FA4890-15-R-0008_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Update changes to language in Section 6 (para 9.1 and para 7.5.E.1) and Section 7 (para 4.3.1.3) as a result of Questions and Answ ers to Official RFP. Additionally Appendix 5 to Section 6 has been updated.

2. An updated PWS w ill also be posted on FBO w ith amendment as a result of Questions and Answ ers from Official RFP.

3. All other terms and conditions shall remain the same.

***See Summary of Changes***

1. CONTRACT ID CODE PAGE OF PAGES

S 1 32

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Nov-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4890-15-R-0008

X 9B. DATED (SEE ITEM 11)

26-Oct-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Nov-2015

CODE

ACC AMIC/PKB

11817 CANON BLVD. STE. 306

NEWPORT NEWS VA 23606-4516

FA4890 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4890-15-R-0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

SECTION 6 - ADDENDUM 52.212-1

SECTION 6 - INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Jul 2013)

52.215-1 Instructions to Offerors—Competitive Acquisition. (Jan 2004) FAR Clause 52.215-1(d) Offer expiration date. Proposals in response to this solicitation will be valid for 180 calendar days.

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1.0 GENERAL INSTRUCTIONS

1.1 The Government may utilize the government-owned software, EZ-Source, for the evaluation. The software administration for EZ-Source is provided by ARRAY Information Technology. ARRAY Information Technology has executed a nondisclosure agreement. This non-disclosure agreement is available for review upon request.

Stellar Innovations & Solutions and Harris Information Technology may also provide software and hardware support during the proposal evaluation process. Stellar Innovations & Solutions and Harris Information Technology have executed nondisclosure agreements. The exclusive responsibility for source selection will reside with the Government. Any objection shall be provided in writing prior to the date set for receipt of proposals and shall include a detailed statement of the basis for the objection. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as "the Act") as implemented in the FAR. ARRAY Information Technology, Stellar Innovations & Solutions, and Harris Information Technology are bound contractually by organizational conflict of interest and disclosure clauses with respect to proprietary information.

1.2 To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

The response shall consist of three (3) separate volumes; Part I – Past Performance, Part II – Technical, and Part III

– Price Proposal.

1.3 ONLY THE MINIMUM AMOUNT OF INFORMATION REQUIRED TO PROVIDE FOR PROPER

EVALUATION IS REQUESTED. EFFORTS SHOULD BE MADE TO KEEP OFFERS AS CONCISE AS

POSSIBLE WITH THE EMPHASIS BEING ON PROVIDING INFORMATION ESSENTIAL FOR PROPER

EVALUATION. The proposal shall be clear, shall be concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain offerors capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

1.4 All information contained in the proposal that an offeror feels is “Proprietary Information” and therefore not releasable under the Freedom of Information Act (FOIA), should be labeled “Source Selection Information—See FAR 2.101 and 3.104.”

1.5 Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and including it in Volume III, Price, of the proposal.

1.6 The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition so offerors are cautioned to submit their best pricing and technical information up-front.

2.0 FORMAL COMMUNICATIONS

Any formal communication shall be submitted in writing (via email) to the POCs below. It is the offeror’s responsibility to confirm receipt of all formal communications.

ACC AMIC/PKB

Capt. Nicholas Masarone and Mr. Jose Pacheco 11817 Canon Blvd., Suite 516 Newport News, VA 23606-4516 Email: nicholas.masarone.1@us.af.mil and jose.pacheco@us.af.mil Reference: Solicitation FA4890-15-R-0008

3.0 PRE-PROPOSAL CONFERENCE

3.1 The pre-proposal conference will be held at Holloman AFB NM , on approximately 16 September 2015 starting at 0830 hours local time. Exact details of pre-proposal conference will be posted on FBO at least 10 days prior to conference. All potential offerors are encouraged to attend. Offerors desiring to attend the conference must pre-register 7 calendar days prior to the Pre-Proposal Conference. Offerors that do not pre-registered will not have access to the base/facilities. The Government will not be liable for any expense incurred by offerors prior to contract award.

3.2 Registration. The number of attendees shall not exceed 3 per company or 5 per joint venture/partner arrangement. The registration information shall include the company name, individual name(s), phone number, Driver’s License number, date of birth, and social security number of each attendee for security purposes and access to the base. The Government requests this information under the authority of 10 U.S.C. 8013. Offerors desiring to attend the conference must pre-register 7 calendar days prior to the Pre-Proposal Conference via e-mail to nicholas.masarone.1@us.af.mil and jose.pacheco@us.af.mil.

3.3 Advance Questions. Questions concerning this solicitation should be submitted under separate cover, clearly marked as "Advance Questions" to include solicitation number, name of person submitting the question(s), company name and phone number. Each question should reference the specific section, paragraph and/or attachment number of the solicitation or PWS (as applicable). These questions must be received by ACC AMIC/PKB not later than COB, 9 September 2015 in order for an appropriate response to be given at the conference. Please submit your advance questions and registration information by email to Mr. Jose Pacheco and Capt. Nicholas Masarone.

3.4 Remarks and Explanations. Remarks and explanations at the conference shall not alter the terms and conditions of the solicitation unless the solicitation is formally amended. Any oral statements by Government representatives shall not be binding upon the Government; the CO will make all necessary changes in writing via an amendment if required. If an offeror discovers discrepancies or omissions in any portion of the solicitation, the matter should be submitted in writing and provided to the CO as soon as the discrepancy is noted or not later than ten (10) days prior to the proposal due date.

4.0 SUBMISSION OF PROPOSALS

mailto:nicholas.masarone.1@us.af.mil mailto:jose.pacheco@us.af.mil mailto:nicholas.masarone.1@us.af.mil mailto:jose.pacheco@us.af.mil

4.1 The original proposal and copies as specified in this document shall be sent to the issuing office listed in Block 9 of Standard Form (SF) 1449; Solicitation, /Contract/Order for Commercial Items; on or before the date and time specified in Block 8 of SF1449. Please mark all packages as follows:

DO NOT OPEN IN MAIL ROOM

ATTN: Capt. Nicholas Masarone and Mr. Jose Pacheco

Solicitation No. FA4890-15-R-0008, Volume # and Title

4.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being considered non-responsive to the Government and eliminated from consideration for award. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” The Government will retain the unopened proposal. However, the proposal will not be evaluated or considered for award.

5.0 PROPOSAL PREPARATION INSTRUCTIONS

5.1 The following instructions prescribe the format for proposals, and describe the approach to be used for the development and presentation of the proposal data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-responsive. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable. A proposal that is orderly and sufficiently documented will enable the Government to easily understand the proposal and perform a thorough and fair evaluation of it. The Government may incorporate into the contract by reference or full text portions of the successful offeror’s proposal as revised and supplemented through the final proposal revision that is submitted in response to the solicitation.

5.2 Proposal Volumes. Proposals shall be prepared in three (3) separate and distinct volumes:

Volume I – Past Performance Volume II – Technical Volume III –Price

5.3 Proposal Format. Specific guidance regarding format and content is discussed in the following paragraphs. The Government will only read/evaluate the maximum number of pages allowed. All pages provided by the offeror in excess of the stated limitations will be returned to the offeror unread. The proposal content shall be formatted as follows:

a. Text: Single-spaced and printed on single-sided paper - no duplex

b. Font Size: Microsoft Office Word, Times New Roman, 12 font

c. Margins: One Inch (1”) left, right, top and bottom

d. Paper Size: 8½” x 11” with a background color of white or ivory stock only

e. Page Numbering: Sequential (i.e., 1 through 70)

Note: The font size requirement does not apply to charts, (i.e., Workload Manning Charts); however the font size must be reasonable and easily readable. Also, page numbering must be sequential throughout the entire document, and that new chapters/sections do not restart the page numbering.

5.4 Legal Size Paper/Fold-Outs. Any page within the proposal over the standard 8½” x 11” size paper shall be kept to a minimum, and only used where a table or other graph cannot be accommodated by a single 8½” x 11” page. Any text included in the fold-out shall be directly related to the fold-out contents. Fold-outs will be counted as the appropriate number of pages based on the number of folds (i.e., fold-outs with one fold shall count as one page; each additional fold counts as one additional page). All material shall be contained within the page limit identified for each volume.

5.5 Electronic Copies. Electronic copies shall be submitted on CD-ROM, CD-R or DVD using Microsoft Office 2003 through Microsoft Office 2010 or Adobe PDF Version 8 or earlier, except for Volume III, Price Proposal, Section 3 of the RFP. Section 3 shall be submitted in Microsoft Excel format only. Offerors may use JPEG for charts or screen shots. Offerors shall name files using standard naming conventions (i.e., filename.doc for MS Word, filename.xls for MS Excel, filename.PDF for Portable Document Format, etc.). Do NOT submit any documents in PDF format that are copied as “images” or Windows Photo Gallery etc. PDF files shall enable textual search and copy functions. Each volume shall be in a single searchable, editable file and stored in a folder that corresponds to the proposal volume it represents. The files shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks will be required to update the final proposal resulting from any discussions should they occur. Electronic copy(s) of all proposal information is required for each volume. Information submitted in the electronic format shall not exceed the page limits stated below for each hard copy volume. If there are variances between the paper copy and the electronic copy, the paper copy will take precedence.

5.6 Copies and Page Limit. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will be removed from the proposal and returned unread to the offeror. Copy requirements and page limitations are as follows:

VOL TITLE PAPER

COPIES

CD ROM Page Limit Due Date

I PAST PERFORMANCE 4 1 None 12:00PM 01 Dec 15 II TECHNICAL 8 1 70 12:00PM 01 Dec 15 III PRICE 3 1 None 12:00PM 01 Dec 15

* Past Performance Information (PPI) contract references—See Instructions for Volume I—Past Performance, paragraph 7.0.

** Executive Summary shall be included in Volume II – Technical – limit is 2 pages

5.7 One copy of each Volume shall be marked “Original”. Page limitation is subject to exclusions stated in the paragraph titled “Exceptions” below. Further, the Government will not include the following in the page limitation:

Cover page(s), title pages or tables of contents, tab/section-divider pages, technical definition page(s), organizational chart, acronym list, cross reference matrix. Note: These pages will be counted if they contain any other information, (i.e., diagrams, extraneous data, etc). Pages marked “This page intentionally left blank” will also not be counted.

6.0 EXCEPTIONS

6.1 If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate such exception(s) in the appropriate volume along with a complete explanation of why the exception was taken and what benefit accrues to the Government. All substantive exceptions to the solicitation requirements and supporting rationale shall be identified as such and consolidated into an overview section of the subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation (the overview section will not be included in the proposal page limitation described above). While offerors may propose exceptions to the solicitation requirements, the Government is not obligated to accept such offers. Further, exceptions could result in an unacceptable offer. Any change to the requirement as a result of accepting an exception shall be reflected within the resultant contract.

6.2 In the event the offeror takes no exception to the stated requirements, a statement to this effect is required at the front of each subject volume.

7.0 INSTRUCTIONS FOR VOLUME I— PAST PERFORMANCE

7.1 The Past Performance Volume and Past Performance Questionnaires (PPQs) are due no later than 01 Dec 2015, 12:00 EDT. It is the responsibility of the offeror to ensure the Contracting Office receives the past performance information. Past Performance Information shall be provided in a format that facilitates an easy assessment according to the past performance evaluation criteria in Section 7, Evaluation Criteria, of this solicitation. Specific guidelines and requirements about volume content and format are provided in this section.

7.2 Past Performance Information (PPI) Contract References. Offerors may provide information for a maximum of four (4) different contracts and/or task orders for which they served as the prime contractor, a subcontractor, a partner, or a joint venture partner that are recent and relevant as defined in this solicitation. In addition, the offeror may provide PPI for a maximum of four (4) different contracts and/or task orders for each proposed subcontractor, proposed partner, and/or proposed joint venture that are recent and relevant as defined in this solicitation. To clarify, if an offeror has two subcontractors or partners, the offeror may submit four references as prime and 4 for each subcontractor for a total of up to 12 references.

7.3 Past Performance Recency. Recency is defined as active contract performance (minimum of six (6) months) during the three (3) years preceding the date of issuance of this solicitation. References for contracts with less than six (6) months of performance or performance that ended greater than three (3) years from the date of this RFP will not be considered.

7.4 Past Performance Relevancy. Offerors shall submit performance information on contracts they consider relevant to this effort. This information should include rationale supporting their assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. When applicable, categorize and cross reference the relevance of the information into the specific relevancy criteria as defined in Section 7, Evaluation Criteria, of this solicitation.

7.5 PPI Contents

The offerors shall submit a Past Performance Volume containing the following sections (at a minimum):

A. Table of Contents

B. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and Acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Summary – Describe the nature or portion of the work on the proposed effort to be performed by the offeror and any proposed subcontractor, teaming partner, and/or joint venture partner(s). Also, estimate the percentage of the total proposed effort to be performed by each member. Limit this information to one (1) page.

D. Table of Past Performance Contract References – Provide information for a maximum of four (4) different contract and/or task orders for which you served as the prime contractor, a subcontractor, a teaming partner, or a joint venture partner that are recent and relevant as defined in this solicitation. In addition, the offeror shall provide PPI for a maximum of four (4) different contracts and/or task orders for each proposed sub-contractor, proposed teaming partner, and/or proposed joint ventures that are recent and relevant as defined in this solicitation.

1. For references where the offeror performed as the Prime contractor:

PRIME Contract Number in Reference Dollar Value / Period of Performance Company / Organization Name / Full Address / Phone Number Prime Contractor’s Cage Code and Duns Number Current Point of Contact (i.e., CO, Technical Program Manager, etc.)

Current Phone Number(s) for listed POCs

2. For references where the offeror performed as a Subcontractor:

PRIME Contract Number in reference/ Dollar Value / Period of Performance Prime Contractor’s Name / Full Address / Phone Number / Cage Code / Duns Number

Current Point of Contact (preferably the Program Manager or Contract Manager) Current Phone Number for listed POC(s) SUBCONTRACT Number / Order Number in reference Dollar Value / Period of Performance Subcontractor’s Name / Full Address / Phone Number / Cage Code / Duns Number Current Point of Contact (i.e., CO, Technical Program Manager, COTR, etc.)

Current Phone Number(s) for listed POC(s)

E. Offeror and (if applicable) Subcontractor, Proposed Partner, and/or Proposed Joint Venture Partner Past and Present Performance Contract References – If a teaming arrangement, partner arrangement, or joint venture is contemplated, provide complete information as to the arrangement, including any recent and relevant past performance information (as required) on previous partner arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present recent and relevant references. The offeror and any Subcontractors, Proposed Partners, and/or Proposed Joint Venture Partners shall submit the following under this section:

1. Submit reference for each contract to include an overview of the work performed, what capacity they served under the reference (i.e. prime contractor, subcontractor, partner, etc.), offeror’s assessment of how the contract reference is relevant to the Relevancy Criteria, and any additional significant details.

2. Submit completed CPARs or similar reports used to record past performance data. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the offeror, the offeror shall immediately notify the Contracting Officer (CO) and Contract Manager (CM) for this solicitation. The offeror should provide the contract number for the CPAR, and a name and telephone number of the POC from which the past performance information should be obtained. If the offeror does not have Government past/present performance references, the offeror shall provide references from commercial/private industry sources. If the offeror is providing information for a contract with a non-Governmental organization, the information provided should be the same as that required on the CPAR form. The offeror shall not alter in any way information provided by any other party (including extracting or paraphrasing portions of past performance). Past performance forms and reports shall be provided unaltered in their entirety.

3. Offerors Rebuttal of Adverse Past Performance Information (if applicable) – The offeror is allowed to provide a rebuttal to unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

4. Subcontractor Consent (If applicable) - Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Since past performance information is proprietary source selection information, the prime contractor must submit, with their proposal, subcontractor's/teaming partner’s consent (see Appendix 1 to Attachment L) for the Government to disclose its past performance information to the prime during exchanges and debriefs.

F. Organization Structure Change History - Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a chart or schedule describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance assessment. Since the Government intends to consider present and past performance information provided by other sources as well as information provided by the offeror(s), your chart or schedule should be both specifically applicable to the efforts you identify and general enough to apply to efforts for which the Government receives information from other sources.

G. PPI Tool. Submit a separate PPI input using the PPI tool (posted on FedBizOpps with the solicitation information as "ppi_tool.accdb") and instructions provided (Appendix 4 Section 6 - PPI Tool Instructions) for each reference. Hard copies of the pages generated from this tool shall be used as the hard copy of the Past Performance volume subject to the limitations outlined in this RFP and should be Tab 1 of the Past Performance volume. If you are unable to download the Past Performance information tool, contact the Contracting Officer for assistance. Save the PPI database file as prime contractor name + RFP number + .accdb (e.g. XYZCompanyFA862606R0001.accdb)

7.6 Past Performance Questionnaires (PPQs). When completed CPARS or similar reports are submitted to reflect past performance data, a Past Performance Questionnaire (PPQ) is not required. Offerors without formal documented Government Contractor Performance Assessment Reports (CPARS) shall send a Past Performance Questionnaire (PPQ) to each performance reference cited. The PPQ shall be sent directly to the Government or commercial POC identified in the Past Performance Volume (See Appendix 2).

7.7 Past Performance Information from Other Sources. Past performance information for contracts not listed by the offeror and/or past performance information for contracts of planned subcontractor (s) may also be evaluated.

References other than those identified by the offeror may be contacted by the Government and the information obtained during such contact may be used in the evaluation of the offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy and providing current, accurate, and complete past performance information rests with the offeror.

7.8 Offerors Rebuttal of Adverse Past Performance Information (if applicable). The offeror is allowed to provide a rebuttal unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

7.9 Additional Data. The Government may ask questions of, conduct interviews with, and/or request additional performance information from any of the past performance references submitted as part of the offeror’s proposal.

Past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval System (PPIRS), questionnaires tailored for the subject requirement, the Defense Contract Management Agency, interviews with Program Managers, COs, and Award Fee Determining Officials, and other sources known to the Government. Available information from previous source selections or contractor capability assessments may be used if the information is recent and relevant. The recency and relevancy of the past performance, as well as how well the contractor performed on those contracts, are critical in the past performance evaluation. All recent, relevant past performance will be evaluated to determine how well each offeror performed on the present and past contracts included in this evaluation. The Government reserves the right to obtain more past performance data from any source that it deems appropriate.

8.0 INSTRUCTIONS FOR VOLUME II--TECHNICAL

8.1 To facilitate the evaluation, the Technical Volume should be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of the effort.

Statements that the offeror understands, can, or will comply with the PWS (including Air Force (AF) publications, technical requirements, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, technical data requirements, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission including data submitted for current contracts and other solicitations will not be considered in the Government’s evaluation. Therefore, such data should not be relied upon nor incorporated in the Technical Proposal by reference. Offerors shall address the requirements noted in this section by imperative verbs regardless of whether such requirements are preceded by “the offeror shall”. The offeror’s proposal shall at a minimum be prepared in a form consistent with the Technical Criteria set forth in Section 7, Evaluation Criteria, of this solicitation. All information that the offeror deems appropriate to address for this factor and its sub-factors must be included in the proposal in an orderly format. The Technical Volume shall address all the technical sub-factors.

8.2 Technical Contents

http://www.ppirs.gov/

A. Table of Contents - A table of contents shall be included in Volume II. Each subfactor/aspect/section will be clearly marked and tabbed for easy reference and pages shall be numbered in a consistent manner as stated under Proposal Preparation Instructions.

B. Glossary of Abbreviations and Acronyms - Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Executive Summary - Included in this volume is the offeror’s Executive Summary (limit is 2 pages).

D. Cross Reference Matrix - Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The offeror shall fill out the cross reference matrix indicating the proposal reference information as it relates to the RFP, PWS, and CLIN references found therein.

E. Technical Section - The purpose of this section is to allow the offeror to set forth in the most comprehensive manner its understanding of the program requirements and to demonstrate its ability to meet the evaluation requirements of Section 7, Evaluation Criteria; Factor II, Technical. In this section the offeror shall present a clear and concise description of how it plans to meet contract requirements. The offeror shall describe the performance standards that have been established in each area and explain how performance standards will be met or exceeded.

This section shall not contain any pricing data. The Technical Section shall be completed as follows:

i. Sub-Factor A: Manning Requirements and Workload Analysis.

Aspect 1: Management Requirements:

1. Provide an organizational structure detailing line(s) of authority, to include subcontractors and teaming partners, if required. Provide an explanation of the functional relationships and roles and responsibilities that will ensure effective communication procedures both within the company and with the government to effectively execute the PWS requirements.

Aspect 2: Workload Analysis:

1. Provide an explanation of your key personnel positions (i.e., program management office personnel, on-site management personnel, etc.) and an explanation of how you will meet PWS paragraphs 4.0., 4.1. and 4.2.

2. Provide a detailed manning workload analysis /methodology that depicts the proposed labor categories, skill level, and number of personnel for both full and part time positions. Offerors shall use the charts provided at Solicitation, Appendix 3.

ii. Sub-Factor B: Training Management and Approach and Quality Control Plan

Aspect 1: Training Management Approach:

1. Provide a detailed Training Workload Management Plan that meets PWS paragraph 1.4.2.

Include methods, innovations, and policies for managing the training program to include methods for mitigating scheduling risks associated with workload fluctuations.

Aspect 2: Quality Control Plan:

1. Provide a Quality Control Plan that meets PWS paragraph 1.465. Describe how Quality control will be integrated into the overall management structure to ensure timely and accurate deliverables and processes.

iii. Sub-Factor C: – Transition Plan, Range Vehicle Plan, Cell Phones and Contractor Support Equipment

Aspect I: Transition Plan.

1. Provide a transition plan that details how the contractor will meet Phase-In requirements to include: effective processes and milestone chart with phased timelines for implementation to ensure transition is completed to support on-time full contract performance, discussions of workload estimates, priority allocations of personnel and resources, interface with incumbent personnel, scheduled completion dates of key events, plans for mitigating risk factors, and explains approach for hiring, training, and certifying non-incumbent personnel in the event hiring goals are not met. The Phase-Out portion of this plan shall address how the contractor shall ensure continuity of services in the event the incumbent contractor does not receive the follow-on award.

The plan must also address how the contractor shall provide for a smooth/uninterrupted transition of the incumbent personnel if the incoming contractor wants to retain such personnel IAW PWS para 1.4.1.

Aspect II: Range Vehicle Plan.

1. Provide your vehicle plan the describes in detail the following: type and number of vehicles to support range operations, type purchase (own, rent, lease) and associated annual running requirements IAW PWS para 3.2

Aspect III: Cell phone plan.

1. Provide your proposed cell phone plan with type phone IAW PWS Para 4.4.

Aspect IV: Contractor Furnished Support Equipment.

1. Provides a detailed list of proposed Contractor Furnished Support Equipment this is sufficient to meet the requirements of the PWS para 3.2. and Appendix 1.

8.3 Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-responsive. Award CANNOT be made to a nonresponsive offeror.

9.0 INSTRUCTIONS FOR VOLUME III-- PRICE PROPOSAL

9.1 The offeror shall complete Section 3 of the solicitation (Schedule of Supplies and Services (CLINS)) by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) contract line item numbers (CLINS), including Phase-In, Base, and all Option years. For ease of administration, all UNIT and TOTAL pricing should be rounded to whole dollar amounts. Cost Reimbursable Travel and Fuel CLINS:

Contractors shall not submit pricing for the Cost Reimbursable CLINs in their proposal. The government will provide NTE dollar amounts at time of award. These Cost Reimbursable CLINs will not become part of the total evaluated priced for all offerors. The total overall evaluated price is the total price of all CLINs including phase-in, basic period, option years, optional CLINs (scalability), and six month extension CLINs with the exception of Cost Reimbursable CLINs. Cost Reimbursable CLINs are not included in the Total Overall Evaluated Price. Anticipated travel costs are very minor in relation to the total contract value. Furthermore the contractor shall fill out and complete Appendix 5 to Section 6 “Pricing Addendum” in it’s entirety. Appendix 5 to Section 6 is a breakdown of the major cost elements to perform this contract. The offerors shall estimate these costs to the best of their ability and shall round numbers to nearest whole number amounts. The total price on Appendix 5 to Section 6 “Pricing Addendum” should equal the total proposed contract price in Section 3 of the solicitation.

9.2 Complete in its entirety the "Offeror" portion of the Standard Form 1449. An official having authority to legally bind the company contractually must sign and date the Standard Form 1449. One copy of the Standard Form 1449 must bear an original signature and if applicable, all amendments. Failure to acknowledge any amendments to the solicitation can result in an offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror. Note: Be sure to sign and date where required.

9.3 Representations and Certifications. Complete the required Representations and Certifications or indicate if information is contained in the System for Award Management (SAM) located at https://www.sam.gov.

9.4 Supporting Price Backup Data. Certified cost or pricing data is not required. However, supporting data is requested to verify that pricing is balanced per FAR 15.404-1(g). Supporting data should explain the methodology used in developing proposed CLIN prices. Supporting data shall be provided in a table format, to include, at a minimum, a breakdown (by CLIN) of labor (labor category, number of positions and productive hours), breakout of Other Direct Costs (ODC), direct and indirect rates, and subcontract costs. Supporting data may be submitted in a format selected by the offeror, but should not exceed 3 pages. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals.

10.0 DEBRIEFING OF OFFERORS.

10.1 Debriefings are conducted with the goal of identifying to unsuccessful offerors where changes can be made to improve future source selection participation.

10.2 Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring CO. Debriefings shall be conducted in accordance with FAR 15.505(a) (1) for pre-award debriefings and FAR 15.506(d) for post-award debriefings.

11.0 DISPOSITION OF UNSUCCESSFUL PROPOSALS

11.1 In compliance with FAR Subpart 4.8, the Government will retain one hard copy of all unsuccessful proposals;

all additional copies will be destroyed by the Government.

Subcontractor/Teaming Partner Consent Form Letter (Appendix 1 to Section 6)

Sample

Date:

TO: Department of the Air Force

ACC AMIC/PKB

11817 Canon Blvd., Suite 306 Newport News, VA 23606-4516

Attention: Capt. Nicholas Masarone and Mr. Jose Pacheco

FROM: (Company name, address and “current” POC)

REFERENCE: Request for Proposal FA4890-15-R-0008, Air and Ground Intelligence, Surveillance and Reconnaissance (ISR) Training Support

SUBJECT: Letter of Consent to Release Past and Present Performance Information to (XX Company)

To whom it may concern, https://www.sam.gov/

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, (location) Request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

Respectfully, (Signature and Title of individual who has the authority to sign for and legally bind the company)

(Appendix 2 to Section 6)

Past Performance Questionnaire and Cover Letter

**When completed, this document is Source Selection Sensitive IAW FAR 2.101 AND 3.104**

SECTION I: CONTRACT IDENTIFICATION ---- TO BE COMPLETED BY OFFEROR

A. Contractor Name:

B. Contractor Cage Code: _______________________________________________________________________

C. Role (check): Prime Subcontractor Teaming Partner Joint Venture Partner

Other (specify)

D. If subcontractor, partner or other, who is the Prime? ___________________________________

E. Prime Contract Number (Include Subcontract Number and Order Number if Applicable):

F. Contract Type: FFP Fixed Price Award Fee Fixed Price Incentive Cost/CPAF/CPIF IDIQ

Other (specify) _____________________________________________________________

G. Period of Performance (Base plus all Options):

H. Place(s) of Performance:

I. Multiple locations? Yes No

J. If yes, please specify: CONUS OCONUS BOTH -- Name of Locations: _____________________

K. If other than DoD, please specify: State Federal Other -- Provide details: __________________

L. Total Contract / Order $ Value (including options): ________________________________________________

M. Has a Contractor Performance Assessment Report (CPAR) been completed for this effort? Yes No

Please provide dates/period covered by CPARs:

FOLLOWING SECTIONS TO BE COMPLETED BY AGENCY

CONTRACTING OFFICE/CUSTOMER/PROGRAM MANAGEMENT OFFICE

** Please have an individual(s) knowledgeable of the contractor’s day-to-day operations and overall condition of supplies/services being rendered complete this survey.

SECTION 2: TO BE COMPLETED BY AGENCY (CONTRACTING OFFICE/CUSTOMER/PROGRAM

MANAGEMENT OFFICE)

A. Customer/Agency Name:

B. Customer/Agency Description: ________________________________________________________________

C. Description of service(s) provided. Provide details on type of work, locations worked, and organizations serviced, to include Department of Defense, Government, or commercial work.

SECTION 3: EVALUATOR IDENTIFICATION

A. Name: ________________________________________ B. Title:

C. Phone: ________________________________________ D. E-mail:

E. Years worked on Subject Contract:

SECTION 4: PERFORMANCE EVALUATION

Please indicate your satisfaction with the Contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

E EXCEPTIONAL - The Contractor’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

VG

VERY GOOD - The contractor’s performance meets contractual requirements and exceeds some (requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY - The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL - Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY - Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE - Unable to provide a rating. Contract did not include performance for this aspect of work.

In order to assist us in the evaluation, please provide a brief detailed narrative to support your ratings. At a minimum, please discuss each response for which you indicated E (Exceptional), M (Marginal) or U (Unsatisfactory) performance to the questions below (use additional sheets, if necessary).

Q1. Quality of Product or Service E VG S M U N/A

Ability of Contractor to: Conform to contract requirements, provide accurate deliverables/reports; meet service specifications of the contract;

provide timely proposals; respond to short notice requirements; provide and adhere to quality control/management plan (when required).

Explanation:

Q2. Schedule E VG S M U N/A

Ability of Contractor to: Deliver all required reports, schedules, summaries and proposals on time; implement changes to PWS effectively and timely.

Q3. Cost /Price Control E VG S M U N/A

Ability of Contractor to: Provide accurate contract costs/estimates; track and control costs; meet and perform within actual negotiated costs/rates;

submit, accurate and complete invoices and support documentation for cost type CLINS; submit cost reporting information in a timely manner;

maintain adequate budgetary internal controls.

Q4. Business Relations E VG S M U N/A

Ability of Contractor to: Maintain effective relationship between key Contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related requirements.

Q5. Management of Personnel (Including Subcontractors) E VG S M U N/A

Ability of Contractor to: Attract, recruit, hire, train and retain qualified management and technical personnel to accomplish mission requirements; manage subcontractors to include identification and resolution of subcontractor problems; ensure continuation of services during labor disputes, personnel absences /vacancies; replace/fill vacancies within timeframe specified.

Q6. Maintain Qualified Personnel E VG S M U N/A

Ability of Contractor to: Effectively hire and maintain qualified personnel; ensures all personnel are appropriately trained and certifications are current; ensures each employee meets the standard of qualifications addressed in the PWS.

Q7. Security E VG S M U N/A

Ability of Contractor to: Obtain appropriate company and personnel security clearances in a timely manner and ensures all employees adhere to 100% of the security requirements and safeguarding of classified materials.

SECTION 5: NARRATIVE SUMMARY

A. Was this contract partially or completely terminated for default or convenience or are there any pending terminations? (Place an “X” by all that apply.)

No Yes Default Convenience Pending Terminations

If response is other than No, please explain in detail.

B. Would you have any reservations about having this Contractor perform again on one of your critical and demanding programs?

C. In order to facilitate the evaluation process and/or need to discuss any response provided above, the evaluation team may need to contact you. Please indicate the best time to reach you by telephone: ______________________

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

Attn: Mr. Jose Pacheco 11817 Canon Blvd, Suite 306 Newport News, VA 23606

Phone: (757) 225 - 7707 Email: jose.pacheco@us.af.mil

**When completed, this document is Source Selection Sensitive IAW FAR 2.101 AND 3.104**

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAND

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

LANGLEY AIR FORCE BASE, VIRGINIA

FOR OFFICIAL USE ONLY -- PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

1. The Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC) is in the process of selecting a source for Air and Ground Intelligence, Surveillance and Reconnaissance (ISR) Training Support which supports the 49 th Wing, 432nd Wing, 9th Reconnaissance Wing, 57 the Wing’s United States Air Force Weapons School, AFOTEC, ANG and their range partners.

2. One of the considerations in proposal evaluation is the verification of each offeror’s past and…