05._Atch1_PWS.pdf

Attachment 1 to FA5209-16-T-1011

PERFORMANCE WORK STATEMENT (PWS)

FOR

TRANSPORTATION OF TACTICAL VEHICLES

AND OTHER FREIGHT

FOR

CAMP FUJI

24 May 2016

The attached Performance Work Statement is being provided in accordance with Section 801, 10 USC 2330. Any contract or task order resulting from this request is to be acquired using performance-based principles.

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall transport general, dangerous, hazardous, sensitive and oversize freight by Contractor’s vehicles and provide loading/unloading services by providing forklifts and/or truck-mounted cranes with operators as ordered by the designated Ordering Officer(s) of U.S. Marine Corps (USMC) in accordance with the terms and conditions of this contract and applicable Japanese laws and trade practices, as well as by compliance with Department of Defense requirements for safe transportation of ammunition and explosives. The service to be provided under the contract is solely to support the training mission of the USMC CATC Camp Fuji in support of USMC exercises and operations.

1.1. AREA OF PERFORMANCE. The areas of performance shall be between Camp Fuji in Chubu Area and any installations throughout the Honshu and Kyushu to meet transportation requirements as specified below. The point-to-point routes are specified in the Pricing Schedule.

1.2. FREIGHT. Movable property that the Government requires to be transported pursuant to this contract, as further defined below:

1.2.1. General freight – shall consist of freight of all types and descriptions other than dangerous, hazardous, sensitive or oversize freight as defined below.

1.2.2. Dangerous freight – shall consist of gasoline, and other petroleum products, and inflammable liquids/solids in closed containers, industrial gases, helium compressed, and other substances prescribed under the Government of Japan (GOJ) “Fire Defense Law” (Law No. 186, 24 July 1948, with revisions thereto) and other related laws/ordinances.

1.2.3. Hazardous freight – shall consist of low explosive, high explosive, or such other materials of explosives under the “Explosives Control Law” (Law No. 149, 4 May 1950, with revisions thereto) and other related laws/ordinances. When these explosives are being transported, a GOJ clearance issued by the Prefectural Public Safety Commission must be obtained. In addition, the Government shall provide special (safety) instructions including truck inspection to the Contractor’s driver(s) prior to releasing the truck loaded with explosives. The Government shall inspect the Contractor’s vehicle(s) as specified at para 1.4 below and provide special safety instructions to the Contractor driver(s) prior to releasing the hazardous freight to the Contractor. Written instructions and inspection shall be bilingual to ensure drivers fully understand the contents. As defined in the GOJ “Explosives Control Law”, the following hazardous freight does not require the GOJ clearance when the total quantity does not exceed the limitation at Remarks below. If in the event the GOJ directs the Contractor to use routes different from those specified in the point-to-point routes in the Pricing Schedule, the Contractor shall immediately notify the Ordering Officer of it. The hazardous freight that does not require the GOJ clearance (which is below the specified amount) shall be considered sensitive freight. For transportation services exceeding 200 km per one-way, the Government will require the Contractor to provide Dual Driver Protective Service (DDPS) as specified at para 1.2.7. below. The Government require the Contractor to provide Signature and Tally Record Service (DD Form 1907), regardless of distance as specified at para 1.2.8 below. These items may be commingled with general freight for shipment purposes as applicable.

(a) Low explosives in the net weight of 200 kgs or less.

(b) High explosives in the net weight of 100 kgs or less.

(c) Blasting caps, electric and non-electric: 40,000 each or less.

(d) Small arms primer: 400,000 each or less.

(e) Detonating cord: 6 kilometers or less.

(f) Live or blank small arms ammunition net explosive weight of 0.5g or less per round: 400,000 each or less.

(g) Live or blank small arms ammunition net explosive weight of over 0.5g per round: 200,000 each or less.

(h) Other explosive materials not listed above: net explosive weight of 100 kgs or less.

Remarks: When transporting a truck loaded with two or more items mentioned above, net explosive weight or quantity of the items shall be divided by the applicable weight or quantity specified above for the item to obtain percentages. And the sum of the percentages shall not exceed 100%. Example: Loading with low explosives 100 kgs and high explosives 50kg; 100kgs/200kgs + 50kgs/100kgs = 50% + 50% = 100%.

1.2.4. Sensitive freight – shall consist of any freight which requires a high degree of protection while in transit as designated by the Ordering Officer. In transporting the freight classified as sensitive by the Ordering Officer, the Contractor shall comply with the following service requirements.

1.2.5. Oversize freight – shall consist of freight exceeding the length of the truck loading bed by 10% or more, or exceeding either 3.8 meters in total height, or exceeding the width of loading bed, or 12 meters in total length as loaded on truck.

1.2.6. Freight excluded – Excluded from the scope of this contract are shipments that can be more advantageously or economically moved via parcel post or small package carrier and shipments that the Government may elect to move in Government vehicles.

1.2.7. Dual Driver Protective Service (DDPS). Any truck transporting hazardous and sensitive freight shall be manned by a truck operator and one other accompanying Contractor personnel who possess necessary driver’s permit. The truck loaded with the said freight must be attended by at least one (1) driver in the cab of the truck and not in a sleeper berth or within 25 feet or three (3) meters of the truck at all the time during brief stops when required.

1.2.8. Signature and Tally Record Service (DD Form 1907): In conjunction with DDPS, both drivers are required to sign DD Form 1907 in person when they assume responsibility for the shipment.

1.3. TYPE OF VEHICLES

1.3.1. Definition.

(a) 15-ton lowboy - A tractor with low bed semitrailer having load capacity over 12,000 kg up through 15,000 kg.

(b) 20-ton lowboy - A tractor with low bed semitrailer having load capacity over 15,000 kg up through 20,000 kg.

(c) 25-ton lowboy - A tractor with low bed semitrailer having load capacity over 20,000 kg up through 25,000 kg.

(d) 30-ton lowboy - A tractor with low bed semitrailer having load capacity over 25,000 kg up through 30,000 kg.

(e) 4-ton truck - A truck, van/flat-bed, having load capacity over 3,000 kgs up through 4,000 kgs.

(f) 10-ton truck - A truck, van/flat-bed, having load capacity over 8,000 kgs up through 10,000 kgs.

(g) Van-type truck: shall be aluminum or stainless steel enclosed cargo compartment/body, equipped with rear and/or side cargo door(s)/latches/hasps for securing doors with a padlock or similar locking device. Flat bed trucks with double tarp and double tie down may be used if van-type trucks are not available and the use of flat bed truck is specifically approved by the Ordering Officer. The outer layer shall be canvas or rain cover and be both fire and water resistant.

(h) For ammunition and explosives (A&E) shipment, the Contractor shall provide trucks with wood beds when directed by the TO. The Government will nail wood blocking and bracing to the wood truck floor in accordance with the applicable regulations at the loading points. The Contractor shall provide lumber and/or dunnage to reinforce stowage of freight.

1.4. OPERATING RULES AND VEHICLE SAFETY FOR MOVEMENT OF AMMUNITION AND

EXPLOSIVES

1.4.1. Procedures for safe transportation of ammunition and explosives (A&E) in motor vehicle shall include the following:

(a) Brakes shall be set and the wheels chocked while loading and unloading.

(b) A&E shall not be loaded or unloaded when a motor vehicle’s engine is running unless the engine is providing power to accessories used in the loading and unloading, such as mechanical handling equipment. If the engine is diesel powered, it may continue to run during loading or unloading of explosives except when exposed explosives are involved.

(c) Vehicles, including, partly or completely loaded flatbeds, shall have the load blocked and braced to prevent shifting during transit.

(d) The operator shall not transport A&E material in the passenger compartment of the vehicle.

(e) The vehicle operator shall be trained in emergency procedures to be followed in the event of a vehicle fire, breakdown, accident, damaged or leaking containers, and spilled A&E material in accordance with the applicable local laws/regulations.

1.4.2. Vehicle Inspection. All motor vehicles used to transport A&E shall be inspected using a checklist in Appendix A, DD FORM 626, Motor Vehicle Inspection (Transporting Hazardous Materials) to ensure the following:

(a) That the vehicle is in proper mechanical condition. This will include an inspection by a qualified shipper employee of the following as a minimum: availability of spare electrical fuses, horn operative; steering system;

windshield/wipers; mirrors; warning equipment; electrical wiring; lights and reflectors; fuel system; exhaust system; brake system; suspension; coupling devices; cargo space; landing gear; tires, wheels, rims;

tailgate/doors; tarpaulins (if required); and spare tires.

(b) Exposed ferrous metal in the interior of the vehicle body shall be covered with nonsparking material when scrap and bulk explosives are being transported in containers that could be damaged, or when explosives could otherwise become exposed.

(c) Portable fire extinguishers of the appropriate class shall be carried on motor vehicles used for transporting A&E in accordance with the local standards.

(d) Motor vehicles transporting A&E shall bear at least four appropriate placards in accordance with GOJ Explosives Control Law.

1.4.3. Loaded Incoming Vehicle Inspection.

(a) Vehicles with A&E shall be inspected upon arrival at remote sites by the Government in accordance with the checklist in Appendix A, DD FORM 626. If no problems are found, vehicles may be opened for interior inspection or moved to the designated unloading location.

(b) A&E-loaded vehicles on which foreign and suspicious articles have been attached outside or underneath the vehicle, or that have a defect which could affect the safety of the establishment or the contents of the vehicle, shall be moved to the suspect car site for disposition.

1.5. SECURITY GUARDS. The Ordering Officer reserves the right to furnish security guards or military police escorts for any or all trucks while and during periods the trucks are engaged in the performance of services under this contract. The Contractor shall, if requested by the Ordering Officer, permit a reasonable number of security guards or escorts to ride on any or all of the trucks at no extra charge. In the event the security guards are used, the

Contractor is not required to return the security guards or escorts to the loading point or Camp Fuji, however, if return cargo is being shipped to loading point the guards may return with the cargo to the point of loading.

1.6. FORKLIFT AND CRANE SERVICES. The Contractor shall provide forklifts and/or truck-mounted cranes with an operator(s) and slinging work crew as ordered by the Ordering Officer. The unit price shall include all necessary costs with an operator(s) and slinging work crew to perform the service (Exhibit Line Item Number (ELIN) A22A through A22C, and corresponding items for options). The basic rate is for the service including up through eight (8) hours per forklift or crane during 0800 through 1700 hours. For services rendered outside the timeframe, see 1.8.2.(b) below.

1.7. OPERATIONAL REQUIREMENTS

1.7.1. The Contractor shall perform the service when scheduled by the Ordering Officer at any time during any calendar day to meet the established loading and unloading dates and times. The Contractor shall follow the operational definitions and requirements described in the paragraphs below:

1.7.2. Ordering. The order will be given orally and confirmed by means of a properly executed BL. The Contractor shall provide the requested service upon receiving an order in compliance with the following:

(a) The Ordering Officer, in placing an order for service, shall specify to the Contractor, the size/type of truck he/she is ordering, the loading and unloading points, reporting time and date, type of freight, estimated weight/cubic measurement including quantity and indicate the ordered size/type of truck(s) in the Bill of Lading remarks block for which payment is due. Unless otherwise specified by the Ordering Officer, the Contractor may furnish vehicles that are of larger capacity than those ordred, however, the Contractor will be paid on the basis of the ordered size truck.

(b) The order will be given orally and confirmed by means of properly executed Bill of Lading (USFJ Form 334EJ). The Ordering Officer shall issue a Bill of Lading (BL), USFJ Form 334EJ, for service provided under the contract. The Ordering Officer shall indicate terms and conditions (size/type of vehicle ordered, accessorial services, etc.) in the “Remarks” column of the BL for which payment is due. The Ordering Officer shall provide an original BL to the Contractor in exchange for the signed receipt of shipping documents (e.g., DD Form 1384, Transportation Control and Movement Document/Supporting Document) within 15 calendar days after the shipment is completed and the Contractor submits the said shipping document. In the event the original Bill of Lading is lost subsequent to its delivery to the Contractor, a Certificate in Lieu of Lost Bill of Lading (USFJ Form 376EJ) shall be used to document the shipment. Related transportation services and charges will be documented by a properly executed Bill for Accessorial Services (USFJ Form 416EJ).

1.7.3. Advance Notification. The Government will place orders with the Contractor prior to the time frame set forth below. The term "working days" used herein covers Monday through Friday excluding U.S. legal holidays as specified at paragraph 1.10.11 below. At the time of each order, the Government will advise the Contractor of the loading and unloading points, size and type of vehicle, nature of freight and quantity involved.

(a) For general freight: Prior to 12:00 PM on the working day preceding the day such transportation of freight is required.

(b) For dangerous, sensitive, hazardous, and oversize freight: Prior to 12:00 PM at least four (4) working days before the day the service is required.

(c) For forklifts and/or cranes: Prior to 12:00 PM of the working day preceding the day the service is required.

1.7.4. Loading and Unloading.

(a) Except as provided at paragraph 1.7.4.(b) below, all freight shall be loaded and unloaded by the Government, and all material handling equipment and personnel will be furnished by the Government to accomplish the same. However, the Contractor shall not be relieved from the responsibility for the proper stowage and securing of said freight against loss or damage while in transit.

(b) In the event services by a forklift(s) and/or a crane is ordered, the Contractor shall load and unload all freight, provide all material handling equipment and personnel, and be responsible for the proper stowage and securing of loaded freight against loss or damage while in transit. The Contractor shall provide dunnage at no additional cost to the Government.

(c) Freight loading point – A platform or shipping point designated by the Ordering Officer as a point from which freight will be transported pursuant to this contract.

(d) Freight unloading point – A platform or receiving point designated by the Ordering Officer as point at which freight transported pursuant to this contract will be unloaded.

1.7.5. Free time. A Three (3) hours period commencing from the time the vehicle is placed by the Contractor at the freight loading point and notice thereof is given to the Ordering Officer placing orders; and a three (3) hours period commencing at the time the vehicle arrives at the freight unloading point and notice thereof is given to the Receiving Officer or his/her representative. Free time shall apply to trucking services (lowboys and trucks), but not to forklift and crane services.

1.7.6. Costs of Operation. Except those authorized by paragraph 1.8 Accessorial Services, all costs of operation under this contract shall be borne by the Contractor, including but not limited to tolls, licenses, costs of overtime, Sunday or holiday work, or for operation during stormy or inclement weather.

1.8. ACCESSORIAL SERVICES (Charge will be paid by BL or BAS).

1.8.1. Demurrage. If through no fault of the Contractor, a truck is not loaded and dispatched or discharged and released, within allowable free time, the Contractor shall be entitled to demurrage charges for detention of the truck by the Government beyond the free time at the rate indicated in the Pricing Schedule, ELINs A21G through A21M (and correspoding items for options). For purpose of payment hereunder, the full half hourly rate shall be paid for any period of time up to and including 30 minutes. The demurrage charges specified in the Price Schedule shall be applicable to vehicle furnished hereunder in all instances. The Contractor shall submit requests for demurrage to the Ordering Officer within thirty (30) days following incurrence of said charges. In the event the Contractor fails to submit such a request for demurrage as herein required, the Government shall be relieved from all responsibility for such a request unless the Contractor’s delay in submitting the said request is due to circumstances beyond the Contractor’s control. Demurrage shall apply to trucking services (lowboys and trucks) and not forklift and crane services.

1.8.2. Morning, Evening, Midnight, and Winter Period Charges.

(a) When specifically directed by the Ordering Officer, the Contractor shall commence trucking services between the hours of 22:00 and 05:00. Additional charges for the service are specified at the applicable items in the Pricing Schedule, ELIN A21N (and corresponding items under options). However, such additional charges shall not apply for shipments of freight exceeding 200 kilometers one-way.

(b) When specifically directed by the Ordering Officer, the Contractor shall perform foklift and/or crane services outside the 8-hour time frame between 0800 and 1700. In the event, the Contractor is entitled to applicable additional charges as specified in the Pricing Schedule, ELINs A22D through A22F, (and corresponding items for options) based on the specific time the performance was completed. The Contractor shall receive written acknowledgement from the Ordering Officer of the time performance was commenced and completed to support the invoice and failure in doing so may cause rejection of the payment for additional charges.

(c) Winter Periods/Charges (BL). Shipments to/from Tohoku/Hokuriku-Shin’etsu Areas. An additional charge specified in ELIN A21P or A21Q (and corresponding Items under Options) in the Pricing Schedule shall apply to any services performed during the period from 1 December through 31 March.

1.8.3. Cancellation of Requirement

(a) Vehicles (Lowboys and Trucks)

(1) For lowboys and trucks, in the event the service is scheduled and the requirement is cancelled, rescheduled or postponed, within 24 hours to the designated reporting time, the Government will be required to pay a cancellation charge in accordance with the applicable item in the Pricing Schedule, ELINs A21R through A21W, (and corresponding items for options) and as specified at paragraph (2) below.

Cancellation charge shall be calculated applying cancellation ratio to the unit price after toll charges specified at the Pricing Schedule, Table 3 are deducted as specified at para 1.8.5.(a) below. In the case when a vehicle(s) having arrived at the loading point is held and cancelled after the expiration of the free time, the Contractor shall not be paid demurrage charge in addition to the cancellation charge.

(2) In the event services are scheduled and the requirement is cancelled after the Contractor has obtained all clearance for transportation of hazardous freight from the Public Safety Commission(s) of GOJ, the Contractor shall be entitled to clearance charge of transportation of hazardous freight at the rate specified in the Pricing Schedule, ELIN A21X (and corresponding items for options) by submitting evidence of such clearance to the Government. This is in addition to cancellation charge. This “hazardous freight” cancellation charge is in addition to the cancellation charge payable under the provisions of paragraph (a) above. However, this cancellation charge shall not accrue when the shipment is rescheduled or postponed due to military necessity within the allowable period of the clearance certificate.

(b) Forklift and Crane Services. In the event the service is scheduled and the requirement is cancelled, rescheduled or postponed, within 24 hours to the designated reporting time, the Government will pay a cancellation charge in accordance with the applicable item in the Pricing Schedule, ELIN A22G through A22M (and corresponding items for options).

(c) Subtracting Toll Charges. Cancellation charges for trucks will be applied to the amount of unit price after subtracting applicable Toll Charges in ELIN A21Y, Table 3, (and corresponding items for options) from the unit price.

1.8.4. Table Distance Rates. Rates at Table 1 and Table 2 (ELINs A21A and A21B, and corresponding items for options) in the Pricing Schedule are to be used for unforeseen requirements in-between any loading and unloading points other than specific points listed in the Pricing Schedule and the Area of Performance. When repetitive orders are required for a specific service under the rates, upon written request of either the Contractor or the Government, said service shall be incorporated into the “point-to-point” pricing schedule by way of a supplemental agreement to the contract. Toll charges, when specifically ordered by the Ordering Officer to use toll roads (para PWS 1.8.5.(c)), will be paid separately from this table upon the Contractor’s submission of the original receipt to support a monthly invoice.

1.8.5. Toll charges.

(a) The Toll Charges cited in ELIN A21Y, Table 3, (and corresponding items for options) will be used for the purpose to calculate cancellation charges as cited at 1.8.3.(a). If the above toll charge is changed in accordance with the decree of the Ministry of Land, Infrastructure, Transport and Tourism, Government of Japan during the contract period, the Contractor shall notify the Contracting Officer, in writing, of the change. If unanticipated changes in the conditions of toll charges occur as a result of the changes in the applicable Japanese law, upon written request of either the Contractor or the Government, adjustments based on the new toll charges shall be made to the unit prices for point-to-point routes ELIN A070 through A130, (and corresponding items for options) and the rates at ELIN A21Y, Table 3, (and corresponding items for options) by way of a supplement agreement to the contract.

(b) The Contractor is required to use toll road(s) to perform services ordered by using rates at ELIN A21Y, Table 3 (and corresponding items for options), when directed by the Contracting Officer or Ordering Officer.

Actual toll charges will be paid to the Contractor for the use as directed by the Contracting Officer or Ordering

Officer as supported by toll road receipts. See the last item in Exhibit A21Y Table 3 (and corresponding items for options). The Contractor is responsible for the submission of toll road receipts in a timely manner.

(c) The BL shall be annotated with “Use of pay parking lot/toll roads authorized,” or “Use of toll roads authorized.” respectively in the “Remarks” column thereon. Actual amount will be paid to the Contractor for the use as directed by the Ordering Officer and as supported by original parking/toll road receipts under ELIN A21Y (and corresponding Items under Options). The Contractor is responsible for the submission of original parking/toll road receipts in a timely manner to the Ordering Officer who will issue BAS for payment purpose.

1.8.6. Calculation of Charges. If increase and/or decrease percentages are applicable, adjustments for such percentages will be made prior to calculation of transportation cost; i.e., if an increase of 3 % and decrease of 10 % are applicable, transportation charge will be calculated by decreasing price by 7 %.

1.8.7. Table of Distances.

(a) HQ US Army Garrison, Japan-issued Military Traffic Management Bulletin (MTMB) No. 2 entitled “Official Table of Highway Distances, Japan” as revised, will be used for the purpose of ordering and computing charges for services rendered hereunder. It established the kilometer distance between the main gate of a loading installation and that of an unloading installation.

(b) For transportation of freight between points not indicated in the bulletin, the Traffic Management Branch, Transportation Division, DOL, U.S. Army Garrison, Japan will measure new distance(s) upon request from shipping Ordering Officers, and provide the distance(s) to the requesting Ordering Officer and the Contractor concerned for computation of transportation charges.

1.9. HUMANITARIAN ASSISTANCE AND DISASTER RELIEF (HADR). The scope of this contract includes services to respond to requirements in a contingency environment including humanitarian assistance and disaster relief.

1.10. GENERAL INFORMATION.

1.10.1. Quality Assurance. The Government will evaluate the Contractor’s performance by appointing a Contracting Officer’s Representative (COR) to monitor performance to ensure services are received. The Government will evaluate all of the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP).

1.10.2. Government Remedies. The Contracting Officer (KO) will follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.10.3. Ordering Officer. The Ordering Officer is authorized to place an order or schedule deliveries in the manner described herein. The Ordering Officer shall have authority to certify the performance of services by the Contractor. Designation of the Ordering Officer will be submitted to the Contractor prior to performance and as updated during the performance period.

1.10.4. Obtaining Exemption From Japanese Taxes and Submission of Vehicles Listings for Tax Exemption Certificate.

(a) The basis whereby US armed forces obtain exemption from Japanese taxes are prescribed in paragraph 3, Article XII of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between the US and Japan.

(b) Prior to performing the services, the Contractor shall submit the following to the Contracting Officer, 374th Contracting Squadron, Yokota Air Base, Fussa-shi, Tokyo-to for verification and issuance of fuel tax exemption certificates under this contract:

(1) Fuel consumption ratios of trucks

(2) Accurate listing of all trucks to be used under this contract together with the vehicle inspection certificates; and

(3) Location(s)/distances between the Contractor’s Motor Pool(s) and USFJ installations.

(c) The Contractor shall submit requests for issuance of tax exemption certificates in a timely manner to the Tax Exemption Certifying Officer not later than 365 calendar days after receipt of an original Bill of Lading (See paragraph 1.7.2.(b) above).

(d) Mailing address of the Tax Exemption Certifying Officer is 197-0001 Tokyo-to, Fussa-shi, Yokota Air Base, Bldg 620, 374 CONS/LGCZ.

(e) The Contractor shall also submit a certification statement to the Tax Exemption Certifying Officer for claiming deadhead distances for each ordered service during performance period. The wording for the certification statement will be provided to the Contractor by the Tax Exemption Certifying Officer.

(f) The Contract may claim tax exemption based on fuel consumption ratio of ordered size/type truck(s) used in accordance with the size of truck annotated in the Bill of Lading (Marked Car Capacity).

(g) The Contractor shall not include deadhead distance for trucks that transport freight owned by the third party (or the Contractor) from the unloading point of the ordered transportation service to the motor pool, which the truck(s) originated or home stationed for each ordered service. This service is not considered for official use for fuel tax exemption purposes.

(h) The Tax Exemption Certifying Officer will review the accuracy of Contractor’s figures on fuel consumption prior to issuance of appropriate tax exemption certificate.

1.10.8. SECURITY SAFETY REQUIREMENTS.

(a) Installation Base Passes. For access to US Installations, the US Government will issue all required Gate Passes/Vehicle Passes to Contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents in accordance with each installation instruction. The prime Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

(1) Gate Passes. In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the Installation Pass Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that they would incur in order to obtain Gate Passes.

(2) Vehicle Passes. In order to obtain Vehicle Passes, the Contractor shall submit the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of (i) Bodily Injury - ￥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (ii) Property Damage - ￥3,000,000 per occurrence.

1.10.9. Contractor’s Personnel

(a) Contract Manager (CM). The Contractor shall provide a CM who shall be responsible for the performance of the work performed under this PWS. The name of this individual and an alternate(s) who shall act for the Contractor when the CM is absent shall be designated in writing to the Contracting Officer. The CM and alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of the work performed under this contract. The CM and alternate shall be individuals who are capable of conversing in, and comprehending English.

(b) The CM or alternate shall not perform any other services under this PWS without coordination through the Ordering Officer. The CM shall report any problems that are encountered in any work locations to the Contracting Officer.

(c) Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The Contracting Officer may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

(e) The Contractor shall not employ any person who is an employee of the US Government and/or Master Labor Contract employees if employing that person would create a conflict of interest or become in violation of the Procurement Integrity Act (See Federal Acquisition Regulation Section 3.104.). Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500.7-R, the Joint Ethics Regulation (JER).

1.10.10. Subcontracting. The Contractor shall not use subcontractors without prior written coordination with the Contracting Officer. The subcontractors shall meet the standards required by this contract to perform the service.

The prime contractor is responsible for the performance of the subcontractors.

1.10.11. U.S. Legal Holidays. The U.S. legal holidays are specified below:

1st January New Year’s Day 3rd Monday of January Martin Luther King Jr.’s Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

1.10.12. Reports of Damages, Destruction, Injury, or Death.

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not.

The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The Contractor shall submit these reports to the Contracting Officer through the COR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident.

1.10.13. Liabilities.

(a) The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

(b) Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Contractor, the Contractor shall assume full liability for any and all goods lost and/or damaged in the movement covered by this contract.

2. SERVICES SUMMARY.

Performance Objective PWS Paragraph Performance Threshold Method of Assessment

SS1: Provide qualified contractor personnel for movement of hazardous and sensitive freight.

1.2.3., 1.2.4., and

1.2.7.

Valid customer complaints shall not exceed 1 per month.

Periodic Surveillance

SS2: Furnish vehicles as ordered by Ordering Officer.

1.3.

SS3: Comply with operating rules and vehicle safety.

1.4.

SS4: Provide services as ordered in compliance with schedule.

1.7.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. None.

4. APPENDIX.

A. DD FORM 626

B. HISTORICAL WORKLOAD DATA

APPENDIX A: DD FORM 626

APPENDIX B: HISTORICAL WORKLOAD DATA

Description Size Total 5 years Base Option1 Option2 Option3 Option4 Description Total 5 years Average per year Morning Evening Midnight Stand-by Sensitive Hazardous 4t 6 5 1 4t truck 17 3.4 2 1 2 10t 63 18 7 6 32 10t truck 590 118 41 31 3 10 4t 3 1 2 15t lowboy 123 24.6 31 12 10t 8 2 2 2 2 20t lowboy 73 14.6 38 4t 1 1 25t lowboy 15 3 12 10t 431 68 74 41 141 107 5k forklift 10 2 4 3 15t 97 28 10 9 26 24 25t crane 7 1.4 2 20t 61 20 11 8 12 10 50t crane 17 3.4 2 2 1 25t 7 5 2 4t cancel 2 0.4 4t 0 10t cancel 55 11 10t 43 6 35 1 1 15t cancel 4 0.8 15t 2 2 20t cancel 7 1.4 20t 4 4 25t cancel 1 0.2 25t 0 5k FL cancel 1 0.2 4t 3 1 2 25t CR cancel 2 0.4 10t 8 8 50t CR cancel 0 0 4t 3 1 2 10t 3 1 2 Total for 5 Years 4t 1 1 Lowboys (Point to Point): 171 10t 1 1 Lowboys (Table Rate): 40 4t 0 Lowboys Total: 211 10t 3 3 Trucks (Point to Point): 555 10t 5 5 Trucks (Table Rate): 52 15t 2 2 Trucks Total: 607 10t 2 2 Total Trucks and Lowboys (Point to Point): 726 15t 6 6 Total Trucks and Lowboys (Table Rate): 92 20t 2 2 Forklifts Total: 10 4t 0 Cranes Total: 24 10t 2 2 Total Forklifts and Cranes: 34 10t 0 Grand Total 25t 8 8 852 10t 19 19

15t 16 16

20t 3 3

10t 2 2

20t 3 3

5k Frk 10 5 5

25t Crn 7 1 6

50t Crn 17 3 1 3 10

4t 2 2

10t 55 11 6 10 25 3 15t 4 1 3

20t 7 3 1 1 2

25t 1 1

30t 0 5k Frk 1 1

25t Crn 2 2

50t Crn 0 5k FL 4 1 3 25t Cr 0 50t Cr 2 1 1

50t Cr 2 2

4t 2 2

10t 41 6 3 14 18 15t 31 12 2 6 1 10 20t 38 17 4 3 6 8 25t 12 12

5k FL 3 3

25t CR 2 1 1

50t CR 1 1

4t 0 10t 31 31

15t 12 12

Sensitive 4t 1 1

10t 3 1 1 1

Hazardous 4t 2 2 10t 10 8 2

Cancellation

Morning (0500 - 0800)

Evening (1700 - 2200)

Midnight (2200 -0500)

Demurrage

Forklifts Cranes

Hario

Hijudai

Ojoji

Aibano

Sekiyama

Numazu

Iwate

Maebata

Honmoku

This data is for information purpose only.

The unit of issue is “Each” as per one-way trip per truck.

Atsugi

Yokota

Yokohama

Iwakuni

Taura

Kakwakami

(Trucks, Lowboys, Forklifts, and Cranes):