Pre-proposal Conf Minutes_MACC.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

14 May 2024

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 35th Contracting Squadron, Construction Flight

Bldg. 656, Misawa Air Base

Misawa-shi, Aomori-ken, Japan

SUBJECT: Pre-proposal Conference Minutes, RFP No. FA520524R0004, Indefinite-Delivery

/Indefinite-Quantity (IDIQ) Multiple Award Construction Contract (MACC), Misawa AB, Japan

1. This is a minutes of the pre-proposal conference for subject solicitation, as conducted on 14 May 24 by the 35th Contracting Squadron IAW the Attachment 1 of the solicitation, Other Contract Requirements para. 9. L001, Notice of Pre-bid/Pre-proposal Conference. 11 firms’ representatives, totaling 27 individuals attended this conference. The following are names of the firms and the Government representatives attended:

Firms (in alphabetical order) Government

American Engineering Corporation MSgt Crader, Senior Enlisted Leader, 35 CONS/SEL

Fujimoto Kensetsu Co., Ltd. Mr. Nogawa, Chief, Construction Flight, 35 CONS/PKA

Itogumi Construction Co., Ltd Lt Williams, OIC, Construction Flight, 35 CONS/PKA

Kamikita Kensetsu Co., Ltd. Mr. Kawahara, Team Lead, Construction Flight, 35 CONS/PKA

Kashiwabara Corporation. Mr. Sato, Team Lead, Construction Flight, 35 CONS/PKA

Kosaka Komuten Co., Ltd. Ms. Ozawa, Buyer, 35 CONS/PKA

Maeda Road Construction Co., Ltd Mr. Kodera, Buyer, 35 CONS/PKA

Nippo Corporation. Mr. Lane, Chief, Project Element, 35 CES/CENM

Suzuki Kensetsu Kogyo Co., Ltd. Ms. Campos, Chief, Design Management, 35 CES/CENM

Tanaka Gumi Co., Ltd. Mr. Yonaiyama, Arch. Engineering Tech, 35 CES/CENM

TECC Corporation.

2. Pre-proposal conference.

a. The conference was opened by Mr. Kawahara/Team Lead at 1400 hours, who explained the scope and requirements, and remarks/filling instruction of the solicitation by presenting the Slide Show, Attachment 1.

Highlights of the conference:

• Scope and Requirements

• Contract Line Item Structure

• Fill-ins, representations, and certifications

• Contract clauses and solicitation provisions

• Preparation of price proposal and past performance information

• Evaluation factors and procedures

• Task Order under MACC

• Written question submission due date/time.

• Proposal submission due date/time.

b. Technical briefing was made by Mr. Yonaiyama, Architectural Engineering Technician, with regard to the General Provisions and Statement of Work for MACC Model Project.

c. Question and Answer: See Attachment 2, Summary of Questions & Answers.

4. At the end of the conference, Mr. Kawahara reminded all attendees that the terms of the solicitation including all attachments remain unchanged unless the solicitation is amended in writing. The prospective offerors’ question(s) for this solicitation, if it may arise after this pre-proposal conference, must be submitted to 35 CONS in writing no later than 1300 hours on 17 May 24. The proposal submission closing date/time is at 1300 hours of 6 Jun 24 Japan Standard Time (JST), and the past performance questionnaire due date is 6 Jun 24 JST. The conference was adjourned at 1520 hours on 14

May 24.

KAZUAKI KAWAHARA

Team Lead

2 Attachments:

1. Slide Show, 30 Slides (8 pages).

2. Summary of Questions & Answers, 1 page.