PWS-Vindicator 9-14-22.pdf

PERFORMANCE WORK STATEMENT

FOR

UPGRADE AND INSTALLATION OF

INTEGRATED ACCESS CONTROL AND

INTRUSION DETECTION SYSTEMS

Mountain Home AFB, Idaho 14 September 2022

Table of Contents

1.0. Description of Services 3

2.0. Requirements 4

3.0. Environmental Controls 6

4.0. Deliverables 8

5.0. Quality Control 8

6.0. Quality Assurance 8

7.0. General Information 9

8.0 Security 10

9.0 Antiterrorism Requirements 11

10.0 Incidental Government Furnished Services 12

11.0 Records Management 12

12.0. Insurance 12

13.0 Appendices 13

1 - Customer Complaint Record 2 - Performance Action Report 3 - Corrective Action Report 4 - Layout plan (CP - Entry Control) 5 - Non-Nuclear Configuration Management Database_28 Jan 2021

PERFORMANCE WORK STATEMENT

For

Upgrade and Installation of Integrated Access Control and Intrusion Detection

1.0. DESCRIPTION OF SERVICES.

1.1. Background. The 366th Fighter Wing primary Command Post, Crisis Action Team, and Emergency Operations Center located at 360 Gunfighter Avenue, Building 1501 on Mountain Home Air Force Base (MHAFB), have a requirement to control personnel access to these facilities. Additionally, all of these work centers are Restricted Areas, further evidencing the criticality of effective access control. Our current installed systems have reached the end of their service life and require replacement. The solution must upgrade existing Access Control System (ACS) door entry reader technology capable of reading commercially available 125 kHz cards, as well as magnetic switch door locks, emergency release buttons, remote entry unlock capability, and four (4) internally managed access configurations (see Appendice 4 - Layout plan (CP - Entry Control)).

1.2. The solution shall need to upgrade door sensors on all external doors and the internal doors utilizing ACS (nine (9) doors) shall provide an audible and visual alarm report to the Intrusion Detection System (IDS) for any alarms on the respective door. The solution shall need to interface with our existing Vindicator IDS and utilize one (1) administrative system to manage the IDS, ACS for user badges. The solution shall integrate with the Installation Base Defense Security System (IBDSS) in order to comply with IDS notifications as required by DoDM

5200.01 Volume 3, v3, Enclosure 3, para 3.b.3.b. (page 36), DoD Information Security Program:

Protection of Classified Information. The solution installation shall minimize disruption and downtimes to the mission-critical operations conducted in these facilities and ensure the Restricted Area remains secure. Finally, the solution requires immediate service response and support, in the event of system failures or malfunctions.

1.3 This document outlines the efforts required for the procurement and installation of a Vindicator IDS, Vindicator ACS, Vindicator Badge Manager (VBM), and ancillary equipment necessary to link individual components together to the base alarm infrastructure.

1.4. The Contractor shall provide all personnel, equipment, tools, materials required to install all equipment, material, software, and user training needed for the IDS, ACS, and VBM. The Contractor shall program new systems listed above and update all maps, alarm points and sonics at both of the Vindicator Command Console monitoring stations ensuring connection with existing alarm infrastructure. All hardware shall be sourced from the most current Non-Nuclear Configuration Management Database (CMD) Equipment Approval list (See Appendice 5 - Non- Nuclear Configuration Management Database_28 Jan 2021).

1.5. The Contractor shall accomplish all actions necessary to upgrade, install, integrate, and test an intrusion detection system (IDS) and a access control system (ACS) for the 366th FW

Command Post located at Mountain Home AFB, Idaho, Building 1501, as defined by the requirements of this PWS. The ACS and IDS will be integrated with each other as a stand-alone system within the building and connect to the Installation Base Defense Security System (IBDSS) as required. The facilities to be secured are USAF-rated as PL3 resources but are not categorized as SCIFs.

1.6. The contractor shall be UL National Industrial Security Systems or (CRZH) listed and qualified to install access control and IDS, UL 2050 certified installer. Contractor shall be required to provide UL 2050 certificate as part of their quote. Due to the importance of this system and its requirement to be installed properly and in a timely manner, the installers shall be Honeywell certified with no less than three (3) years’ experience.

1.7. All system components, equipment, and elements used under this contract shall meet all OSHA, EPA, and/or any other applicable guidelines and shall be installed in accordance with requirements of UL 2050, and manufacturer’s instructions and standards.

1.8. The Contractor shall be responsible for running the necessary cabling throughout the facility to ensure ACS and IDS and components are properly communicating.

1.9. All work shall conform to UFC 4-201-02 “Electronic Security Systems”.

2.0. REQUIREMENTS.

2.1. Access Control System: The Contractor shall upgrade existing ACS to effectively manage personnel access to the Restricted Areas in building 1501. This system and components shall interface with current ACS and IDS (Vindicator V5).

2.1.1. Upgrade the existing access control administrative system (Vindicator Wise Terminal) in building 1501 with a Vindicator Badge Manager system which integrates with the IDS.

2.1.2. Replace access control hardware and wiring as well as the remote release switches for the entrapment area doors, and two (2) door position switches.

2.1.3. ACS door systems install shall be completed in building 1501 as follows:

2.1.3.1. Outer Entrapment Area Door: Provide and install one (1) balanced magnetic switch (BMS), one (1) Electromagnetic Lock, one (1) proximity card reader with PIN pad for entry, one

(1) proximity card reader without PIN pad for exit, and one (1) emergency exit button for exit.

2.1.3.2. Inner Entrapment Area Door: Provide and install one (1) BMS, one (1) Electromagnetic Lock, one (1) proximity card reader with PIN pad for entry, one (1) proximity card reader without PIN pad for exit, and one (1) emergency exit button for exit.

2.1.3.3. Room 8 (Command Post Cell) Door: Provide and install one (1) BMS, one (1) Electromagnetic Lock, one (1) proximity card reader with PIN pad for entry, one (1) proximity card reader without PIN pad for exit, and one (1) emergency exit button for exit.

2.1.3.4. Room 10 (SIPR Communications Equipment Room) Door: Provide and install one (1) BMS, one (1) Electromagnetic Lock, one (1) proximity card reader with PIN pad for entry, one

2.1.3.5. Room 7 (EOC) Door: Provide and install one (1) BMS, one (1) Electromagnetic Lock, one (1) proximity card reader with PIN pad for entry, one (1) proximity card reader without PIN pad for exit, and one (1) emergency exit button for exit.

2.1.3.6. Room 112 (Communications Equipment Room) Door: Provide and install one (1) BMS, one (1) Electromagnetic Lock, one (1) proximity card reader with PIN pad for entry, one

2.1.4. The Entrapment area doors shall provide an audible unlock status notification to the user of the door.

2.1.5. All proximity card readers shall support commercially available 125 kHz proximity cards.

2.1.6. All emergency exit buttons shall be housed in a clear protective case (single gang) that can be opened for use.

2.1.7. Program all doors for proper operation and configure entrapment area doors to prevent both doors from being open simultaneously.

2.1.8. Testing and revalidation shall be done on any existing cabling and hardware being used.

Remove any existing wiring and/or hardware not used.

2.1.9. Provide system training for up to four (4) users and provide one (1) hard copy and digital of copy all necessary documentation and manuals on system operation.

2.2. IDS: The Contractor shall replace IDS server hardware (Vindicator V5) and upgrade door sensors and other components and sensors for the restricted areas in building 1501.

2.2.1. The door sensors shall be installed on all doors utilizing the ACS and three (3) emergency exit doors on the north, east, and southeast of building 1501; nine (9) doors total.

2.2.2. The door sensors shall need to be trigger an audible and visual alarm within the Command Post cell. The Contractor shall provide and install this alarm and strobe.

2.2.3. The administrative system with software application for configuring settings should be integrated with the administrative system for the access control system.

2.3. Command Post Administrative Workstation: The administrative workstation shall be installed in building 1501, Room 8 and be capable of operating on the Air Force Standard Desktop Configuration on Windows 10. It shall integrate and be utilized for the IDS and ACS with badge management. This workstation shall be utilized for the systems installed in Building

1501 and capable of future expansions to alternate facilities. The Contractor shall supply one (1) 34” Flat HD monitor and a wired mouse and keyboard.

2.4. Contractor Requirements.

2.4.1. The Contractor shall provide the design for the ACS and IDS.

2.4.2. Installation and testing within the U.S. shall be performed by U.S. companies using U.S.

citizens IAW 366 FW IDS Test Plan.

2.4.3. Performance Verification/ Acceptable Testing. After installation, the Contractor shall demonstrate the ACS and IDS meets or exceeds all OEM specifications and the requirements listed in this document. Contractor shall be present for entirety of acceptance testing. The length of time for acceptance testing should not exceed three (3) business days.

2.5. Warranty and Maintenance. All installation shall include a one-year manufacturer’s warranty on all components, a one-year warranty on installation and workmanship.

The Contractor shall provide technical support by telephone for a minimum of one year with a one-year maintenance agreement on all software and hardware, which includes the following:

2.5.1. Technical support shall be furnished within four (4) hours after receipt of the call by the Contractor during normal duty hours (0700 – 1700) and the next duty day during non-duty hours.

2.5.1.1. If the problem remains unresolved, the Contractor shall provide on-site service to the Government within two (2) hours during normal duty hours and four (4) hours from 1701 – 0659).

2.5.1.2. Service personnel are required to report to the on-shift controller (phone: 208-828- 5800). Upon arrival and after completion of service call the Contractor shall submit an inspection or service call report. The service report must include the name of the service technician performing the repairs, signature of Government personnel who verified the work had been accomplished, make, model, serial number of equipment being serviced, and the contract number.

2.5.3. Routine: The Contractor shall accomplish all routine repairs within two (2) business days.

Specified time excludes time waiting for delivery of equipment and materials.

3.0. ENVIRONMENTAL CONTROL.

3.1. Hazardous Material Inventory and Safety Data Sheets: SDS are required as specified in the latest version of Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the Contractor upon contract award to the Hazardous Materials Program Manager (366 CES/CEIE) at 208-828-1684/6351 for a determination of whether or not a product is a hazardous material (HAZMAT) and what additional requirements may be applicable or necessary. Approval is required before bringing any HAZMAT onto the installation. The Government (HAZMART personnel) shall inventory all chemicals that the Contractor brings on to MHAFB or any property under the control of MHAFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from Government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

3.2. Material Storage and Use. The Contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes HAZMAT.

3.3. Notification of Environmental Spills. If a spill occurs, the person discovering the spill will make every effort to stop the product flow (if possible), warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department will be notified IMMEDIATELY. Responsible units and activities shall clean up small spills safely and within their capabilities to do so. Generally, a spill of only a few gallons shall be recovered by the responsible unit/activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials will be packaged and staged for disposal IAW the installations hazardous waste procedures. Contact the Environmental Office (208-828-6351) for guidance. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

3.4. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris IAW federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. If hazardous wastes are generated, the Contractor shall be required to setup and maintain a hazardous waste accumulation point. All hazardous waste generated must be disposed of at a RCRA permitted treatment storage or disposal facility. Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the CO and Environmental. Consult with the Hazardous Waste Program Manager (366 CES/CEIE) at 208-828-1684/6351 prior to disposal of any waste.

3.5. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (iv). VTE may be located in facilities which contain Asbestos Containing Material (ACM) or Potential ACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

3.6. Historic Preservation. MHAFB houses numerous historic properties (buildings, structures, objects, archaeological sites) managed in compliance with the National Historic Preservation Act (NHPA), and its implementing regulations at 36 CFR 800. In order to avoid inadvertent adverse effects to historic properties, coordination with 366 FW/A7IE Cultural Resources Manager (828- 8003/6351) is required prior to implementation.

4.0. DELIVERABLES.

4.1. The Government shall not be responsible for any deliveries of the contractor’s parts, items, or property or the unloading any deliveries.

4.2. The Contractor shall submit their Quality Control Plan (QCP) to the CO NLT than ten (10) business days following contract award.

4.3. Contractor shall submit a Work Schedule with five (5) business days following contract award.

4.4. Contractor shall appoint in writing to the CO within 10 business days following contract award a contract manager and alternate(s).

4.5. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the CO within five (5) business days following contract award.

4.6. Contract shall submit verification of insurance within 10 business days following contract award.

5.0. QUALITY CONTROL.

5.1. The Contractor shall develop, document, implement, maintain, and continuously improve a comprehensive QCP which ensures the upgrade and installation of integrated access control and intrusion detection systems provide secure and efficient entry control and access management for the Command Post and Base Defense Operations Center, as well as compliance with Federal, State, local regulations, and all the terms and conditions of the contract.

5.2. The Contractor’s QCP shall implement procedures to identify and prevent recurrence of deficiencies. At a minimum, the QCP shall address the areas identified in the Service Summary (SS). The QCP shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, and how any deficiencies will be corrected.

6.0. QUALITY ASSURANCE.

6.1. The Government shall periodically inspect and evaluate the Contractor’s performance to ensure services are received IAW the terms and conditions of the contract. The CO shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with technical representatives, or otherwise inspecting the task or its results to determine whether or not performance meets the standards outlined in the SS.

6.2. The CO shall utilize the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become part of the Official Contract File.

When a performance threshold has not been met or has not been accomplished, the CO shall initiate a Performance Assessment Report (PAR). The Contractor shall respond to the PAR IAW instructions.

6.3. The Contractor’s performance shall be based on the technical representative CO’s evaluation of the results required by the SS and not the method of performance. The evaluation of results shall be based on the surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations shall be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

6.4. Customer Complaints. The CO shall receive and investigate complaints. The CO shall make final determination of the validity of customer complaint(s). The Contractor shall re-perform validated customer complaints within an agreed upon timeframe between the contractor and CO. All validated customer feedback shall be included in the monthly surveillance reports when work is performed.

7.0 GENERAL INFORMATION

7.1. Normal operating hours are 0700 to 1700 Monday through Friday, except for Federal holidays or when the installation is officially closed by the 366th FW Commander.

7.2. Recognized Federal Holidays. A minimum of eleven (11) paid holidays per year:

New Year's Day Martin Luther King Jr.'s Birthday Washington's Birthday Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day.

A Contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.

7.3. Work scheduled but not accomplished because of base closure due to exercises or real-world events shall be accomplished as soon as possible after base reopening.

7.4. Contractor shall appoint in writing to the CO within 10 business days following contract award a contract manager and alternate(s). Any changes to this letter of appointment shall be provided to the CO within three (3) business days. These individual(s) shall be responsible for contract performance IAW the PWS. The contract manager or alternate shall have full authority to act for the contractor on all contract matters. The name of this person, and an alternate or alternates, will act for the contractor when the primary is absent.

7.5. All Contractor personnel must present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing contractor-furnished clothing bearing the company name and/or logo.

7.6. The Contractor shall identify himself as a Contractor in meetings, telephone conversations, and e-mails and in any correspondence with the Government.

7.7. All employees shall fluently read, write, speak, and understand the English language.

7.8. The Government is authorized to restrict employment under the contract of any Contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

8.0. SECURITY REQUIREMENTS.

8.1. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the CO within five (5) business days following contract award. After approval, the CO shall notify the Contractor shall notify their employees they can now obtain their installation access ID at the MHAFB Main Gate Visitor’s Center.

8.2. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e., terminated for cause, retirement, etc.

8.3. The Contractor and its employees shall comply with base traffic regulations.

8.4. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor owned vehicle or privately owned vehicle while on

MHAFB.

8.5. The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding For Official Use Only (FOUO) material.

8.6. Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

8.7. The Contractor shall be responsible for safeguarding all government property. At the end of each work period, all government facilities, equipment, and materials shall be secured.

8.8. This project is unclassified and access to classified information is not required, however, the area(s) where the work will be performed are restricted areas. All contractors and subcontractors when working in a Controlled, Restricted or other sensitive area must be escorted at all times.

The military agency or unit responsible for the project or work is responsible for providing the escorts. Contact number: 208-828-5800. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas. All personnel employed by the Contractor in the performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation.

9.0. ANTITERRORISM REQUIREMENTS.

9.1. IAW DFARS 252.204-7004 and Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation, Contractor personnel who require routine physical access to MHAFB shall complete Level I Antiterrorism (AT) Awareness Training within 30 days of contract award and annually thereafter. MHAFB routine physical access is defined as requiring physical access to MHAFB for more than consecutive 5 (five) days.

9.2. Contractor personnel embedded in a unit, shall complete initial Level I AT Training within 30 days following contract award, annually thereafter IAW the applicable unit AT program. All Certificates of Completion shall be maintained by the Contractor and the Unit AT Representative

(UATR).

9.3. Level I AT training shall be complete through a DoD-sponsored computer or web-based distance learning instruction, or under the instruction of a Level I AT Instructor.

9.4. Contractor personnel can complete DoD Level I AT Training at https://jko.jten.mil/. If the Contractor has personnel who can’t access the DoD Level I AT Training site, they shall notify the Contracting Officer Representative (COR) and the 366 FW Antiterrorism Office at (208) 828-6583 to arrange for access to the training site or to coordinate other Level I AT Training.

9.5. Certificates of Completion of initial and annual training shall be maintained by the Contractor and be readily available so they can be reviewed by the Government when requested.

9.6. Contractor personnel assigned to (embedded in) a unit, will complete initial Level I AT Training within 30 days of requiring access to MHAFB, and annually thereafter IAW the unit AT program. The Unit AT Representative (UATR) will track this training.

9.7. All personnel, to include contractors, on MHAFB shall comply with directed Force Protection Condition (FPCON) and AT measures, unless specifically exempted by the 366 FW Commander. Contractor personnel shall submit requests for exceptions to FP/AT Measures through CO.

9.8. During periods of increased threat or raised FPCONs, Contractor access to MHAFB or specific parts may be limited or denied. The CO or designated Government Representative will, when possible, notify Contractor personnel before the limitations or restrictions are implemented. The local Contract Manager shall coordinate with the CO or designated Government Representative regarding any possible affects that limited or restricted access shall have on completion of contract terms and conditions.

9.8.9. During periods of increased threat or raised FPCONs, personnel, to include contractors, may be required to be escorted while on MHAFB. While being escorted, personnel shall remain with their escort at all times. If personnel become separated from their escort they shall remain where they are and notify the 366 SFS at 828-2256, 2257, or 2258.

10.0 INCIDENTAL GOVERNMENT FURNISHED SERVICES:

10.1. Government telephone facilities shall be made available for local calls to the Contractor FOUO only.

10.2. The Government will provide general on-base security and fire protection services.

Security Police telephone extension is 8-2256 (on-base) and 208-828-2256 (from all other phones) for both emergency and routine calls. Fire protection emergency phone is 8- 0911(from on-base phone) and 208- 828-0911 (from all other phones).

10.3. All reasonable quantities of electricity will be made available to the Contractor without charge.

10.4. Use of existing toilet facilities in the immediate work area will be permitted. The Contractor shall ensure facility cleanliness is maintained at all times to the extent of cleaning up after Contractor personnel only.

11.0 RECORDS MANAGEMENT.

11.1. All records, files, and documents, regardless of media (e.g., paper, electronic, etc.), as described in this PWS, which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract.

11.2. The Contractor shall keep these item(s) current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management Program, paragraph 10, AFMAN 33-363, paragraph 6.4, AFMAN 33-364, paragraph 2.10 and the Air Force Records Disposition Schedule which may be accessed from the following web address:

https://www.my/af.mil/afrims/afrims/afrims/rims.cfm.4

11.3. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act.

12.0. INSURANCE:

12.1. Workman's Compensation and Employers Liability Insurance as required by law except this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational diseases with a minimum liability limit of $100,000.00.

12.2. General liability insurance to cover bodily injury liability insurance, in the minimum limits of $500,000.00 per occurrence shall be required on the comprehensive form of policy.

12.3. Automobile insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required."