EC-130A-10_Pre-Proposal_Conference_Slides_9_May_18.pptx

Pre-Proposal Conference

EC-130H/A-10C

Contract Aircrew Training and Courseware Development

Davis-Monthan and Moody AFB

9 May 2018

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

SOURCE SELECTION SENSITIVE

TO FAMILIARIZE CONTRACTORS WITH THE GOVERNMENT’S REQUIREMENT

Clarify Requirements Answer Advance Questions Invite Additional Questions (in writing) Review Courseware Tour Facilities

PURPOSE

AGENDA

0900 – Welcome and Introductions 0910 – Program Review and Evaluation Criteria 0945 – Review Advance Questions 1000 – Break 1030 – Tour A-10 Classrooms and Training Devices 1200 – Lunch 1330 – Tour EC-130H Classrooms and Training Devices 1400 – View BRI/EGB 1430 – LMS and CBT Orientation 1500 – View Courseware 1600 – Wrap Up / Submit Additional Questions

WELCOME

Opening Remarks

Administrative Issues Refreshments Restrooms Smoking Emergency Evacuation

INTRODUCTIONS

Mr. Kevin Riebsam – ACC/TRSS Program Manager

Capt Hannah Kosirog – ACC AMIC/PKB Contracting Officer

Ms. Susan Dunnigan – ACC AMIC/PKB Contract Manager

Ms. Cha McLaughlin – ACC AMIC/PKB Contract Manager

Lt Col Deborah “Debi” Kendall – Det 3/CC

Mr. Warren Priddy – Det 3/DD A-10 SME

Mr. Everett “Buddy” Arnold – Det 3 EC-130H SME

RULES OF ENGAGEMENT

Contracting Office (ACC AMIC/PKB) is the POC for all information.

Questions during this conference should be directed to the briefers and must be submitted in writing for a formal response.

Terms of the solicitation and/or PWS will remain unchanged unless formally amended in writing and issued by the Contracting Officer.

Conference slides and all Q&A will be posted on FEDBIZOPs (http://www.fbo.gov/)

Government is not liable for expenses incurred by offerors prior to contract award.

PROGRAM OVERVIEW

Procurement History Warfighter Mission

Procurement / Description

PROCUREMENT HISTORY

Current Contract: 100% Small Business Set-Aside

Awarded 31 Jul 2013 to BGI, LLC Expires 30 Sep 18 Extending to 31 Jan 19

Combined A-10C/EC-130H since 2002

WARFIGHTER MISSION

EC-130H

A-10C

Customers 355th Wing A-10C (DM AFB) 55th Wing EC-130H Compass Call (DM AFB) 23rd Wing Distributed Mission Operations (DMO) (Moody AFB)

A-10C Davis-Monthan AFB, AZ Moody AFB, GA

WARFIGHTER MISSION

EC-130H (COMPASS CALL)

DoD’s only world-wide capable, wide-area electronic warfare aircraft Performs airborne electronic attack against airborne, ground and sea-based electronic targets 2 Ops Sqdns – 41 & 43 ECS; 1 FTU – 42 ECS

WARFIGHTER MISSION

A-10C Provides Close Air Support to ground forces in direct contact with enemy forces Word-wide deployable and capable of operating from austere unimproved fields Utilizes Advance Targeting Pod (ATP) sensors, Situational Awareness Data Link (SADL), and a Helmet Mounted Cueing System Employs precision guided free-fall munitions and forward firing ordnance

2 FTU Sqdns – 357, 358 FS

PROCUREMENT / DESCRIPTION

Requirement: Contractor to provide all personnel, equipment, tools, materials, supervision and services necessary to perform:

Contract Aircrew Training Courseware Development General Tasks

KEY PWS REQUIREMENTS

Aircrew Training (CAT) EC-130H/A-10C Formal Training Units (FTUs) Full Crew for EC-130H; A-10C Pilots Flight Training Instruction; Flight Engineer and AMT (Optional CLIN) Classroom Instruction Training Device Instruction Instrument Refresher Course (IRC) Compass Call Mission Crew Simulator (CCMCS) Operator Weapon Systems Trainer (WST) Operator

Courseware Development (CWD) Instructor Led Lessons Computer Based Training (SCORM Compliant) AF ISD/ Develop New; Revise, and Review Existing CW

Scheduling – Wing and FTU positions Scenario Development for CCMCS, WST Distributed Mission Operations/Continuation Training

KEY PWS REQUIREMENTS, cont.

General Tasks Develop/ Manage/Maintain A-10/ EC-130 Academic/ Training Database and Learning Management System (TMS/LMS) Manage and Maintain BRI/EGB Maintain Master Files Deliverables/ Reports Curriculum/ CW Review Meetings Employee Training/ Qualifications/ Recertification/ Decertification, etc Quality Control/ Performance Evaluation Meetings Plans:

– Instructor Training and Certification Plan – Strike Mitigation Plan Security – DD254

Ms. Susan Dunnigan Contract Specialist

ACC AMIC/PKB

susan.dunnigan@us.af.mil

(757) 225-6037

SOURCE SELECTION AND CONTRACTUAL ISSUES

PROCUREMENT HISTORY/DATA

Authority FAR Part 12: Commercial Contracts FAR Part 15.3: Negotiated Contracts AFFARS 5315.3: Source Selection as revised 3 Oct 2017 DoD Source Selection Procedures effective 31 Mar 2016

Notice to Offerors Sufficient number of Proposals/Competition is expected Government intends to make award without discussion but reserves the right to conduct discussions if deemed necessary. Therefore, you are cautioned that the initial proposal should contain your best terms from a price and technical standpoint.

PROCUREMENT HISTORY/DATA

Follow-on Acquisition: 100% Set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) NAICS Code: 611512 Size Standard: $27.5M

Contract Type Commercial (FAR Part 12) Non-Personal Services Firm-Fixed Price with FFP NTE Line Items Data Deliverables – NSP

Performance Period

NOTIONAL MILESTONE

SOLICITATION REVIEW

SF 1449

Ensure all blocks are filled in as necessary and signed Complete block 26 Total Award Amount and/or provide your total amount

Section 2 – Continuation of SF 1449 Fill in all required information

Section 3 – Schedule of Supplies and Services Complete all pricing The Total Price should be divisible by 12 Include all FFP-NTE amounts in your price Total Price

Section 4 – Contract Clauses Complete as applicable

SECTION 5 – List of Attachments

SECTION 6 – Instruction to Offerors / Addendum to 52.212-1

SECTION 7 – Evaluation Criteria

SPECIAL CLAUSES/CONSIDERATIONS

Collective Bargaining Agreements (3) EC-130 at DM A-10 at DM A-10 at Moody

** Ensure pricing is IAW the correct CBA

CBAs and WDs were provided as attachments to the Final Solicitation

Acquisition Overview Basis of Award This is a competitive best value source selection utilizing the Tradeoff source selection process

Award to one contractor whose offer was the most advantageous to the Government, price and other factors considered

Price is the least important factor. Therefore, the Government reserves the right to award to other than the lowest proposed price

Price is not the most significant factor in the selection of an offeror for this solicitation; however, the degree of importance of price as a factor could become greater depending upon the equality of the proposals for the other factors evaluated. The greater the equality of technical proposals, the more important Price becomes in selecting the best value for the Government.

Intend to award without discussions, therefore final determination as to best value may be solely based on the initial proposal as submitted; however, government reserves the right to open discussion if in the best interest of the government

FACTOR 1: TECHNICAL CAPABILITY

SUBFACTOR A: Human Resource Management SUBFACTOR B: Organizational and Functional Management SUBFACTOR C: IT Systems Approach and Management

FACTOR 2: RISK

FACTOR 3: PRICE

EVALUATION AND AWARD CRITERIA

b) Demonstrates a detailed flying contractor (Optional CLIN) manning workload analysis that clearly explains all proposed manning, manning mix (including number of personnel per position), full and part-time employees (if used) for flying aircrew instruction. Your flying aircrew instructor man year calculations will include all direct, indirect and ancillary time; scheduled leave, holidays and any other workload capability. The analysis should show how offeror arrived at proposed manpower ensuring all PWS requirements are met.

(IAW PWS Appendix 1)

Aspect I: Manning Workload Analysis

c) Presents a detailed courseware (CWD) manning workload analysis for all courseware requirements. Explain the proposed manning and manning mix, including number of personnel per position. Explain the proposed development time in hours for each lesson instructional hour, providing a percentage breakdown of each proposed courseware skill for each type of courseware, and clearly identified proposed manpower for each skill to meet all PWS requirements. (IAW PWS Appendix 1)

d) Demonstrates a clear understanding of formal training unit support positions (schedulers and registrar) workload and proposed manning meets PWS requirements. (IAW PWS Appendix 1)

e) Demonstrates a detailed programmer/work group manager manning workload analysis that clearly explains all proposed manning, manning mix, full and part-time employees (if used). Your man year calculations will include all direct, indirect and ancillary time; scheduled leave, holidays, and any other workload capability. The analysis should show how offeror arrived at proposed manpower ensuring all PWS requirements are met. (IAW PWS Appendix 1)

Aspect II: Training Workload Management Plan

a) Clearly demonstrates methods, innovations and policies which ensure all required work is accomplished IAW the PWS paragraph 1.9.13.

b) Demonstrates effective processes for daily and long range scheduling that mitigate risk associated with workload fluctuations or other factors to ensure all PWS work is accomplished. (IAW PWS 1.6.3 & 1.6.4)

Aspect III: Recruitment, Training and Retention Plan

a) Provides an effective and comprehensive recruitment plan that ensures sufficient, qualified personnel are hired for each position and specifically identifies and addresses contract instructor positions that may be hard to fill. (IAW PWS 1.9.14)

b) Clearly explains how the offeror will train and certify new personnel and provides a plan for training new instructors if Government training resources are not available. (IAW PWS 1.9.1)

c) Provides an effective and comprehensive retention plan to retain sufficient, qualified personnel for each position and specifically identifies and addresses contract instructor positions that may be hard to fill. (IAW PWS 1.9.14)

SUBFACTOR B: Organizational and Functional Management

Aspect I: Organizational Structure

a) Demonstrates an effective organizational structure detailing contractor's line(s) of authority to include subcontractors and/or teaming partners.

Aspect II: Roles, Responsibilities and Communications

a) Demonstrates cohesive functional relationships and effective roles and responsibilities that will ensure effective communication procedures both within the company and with the government representatives to effectively execute the PWS requirements.

b) Provide an effective and comprehensive plan to meet requirements for contract flying defined in DCMA INST 8210.1C. (IAW PWS 1.9.1.1. & 1.9.6.1.)

Aspect III: Transition Plan

a) Demonstrates a thorough understanding of all transition requirements and identifies priority allocation of resources and personnel. (IAW PWS 1.7.3)

b) Identifies risk factors and plans for mitigating any identified risk.

c) Provides a spreadsheet that clearly depicts all Phase In actions with appropriate start and completion dates which ensures the offeror is prepared on the contract start date.

d) Clearly explains how the incoming contractor shall interface with Government personnel and incumbent contractor in a manner that minimizes disruption of student training activities.

e) Clearly explains how the contractor shall ensure continuity of services in the event the incumbent does not receive the follow-on award. (IAW PWS 1.7.3)

f) Clearly explains how the contractor shall provide for a smooth/ uninterrupted transition of the incumbent personnel if the incoming contractor wants to retain such personnel. (IAW PWS 1.7.3.)

Aspect IV: Instructor Training and Certification Plan

a) Demonstrates a thorough understanding of instructor qualification requirements for each major block of training to be instructed, qualification/evaluation performed before a previously qualified instructor instructs, and written notification of each instructors’ qualifications for conducting unmonitored student instruction. (IAW PWS 1.7.3.1)

b) Clearly explains all ISD training accomplished to personnel supporting the CWD effort. (IAW PWS 1.9.1)

c) Clearly explains the re-qualification process/procedures when an instructor is de-certified or goes non-current. (IAW PWS 1.9.4 & 1.9.5)

SUBFACTOR C: IT Systems Approach and Management Aspect I: Learning Management System (LMS) and SLATE

a) Demonstrates a detailed approach that describes how you will provide an internet based knowledge portal which manages courseware to include; reviews, scheduling, publishing, inventory, critiques, master test database and other academic material for the EC-130H/A-10C community. (IAW PWS 1.7.5.)

b) Demonstrate how your LMS will be operational 24 hours a day, 7 days a week, 365 days a year except when down for scheduled maintenance. (IAW PWS 1.7.5)

c) Demonstrates processes to ensure LMS format and internet processes are standardized across all work locations and available to all FTUs and associated squadrons.

d) Demonstrate your approach for network operating maintenance that ensures capability sufficient to support the database and meet computer network requirement of all users. (IAW PWS 1.7.5)

Aspect I: Learning Management System (LMS) and SLATE

e) Describe in detail how access of unclassified material will be accomplished through a portal on the FTU/TRSS unclassified LAN and all classified material is located on a classified server that can be accessed via the SIPRNET web page with PASSWORD controls. This includes a central pubs/scenario SharePoint for worldwide A-10C access. (IAW PWS 1.7.5.1/ 1.7.9.)

f) Describe how LMS software/licenses, if required, computers and appropriate servers are approved and online and available for use at all sites on the contract start date and all systems and operations are in compliance with all Government Security regulations. (IAW PWS 1.7.5.)

g) Describe in detail how you will establish a service (SLATE) to provide secure, application based, push-technology access to all course material and scheduling via a handheld wireless device. (IAW PWS 1.7.7.)

SUBFACTOR C: IT Systems Approach and Management.

Aspect II: Brief/Debrief (WEdge) and BRI

a) Demonstrates a detailed approach that describes how you will manage the internet based brief/debrief (WEdge) system and the BRI system for the EC-130H/A-10C community. (IAW PWS 1.6.8 and 1.7.5).

Aspect III: Electronic Grade Book (EGB)

a) Demonstrates a detailed approach that describes how you will manage an internet based EGB for the EC-130H/A-10C community. Demonstrate how your EGB will be operational 24 hours a day, 7 days a week, 365 days a year except when down for scheduled maintenance. Describe in detail how access of EGB will be available to all students/instructors on and off-base. (IAW PWS 1.7.5.)

Aspect IV: Contractor Furnished Equipment

a) Demonstrates that proposed CFE is compliant with the Air Force Network Integration Center approved product list. (IAW PWS 3.5.2)

b) Demonstrates that proposed CFE is sufficient to meet all PWS requirements. (IAW PWS 3.5.)

Acquisition Overview Technical Capability ratings -- Assessed at the Subfactor Level

Acquisition Overview Technical Risk Ratings -- Assessed at the Subfactor Level

ADJECTIVAL RATING

DESCRIPTION

Acquisition Overview Price Price will be evaluated IAW FAR 15.404-1 to ensure the Government receives a fair, reasonable, and balanced price

Evaluated on the total, overall evaluated price (TOEP), which consists of total proposed price for all Fixed Price CLINS of the transition period, base contract period, optional CLINs, and all optional contract periods (to include the six-month extension of services IAW FAR 52.217-8).

This analysis in no way limits the Government’s right to award to a higher priced offer, if that offer is determined affordable and represents the best value, based tradeoffs including benefits associated with any additional costs.

Color or adjectival ratings will not be assigned

Acquisition Overview Price Price reasonableness will be determined based on a comparison of offerors’ Total Overall Evaluated Price.

The Government has provided pre-established Not to Exceed (NTE) amounts for the Fixed Price Travel CLINs. These pre-established amounts are to be included in the offerors proposal and will be evaluated as part of the total overall evaluated price.

Proposed pricing will be evaluated to determine whether prices reflect a clear understanding of the requirements and are consistent with the various elements of the offeror’s Technical Capability Proposal (reasonableness and completeness).

Acquisition Overview Other Price Considerations Price Competition will be the primary method to establish price reasonableness Supporting Price Backup Data for Prime and Subcontractors Requested to verify price is balanced and to ensure price is consistent with offeror’s Technical Proposal Data should explain the methodology used in developing proposed CLIN prices.

Supporting data shall be provided in a table format, to include, at a minimum, a breakdown (by CLIN) of labor (labor category, number of positions and productive hours and rates used), breakout of Other Direct Costs (ODC), Direct and Indirect Rates, and Subcontract costs May be submitted in a format selected by the offeror Government reserves the right to request additional pricing information after receipt and evaluation of proposals

QUALITY ASSURANCE

Quality assurance/inspection/acceptance for the Government will be conducted by the appointed Contracting Officer Rep (COR)

Appointed Government/Subject Matter Experts (G/SMEs) at each site

Training SMEs: TRSS DET 3, FTU Squadrons; Moody Courseware SMEs: TRSS DET 3

COR appointment(s) will be provided to the awardee in writing

Program Manager / COR ACC TRSS: Mr. Kevin Riebsam

Please submit written questions to the following POCs:

Capt Hannah Kosirog – Contracting Officer hannah.kosirog.1@us.af.mil

Susan Dunnigan – Contract Specialist susan.dunnigan@us.af.mil

Thank You For Attending

ADVANCE QUESTIONS

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