FA520524QB006 - Group Fitness Instructor QA (18 Dec 2023).pdf
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- Solicitation number
- FA520524QB006
About this file
This document contains questions and answers regarding solicitation number FA520524QB006 for group fitness instructor services at Misawa Air Base in Japan. The requirement is a follow-on contract to the incumbent, Summer Nelson Fitness Association LLC, under contract number FA520519PA030 with a base year award of $24,228. The new contract is performance-based and will pay instructors per class. Instructors need certification from a DoD-recognized organization and will provide classes in spinning, cardio, and yoga. No degrees are required. The Air Force is satisfied with the current program and instructors but will accept new proposals.
The questions address requirements for SOFA support, staffing levels, education needs, acceptable certifications, training requirements, use of subcontractors, insurance obligations, class sizes, equipment cleaning responsibilities, and the current class schedule.
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FA520524QB006 – Group Fitness Instructor Q&A 18 Dec 2023
1) Is this a follow-on requirement or a new contract? If it is a follow-on contract, could you please provide the incumbent contract number and the awarded price?
a. It is a follow-on contract to a currently contracted requirement. The incumbent contract number and contractor is FA520519PA030, Summer Nelson Fitness Association LLC. The awarded price for the Base Year is $24,228.00
b. Please see the following link for Award Notice details:
https://sam.gov/opp/90d3d1751641937935535589c4b936a8/view
2) Will the government provide SOFA or Logistical support for this role?
a. Yes, if the circumstances warrant it, as specified by the inclusion of clause 252.225-7976
Contractor Personnel Performing in Japan (DEVIATION 2018-O0019). Please see the full clause for details.
3) How many people are currently working under this contract?
a. 7 or 8 instructors.
4) Please confirm if this requirement is a full-time or part-time position.
a. This contract is performance-based, and payment will be provided per class. It doesn’t fall under the standard purview of being part-time or full-time.
5) How many people are required to perform under this contract?
a. There is no minimum number of employees so long as the following classes can be reasonably taught:
i. Spinning classes
ii. Cardio classes (High Fitness, Zumba, HIIT)
iii. Yoga
6) Please confirm what the Education Requirement/Degree Requirement would be for this role.
a. It does not require any degrees.
7) PWS page 8 of 23, paragraph 1.15. Qualifications, states: 1.15.1. Group fitness instructors must have and maintain a primary instructor certification by a DoD recognized organization. Attachment 02 showed a list of Accepted Accreditations and Certifications. Please confirm if the contractor employee/s (Group Fitness Instructor) must have all of these “Accreditations and Certifications” listed under Attachment 02.
a. The contractor need only be accredited/certified from one of the listed organizations, though A&Cs from multiple organizations are allowed.
8) Does the contractor employee(s) need to travel to attend training/seminar overseas? If so, who will cover the cost(s)? How many days the training will be (e.g., how many days in a year)?
a. Unlikely. Each association has online training courses.
9) Do you require that instructors be employees of the contractor? Or can they be independent contractors/gig workers?
a. It depends on the contractor, but sub-contractor status should not be an issue.
10) Given the size of the program, can I hire an on-site part-time manager?
a. Yes, as this is a Performance-Based Requirement, it is up to each individual contractor to determine the best way to fulfill the requirements in the PWS and adjust their quote accordingly.
11) Are you satisfied with your existing group fitness program and current group of instructors? Or does the program need to be redesigned and restaffed?
a. Yes, we are satisfied with the current contractor program and performance.
12) What are the qualifications of gym staff who technically evaluate the instructors?
a. We have certified with AFAA to evaluate that instructors follow regulations and safety standards.
13) Is participant attendance a factor? If so, is there a marketing program in place?
a. We advertised class schedules on the web, our board. We can still pay no attendance class.
14) Who handles participant waivers?
a. Participants can submit a comment about their waivers or issues of the classes.
b. Please see Attachment 03 – Sign-In Sheet for an example of a class participant waiver.
https://sam.gov/opp/90d3d1751641937935535589c4b936a8/view
FA520524QB006 – Group Fitness Instructor Q&A 18 Dec 2023
15) Do instructors need individual liability insurance?
a. All instructors might have one to teach classes in other locations, but contractors must cover the insurance.
16) Is class size limited?
a. 40 participants in the Aerobics classes and Spin classes.
17) How much time is allotted for post-class clean-up?
a. Instructors should allot a few minutes to clean up equipment used during class and let participants wipe equipment they used.
18) How extensive is the post-class clean-up? How much paid time is typically allotted for clean-up?
a. Clean-up usually doesn’t extend beyond wiping down used equipment with wetted rags, and it is customary for each participant to wipe down their own equipment. It is up to the contractor to determine how much this effort factors into their quoted price.
19) How many spin bikes are there that will require post-class cleaning?
a. 40 bikes maximum, but it is dependent on class participation size.
20) Could you please provide a copy of the current fitness class schedule?
a. Please see Attachment 04 – Class Schedule.
File details come from the government source that posted it. Updated .