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- Solicitation number
- FA520518R0003
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People – Mission – Security
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
35th Fighter Wing
Pre-Proposal Conference / Site Visit Roads/Pavements & Misc. Civil Work
IDIQ Contract RFP No. FA520518R0003
Starting 1300 hrs, 25 Jan 2018
Bldg. 656, Misawa AB, Japan
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Summary
Scope & Requirements General Requirement / Pricing Structure
RFP
CONS remarks for solicitation / filling instructions
CES tech briefing (Exhibit L/I, Specs, and Drwg)
Q & A session
Joint Site Visit
Attachment 1 to Pre-Proposal Conference Minutes & Record of Site Visit
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Project Description (Sec B):
Repair, maintenance, or construction of roads, parking lots and their incidental work, such as, but not limited to curb/gutter, drainage pipes, manhole, earthwork, sidewalks, markings, traffic signs, electrical work, tree removal and other miscellaneous work, per Task Order.
Place: Misawa Air Base (MAB) and locations within 40km (24.9 miles) radius from MAB including its associated sites of Draughon Range and Hachinohe Fuel Terminal, with the exception of MAB Airfield.
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Magnitude – Est. Ordering Amount per Year:
Between $1,000,000 and $5,000,000 (¥111,336,500 and ¥556,682,500 @ FY18 rate of ¥111.3365). See Exhibit A-E for est. annual quantities, RFP Atch. 5 for Historical Data.
Value: Guaranteed Minimum ¥300,000 ($2.7K)
Contract Limit: ¥1,100,000,000 ($9.9M)
Contract Type: FP-IDIQ (U/P & TO basis)
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Period: 15 Months Basic + 4 one-year Options
Basic Period: Fifteen months from the date of award
Opt Yr One: One year subsequent to Basic Period
Opt Yr Two: One year subsequent to Opt Yr One
Opt Yr Three: One year subsequent to Opt Yr Two
Opt Yr Four: One year subsequent to Opt Yr Three
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Fill-in
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Section B, Page 3 thru 6 Proposal of CLIN Amounts
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Section B, Page 3 thru 6 Proposal of CLIN Amounts (Cont’d)
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
CLIN & Exhibit Structure
CLIN 0001 Basic Period Exhibit A
ELIN A001 – A108
CLIN 1001 Opt Yr One Exhibit B
ELIN B001 – B108
CLIN 2001 Opt Yr Two Exhibit C
ELIN C001 – C108
CLIN 3001 Opt Yr Three Exhibit D
ELIN D001 – D108
CLIN 4001 Opt Yr Four Exhibit E
ELIN E001 – E108
SF 1442 Page 3 - 6
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Exhibit A thru E – Basic & Option Years
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Section F:
52.211-12 Liquidated Damages
@¥55,447 (1st day ) & @¥28,726 (2nd day ～ ).
Section I
FAR 52.223-3 Hazardous Material Fill-in
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Other Contract Requirements (RFP Atch 1) Para H002 Required Insurance
Property Damage ¥2,000,000
H003 Performance Bond
Required 100% of TO > $150K.
Required add’l if Mod > $10K.
Submit <= 30 CD from TO / Mod award.
H004 Site Survey and TO Site survey schedule/plan: Submit within 2 weeks after receipt of Notice to Proceed (NTP).
Site survey result report: Submit within 2 weeks after completion of survey.
FY end TO: Submit survey report by 15 December.
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Section J
Exhibit / Attachment Table Exhibit A - E CLIN 0001 thru 4001 ELINs
Atch 1 Other Contract Requirements
Atch 2 Specifications
Atch 3 Drawings
Atch 4 Schedule of Contractor’s Submittals
Atch 5 Historical Data
Atch 6 Past Performance Questionnaire
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Section K FAR 52.204-8 Annual Representation Cert 52.204-17 Ownership or Control of Offeror 52.204-20 Predecessor of Offeror
FAR 52.209-7 Responsibility Matters Info
DFARS 252.247-7022 Transportation by Sea
Other Contract Requirements K001 Tax Exemption under SOFA
K002 Contractor’s Cert
Fill-in
Fill-in
Fill-in
Fill-in
Fill-in
Fill-in
Fill-in
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
(Other Contract Requirements cont’d)
K003 CONSTRUCTION CONTRACTOR LICENSE
Offeror shall submit “special construction license” under the Japanese Construction Business Law together with offer, to demonstrate compliance with FAR 52.236-7 as modified & DFARS 252.225-7042.
Joint venture or Partnership - the special construction license of each member of the JV or each partner of the partnership must be submitted together with offer.
Such offeror that fails in representation of the above required license will not be considered for award.
Submit
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Section L
L-100 Proposal Preparation Instructions
Offer required to meet all sol. requirements, terms & conditions, reps & certs, & tech requirements.
Prepare & Submit:
Price Proposal: Submit 1 Original + 2 copies including hard copy and electronic file of Exhibit A thru E.
Use MS Excel w/file name:[Company]_18R0003_ExhibitA-E. xls
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Technical Proposal: 1 Original + 2 copies
Sub-factor 1: Special Const. License issued by the GOJ or its subdivision, for offeror and each member of the JV if formed (See Atch 1, Other Contract Requirements, paragraph 8, K003)
Sub-factor 2: Resumes and Licenses of Project Manager
Sub-factor 3: Resumes and Licenses of CQC System Manager
(See M-900.A. for minimum qualifications)
(Sec L cont’d)
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
(Sec L cont’d)
Past Performance Proposal: 1 Original + 4 copies No more than 5 pages per contract.
(a) Quality and Satisfaction Rating of Contracts
(b) Performance Surveys/Questionnaires (RFP Atch. 6)
POC submit directly to the Gov’t – NOT BACK TO THE
OFFEROR
Ensure POC be reachable by phone and/or e-mail, Gov’t will contact them.
(c) Past Performance Information (See M-900.D.)
List of no more than 5 most relevant contracts.
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Section M
M-900 Basis of Award & Evaluation
Weight of Importance:
Combined Past Performance and Technical Acceptability is approximately equal to price.
Evaluation Process:
Technical (See M-900. A and B)
Acceptability – Acceptable or Unacceptable
Risk – Low, Moderate, High or Unacceptable
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
(Sec M cont’d)
Evaluation Process, continued
Price – Fair and Reasonable
Gov’t will evaluate offers by adding all options.
See M-900.C. for calculation of “Service Extension” 6-Month Total Amount.
Past Performance – Recency and Relevancy
Recency: Within 3 years prior to the RFP issue date of 18 Jan 2018.
Relevancy: Similar scope, magnitude of effort, and complexities to that required by RFP.
See M-900.D. for further detail.
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Civil Engineer Technical Briefing
Exhibit A thru E: Line Items Attachment 2: Specifications Attachment 3: Drawings Attachment 4: Schedule of Contractor’s
Submittals
People – Mission – Security
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Questions
RFP No. FA520518R0003 Roads/Pavements & Misc. Civil Work IDIQ
Pre-Proposal Conference
Let’s move on to Site Visit but please remind
RFP Closing Date / Time:
22 Feb 2018 / 14:00 JST
Questions shall be submitted to 35 CONS/LGCA by NLT 31 Jan 2018 / 13:00 JST.
File details come from the government source that posted it.