COMBINED SYNOPSIS-Carbon Filters-Amendment 1.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

Carbon Filter Exchange & Replacement

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Revolutionary FAR Overhaul (RFO) Subpart 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Request for Quote (RFQ) FA500026Q0037 is a combined synopsis/solicitation for commercial services and issued IAW RFO Subpart 12.202. FA500026Q0037 shall be used to reference any written quote provided under this RFQ.

(iii) This solicitation document, along with all incorporated provisions and clauses, reflects regulations currently in effect under the Revolutionary FAR Overhaul (RFO) (https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/) in lieu of the text codified at 48 CFR Chapter 1

(https://www.ecfr.gov). Furthermore, the Defense Federal Acquisition Regulation Supplement (DFARS) utilizes the published class deviations for each applicable part, referenced as R-DFARS

(https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html), replacing the text codified at 48 CFR Chapter 2.

(iv) This requirement is solicited as a full and open competition. The North American Industrial

Classification System (NAICS) code associated with this procurement is 335991 with a small business size standard of 900 employees.

(v) Site Visit. A site visit is scheduled for Thursday, 13 August 2026, at 10:00AM Alaska Daylight

Time. Contractors MUST be pre-registered to attend. Pre-registration is due no later than Wednesday, 12 August 2026, at 1:00PM Alaska Daylight Time. Send pre-registration requests to Mr. Alex

McWilliams at alex.mcwilliams.3@us.af.mil and Mr. Joseph Ford at joseph.ford@us.af.mil.

(vi) The Pricing Schedule is incorporated as Appendix 1. Vendors shall complete Appendix 1 in its entirety and return with any other documentation/data as required by this synopsis/solicitation.

(vii) The government intends to award a firm-fixed price contract for the following:

Carbon Filter Media

See Attachment 1 - Salient Characteristics

(viii) Completion Date: Delivery and installation of all items shall be made no later than 90 Days after contract award.

(ix) RFO 52.212-1 Instructions to Offerors -- Commercial Products and Commercial Services (Apr 2026) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. To assure timely and equitable evaluation of the quote, the vendors must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of two (2) separate parts:

a. Part 1- Price – Submit one (1) copy of price schedule(Appendix 1) and any pertinent additional information

b. Part 2- Technical Summary – Submit one (1) copy of the product(s) to be delivered with specifications that clearly demonstrate adherence to the specific characteristics

3. Award will be made to the vendor whose quote is conforming to the solicitation and is determined to be the lowest price.

(End of Provision)

(x) RFO 52.212-2 Evaluation -- Commercial Items (Apr 2026) this provision has been tailored to this procurement and is provided in full-text below:

(a) The Government will award a contract resulting from this solicitation to the responsible vendors whose quote conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(i) Price

(ii) Technical Acceptability

(b) Price will be considered. The Government intends to evaluate quotes and award without discussion, but reserves the right to conduct discussions. The lowest priced quote will be evaluated first. Therefore, the vendor’s initial quote should contain the vendor’s best terms from a price standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) This will be a lowest price accepted. Minimal Qualifications –is defined as meeting all of the following criteria:

Minimum Qualifications: Contractor must be able to provide all the products described herein (see Attachment 1: Salient Characteristics).

(d) A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the

Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The

Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the

Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the

Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph

(b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable);

or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph

(b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable);

or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

(xi) Each vendor shall ensure that all of the provisions of RFO 52.212-4, Offeror Representations and Certifications—Commercial Products and Commercial Services, are updated at www.sam.gov. Failure to obtain SAM registration will result in submissions not being considered for award.

(xii) The clause at RFO52.212-4, Contract Terms and Conditions—Commercial Products and

Commercial Services (Apr 2026) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

Jun 2020

FAR 52.209-6 Protecting the Governments Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment.

Nov 2021

FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations Nov 2015

FAR 52.219-28 Post-Award Small Business Program Representation Sep 2023

FAR 52.222-3 Convict Labor Jun 2003

FAR 52.222-19 Child Labor -- Cooperation with Authorities and Remedies Nov 2023

FAR 52.222-35 Equal Opportunity for Veterans Jun 2020

FAR 52.222-36 Equal Opportunity for Workers With Disabilities Jun 2020

FAR 52.222-37 Employment Reports on Veterans Jun 2020

FAR 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

Dec 2010

FAR 52.222-50 Combating Trafficking in Persons Nov 2021

FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

FAR 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

Mar 2023

FAR 52.233-3 Protest After Award Aug 1996

FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

FAR 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels Nov 2021

DFARS 252.203-7000 Requirements Relating To Compensation of Former DoD

Officials

Sep 2011

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Dec 2022

DFARS 252.203-7005 Representation Relating To Compensation of Former DoD

Officials

Sep 2022

DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors Jan 2023

DFARS 252.211-7003 Item Unique Identification and Valuation Jan 2023

DFARS 252.223-7008 Prohibition of Hexavalent Chromium Jan 2023

DFARS 252.225-7000 Buy American--Balance of Payments Program Nov 2014

DFARS 252.225-7001 Buy American and Balance of Payments Program Jan 2023

DFARS 252.225-7012 Preference for Certain Domestic Commodities Apr 2022

DFARS 252.225-7048 Export-Controlled Items Jun 2013

DFARS 252.227-7015 Technical Data–Commercial Items Mar 2023

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

Dec 2018

DFARS 252.232-7006 Wide Area Workflow Payment Instructions Jan 2023

DFARS 252.232-7010 Levies on Contract Payments Dec 2006

DFARS 252.243-7002 Requests for Equitable Adjustment Dec 2022

DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial Services Nov 2023

DFARS 252.247-7022 Representation of Extent of Transportation by Sea Jun 2019

DFARS 252.247-7023 Transportation of Supplies by Sea--Basic Jan 2023

52.252-2 -- Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

(End of Clause)

DAFFARS 5352.201-9101, OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

http://www.acquisition.gov/

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant

Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-

1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of Clause)

(xiii) No additional contract requirements apply to this acquisition.

(xiv) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xv) NOTICE TO ALL INTERESTED PARTIES: Quotes shall be submitted to: 673d

Contracting Squadron PKB, Attn: Alex McWilliams, e-mail: alex.mcwilliams.3@us.af.mil. A site visit is scheduled for Thursday, 13 August 2026, at 10:00 AM Alaska Daylight

Time. Contractors MUST be pre-registered to attend. Pre-registration is due no later than

Wednesday, 12 August 2026, at 1:00 PM Alaska Daylight Time. Send pre-registration requests to

Mr. Alex McWilliams at alex.mcwilliams.3@us.af.mil and Mr. Joseph Ford at joseph.ford@us.af.mil. Proposed questions from vendors with the Government’s answers are attached. Quotes are due to Alex McWilliams no later than 4:00 PM Alaska Standard Time on 18 August 2026. Quotes shall include the following:

a. Part 1- Price – Submit one (1) copy of price schedule. Any additional documentation shall not exceed 10 pages.

b. Part 2 - Submit one (1) copy of the product(s) to be delivered with specifications that clearly demonstrate adherence to the salient characteristics.

BASIS OF CONTRACT AWARD: This is a competitive action in which award shall be made to the lowest priced quote. List of Appendices/Attachments:

• Appendix 1: Pricing Schedule

• Attachment 1: Salient Characteristics https://www.google.com/url?q=mailto%3Aalex.mcwilliams.3%40us.af.mil https://www.google.com/url?q=mailto%3Aalex.mcwilliams.3%40us.af.mil https://www.google.com/url?q=mailto%3Ajoseph.ford%40us.af.mil

Appendix 1: PRICING SCHEDULE

LINE

ITE

M

DESCRIPTION

QTY

NTE

UI

UNIT

PRICE

EXTENDED

PRICE

0001: 34,000 lbs. of 4mm particle carbon 1 EA

0002: Installation of new carbon, removal and disposal of old carbon 1 EA

TOTAL PRICE:

***Shipping costs to JBER, AK 99506 MUST be included within the unit prices.***

Vendors may, at their discretion, provide additional time. THIS QUOTE EXPIRES ON:

Business Size: Small Large Women-Owned Veteran-Owned

Other:__________________________

Delivery Date (Mandatory): Net Terms (Mandatory): SAM UEI:

Printed Name Title

Signature Date

NOTE: The individual signing must be a signatory official for this Entity; signature constitutes agreement to all terms/conditions contained within this solicitation.