary containment for the fuel pipeline or tank which would have prevented spill from reaching surrounding soil. Narrative should further clarify if and where any damage or staining was observed;

C. Photographs of the undisturbed ground below and adjacent to the tanks or pipelines were removed;

D. Results from “sniffing” the area using a handheld device which detects presence of Volatile Organic Carbons;

This information will be provided in addition to any testing and sampling requirements as noted in the Task Order (TO) for investigation of contaminated soil. Composite sampling technique shall be used for verification if earlier observations and a visual inspection of the site indicate no contamination.

2.13 Employee Parking

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01 01 00-9

Parking will be limited to Contractor and subcontractor company vehicles required for construction in an area designated by the Government. This area will be within reasonable walking distance of the construction site but will be limited in number. Contractor shall make arrangements for transporting personnel on and off site to limit the number of company owned vehicle parking required by the Contractor and subcontractor personnel. Contractor and subcontractor parking shall not interfere with existing and established parking requirements of the military installation.

2.14 Emergencies

In case of an emergency, the CO, Security Forces personnel, Base Fire Chief, and other base personnel as identified have the authority to order the Contractor to stop work and clear the area of personnel and equipment. Contractor shall comply with such an order with all possible speed. After clearing the work site as instructed, Contractor shall immediately inform the CO of all verbal or written stop work orders. In the case of being halted by Security Forces personnel, the Fire Chief, or other base personnel as identified, Contractor shall notify the CO in writing and provide explanation for the stoppage.

2.15 Flammable and Combustible Liquids and Gasses

A. Every effort shall be made to limit flammable liquid quantities to daily use.

B. Flammable liquids exceeding daily quantities shall be properly stored in approved locations only.

C. Flammable storage areas shall be marked with bilingual signs.

2.16 Driving Responsibilities

A. Drivers shall yield the right-of-way to all emergency response vehicles.

B. Vehicles shall not be driven over fire hose and shall not proceed through areas where firefighting operations are being conducted; unless directed by a designated traffic control representative.

PART 3 TASK ORDERS

3.1 “Construction Only” Task Orders

3.1.1 “Construction Only” Characteristic

The Task Orders issued under the “Construction Only” process will generally be issued with one of the following characteristics:

A. Issuance of a Fair Opportunity Proposal Request (FOPR) with a complete design package, specifications and submittal lists.

B. These task orders shall normally consist of basic construction processes and require minimal, if any, engineering design effort.

C. Issuance of a FOPR with a scope of work that may or may not include a site visit. These task orders shall not be complex in scope or requirements. The descriptive scope of work shall be executed with simple work plans, concept sketches, and/or shop drawings.

Attachment J-2 b

01 01 00-10

3.1.2 “Construction Only” Project Scope

Whenever the Government has work to be performed under this contract as a “Construction Only” Task Order, the CO will provide a project scope. The project scope will include, but may not be limited to, the scope of work, required project duration, and the amount of liquidated damages that will be assessed if project cannot be completed in a timely manner (Task Order for respective projects will indicate the applicability of Liquidated Damages). The detail provided in the project scope will vary from a general statement of work with no drawings to a complete scope of work with design documents including contract specification. Normally, project scope with no drawings will entail simple construction requirements that can be successfully completed from contractor work plans or simple shop drawings.

3.1.3 “Construction Only” Process

The Task Orders issued under the “Construction Only” process will generally be issued with one of the following processes:

3.1.3.1 Site Visit

Upon issuance of a FOPR to the Contractors, and within lead time specified in Task Order, the Government will notify Contractors; shall inspect the job site with the COR and 374 CES Project Engineers to thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the COR.

3.1.3.2 Contractors’ Proposal

The FOPR will identify the specific proposal submission deadlines. Unless otherwise noted in the FOPR, the Contractor shall submit proposals IAW the following schedule:

A. Contractor shall consider the project scope, customers’ requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing Contractor proposal. The technical services necessary for preparation of the proposal shall be included in the Contractors’ overhead.

B. Material Requirements: Except for those items specifically stated to be Government furnished, the Contractor shall provide all materials and equipment required for executing work. Construction materials and replacement parts for equipment must be accepted by the Government as being in compliance with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes.

C. Material Disposal Requirements: Contractor’s material disposal costs shall include hauling and disposal costs for work performed IAW all applicable local, JEGS, or U.S. laws and regulations.

D. Award of individual task orders shall be made as indicated in solicitation document. When evaluation factors in addition to proposed price are used as the basis for award, the CO may review the Contractor’s proposals and may revise the project scope and/or negotiate with the Contractors. Upon resolution of issues in disagreement and arrival at a fair and reasonable fixed price to accomplish the work, the CO will issue a Task Order to the Contractor.

Attachment J-2 b

01 01 00-11

3.2 “Design-Build” Task Orders

3.2.1 “Design-Build” Project Scope

Whenever the Government has work to be performed under this contract as a “Design-Build” Task Order, the CO will provide a project scope. The project scope will include the scope of work, design requirements, concept drawing, construction method requirements, construction phasing, – if applicable, cost limitations, and required project duration.

3.2.2 Design-Build” Process

3.2.2.1 Contractor’s Proposal

Contractor shall submit a proposal IAW the schedule outlined in the FOPR. The Government may determine the schedule requirement of the task order, based upon the complexity, urgency and level of detail necessary for the success of the task order.

3.2.2.1.1 Contractor shall break cost proposals into two separate parts.

a. The first shall cover all design effort required, to include all design meetings, development of meeting minutes, on-board reviews, and coordination with the user, site visits, reproduction, and any engineering services during construction.

b. The second shall cover all construction effort required, to include all quality control, supervision and any technical requirements during construction.

3.2.2.1.2 Contractor shall consider the project scope, customers’ requirements, design and construction requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing the proposal. Contractor shall provide concept sketches or drawings for their proposed methods, proposed schedules (design and construction), cost proposals, and other information as required.

3.2.2.1.3 Contractor shall propose representative costs such as materials, equipment rentals, disposal, testing and laboratories required for all proposals as requested by the Government. The costs shall directly represent the proposed design and construction requirements outlined in para 3.2.2.2. In addition, the costs proposed by the Contractor should reflect the recommended design and construction methodology. Contractor shall provide quotes for known materials, equipment, disposal, testing and laboratory costs that will be conducted for this task order. Contractor shall select the quotes that meet the specifications. Contractor shall attempt to prepare the proposals to include all requirements based on the site visit and the proposed design and construction methodology.

3.2.2.1.4 Except for those items specifically stated to be Government furnished, the Contractor shall provide all materials required for this contract. All materials and parts shall comply with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes. For task orders awarded based on factors other than price, the Government reserves the right to challenge any proposed costs and may require the Contractor to obtain additional quotes or may require the Contractor to further justify the proposed costs. The Government’s identification of any commercial sources is merely informational in nature and will not constitute an endorsement of a particular source or product.

3.2.2.1.5 Where materials are to be turned over to the Contractor for disposal, every effort shall be made to obtain credit from the disposal to reduce the cost of the contract. The Contractor’s material

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01 01 00-12 disposal costs shall include hauling and disposal costs for work performed IAW all applicable local, JEGS, or U.S. laws and regulations.

3.2.2.1.6 Award of individual task orders shall be made as indicated in solicitation document. When evaluation factors in addition to proposed price are used as the basis for award, the CO may review the Contractor’s proposals and may revise the project scope and/or negotiate with the Contractor. Upon resolution of issues in disagreement and arrival at a fair and reasonable fixed price to accomplish the work, the CO will issue a Task Order to the Contractor.

3.2.2.2 Site Visit

Upon issuance of a FOPR to the Contractor, and after receiving the proposed project scope, the Government will notify the scheduled site visit to the COR and 374 CES Project Engineers to thoroughly discuss all conditions and details of the work, including but not limited to project scope, design, timelines, cost limitations, customer requirements, safety, material quantity and quality, methods of construction, phasing, and specific proposal requirements. Any deficiencies, omissions, problems, conflicts or other adverse condition that may exist in the scope of work or that may be encountered during the site visit shall be submitted in writing to the COR immediately after the site visit.

3.2.2.3 Responsibility of the Contractor for Design

3.2.2.3.1 Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non-construction services furnished by the Contractor under this contract. Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non-construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission.

3.2.2.3.2 The standards for all design services performed under this contract shall be the standards that are ordinarily used by members of the architectural or engineering professions practicing under similar conditions at the time and locally. Notwithstanding the above, in the event that the contract specifies that portions of the work be performed IAW a performance standard, the design services shall be performed so as to achieve such standards.

3.2.2.3.3 The Government’s review, approval, acceptance, or payment for the services required under this contract shall not be construed as a waiver of any responsibility and liability of the Contractor under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government IAW applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

3.3 As-Built Drawings

The Government will (if available) provide the Contractor current as-built drawings (PDF) to develop new as-built drawings reflecting all completed work. A copy of the approved construction drawings shall be kept at the work site at all times during the execution of the project to mark all changes (red line drawings) from the original documents generated by modifications and the exact as-built locations, sizes, types of equipment, hidden utilities or other items.

Contractor shall submit a full size set of marked up drawings (red line drawings) illustrating as-built conditions after completion of site work or during the final inspection of the project. If the drawings contain error and/or omissions, the Government will return the set to the Contractor for correction and re-

Attachment J-2 b

01 01 00-13 submission. Contractor shall complete the corrections and re-submit the drawings to 374 CES within fourteen (14) calendar days.

After the preliminary as-built drawings are approved, the Government will furnish the Contractor the approved black lines and the compact disk of the CADD files of the original contract drawings.

Contractor will modify the original CADD drawing files as necessary to correctly show all the features of the project as it has been constructed by duplicating the information documented on the preliminary as-built drawings. Additional drawings shall be included as necessary.

The final as-built drawing set shall consist of one set of electronic CADD drawing files, 3 sets of PDF copies, and one set of the approved working as-built drawings. The CADD drawing must follow the CAD standards from the latest Department of Defense AEC standard. The AEC standard can be provided by the Government or downloaded from WBDG website at https://www.wbdg.org/ffc/army-coe/cad-bim-technology-center. Electronic as-built submittals shall include a file index that identifies every file on each disk, the contents of the file, a list of each drawing layer in each file and the contents of each layer.

3.4 Photographic Record

Contractor shall furnish the Construction Inspector with the photographic records of each sequence of work which will be hidden or makes it difficult to examine the condition of work such as reinforcement for concrete, underground piping system, air duct system above ceiling and etc.

PART 4 PROPOSAL DESIGN

4.1 General Design Submittal Requirements

The Contractor shall follow the requirements outlined below for all submittals. Each individual task order awarded under this contract may require greater or less information than the general design requirements.

4.1.1 Metric / English Requirements

All work shall be designed (drawings, specifications and design analysis) in the Metric System International (SI), unless indicated otherwise in Task Order Scope of Work. Combination of English and Metric will not be permitted.

4.1.2 Design Analysis and Drawings

Use standard 8 ½ x 11 inch paper except that larger sheets may be used when required. All sheets shall be in reproducible form. Margins at all sides shall be 1 inch minimum to permit side binding and head to head printing. All of the drawings shall be printed on A-1 (594 x 841 mm) paper.

4.1.2.1 Design Analysis

The material may be typewritten, hand-lettered, hand-written, or a combination thereof, provided it is legible.

4.1.2.2 Drawings

Attachment J-2 b

01 01 00-14

Prepare all drawings utilizing Computer-Aided Design and Drafting (CADD) software so that they are well-arranged, placed for ready reference and they present complete information. Drawings shall be complete, unnecessary work such as duplicate views, notes and lettering, and repetition of details shall not be permitted. Do not show standard details that are not applicable to the project, and minimize unnecessary wasted space. Do not include details of standard products or items, which are adequately covered by specifications on the drawings. Each design discipline shall provide a complete list of abbreviations and symbols used in their respective drawings. The use of abbreviations are for use when space is limited within a drawing sheet, otherwise it is recommended the all the words are spelled out versus using abbreviations. Detail the drawings such that conformance with the FOPR may be checked and to the extent that shop drawings may be checked. Do not use shop drawings as design drawings.

Design and as-built drawings shall be Geo-Reference and shall utilized AutoCAD 2010 drawing or newer Auto CAD file format. The coordinate system shall be based on the Universal Transverse Mercator (UTM) zone 54 north projection. This projection/coordinate system is based on the 1984 World Geodetic Survey (WGS 1984). As an alternative, design and as-built drawings can be based in Japan Geodetic Datum 2011 (JGD 2011) zone 9. Vertical coordinates shall be included. Reference datum and coordinates systems used shall be clearly identified. The Auto CAD drawing must follow the CAD standards from the latest Department of Defense AEC standard. The AEC standard can be provided by the Government or downloaded from WBDG website at https://cadbim.usace.army.mil/default.aspx?p=a&i=7&t=1

(If a project is related to the inside of a facility, then no Geo-Reference is required)

4.2 Concept Design Submittal (30 %)

The review of this submittal is primarily to insure that the design criteria are being correctly interpreted and that the contract documents and design analysis are proceeding in a timely manner.

4.2.1 The submittal shall consist of the following

A. Design analysis, developed to 30 %

B. Drawings – schematic (30 %) design, Index of drawings to be prepared during future submittals

C. Outline Specifications (Index of specifications that will be developed during 60 % submittal)

4.2.2 Submittal Requirements

This concept design shall contain, as a minimum, the following design discipline requirements:

4.2.2.1 Architectural Requirements

4.2.2.1.1 Design Analysis:

A. Schematic project scope

B. Schematic code analysis including life safety and the Americans with Disabilities Act (ADA) Accessibility

C. Schematic design narrative of functional space relationships, as well as circulation.

Attachment J-2 b

01 01 00-15

D. Schematic anti-terrorism / force protection requirements

4.2.2.1.2 Drawings and Design Information:

A. Draft floor plans

B. Draft enlarged floor plans as necessary

C. Draft roof plan

D. Draft exterior elevations

E. Draft building section

F. Draft anti-terrorism / force protection requirements

4.2.2.2 Civil Requirements

4.2.2.2.1 Design Analysis:

A. Schematic description of site conditions

B. Schematic technical references (codes, manuals, directives)

C. Schematic foundation report and recommendations

D. Schematic drainage storm water routing

E. Schematic paving narratives and criteria

F. Schematic analysis of the existing systems and new work requirements.

G. Schematic traffic volume and type

H. Schematic anti-terrorism / force protection requirements

4.2.2.2.2 Drawings and Design Information:

A. Draft location and vicinity map

B. Draft site plan with typical section cuts and pavement cuts

C. Draft show new and existing storm drain lines and inlets

D. Draft utility plan showing all utilities and associated products, (cleanouts, manholes, fire hydrants, etc.). Show all new work in association with the site survey

E. Draft soils boring logs & subsurface investigation site plan

F. Draft anti-terrorism / force protection requirements

Attachment J-2 b

01 01 00-16

4.2.2.3 Mechanical Requirements

4.2.2.3.1 Design Analysis:

A. Schematic plumbing design analysis: system narratives with thorough discussion of domestic water, rainwater, sewer and vent piping systems.

B. Schematic air conditioning and heating design analysis: system narratives.

C. Schematic ventilation design analysis: system narratives with thorough discussion of the building mechanical room ventilation, and miscellaneous building exhaust systems.

D. Schematic gas piping, container gas piping and tanks.

E. Schematic fire protection requirements to include the followings:

1. Prepare a comprehensive fire protection design analysis

2. Provide description of overall fire protection systems

F. Schematic anti-terrorism / force protection requirements

4.2.2.3.2 Drawings and Design Information:

A. Draft mechanical equipment and fixture schedules

B. Draft plumbing layout plans

C. Draft heating, air conditioning, and ventilation (HVAC) layout plans and system diagrams

D. Draft plumbing diagrams

E. Draft utility layout plans

F. Draft fire protection system plan to include the followings:

1. Water supply line sizing, equipment and riser layout

2. Respective design density and floor area coverage

G. Draft anti-terrorism / force protection requirements

4.2.2.4 Electrical Requirements

4.2.2.4.1 Design Analysis

A. Schematic scope of new work to be performed

B. Schematic communication system to include the followings:

Attachment J-2 b

01 01 00-17

C. Describe the existing system and the changes to be made to the existing system to accommodate the project. Scope of new work to be performed

1. Description of system components such as the type of cables, outlets and patch panel

2. Describe special systems: LAN System, public address system, program clock system, base fire reporting system (transponder, antenna), etc.

D. Schematic anti-terrorism / force protection requirements

4.2.2.4.1 Drawings and Design Information:

A. Draft exterior lighting plan

B. Draft electrical one-line diagram / details

C. Draft site plan: feeders, transformers, telecommunications and cable service entrances, D. Draft receptacle and lighting layouts

E. Draft special systems: communications and cable

F. Draft communication system to include the followings:

1. One-line diagram / details

2. One-line diagram for other special systems such as: public address system, program clock system, base fire reporting system (transponder, antenna), etc.

G. Draft Fire Protection System Plan to include the followings:

1. Fire alarm system plan one-line diagram

H. Draft anti-terrorism / force protection requirements

PART 5 PRODUCTS

5.1 Hazardous Materials

The contractor shall provide the CO a hazardous material (HM) inventory and Material Safety Data Sheets (MSDSs in English) prior to delivery of such HM to the job sites. The Contractor shall submit their plans for protection of public and military personnel from exposure while HM are being stored/utilized on-site, procedures for HM spill response in conformance with JEGS and HM disposal upon completion of work.

5.1.1 Do not use materials containing greater than 0.1 % asbestos.

5.1.2 Do not use materials containing greater than 0.06 % lead by weight in the total nonvolatile content of liquid paint and 0.5 % (5000 ppm) by weight of Paint in Place. Furthermore, do not use materials containing detectable lead, mercury, chromium and cadmium by atomic absorption spectrum (AAS) deemed as Heavy Metal-Based Paint (HMBP).

Attachment J-2 b

01 01 00-18

5.1.3 Do not use materials containing chlorpyrifos.

5.1.4 Use Formaldehyde rate F☆☆☆☆ for all products.

5.2 Inspection and Random Sampling by the Government

The Government reserves the right to inspect all materials to be used in performance of the project and to take samples to examine the contents of asbestos, lead, etc. to measure the compliance with these requirements specified in this specifications. Whenever the Government becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public, Government personnel or workers, the Government will notify the Contractor orally, with written confirmation, and direct immediate initiation of corrective action at the Contractor’s sole cost. This notice, when delivered to the Contractor or the Contractor’ representative at the work site, is considered sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor must immediately take corrective action to replace the noncompliance with materials/equipment compliant with the requirements. If the Contractor fails or refuses to promptly take corrective action, the Government may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor is not entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this contract.

5.3 Government Furnished Properties Items

5.3.1 General

The Government will furnish or make available to the Contractor certain Government owned…