Atch_1_-_DASD_SETA_SPT_SOW_dated_24_Oct_18.pdf

HEADQUARTERS AIR COMBAT COMMAND (HQ ACC)

ACC AMIC COUNTER NARCOTICS AND GLOBAL THREATS (CN&GT)

FA4890-XX-X-00XX-XXXX

STATEMENT OF WORK (SOW)

PROGRAM AND POLICY SUPPORT TO THE DEPUTY ASSISTANT SECRETARY OF DEFENSE FOR

COUNTER NARCOTICS AND GLOBAL THREATS (DASD-CN&GT)

XX OCT 18 (DRAFT)

1.0 MISSION OBJECTIVE

The Department of Defense (DoD) as the single lead agency for detection and monitoring of aerial and maritime transit of illicit drugs into the United States and an important contributor to national efforts to counter transnational organized crime, conducts operations and activities to disrupt and degrade national security threats posed by drug trafficking, piracy, transnational organized crime, and threat finance networks reasonably related to illicit drug trafficking activities. The Department of Defense supports Government agencies and Departments, and partner nations’ anti-trafficking and counter threat finance efforts worldwide.1 The DoD Counter-Narcotics (CN) mission targets terrorist groups worldwide that use narcotics trafficking and other organized crime to support terrorist activities by deploying CN assets and/or assets resourced with CN funding, in cooperation with DoD, law enforcement, other government agencies, and foreign governments, to regions where these targeted organizations benefit from illicit drug revenue or use drug smuggling systems. Through its Combatant Commands (COCOMs), Military Departments, and Defense Agencies, DoD provides unique military platforms, personnel, systems, and capabilities that support federal law enforcement agencies, foreign governments, and foreign law enforcement involved in CN missions.

2.0 B A C K G R O U N D A N D S C O P E

2.1 BACKGROUND:

The Office of the Deputy Assistant Secretary of Defense for Counter Narcotics and Global Threats (ODASD CN&GT)) develops, implements, and oversees Department of Defense (DoD) Counterdrug (CD) and Counter Transnational Organized Crime (CTOC) policy, priorities, and strategy consistent with national and DoD strategies and objectives. ODASD CN&GT conducts analyses and studies, allocates resources, measures effectiveness, provides advice, makes recommendations, establishes priorities, and issues guidance with respect to DoD CD/CTOC plans and programs. It reviews, evaluates, coordinate and monitors DoD plans and programs supporting national and international CD/CTOC activities to ensure adherence to DoD policy. ODASD CN&GT also directs, oversees, and monitors planning, programming, and budget (formulation, justification, and execution) for the DoD Drug Interdiction and Counterdrug Activities appropriation, to include the development of annual Program Objective Memoranda (POM), President’s Budget Requests, and other program-specific financial management and performance reviews.

This statement of work (SOW) provides for program and policy support for DoD missions and support categories related to domestic and international DoD CD/CTOC activities.

2.2 SCOPE:

The scope of this effort is to provide a full range of program support, policy support, and technical assistance services to support CD/CTOC mission needs of the Office of the Secretary of Defense (OSD), The Joint Staff, Combatant Commands (CCMD), Military Departments, and Defense Agencies.

3.0 REQUIRED GENERAL TASKS: The Contractor shall provide a professional staff with the ability to assist and advise ODASD (CN&GT) in fulfilling its departmental program oversight and management responsibilities. The staff shall have familiarity and experience with DoD’s Planning, Programming, 1 Excerpts from Department of Defense Counternarcotics & Global Threats Strategy, April 27, 2011.

Budget, and Execution System (PPBE) processes and cycles, as well as the unique complexities associated with DoD CD/CTOC policy and funding. Contractor personnel must possess the ability to communicate effectively with senior management, to include general and flag officers and members of the Senior Executive Service (SES) within DoD, and in other USG agencies (and/or equivalent industry levels) regarding highly technical issues related to national security. Therefore, the Contractor shall provide a program and policy support team to perform a variety of tasks to assist with strategic-level analysis to inform U.S. Government (USG) decision-making. The ODASD (CN&GT) requires a physical presence for successful task performance. The ODASD (CN&GT) will provide facilities for ten (10) Full-Time Equivalents (FTE) in ODASD (CN&GT) spaces in the Pentagon, Arlington, VA, unless otherwise directed by the Government.

Tasks may involve data collection through a variety of techniques such as action officer and planner-level working groups, data mining, multi-source research, face-to-face interviews, and/or other survey or collaborative means.

Typical services and tasks in support of the ODASD (CN&GT) and the USG shall include, but are not limited to the following: drafting for USG review and approval, professional reports and responses to congressional inquiries; program operational support and business operations services in support of day-to-day CD/CTOC operations and missions; preparation of subject matter background materials in support of USG executive level meetings and official travel; performance of periodic official domestic and/or international travel in support of mission requirements; program coordination support for the USG development and publishing of program related assessments, studies, reports, and strategies; schedule management, quality control, coordination of documents, business process procedures, and resource management services in support of business operations, processes, and control; draft, coordinate, and finalize for USG review and approval informational and decision packages, plans, and briefings; and research issues, identify stakeholder impacts, support coordination within DoD and with other USG organizations and agencies, and prepare draft responses for USG review and approval.

3.1 REQUIRED GENERAL PROGRAM SUPPORT KNOWLEDGE, SKILLS, AND ABILITIES

(KSA): The following attributes are applicable for all FTE candidates, regardless of position or task focus area (e.g. Legislative/Public Affairs, Budget, etc.). Additional KSAs may be required for some FTE positions/task areas as noted.

3.1.1 Shall possess a master’s degree from an accredited college/university in a field of study relevant to the expertise commensurate with each position as applicable.

3.1.2 Shall possess ten (10) years’ experience providing services to senior general/flag officer ranks and/or SES levels within the DOD, other government agencies, or industry corporate equivalents.

3.1.3 Shall demonstrate prior experience and capabilities for the successful execution of tasks associated with specific duty positions/focus areas (e.g., legislative, budget, etc.).

3.1.4 Shall possess exceptional oral and written communication skills, and the ability to translate highly technical information into plain language for effective communication with DoD and other USG staff in the performance of all duties, tasks and services.

3.1.5 All Contractor FTE personnel are subject to resume (or qualifications summary) review and security clearance verification by the Government CO, PM, COR, DASD CNGT staff, or other designated representative to ensure the candidates meet the minimum qualification requirements identified in this SOW. Government prescreening and acceptance of proposed candidates is required as a condition of performance due to the nature of this requirement.

3.2 Position 1 – Program Support (Legislative) / One (1) FTE:

3.2.1 Tasks:

3.2.1.1 Analyze congressional legislation and USG policies and regulatory requirements that may impact or relate to DoD and U.S. interagency partners’ efforts to counter global drug trafficking and other illicit threat network activities that threaten U.S. national security interests.

3.2.1.2 Analyze and conduct assessments of DoD legislative proposals for content, technical accuracy, supporting justification, and compliance with policy and guidance that involve or relate to DoD efforts to counter illicit threat network activities. Prepare, for USG personnel review, congressional notification packages supporting execution of DoD CD/CTOC programs.

3.2.2 KSAs (in addition to paragraph 3.1):

3.2.2.1 Possess in-depth knowledge of U.S. legislative processes and DoD authorities in order to provide background information and analyses required for DoD personnel to draft proposed changes to governing legislation, prepare congressional testimony and responses to congressional correspondence, and draft agency responses to audit reports from the DoD Inspector General, the Government Accountability Office, and other federal oversight entities.

3.3 Position 2 - Program Support (Budget) / Three (3) FTEs:

3.3.1 Tasks:

3.3.1.1 Support the USG resource decision making process by analyzing immediate and long-term CD/CTOC program requirements for OSD, Joint Staff, CCMDs, Military Departments, and Defense Agencies in accordance with annual program and budget guidance.

3.3.1.2 Analyze CD/CTOC program, budget, and execution data for content, technical accuracy, supporting justifications, and compliance with DoD budgetary policy and guidance, and prepare for USG review, program resources packages supporting the Department’s PPBE process and execution of the DoD CD/CTOC appropriation.

3.3.1.3 Assist USG personnel in determining priorities for CD/CTOC program investment by supporting fact-finding, workload modeling, program feasibility and efficiency studies, cost- projection analyses, and other studies related to CD/CTOC domestic and international portfolios.

3.3.1.4 Assist the USG in the administration and execution of CD/CTOC appropriated funding by supporting internal and prior-approval reprogramming actions, monitoring monthly CCMD, Military Department and Defense Agency budget execution, and supporting routine and special program audits.

3.3.2 KSAs (in addition to paragraph 3.1):

3.3.2.1 Possess expert-level knowledge in the application of resource management principles associated with the DoD PPBE process and the Federal budget process. This includes an understanding of, and experience with, congressional authorizations and appropriations, DoD funding authorities, and Office of Management and Budget and U.S. Treasury policies, directives, and regulations.

3.4 Position 3 - Program Support (Performance) / One (1) FTE :

3.4.1 Tasks:

3.4.1.1 Provide advice and assistance to USG personnel on matters related to performance measurement and management policies. Conduct analyses and assessments on the impact of new or revised USG polices and guidance as expressed in strategic documents, budget justification materials, and other issuances that may impact program investments funded by DoD CD/CTOC appropriations.

3.4.1.2 Analyze the alignment of DoD and CN&GT strategic goals and objectives with proposed CCMD, Military Service, and Defense Agency initiatives to counter global drug trafficking and other illicit threat network activities.

3.4.1.3 Provide analyses of National Drug Control Program strategic plans, priorities, and guidance. Advise and assist USG personnel in drafting complementary DoD performance plans, goals/objectives, management indicators, evaluation criteria, and reports.

3.4.2 KSAs (in addition to paragraph 3.1):

3.4.2.1 Comprehensive understanding of performance measurement concepts and principles used to inform USG decision making related to current and projected operational requirements, objectives, and capabilities of the OSD, Joint Staff, CCMDs, Military Departments, Defense Agencies, and other USG stakeholders.

3.4.2.2 Knowledge and experience in applying performance concepts and principles to develop performance criteria, draft implementation guidance, and identify opportunities for USG program investment based on projected return on investment (ROI).

3.5 Position 4 – Program Support (Policy Support) / Five (5) FTEs:

3.5.1 Tasks:

3.5.1.1 Conduct assessments of changes to the international political-military environment and the potential impacts on DoD and USG efforts to counter global drug trafficking and other illicit threat network activities that threaten U.S. national security interests.

3.5.1.2 Provide advice and recommendations to USG decision makers regarding the implications of existing or proposed changes to USG international agreements, military sales, security cooperation investments, and similar activities on CD/CTOC policies and programs.

3.5.1.3 Analyze national security policy issues related to DoD support of National Drug Control Program objectives, identify stakeholder equities, and assist USG personnel in developing responsive CD/CTOC programs in coordination with other OSD offices, the Joint Staff, CCMDs, Military Departments, Defense Agencies USG Intelligence Community, other USG Departments, and U.S. and foreign law-enforcement partners.

3.5.2 Provide decision-support assistance to ODASD (CN&GT) USG personnel by analyzing ongoing and proposed CCMD and Defense Agency CD/CTOC programs and activities and making recommendations, based on USG guidance, for investment or other programmatic changes.

3.5.3 KSAs: See paragraph 3.1 for required KSAs for this program support position.

3.6 Additional Hours Support (Optional CLIN): The Contractor shall provide up to 600 additional hours of support for the Base year and Option Period 1 and 300 additional hours for Option Period 2 as required.

Additional hours may be required for any of the positions/tasks prescribed in the SOW paragraphs. Additional support will be pre-coordinated between the USG and Contractor and mutually agreed upon before implementation. This pre-coordination will include discussion of Task(s) supported, start and end dates, performance period, and any other details appropriate to implementation additional hours of support.

3.6.1 KSAs: FTEs providing support under additional hours shall possess the KSAs required to perform the required tasks successfully.

3.7 Deliverables: The Contractor shall provide task order deliverable(s) in a format mutually agreed upon by the USG and the Contractor. The Contractor shall provide data compilations, evaluations, and analyses as required by ODASD (CN&GT). The Contractor shall provide such additional reporting, documentation, schedules, illustrations, and other graphics in a timely manner, as are requisite to the various required activities of the contract. All deliverables will be reviewed for timeliness, accuracy and format. If a deliverable due date falls on a weekend or holiday, the Contractor shall submit the deliverable on the last workday prior to the due date.

3.7.1 Deliverable requirements are summarized below. Copies of all deliverables, both formal and informal, shall be provided to the following distribution: CO, PM, and COR. Other distribution may be mutually agreed to. All deliverables shall become the property of the USG, and the Contractor shall provide the deliverables with unlimited data rights. Unless otherwise stated, deliverables shall be submitted in electronic media compatible with Microsoft Word/PowerPoint/Excel/Access/Visio/Project formats. All electronic media shall be in its originating format and shall be unlocked and editable. All deliverables shall be submitted to COR and PM or designated ODASD (CN&GT) representative in accordance with standards in Paragraph 3.9, Services Summary Table. All records, files, documents and work papers provided by the USG or generated in support of this work effort are USG property and shall be marked, maintained, and disposed of per FAR 3.104. The USG has unlimited rights to all deliverables of this contract to include intellectual property rights.

3.7.2 Disclaimer Statement: All reports resulting from this contract shall contain the following disclaimer statement on the cover of such report: “The views, opinions and findings, contained in this report are those of the author(s) and should not be construed as an official Department of Defense (DoD) position, policy, or decision, unless so designated by other official DoD documentation.”

Title

Frequency

Date of First Submission

Date of Subsequent Submission

Remarks

Contractor’s Progress, Status, and Management Report

Monthly 5 business days after the end of the month

Monthly Content specified in SOW paragraph 3.7.3. Format to be approved by the PM or COR

Miscellaneous Reports

As required As required As required Includes, but not limited to, Trip Reports, Table of Approved Personnel, Individual Task Order Small Business Subcontracting Plans, Quality Control Plan, Project Schedule and Technical Instruction/ Project/Work Area Plans

Presentation Material As required As required As required Delivery schedules to be established at time of USG request

In-Process Review Briefings, Technical Presentations

Conference Minutes As required As required As required Delivery schedules to be established at time of USG request

Scientific and Technical Report

As required As required As required Includes, but not limited to, various types of technical reports, white papers, data compilation, evaluations, and analyses; testing procedures, requirements, assessments, calibrations, and schedules; specifications, tabulations, engineering drawings, multimedia graphics, designs, concepts, diagrams, and circuits.

* Notes:

1. Submit one copy each electronically in Adobe (PDF) or as a Microsoft Office Suite product. If copies are to exceed five (5) megabytes post the copies to https://safe.amrdec.army.mil/safe/Default.aspx. Unless otherwise stated, submit deliverables electronically (one copy each) to the following recipients: COR, PM, CO, AMIC Acquisition Org Email Box (amic.pmt.acq@us.af.mil), and amic.pmt.seta@us.af.mil.

2. All deliverables shall be submitted by the established due date. If the due date falls on a weekend or holiday, the deliverable shall be submitted the next business day.

3. Unless specified otherwise, calendar days will FIbe used.

4. The deliverables listed are not all inclusive list and do not relieve the Contractor of responsibility for providing deliverables as required elsewhere in the PWS and contract.

3.7.3 Contractor’s Progress, Status, and Management Report: The Contractor shall submit monthly progress reports delivered in a format and/or media approved by the PM or COR. Electronic media shall be used whenever practicable. These managerial reports shall at a minimum include the following elements:

• Contractor's name and address;

• Contract number and SubCLIN number;

• Date of report;

• Period covered by report;

• Man-hours expended by each individual for the reporting period, and cumulatively during the contract;

• Projected man-hour expenditures by each individual for the remaining period of performance;

• Summary of man-hours expended across all positions for the reporting period, and cumulatively during the contract;

• Cost curves portraying actual/projected conditions through the technical instruction, when appropriate;

• Proposed and expended cost incurred by CLIN and SubCLIN for the reporting period and total contractual expenditures as of report date.

• Description of progress made during period reported, including problem areas encountered, and recommendations, if any, for solutions. Recommendations may include solutions outside the scope of this contract;

• Trips and significant results to include travel proposed and travel expended;

• Plans and recommendations for activities during the following reporting period;

• Problems and shortfalls; identification of potential problems; and identification of any anticipated technical or funding shortfall or irregularity during the specified period of performance not later than four

(4) months prior to the anticipated shortfall;

• Contractor performance assessment; and

• Quality Control activities (see paragraph)

3.7.4 Trip Report: A trip report is only required to be prepared/submitted if official travel is directed without ODASD personnel also in attendance. As required, the report will detail the purpose of the trip, individuals contacted, any agreements proposed during the trip, or any other significant issues identified over the course of the trip. The Contractor shall provide the trip report to the COR, PM, and Requirements Owner (RO) within five (5) business days after completion of the travel

3.7.5 Quality Control Plan (QCP): The Contractor shall develop and implement a QCP focused on this effort no later than 15 calendar days from the start of the period of performance (PoP). The QCP shall include a clearly defined QC process tailored to this requirement to include, key performance indicators, subcontractor oversight (if applicable), QC trend analysis, tracking of corrective actions, invoice reviews.

As part of the Contractor’s Progress, Status, and Management Report, the Contractor shall include quality control activities over the reporting period and planned activities for the next period. Information shall specifically address WHO conducted the QC, WHEN was the QC executed, HOW was the QC executed and WHAT the findings and corrective actions were. Trends overtime shall be discussed.

3.8 Key Positions/Personnel: All positions identified in this SOW are considered key positions. All positions within this requirement are required for the overall success of the task order. The Contractor shall provide for the continuity of services to ODASD (CN&GT) in case of personnel absences, resignation, or dismissal to avoid disruption of needed services. The Contractor shall provide the CO written notification within three (3) business days when the Contractor becomes aware of a pending employee resignation or dismissal regardless of the circumstances. This written notification shall include the date and time the position will be vacant, the reason the employee will no longer work on the task, anticipated replacement date, and management action being taken to provide continuation of services. Position vacancies shall not exceed 30 calendar days unless approved in writing or otherwise directed in advance by the CO.

3.9 Services Summary Table:

# Performance Objective

SOW Paragraph Performance Threshold

1 Replacement/ substitute personnel

SOW Paragraph 3.8 Performance is acceptable when:

Vacancies are filled (employees are in the USG assigned location) with qualified personnel within 30 calendar days of vacancy, unless approved in writing or otherwise directed in advanced by the CO

AND

Continuity of services to ODASD (CN&GT) in case of personnel absences, resignation, or dismissal to avoid disruption of needed services is provided

AND

There is no mission impact due to position vacancies or unqualified personnel

2 Provide qualified people IAW KSAs, Transition In Plan, and SOW

SOW paragraphs 3.0 to include subparagraphs and paragraph 8.1

Performance is acceptable when:

Fully qualified personnel are on the job IAW the Transition In Plan unless previously approved by the CO

3 Develop and submit all required deliverables, assessments, and reports

SOW paragraph 7.0 to include subparagraphs

Performance is acceptable when 100% of deliverable requirements are met and received on time

AND

Critical information is accurate

4 Submission of timely and accurate invoices in iRAPT

TBD Performance is acceptable when

No invoices rejected due to missing information or errors

AND

Invoices are submitted into iRAPT monthly and travel invoices are submitted no later than 30 days after completion of travel

4.0 GOVERNMENT FURNISHED PROPERTY:

4.1 Documentation / Information: The USG will provide access to appropriate USG regulations, instructions, policies, presentations, software, best practices, and lessons-learned documentation as required for performance of this SOW. All USG-furnished information and USG-furnished software shall be returned to the USG upon completion of the requirement.

4.2 Government Provided Equipment / Office: The USG will provide working space as required in accordance with paragraph 3.0 for the performance of this SOW. As needed, the USG will furnish the necessary onsite workspace, administrative equipment and support, communications equipment, and computer support for the onsite Contractor staff. This includes desk space, chairs, cabinet space, telephones, desktop computers, printers, facsimile and copy machines, and other items necessary to maintain an office environment. Additional equipment needed beyond a standard office space shall be provided by the Contractor at no additional cost to the USG. The USG will provide access to non-secure telephone systems, equipment, and supplies necessary for production/reproduction of materials.

4.2.1 All Contractor personnel sitting in USG spaces shall strictly observe all requirements regarding the appropriate usage of USG computers and other equipment (e.g., restricted internet sites; conducting personal business, etc.). The Contractor shall ensure that all Contractor personnel, including on-site subcontractor personnel if applicable, are in full compliance throughout performance.

4.2.2 All utilities in USG facilities will be available for the Contractor’s use in performance of duties outlined in this SOW. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

5.0 OTHER DIRECT COSTS (ODC):

5.1 Travel: The USG may require the Contractor to perform Temporary Duty assignment (TDY) travel as required in the performance of this SOW and as specified in the requirements to include CONUS and OCONUS travel. The numbers of trips and numbers of personnel traveling shall be limited to the minimum required to accomplish work requirements and shall be coordinated with and approved by the COR/PM in writing prior to departure. The Contractor shall conduct all travel in accordance with FAR 31.205-46, “Travel Costs,” and the Joint Travel Regulations (JTR). The USG will only reimburse allowable costs in accordance with FAR 31.205-46 and the current Joint Travel Regulation. The Contractor shall be required to provide travel receipts to the COR as attachments in iRAPT. Travel projections are subject to change based on USG requirements. Estimated travel cost is not to exceed (NTE) $50,000 during the base period or $25,000 during option periods 1 and 2.

5.1.1 Local travel to attend meetings within the local city or principle place of performance commuting vicinity shall be considered a cost of doing business and shall not be separately reimbursed. Local travel to attend meetings within the local city or base of assignment commuting vicinity shall be considered a cost of doing business and shall not be separately reimbursed. Local area will be defined as those areas indicated by the GSA (JTR) per diem rates table for District of Columbia.

5.2 Materials: NA

5.3 Event Coordination and Support. The contactor shall provide Event Coordination and Support services at UNCLASS up to TOP SECRET levels with services that include, but limited to, the following:

5.3.1 Identifying and securing event venues: Assist in locating and securing meeting facilities and coordinating meetings with the participants, to include providing pre-conference and on-site conference coordination, web site registration and information distribution, invitations, materials preparation, and proceedings compact disc (CD) creation and distribution as required.

5.3.2 Coordinate venue support: Arrange for venue IT and audio-visual support as required (e.g. projector and screen set-up/availability, sound system capability/availability, etc.) as well as create and/or arrange for, as needed, display and/or exhibit materials, posters/place cards, and presentation articles.

5.3.3 Providing onsite support during event: Assist in planning meetings, DASD CN&GT POM Hearings, Program Management Reviews, and other CD/CTOC gatherings to provide comprehensive workshop facilities and oversight support for various Counter Narco-Terrorism (CNT) activities.

5.3.4 Meeting minutes and taskers: Provide the meeting minutes as required and track taskers to completion; and assure that none of the documents or presentations prepared by the contractor contains any logos, identifications, symbols, trademarks, or other information identifying the contractor. All documents or presentations prepared by the contractor shall bear the legend: “U.S. Government Document. For Official Use Only.”

6.0 SECURITY REQUIREMENTS: Unless exempted by the COR, PM, or CO, Contractor personnel shall possess a DoD security clearance of TOP SECRET (TS) based on a current Single Scope Background Investigation (SSBI) with Sensitive Compartmented Information (SCI) eligibility. Personnel excepted by the COR or SOW shall possess a current SECRET (S) clearance based on a National Agency Check Local Agency Check (NACLAC) completed within the last ten (10) years. The Contractor shall comply with guidelines specified in DD Form 254. An interim S or interim TS/SCI clearance is acceptable at time of award so long as the personnel are able to obtain the required S or TS/SCI clearance within 180 calendar days subsequent to award unless further extended by prior written authorization by the CO. The Contractor shall submit completed clearance packages within ten (10) calendar days of identification of any increased security requirements.

6.1 Visitor Group Security Agreement (VGSA). The Contractor shall enter into a long term visitor group security agreement with the OSS, OUSD (P). This agreement shall outline how the Contractor integrates security requirements for contract operations. The agreement should address:

6.1.1 Security support provided by the OSS, OUSD (P) to the Contractor to include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations, the use of security forms, and conducting inspections required by DOD 5220.22-R, Industrial Security Regulation, and OSS, OUSD (P) guidance.

6.1.2 Security support requiring joint OSS, OUSD (P) and Contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material and high value pilferable property.

6.1.3 The long-term visitor group security agreement may take the place of a Standard Practice Procedure (SPP) as determined by OSS, OUSD (P).

6.2 Facility Clearance Requirements: The Contractor shall possess or obtain a facility security clearance at the classification level of Top Secret prior to performing contract work. If the Contractor does not possess a facility clearance the USG (Contracting Office) will request one. The USG (DISCO) assumes costs and conducts security investigations for top secret, secret, and confidential facility security clearances. The Contractor shall request security clearances (Submit Clearance Paperwork through DISCO to the Office of Personnel Management) for personnel requiring access to classified information within 15 days after receiving a facility clearance or, if the Contractor is already cleared, within 15 days after contract award.

Due to costs involved with security investigations, requests for Contractor security clearances shall be kept to an absolute minimum necessary to perform contract requirements.

6.2.1 Contractor personnel shall have appropriate clearances prior to commencing work on any T/O unless otherwise approved in writing by the CO. The Contractor shall also complete visit requests for each individual that will be performing work on a T/O in the Defense Security Service (DSS) Joint Personnel Adjudication System (JPAS) prior to performance start unless otherwise approved in writing by the CO.

The Prime Contractor shall ensure that any teaming partners or subcontractors have the appropriate clearances prior to beginning performance.

6.2.2 Clearance Documentation: Within 10 calendar days of contract award, the Contractor shall provide the COR or PM a list with the names, location of performance and clearance requirements of all company employees assigned to this effort.

6.3 Listing of Employees: The Contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the sponsoring agencies security manager. An updated listing shall be provided when an employee's status or information changes.

6.4 Security Manager Appointment: The Contractor shall appoint a security manager for the on base Visitor Group. The security manager may be a full time position or an additional duty position. The security manager shall provide employees with training required by DOD 5200.1-R, Information Security Program Regulation, and AFI 31- 401, "Information Security Program Management". The Contractor shall also provide initial and follow-on training to Contractor personnel who work in Air Force controlled/restricted areas. Air Force restricted areas and controlled areas are explained in AFI 31-101, The Air Force Installation Security Program.

6.5 Pass and Identification Items: The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

6.6 Retrieving Identification Media: The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

6.7 Traffic Laws: The Contractor and its employees shall comply with base traffic regulations.

6.8 Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on USG property.

6.9 For Official Use Only (FOUO): The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

6.10 Reporting Requirements: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

6.11 Physical Security: The Contractor shall be responsible for safeguarding all USG property and controlled forms provided for Contractor use. At the end of each work period, all USG facilities, equipment, and materials shall be secured.

6.12 Access Badge Control: The Contractor shall establish and implement methods of making sure all badges issued to the Contractor by the USG are not lost or misplaced and are not used by unauthorized persons.

6.13 Lock Combinations: The Contractor shall control access to all USG provided lock combinations to preclude unauthorized entry. The Contractor is not authorized to record lock combinations without written approval by the USG Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

6.14 Automatic Data Processing Equipment (ADPE): The Contractor shall establish and implement procedures to ensure all ADPE, to include laptops and other data processing devices, issued to the Contractor by the USG are not lost or misplaced, are not used by unauthorized persons or are not subject to unauthorized external devices. The Contractor shall immediately report to the CO or PM any occurrences of lost ADPE within two (2) hours of discovery of occurrence. In the event that ADPE is lost, the Contractor may be required, upon written direction of the CO, to replace the equipment at no additional cost to the USG. The USG may replace the equipment and deduct the cost of such from the monthly payment due the Contractor.

6.15 Communications Security (COMSEC): Contractors may require access to COMSEC information.

The DD FM 254 will give further instructions on safeguarding and managing COMSEC material.

7.0 TRANSITION PERIOD:

7.1 Transition In: The transition period will cover seven (7) calendar days. The Contractor shall provide a phase-in plan with the proposal that describes start-up activities are required to achieve full operational capability at performance start date. The phase-in plan shall include a logical sequence to ensure a smooth start of the contract tasks without interruption or degradation of service levels. The phase-in plan shall also include a timeline for completion and risk matrix that identifies risks and issues and risk mitigation strategies. The transition period allows time for Contractor hiring, key personnel to in-process, obtain required ID/CAC cards, computer system access requests, and receive workplace and task orientation to ensure the entire team is in-place for period of performance start. Any remaining days of the transition period can be spent on tasks to prepare for responsibilities Contractor personnel will be expected to accomplish to fulfill the requirements of this SOW at performance start.

7.2 Transition Out: Upon request from the CO, the Contractor shall provide a phase-out plan no later than sixty (60) days prior to expiration of this contract. The Contractor shall overlap with incoming Contractor during transition for a nominal period of five (5) business days and shall work with USG personnel and the incoming Contractor to transfer knowledge, information, and documentation for all work related to this contract support. During this period, all programs, information, data, etc. will be passed from the incumbent Contractor to the incoming Contractor so that there is no break in performance.

8.0 ADMINISTRATION CONSIDERATIONS:

8.1 Performance Schedule: The Contractor shall perform in accordance with the dates specified in the contract for each CLIN.

8.2 Place of Performance: T he primary place of performance is the Pentagon, Arlington, VA or other USG sites within the National Capital Region. The alternate performance area includes the Contractor’s facility or other vendor facilities (off-site). The specific place of performance will be determined as required depending on mission requirements.

8.3 Contractor Identification: Each Contractor employee shall, while on duty, wear in plain view on the upper portion of his outer garment a metal or plastic identification badge to be furnished by the Contractor, containing the company name, employee name, and the section where the employee works. Contractor employees shall clearly identify themselves as "Contractors" at all times, in all communications and representations, including in the workplace, at meetings, in conversations, telecommunications, mail, electronic mail (e-mail), and faxes, whether with USG personnel, other Contractor personnel, or with the public. Contractors with access to the base Local Area Network (LAN) or with an official USG e-mail address shall include their company name in the signature block and the designation "CTR" in the global address. The Contractor shall notify the USG if the "CTR" designation is not included in the global address.

8.4 Telework: Telework shall be permitted when approved by the COR, PM, or CO on a case-by-case basis.

8.5 Hours of Operation and Workforce: Contract performance shall be Monday through Friday 0830-1700, except U.S. Federal holidays or when the USG facility is closed due to local or national emergencies, administrative closings, or similar USG-directed facility closings.

8.6 Base Shutdown/Inclement Weather: The Contractor shall follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. Contractor personnel shall follow the schedule of ODASD (CN&GT) office they are assigned to under the classification of Nonessential Personnel.

8.7 Meetings: The Contractor shall host and conduct status meetings as required. These meetings shall be structured to provide the USG with an up-to-date status of the Contractor's technical and programmatic progress.

8.7.1 Kick-Off Meeting: The Contractor shall schedule and conduct a joint USG and Contractor kick-off meeting to review contract SOW requirements within ten (10) calendar days of contract award. The kick-off meeting may be conducted via several methods; the method of the meeting shall be determined by the USG.

8.7.2 Status Meetings: The Contractor shall host and conduct status meetings as required. These meetings shall be structured to provide the USG with an up-to-date status of the Contractor's technical and programmatic progress for specific requirements or tasks. Following each such meeting, the Contractor shall prepare a report for USG approval, as required.

8.7.3 Periodic Progress Meetings: The CO, COR, and other USG personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these progress meetings, the USG may require a Contractor’s self-assessment of their performance or a presentation to be provided on topic matters that shall be sent prior to the meeting. The CO may provide feedback to the Contractor on how the USG views the Contractor's performance and the Contractor shall apprise the USG of problems, if any, being experienced. The USG and the Contractor shall take appropriate action to resolve outstanding issues. These meetings shall be at no additional cost to the USG. These meetings may be formal or informal meetings.

8.8 Contractor Inventory: In accordance with Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Action, 2011.

8.8.1 The Contractor shall report ALL labor hours required for performance of services provided for in in support of this SOW via the secure Contractor Manpower Reporting Application (CMRA) data collection site. The Contractor is required to completely fill in all required data fields at: http://www.ecmra.mil.

Reporting inputs shall be for the labor executed during the period of performance for each USG fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported anytime during the FY, all data shall be reported not later than 31 October of each calendar year. The Contractor may direct questions to the CMRA help desk. The prime Contractor is responsible to ensure all subcontractor data is reported. Subcontractor Input in CMRA: Subcontractors will not be able to enter any data into CMRA, but will enter their information into a Bulk Loader spread sheet available from the AF CMRA helpdesk. The subcontractor shall fill in columns A-C then return it to the AF CMRA helpdesk after it's completed and a technician team will enter the information into CMRA.

8.8.2 Uses and Safeguarding of Information: Information from the secure web site is considered to be http://www.ecmra.mil/ proprietary in nature when the Contractor number and the Contractor identity are associated with the direct labor hours and direct labor dollars. At no time shall any data be released to the public with the Contractor name and contract number associated with the data.

8.8.3 User Manual: Data for the AF services requirements must be input at the AF CMRA link.

However, user manuals for USG personnel and Contractors are available at the U.S. Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/