Site_Orientation_Minutes.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

23 Oct 14

MEMORANDUM FOR DISTRIBUTION

Subject: Minutes of Pre-Proposal Conference and Site Visit for Offerors

Reference: Solicitation No. FA5209-14-R-0003, Hazardous Waste Management, Yokota Air Base, Japan

1. A pre-proposal conference was conducted at Bldg 620, Yokota Air Base, Fussa-shi, Tokyo, Japan at 1000 hours on 22 Oct 14. The following personnel were in attendance:

a. Government

374 CES/CEIE Ms Beth Behr Environmental Flight 374 CES/CEIE Ms Noriko Ogi Contracting Officer’s Representative 374 CONS/LGCB Mr. Jeremy Grimley Contracting Officer 374 CONS/LGCB Ms Namiko Kaneko Contract Specialist 374 CONS/LGCB SSgt Joshua Banks Contract Specialist

b. Prospective Offerors (Names are intentionally left blank)

2. Ms Kaneko made an opening statement and provided supplementary explanation of the solicitation package. Ms Kaneko explained that the Amendment 0001 would be issued to provide the revised Performance-Based Work Statement (PWS) and to extend the closing date.

a. Submission Due Dates & Times:

(1) Offer due date is currently set for 24 Oct 14, however, the due date would be extended by the Amendment 0001. Hand carry or sealed envelope by mail is accepted. The envelop of offer shall be time- stamped at 374 CONS reception by the due date & time.

(2) Past/Present Performance Survey shall be sent directly to 374 CONS/LGCB, Ms. Namiko

Kaneko from the evaluating agencies/companies, no later than 31 Oct 14, 1400 hours by either e-mail to namiko.kaneko.jp@us.af.mil or by fax at 042-530-3319. Past Performance Reference List shall be sent from the offeror also to Ms Kaneko by e-mail or fax no later than 31 Oct 14, 1400 hours.

(3) If offers have any additional technical questions, the questions shall be submitted in writing no later than 28 Oct 14, 1500 hours by either e-mail or fax also to Mr. Kaneko by e-mail or fax.

3. Ms Ogi explained the content of the PWS. Ms Ogi explained that the requirement of the PCB transportation would be deleted. In addition, Ms Ogi also explained that the certification requirement stated in the solicitation would be changed. (Refer to the Amendment 0002)

4. After the conference, all attendees visited Hazardous Waste Warehouse Area (Bldg 955 and 954). No questions were asked.

5. A copy of this minutes will be distributed to all attendees. The foregoing is a brief summary of the discussions held during conference. Those present should advise the undersigned of any additional information, clarifications, or corrections that they feel should be made to the minutes within five (5) calendar days from distribution date. Failing notification to the contrary, these minutes will stand for the record.

NAMIKO KANEKO

Contracting Officer cc: 374 CES/CEIE

Distribution:

All prospective offerors