2a Summary of QA_19Jul22.pdf

SUMMARY OF QUESTIONS AND ANSWERS

RFP No. FA520522R0005

Airfield/Pavements IDIQ Contract, Misawa AB, Japan 19 Jul 22

Questions Submitted by 12 Jul 22 IAW RFP Atch1 L001(c):

Q1: RFP, Pg.34, Sec L, L100

Please clarify which part shall copy of JV Agreement be bound?

A1: K-002 of the RFP Attachment 1, “Other Contract Requirements” should be used. Thus, it is proposal Part I Summary and Misc Data.

Q2: RFP, Pg.35, Sec L, L-100, Para.4(b)

May we use CPARS instead of Performance Surveys/Questionnaires?

A2: Offerors are required to send Past Performance Questionnaire (PPQ) to the customer or agency. PPQ is however not a part of the proposal. A copy of CPARS can be included in five (5) pages per contract listed in the proposal Part IV Past Performance.

Q3: RFP, Pg.35, Sec L, L-100, Para.4(b)

If CPARS is not acceptable instead of Performance Surveys/Questionnaires after question submission due date, we will need to request questionnaires to Japanese Government. In that case, it is too short to request and get correspondence from them. We would like to request 2 weeks extension for the bid closing date.

A3: In case of no response to the PPQ, the Government will contact the customer or agency and extension of the offer due date is not necessary.

Q4: RFP, Pg.35, Sec L L-100, Para.4 (b), Atch7

If we request Performance Surveys/Questionnaires (Attachment 7) to the Japanese Government, they will not correspond in English form. Therefore we are considering to translate the Attachment 7 in Japanese by ourselves and request to the Japanese Government to fill in that translated form in Japanese. Is it acceptable sending the translated form in Japanese to your office?

A4: We understand that the customer or agency in Japan would not be able to respond in English.

Their response to the PPQ in Japanese is acceptable this time.

Q5: RFP, Pg.35, Sec L L-100, Para.4 (b), Atch7

We are going to use Past Performance ordered by Local Government, however they are not able to correspond individual request. Therefore they declined fill-in and submit Questionnaire with Attachment 7. We, Contractor, need to submit disclosure request for administrative document (takes about 3-4 days), then they will provide us construction evaluation sheet with their specified format. Does the construction evaluation sheet provided by Local Government satisfy requirements as Past Performance Questionnaire? If it's available, is this construction evaluation sheet required to translate in English by

A5: Construction evaluation sheet provided by the Local Government with your English translation on it can be included in five (5) pages per contract listed in the proposal Part IV Past Performance.

ourselves?

Q6: ELIN *A-E 011, Low Profile Barricades with Lights *(“A-E” will be omitted hereafter)

Barricades are specified in Spec. Sec 01 11 00 30 33, Para. 1.23, which should be purchased overseas. Can the purchase cost be included in this line?

A6: The cost should include either rental or purchase cost.

Q7: ELIN 012, Heavy Equipment Transportation

Spec says Heavy Equipment Transportation is to be per day. Does this mean it should be transported on base by 14:00 daytime, and then moved to the site during night time?

A7: Yes. Per day is 8 hours of daytime or nighttime. Description of ELIN 012 indicated in Para. 1.1.1.6 of section 01 11 00 30 33 of the spec will be revised to indicate so, by addendum.

Q8: ELIN 028,29, Base Stabilization for Pavement

Can the surplus concrete resulting from the mixing process be treated as Industrial Waste and the cost of transpiration and treatment be included in this line?

A8: No. Cost for Removal of Stabilized Gravel/Soil is under ELIN 115. Cost for Hauling and Disposal of Asphalt Concrete to Off Base is under ELIN 117.

Q9: ELIN035,36, Place Concrete

Unit of 1,000 SM is used. Is this the figure for placement per day or for overall quantity? In case of Structure, is this the area of the surface?

A9: Unit of 1,000 SM is overall area quantity or phasing area quantity.

Q10: ELIN042,44,46,48, Expansion Joint with Silicon Sealant

Purchase of Silicone is taking some time these days, which affects our proposal preparation. Since the distribution conditions are constantly changing and there is a fluctuation in raw material unit price, our proposal will be less accurate.

A10: We understand the situation. Please estimate with necessary material cost and other cost.

Q11: ELIN056,57, Pavement Marking Stripes Retro reflective Beads, Type I, Type III

Japanese manufacturers no longer produce Type I, Type III reflective markings, and importing specified materials greatly affects our proposal. Can equivalent JIS products be used?

A11: US material or equivalent JIS products are acceptable, as long as Retro Reflective Beads meets the specifications.

Q12: ELIN062, Install V-Type Concrete Ditch (W700 A12: No. Base Course is ELIN 024 Construct mm x 85 mm Thick)

Drawing G-1 shows Base Course and Foundation Concrete. Are they to be included in this line?

Subbase Course C-40. Foundation concrete is ELIN 035 or ELIN 036.

Q13: ELIN 063,64, Install Free Gradient Concrete "U" Ditches

Drawing G-2 shows Base Course and Foundation Concrete. Are they to be included in this line? Also T- 14 is shown in G-2, but ELIN A-E 063 & 064, only shows T-25. Should only T-25 be used?

A13: ELIN 023/024/025, 035/036, and 037 will be used for base course, concrete, and formwork respectively. Detail of free gradient ditch with concrete or grating cover (T-14) will be deleted in drawing ref. No. G-2 by addendum.

Q14: ELIN 065,66, Install Aircraft type Concrete Catch Basin/”U” Ditches with Bolt Fixed Steel Frame and Grating Cover

Please provide the load capacity of aircraft.

A14: The description of “Load capacity is for P- 8 aircraft. Max takeoff weight is 189,200 lb (85,820 kg)” will be added under ELIN 065 & 066 in Para. 1.1.1.10 of section 01 11 00 30 33 by addendum.

Q15: ELIN 078, Transportation of Excavated Soil to Stock Yard

Where will the stockyard be located? Are there any designated places?

A15: Designated stock yard is snow dump area of west runway and near J395.

Q16: ELIN 079,80, Construct Embankment

Materials are to be transported to stock yard during daytime and to the site at night. Should the costs of this work be included in this line or in ELIN 078?

A16: Yes. Materials are temporarily stored in the stockyards during the day, and transport at night. Transportation cost should be included in

ELIN 078.

Q17: ELIN 110, Removal of Steel

Removal of Steel is to be per CM. What kind of Steel can be anticipated?

A17: Description of ELIN 110 indicated in Para.

1.1.1.6 of section 01 11 00 30 33 will be revised to add PVC pipe diameter of 25mm - 200mm, and to change the unit of issue from ”per cubic meter (CM)” to “per metric ton (MTON)” by addendum.

Q18: ELIN 111, Removal of PVC Pipe

Removal of PVC is to be per LM. What would the diameter of Pipe be?

A18: Description of ELIN 111 indicated in Para.

1.1.1.6 of section 01 11 00 30 33 will be revised to add PVC pipe diameter of 25mm - 200mm by addendum.

Q19: ELIN 125~129, Compensation LABOR

Can unit price for night be applied?

A19: Yes. The same unit price is applied both during the day and at night.

Q20: ELIN 130~134, Compensation MATERIAL A20: Yes. It should be included the cost of

Should the cost of transportation to Base for night be included?

transportation to Base for night.

Q21: ELIN 125~151, Compensation Labor Material Equipment

Spec. specifies that compensation will be made in case of Emergency Takeoff/Landing. When the work is temporarily suspended by the scheduled flights, will the accumulated time over 60 minutes be considered?

What situations can be covered under the term of 'Emergency'? Are there any other situations where compensation can be applied?

A21: Any kind situations of Emergency Flight or etc. requested by the government accumulated time over 60 minutes can be applied.