CN GT_Training_RFP_Sections_H _L M_20141010.docx

FA4890-14-R-0024

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SPECIAL INSTRUCTIONS

Section H - Special Contract Requirements

CROSS-TEAMING

H-1 CROSS-TEAMING

Cross-teaming is a teaming arrangement in which Prime Contractors participate as a subcontractor/team member with another prime or team member/subcontractor and/or subcontracts/teams with more than one Prime Contractor. Any Contractor may, for example, compete to be the prime for one team and a subcontractor for another team. It is the Government’s policy to recognize the integrity and validity of Contractor team arrangements and to not restrict the market, provided the arrangements are identified and company relationships are fully disclosed in an offer or, for arrangements entered into after submission of an offer, before the arrangement becomes effective. The Government will not normally require or encourage the dissolution of Contractor team arrangements.

ORGANIZATIONAL CONFLICTS OF INTEREST

H-2 ORGANIZATIONAL CONFLICTS OF INTEREST

OCI violations are a significant contract performance issue. Lack of adherence to the OCI Plan or this clause may have serious consequences that may include contract termination, suspension and debarment, or other appropriate remedies or administrative actions. This clause applies to all CN&GT Operations and Logistics Support task orders.

PROHIBITION: Contractors awarded as Primes under the Program and Programmatic Support ID/IQ contract solicited under W9113M-12-R-0006 by the Department of the Army, US Army Contracting Command-Redstone, US Army Space and Missile Defense Command/Army Forces Strategic Command, Contracting and Acquisition Management Office, are not eligible to propose or perform under this CN&GT Training Support Services Contract.

The Contractor shall maintain an Organizational Conflict of Interest (OCI) Plan to reduce the likelihood of an actual or perceived OCI. In order to prevent OCI under this contract or any orders issued under this contract, guidance in this clause will apply to eliminate:

1. Conflicting roles which might bias a Contractor's judgment or objectivity

1. An unfair competitive advantage to a Contractor

1. The appearance of an unfair competitive advantage

Parties recognize Contractors will play a very visible and responsible role in fulfilling a broad spectrum of requirements. In that capacity, Contractors may have access to information that is not available to the public, which:

1. may give a Contractor an unfair competitive advantage; and/or

1. Creates an appearance that a Contractor has an unfair competitive advantage even if no such advantage actually exists.

The technical judgment of a Contractor will often influence the systems, training, services, policy or guidance adopted by the Air Force, and a Contractor may play a key technical review role over other Contractors' work. Both the Government and all Contractors must have the utmost confidence that acquisitions are fair and that a Contractor's judgment and recommendations are objective, impartial, and independent. To avoid, neutralize, or mitigate a potential conflict of interest, the Contractor shall not, during performance of the contract, engage (as a Prime Contractor, subcontractor, supplier, or consultant) in any task order that would design, develop, implement, operate, or sustain any system or deliverable that is based on a recommended solution provided under a task order without an OCI Plan that has been approved by the Procurement Contracting Officer.

Contractors who manufacture Air Force systems or subsystems shall not be allowed to submit proposals on any task orders that involve, impact, or relate to those systems or related subsystems.

If a Contractor performing on a CN&GT Training Support Services task order assists in preparing a requirement, or provides information leading directly or predictably to the preparation of a requirement, that Contractor's parent companies, subsidiaries, and any organization with which the Contractor is affiliated through an ownership or direct financial interest shall be ineligible to participate in any competition for CN&GT Training Support Services task orders described within those requirements documents.

When performing work under this contract requires or involves access to competition sensitive information as well as possible access to proprietary technical data of other companies disclosed to the Contractor in confidence, the Contractor is required to protect such data from unauthorized use or disclosure so long as it remains proprietary. The Contractor shall be cognizant of disclosure of other Contractors' and/or Government proprietary information, including procurement sensitive information; and of restrictions on participating in development of, and then bidding on resultant requirement. For example, the Contractor may be required to perform studies that directly impact future Government requirements. In support of these studies, the Contractor may have access to certain proprietary information and data. As a result, the Contractor is precluded from working on any CN&GT Training Support Services task order as a Prime or subcontractor or from acting as a consultant to other Contractors for those programs resulting from the recommendations of these studies. The Contractor further agrees to: (1) protect all proprietary information; and (2) refrain from using the information for any purpose other than that to which it was furnished. The Contractor shall immediately disclose to the Contracting Officer knowledge of any prohibited or attempted use of proprietary information. The Government shall not be liable for any cost/loss resulting from the unauthorized use or disclosure of third party data by the Contractor, its employees, subcontractors, or agents.

The Contractor must thoroughly and formally educate employees on the philosophy of FAR Subpart 9.5 so that employees are disciplined in the absolute necessity of refraining from divulging proprietary data, trade secrets, confidential information or restricted data from other companies received in connection with work under this contract to any unauthorized person.

The Contractor shall require each employee engaged in any effort connected with this contract to sign a written agreement prohibiting proprietary information disclosure. This written agreement shall demonstrate that the employee will not, during their employment by the Contractor or thereafter, disclose to others or use for their own behalf, proprietary or company private information, trade secrets, confidential information, or restricted data received in connection with the work under this contract. The agreement will acknowledge the employee is trained regarding handling proprietary information and discuss penalties for violations. In addition, the agreement shall include that employees agree to prevent disclosure of such information to other Contractor employees who have no need to know the information in performance of this contract. Each employee must also agree not to accept any gratuity from any potential Government Contractors. The Contractor also agrees to adhere, as an entity, to these requirements.

The Contractor agrees to accept, and pursue to completion, all tasks identified hereunder and to ensure that its parents, subsidiaries, and affiliates do not enter into contractual agreements as Prime Contractors or first tier subcontractors which would create a conflict within the meaning of this clause, except as follows: If performance of a task could cause a conflict of interest within the meaning of this clause with a contract or subcontract held by the Contractor, its parent, subsidiaries or affiliates, which pre-existed the identification of the task to the Contractor, the Contractor must disclose the conflict of interest to the Contracting Officer. If the Contracting Officer confirms that the conflict exists, the parties will consider the alternatives available to eliminate the conflict and mutually resolve it considering the relative burdens created by the prospective solutions.

The Contractor agrees that organizations merely cooperating with the Contractor (e.g., providing information) to enable the Contractor or its agents to perform shall not be deemed as merely "participating" but shall be bound as though they are the "Contractor". This provision shall be incorporated in a manner to insure that such organizations, and their parents, subsidiaries, and affiliates, shall also be bound in all subcontracts, teaming arrangements, and other agreements calling for performance of any requirements under this contract.

If the Contractor discovers an actual or potential organizational conflict of interest not previously considered and adequately mitigated under this clause and the Government-approved OCI Plan, the Contractor shall make a prompt and full disclosure in writing to the Contracting Officer. This report shall include a description of the violation and the actions the Contractor has taken or proposes to take to mitigate and avoid repetition of the violation. The Contractor shall routinely monitor its proposed business development and shall discuss any real or perceived OCI issues with the Contracting Officer and affected customers to proactively resolve and/or mitigate those potential OCI issues. After full analysis, the Contracting Officer and the Contractor will agree on appropriate corrective action, if any, or the Contracting Officer will direct such action, subject to the terms of this contract.

CONTRACTING OFFICER AUTHORITY

H-3 CONTRACTING OFFICER AUTHORITY

Procurement Contracting Officer (PCO) responsibilities for this contract shall reside at Headquarters Air Combat Command Acquisition Management and Integration Center, currently at 11817 Canon Blvd, Newport News, VA. The PCO is the only person authorized to approve changes in any of the requirements under this contract and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the PCO. The PCO may delegate limited Contracting Officer authority to other personnel designated as Administrative Contracting Officers (ACO) to streamline the process of contract administration and administration of T/Os under this MA ID/IQ contract. In these cases, the authority of the ACO will be clearly delineated in a delegation of authority letter. A copy of the letter will be forwarded to the Contractor.

INCORPORATION OF PROPOSAL

H-4 INCORPORATION OF PROPOSAL

Proposals submitted in response to the ID/IQ and/or T/O solicitations will be evaluated on individual merit and the overall benefit to the Government. The Offeror’s proposal is a representation of its ability to perform the duties outlined in the solicitation. If the Government identifies a significant aspect of a successful Offeror’s proposal at the T/O level, the Government reserves the right to incorporate those unique areas deemed beneficial to the Government into the T/O contract.

ACCOUNTING SYSTEM

H-5 ACCOUNTING SYSTEM

The Contractor shall maintain an accounting system that is adequate for determining and segregating costs applicable to this contract, when necessary. In support of those reporting requirements, the Contractor must maintain and utilize an accounting system capable of tracking workload as indicated in Sections B and G. Failure to maintain an adequate accounting system or approved purchasing system may negatively impact a Contractor’s ability to propose on T/O requirements and the Contractor performance ratings, and may serve as justification for removal from the CN&GT Training Support Services ID/IQ contract. NOTE: An approved purchasing system may be required for task orders based on the complexity, dollar value and subcontracting involvement of the task order requirement in accordance with FAR Part 44.

ASSOCIATE CONTRACTOR AGREEMENTS

H-6 ASSOCIATE CONTRACTOR AGREEMENTS

The Contractor shall enter into Associate Contractor Agreements (ACA) for any portion of the contract requiring joint participation in accomplishment of a Government requirement as specified in individual T/Os or between a T/O and another contract / contract vehicle. ACAs shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to interaction of the CN&GT Training Support Services program, which shall ensure the greatest degree of cooperation to meet the terms of the contract. Associate Contractor information identified below shall be provided for individual T/Os, as required.

1. Identify Associate Contractors and their relationships

1. Identify program(s) involved and relevant Government contracts of any Associate Contractor(s)

1. Describe Associate Contractor interfaces by general subject matter

1. Specify categories of information to be exchanged / support to be provided

1. Include ACA expiration date / event)

1. Identify potential conflicts between relevant Government contracts and the ACA; include agreements on protection of proprietary data and restrictions on employees

The cooperating Contactors shall provide a copy of such agreement to the Contracting Officer for review before execution of the document.

The Contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an Associate Contractor. However, the Government may assist the Contractor in the event of non-responsiveness from an Associate Contractor.

Liability for improper disclosure of any proprietary data contained in or referenced by any ACA shall rest with the parties to the agreement, and not the Government.

All costs associated with an ACA are included in the negotiated cost of this contract. Agreements may be amended as required by the Government during the performance of this contract.

The following Contractors are associate Contractors with whom agreements are required:

CONTRACTOR ADDRESS PROGRAM/CONTRACT

To be specified based on relationships that exist after award of the CN&GT Training Support Services contract.

OTHER TERMS AND CONDITIONS CONCERNING TASK ORDERS

H-7 OTHER TERMS AND CONDITIONS CONCERNING TASK ORDERS

1. Contract Clauses: All contract clauses in the ID/IQ contract will apply at the T/O level, as applicable. Any unique clauses that may apply to an individual T/O may be included as determined by the local ordering office.

1. Contract Provisions: The following provisions may apply at the T/O level, as required:

52.215-22 Limitations on Pass-Through Charges—Identification of Subcontract Effort (Oct 2009).

52.219-14 Limitations on Subcontracting (Dec 1996)

1. Task Order Cost/Price Factor: The Government may ask for a breakout of cost elements for each T/O solicitation, regardless of contract type. The level of detail will be prescribed in each T/O solicitation.

1. Task Order Pool of Offerors Eligible for Evaluation: For efficiency purposes at the T/O level, the Government may reduce the pool of Offerors eligible for evaluation. For instance, the Government may only evaluate the three lowest priced proposals for the applicable requirement, in addition to any proposals within 10% of the average of the three lowest priced proposals. The specifics will be addressed in each T/O RFP.

1. Option to Extend Services: T/Os may contain FAR Clause 52.217-8, entitled “Option to Extend Services.” This clause allows for up to an additional 6 month continued T/O performance if required. At the T/O level, 50% of each T/O’s last option period may be used for pricing if clause 52.217-8 is utilized. When that is the case, Offerors shall not propose pricing for this clause unless otherwise specified in the T/O RFP.

1. Close-outs:

5. General Close-out Conditions. The Government will make every attempt to close out contracts in a timely manner. To expedite this process the Government will work with Contractors to ‘close out’ each contract year after the end of each contract year period of performance.

5. Cost Type Contract Close-out. T/Os will be closed out on an individual basis, upon agreement of final indirect rates for the period of performance of the T/O. The Contractor shall forward the final voucher directly to the cognizant DCAA for final audit. DCAA will forward the voucher and the final audit to the cognizant Contracting Office, which will process it for final payment and submit it to the paying office.

1. Remedies for Breach by the Government: Contractor's sole and exclusive remedy for breach by the Government shall be termination for convenience damages, T/O proposal preparation costs, T/O award and/or reinstatement, if deemed feasible by the Government in its sole discretion. In no event shall the Government be liable to the Contractor for expectancy damages, including but not limited to lost profits, or consequential damages resulting from breach of this contract.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS

L-1

SPECIAL NOTICE TO OFFERORS

L-1.1 The exclusive responsibility for Source Selection will reside with the Government. Each individual involved in this acquisition has executed a Non-Disclosure Agreement with ACC AMIC.

L-1.2 Millennium Engineering and Integration Company, and its subcontractor, Deloitte Consulting LLP will serve as advisors to the technical evaluation team during this source selection. Any issues or concerns shall be provided in writing to the Contracting Officer no later than the proposal due date and shall include a detailed statement of the basis for issues or concerns. Millennium Engineering and Integration Company and its subcontractor, Deloitte Consulting, LLP, are bound contractually by Organizational Conflict of Interest and Non-Disclosure clauses with respect to proprietary information. In accordance with the Trade Secrets Act, 18 USC 1905, Offerors are encouraged to protect their interest by signing Non-Disclosure Agreements directly with Millennium Engineering and Integration Company and Deloitte Consulting, LLP. Failure to implement will not eliminate the Government’s use of the aforementioned advisors.

L-1.3 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 USC 423) (hereinafter referred to as “the Act”) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L-1.4 Funds are not presently available for this effort. No award will be made until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

L-2

FORMAL COMMUNICATIONS

L-2.1 Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing (by e-mail) to the Contracting Officer at the address below:

L-2.2 The Government will provide historical work for contractor reference in developing proposals. This historical information will be posted to FedBizOpps.

L-2.3 Pre-Proposal Conference.

L-2.3.1 A Pre-Proposal Conference is currently scheduled for 10 February 2015 to explain the requirements of this solicitation and to respond to questions raised by Offerors. The Pre-Proposal Conference will likely be held at the Magnuson Hotel and Convention Center at Oyster Point (same location as Industry Day), 1000 Omni Blvd, Newport News, VA 23606. Specific details will be posted to FedBizOpps. As space is limited, we request that you limit the number of individuals attending to a maximum of two (2) per company. To arrange attendance, send an email to the Training Support Services box at ACCAMIC/PKD.CNGTTrainingRecomp@us.af.mil no later than 30 January 2015. Title the e-mail "Pre-Proposal Conference - Company Name" (example "Pre-Proposal Conference - ABC Company").

L-2.3.2 Offerors are requested to submit questions regarding the solicitation in writing via e-mail to the Training Support Services box at ACCAMIC/PKD.CNGTTrainingRecomp@us.af.mil no later than 2 February 2015 to allow for inclusion in the Pre-Proposal Conference agenda. Questions will be considered at any time prior to or during the conference; however, official answers will be provided to written questions only and posted to FedBizOpps.

L-2.3.3 The Government will not be liable for expenses incurred by Offerors prior to contract award.

L-3

SUBMISSION OF PROPOSALS

L-3.1 The original and copies (specified below) shall be sent or hand delivered to the issuing office listed in Block 7 of the Standard Form 33 on/before the date/time specified on the front page. Mark the front of the envelope/box with the following: “Proposal No. FA4890-14-D-0024, ATTN: Mr. James Robinson, ACC AMIC/PKD, DO NOT OPEN IN MAIL ROOM.” If proposals are hand delivered, Offerors shall contact the Contracting Officer at 757-225-7706 to schedule delivery.

L-3.2 Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept changes to Offerors’ proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

L-3.3 Proposals in response to this solicitation will be valid for 300 calendar days. Block 12 of the SF 33 shall be completed to read 300 calendar days.

L-3.4 Contact Information. Offeror shall provide:

L-3.4.1 Names, titles, addresses, telephone numbers, and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

L-3.4.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

L-4

DISPOSITION OF UNSUCCESSFUL PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-5

PROPOSAL PREPARATION INSTRUCTIONS

L-5.1 The instructions below prescribe the format of proposals and describe the approach for development and presentation of proposed data. Proposals shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

L-5.2 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 Proposal Format. A complete proposal consists of three (3) separate volumes: Technical, Past Performance, and Price.

L-5.3.1 Page Format. The proposal text shall be printed single-sided versus duplex. Type size for text shall not be smaller than Microsoft Word Times New Roman 10 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font, and used only when absolutely necessary. Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory. Information submitted shall not exceed the pages limits established in L-5.3.3 below.

L-5.3.2 Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on a CD-ROM or CD-R using Microsoft Office 2003, 2007, or 2010 or Portable Document Format (PDF) using Acrobat Adobe 9.0 or latest version. Offerors shall NOT submit any documents in PDF that are copied as images. Offerors may use JPEG images for charts or screen shots. Volume III Price – Schedule B, Table B-1, shall be submitted in Microsoft Excel 2003, 2007, or 2010. Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions (e.g., Offeror Name-Volume Name). Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. All charts in the proposal shall be searchable. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks (CD ROM/CD-R) shall be required to update the final proposal resulting from any discussions, should they occur. It is the Offeror's responsibility to ensure that electronic copies and hard copies are an exact match. If there is a discrepancy between electronic copies and hard copies referenced in L-5.3.3 below, the hard copy submission will be used to conduct evaluation.

L-5.3.3 Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Copy requirements and page limitations are as follows:

45 pages Subfactors 1-3;

15 pages/scenario Subfactor 4 (See L-7.3) 30 March 2015

2:30 PM EDT

2:30 PM EDT

2:30 PM EDT

NOTE: One original proposal, which includes a signature on the SF33 in Volume III, shall be submitted. The remaining copies plus original shall be submitted in accordance with the instructions provided in Section L-3 for evaluation.

L-5.3.4 Cross-Referencing. Offerors shall not cross-reference among volumes. Each volume shall be written as a stand-along document so that its contents may be evaluated without cross-referencing to another volume. Information included in another volume but not included in the designated volume for proposal evaluation purposes, will be assumed to have been omitted from the proposal.

L-5.3.5 What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall be kept to a minimum, and shall be used only where a single 8 ½” x 11” page cannot accommodate a table or other graphic. Fold-outs shall not exceed (11” x 17”), and shall count as one page. All material shall be contained within the page limit identified for each volume. All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-5.3.6.

L-5.3.6 Pages Not Included in Page Count. The organizational chart, acronym list, ISO registration verification, and overview section (for exceptions) will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L-6

EXCEPTIONS

The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations prior to submission of proposals. If Offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the Offeror takes no exception to the applicable volume and the proposal will be evaluated as submitted. The Government may consider any included Assumptions as an Offeror taking exception to the Government’s requirements which may result in the Government finding the proposal unacceptable.

L-7

INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-7.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of requirements. Statements that Offerors understand, can, or will comply with the PWS (including referenced AF publications, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

L-7.2 Acronym List. Offerors shall provide an acronym list as an attachment within the Technical Volume.

L-7.3 Purpose and Contents. The purpose of this section is to set forth, in the most comprehensive manner, an Offeror’s understanding of the program requirements and to demonstrate an Offeror’s ability to meet the evaluation requirements of Section M, Factor 1, Technical. This section shall present a clear, concise description of how Offerors plan to meet award requirements. This section shall not contain any pricing or past performance data.

Offerors shall submit a Technical Volume containing the following:

Technical Volume Contents

See paragraphs L-7.3.1 (and subparagraphs), L-7.3.2, and L-7.3.3

(Note: If the Offeror utilizes less than 15 pages for one scenario, the remaining scenario is still limited to 15 pages.)

See paragraph L-7.3.4 and Section L, Attachment 1

L-7.3.1 Subfactor 1: Program Management.

L-7.3.1.1 Management / Staffing Plan. Provide Management / Staffing Plan per PWS paragraph 3.5, Table 2 and paragraph 3.5.4.2 that describes proposed organizational structure and staffing necessary to ensure management and personnel resources are provided to successfully accomplish CN&GT Training Support Services ID/IQ and T/O requirements. Provide:

· Organizational structure detailing management structure, line(s) of authority, chain(s) of command, including subcontractors and teaming partners;

· Explanation of procedures that will be implemented to proactively manage subcontractor, teaming partner, and associate contractor relationships to ensure execution of all PWS requirements that meets cost/schedule/performance parameters

· Explanation of functional relationships, roles and responsibilities, and any pertinent events or milestones, to ensure effective processes critical to execution of ID/IQ and T/O performance and that mitigate risk associated with cost/schedule/performance.

· Communication procedures both within the company and with the Government to demonstrate:

· Responsiveness to Government requests

· Effective problem resolution

· Successful accomplishment of all ID/IQ and T/O requirements

L-7.3.1.2 Human Resources. Describe:

· Integrated process to attract, recruit, hire, train and retain qualified management and technical personnel to ensure corporation/team possesses or can readily obtain appropriate levels of education, experience and expertise to accomplish tasks

· Approach to ensure continuation of services during personnel absences due to sickness, leave, voluntary or involuntary termination from employment to minimize impact to the Government

· Approach for ensuring qualified personnel at performance start and process for maintaining currency of any required certifications and/or specialized training

· Procedures for obtaining appropriate personnel security clearances

· Process for ensuring personnel understand and comply with applicable security requirements and safeguard classified materials

L-7.3.1.3 Quality Management System (QMS). Provide Quality Manual outline per PWS paragraph 3.5, Table 2 and paragraph 3.5.4.7 that summarizes the Offeror’s Quality Management System and identifies the Offeror’s approach for maintaining a Quality Control process / Quality Management System that is compliant per PWS paragraph 3.1.1 and integrated into the overall management approach and meets the requirements of PWS paragraph 3.0 and Table 3, Services Summary.

L-7.3.2 Subfactor 2: Organizational Conflict of Interest (OCI) Plan (per FAR Subparts 9.5 and 9.6). Provide OCI Plan per PWS paragraph 3.5.4.3 and Section H, paragraph H-2 that explains:

· Approach for detecting, disclosing, avoiding, mitigating, and neutralizing OCI issues/risks at the ID/IQ and T/O levels;

· Any intentions to serve as subcontractor or teaming partner with another Prime and OCI approach for when companies propose as both a Prime and subcontractor or teaming partner on another Prime's proposal;

· Any known cross-teaming arrangements, as well as any exclusive teaming arrangements;

· Processes that will be implemented to resolve OCI identified in the course of contract execution, to include separate physical locations, work forces, management and computer systems;

· Representation that there will be no “cross-talk” or information shared between affiliates in connection with all identified OCI;

· Process to provide employee conflict of interest training and ensure compliance with non-disclosure policy

L-7.3.3 Subfactor 3: Outside the Continental United States (OCONUS) Process. Describe approach to meet any OCONUS requirements, to include identifying processes for:

· Obtaining and retaining required clearances and documentation to allow 100% performance as soon after award as possible

· Adhering to applicable guidance (pertinent to each country) for OCONUS performance, to include foreign clearance guidance, foreign travel requirements, import/export, customs fees, taxes

· Resource utilization - use of in country, regional, other foreign or US sources for personnel, transportation, materials, UMMC, as specified in various countries of performance

· Selecting labor categories and applying appropriate adjustments

· Provide experience that demonstrates implementation / execution of OCONUS processes on previous contracts. Include contract number, contracting office, and point(s) of contact for Government validation

L-7.3.4 Subfactor 4: Scenarios (Section L, Attachment 1). Describe approach for meeting scenario requirements for each of the two (2) provided scenarios:

· Describe portions of proposed ID/IQ organizational structure, to include subcontractors, that will be utilized and how those resources will communicate and execute work, be responsive to Government requests, and proactively and effectively resolve issues to ensure accomplishment of all scenario requirements

· Describe specific process for ensuring execution of all scenario requirements to meet cost, schedule and performance parameters:

· Qualified workforce: appropriately trained, cleared and qualified personnel resources (number of personnel, labor categories and levels) to begin performance as early as possible and ensure continuity of service

· Use of in country, regional or other foreign or US sources, as applicable

· Applicable guidance, travel, import/export, customs fees, taxes

· Provide a master schedule for the entire scenario, to include timelines / milestones for:

· Approvals

· Clearances

· Adherence to applicable guidance

· Documentation / deliverables

· Hiring, training and mobilizing a qualified workforce

· Procurement, shipment and delivery of equipment

· Completion of each scenario within one year

· Addressing the intricacies of working in the specified countries

· Apply proposed Program Management, OCI (as applicable) and OCONUS processes described under the previous three subfactors for successful performance of scenario requirements

L-8

INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2).

L-8.1 Contents. Offerors shall submit a Past Performance Volume containing the following:

Past Performance Volume Contents

See paragraph L-8.1.1 and subparagraphs and Section L, Attachments 2 and 3

(Note: Page limit is for description of all requirements, not per PPI reference) See paragraph L-8.1.2

See paragraph L-8.1.4

L-8.1.1 Past Performance Information (PPI) Sheets (see Section L Attachment 2). Offerors shall submit PPI Sheets on contracts considered most relevant in demonstrating the ability to perform CN&GT Training Support Services. Offerors shall save each PPI sheet in a standard name format with a number associated with the submitted PPO: Offeror Name-Volume Name-PPI X (e.g., XYZ Company-Past Performance Volume-PPI 3) to submit as part of the electronic copy of the Past Performance Volume.

L-8.1.1.1 Number of PPI References. Offerors shall submit a minimum of two (2) and a maximum of six (6) contract references. One (1) of the references provided shall be on the Prime. Additional references may be on the Prime, teaming partner, joint venture partner or subcontractor deemed major or critical to performance of this contract in accordance with the page limitation set forth in the table at L-8.1.

L-8.1.1.2 Types of References. Offerors may provide various contracts as PPI references, to include C-type contracts or a single task/call/delivery/purchase order. Offerors may also submit an ID/IQ or Blanket Purchase Agreement (BPA) as a PPI reference, if the Contractor served as a Prime on the ID/IQ contract or BPA. In these cases, the Government will only assess performance at the ID/IQ or BPA level and not performance on each individual, underlying task/delivery order. An Offeror may also submit individual (stand-alone) task/delivery orders under an ID/IQ or BPA as a separate contract reference on a separate PPI, even if the Offeror submitted the ID/IQ or BPA as a PPI reference. For cases in which the Offeror was a subcontractor performing under a Prime on an ID/IQ or BPA, the Offeror shall submit each related task/delivery order on a separate PPI sheet and shall not submit the ID/IQ or BPA as a reference.

L-8.1.1.3 Recency Determination. Each relevant contract shall have active work/services that was/were performed during the last five (5) years from the final solicitation release date. This includes contracts that were awarded prior to this period, but still had a minimum of six (6) months of active performance during the previous five (5) years. NOTE: Underlying task/delivery order periods of performance will determine the recency of an ID/IQ contract or BPA (in other words, there must have been active performance that meets the recency definition).

L-8.1.2 PPI Summary. Offerors shall submit a five (5) page narrative that provides frank, concise statements regarding the Contractor(s)’ performance on all of the PPI references provided. The PPI Summary shall meet the page limitation set forth in the table at L-8.1 and describes / addresses the following:

L-8.1.2.1 Roles of Proposed Team. The PPI Summary shall describe the role of Offerors (Primes) and all subcontractors, teaming partners, and/or joint venture partners considered critical to overall successful performance of this requirement. If submitting a reference for a subcontractor, teaming partner, joint venture, or a corporate division related to the Prime, describe the nature and portion (percentage) of the work to be performed on CN&GT Training Support Services by the company referenced on the PPI, and clearly define the relationship.

L-8.1.2.2 Relevancy. Offerors shall describe how each reference is relevant (individually and/or in aggregate) in demonstrating the ability to perform the full range of CN&GT Training Support Services capabilities IAW ID/IQ PWS requirements and the relevancy definitions at M-3.3.2. As applicable, address how the proposed reference provided on each PPI relates to each of the four (4) technical subfactors shown in paragraph L-7.3/M-3.2. NOTE: The overall scope, dollar value and locations of performance of the underlying task/delivery orders will determine the relevancy of an ID/IQ contract or BPA.

L-8.1.3 Subcontractor/Teaming Partner Consent Letter (Attachment 4). PPI concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a Prime Contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner PPI to the Prime during exchanges. These letters are only required for subcontractors and teaming/joint venture partners for which the Prime submits Past Performance Information as part of the Past Performance Volume. Completed consent forms shall be submitted as part of the Past Performance Volume.

L-8.1.4 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates.

L-8.2 Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror.

L-8.3 Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the Determination of Responsibility for successful Offerors.

L-8.4 Handling of PPI. Once complete, PPI will be treated as source selection information in accordance with FAR Part 3.104. In accordance with FAR Part 15.305(a)(2)(iii), the Government will allow consideration of Offeror-defined key personnel, including current employees and new hires proposed to support management of this contract to be evaluated as part of Past Performance.

L-9

INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-9.1 Table B-1, Pricing Schedule. Offerors shall provide the following per RFP Section B, Pricing Table paragraph and format specified in Section B, Table B-1 (the table is provided as the template/format for submission; the burden of providing mathematically accurate and complete pricing proposals (total overall evaluated price) using the format provided in Section B, Table B-1 rests with each Offeror):

L-9.1.1 Labor Rates. Offerors shall propose loaded CONUS (hourly) and OCONUS (daily) labor rates and associated cost elements for each labor category. Multipliers based on yearly utilization are included to more easily distinguish among Offerors’ proposed prices. Proposed loaded labor rates will be the maximum allowable rates used throughout the life of this contract for FFP type T/Os; however, they may be discounted by the Contractor at the T/O level. Labor rates for Cost Reimbursable labor will be negotiated at the T/O level, with proposed loaded labor rates serving as the basis for negotiation. There is no guarantee that requirements will exist for all labor categories listed or that the labor categories included are fully representative of all the work that will occur under the CN&GT Training Support Services requirement.

L-9.1.2 Indirect Rates. Offerors shall propose indirect rates for the items specified in Section B, Table B-1. Offerors may propose ceilings for indirect rates. If ceiling rates are proposed, the Government will not be obligated to pay any additional amount should the final indirect cost rate exceed the ceiling rate.

L-9.1.3 Minimum Guarantee. The Government has committed to a $50,000 minimum guarantee for each prime to stand up, initiate, and maintain the Offeror’s proposed Program Management structure and capability per PWS paragraph 3.5.4.1. This is a one-time payment that will occur at ID/IQ award as T/O 0001 for each awarded Prime contractor. All other ID/IQ Program Management travel and labor expected in the course of contract performance shall be considered a cost of doing business and may be included in the Offeror's Overhead, G&A and profit proposed for each labor category, CONUS and OCONUS, for each year of performance. The minimum guarantee amount is included in Section B, Exhibit 1, Table B-1; Offerors shall not adjust or remove this value in preparation of the Price proposal.

L-9.2 Supporting Price Backup Data. Certified cost or pricing data is not required. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals. However, Offerors should provide support for all indirect rates proposed based on the offeror’s accounting system and any applicable Forward Pricing Rate Agreements. Offerors should also provide their profit rate for each labor rate.

L-9.3 Proposal Documentation. Offerors shall provide the following as a separate section contained in the Price Volume and shall be completed as follows:

L-9.3.1 Section A. Complete in its entirety the “Offeror” portion of the Standard Form (SF 33). An official having the authority to contractually bind the company shall sign the SF 33 IAW FAR 4.102. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract. One (1) copy of the SF 33 must bear an original signature.

L-9.3.2 Sections C through I. Complete the necessary fill-ins and provide any information requested. The Offeror shall submit only those pages that require a fill-in.

L-9.3.3 Section K. Complete all required Representations, Certifications and Other Statements of Offerors, and provide a copy of information completed in Online Representations and Certifications (ORCA) located at https://orca.bpn.gov.

L-9.3.4 Amendments. Offerors shall acknowledge any and all amendments per the directions on the amendment cover page (Standard Form 30). Failure to acknowledge any amendments to the solicitation may result in the Offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive Offeror.

L-9.3.5 Exceptions and Deviations. Describe any exception(s) and deviation(s) to the RFP. See paragraph L-6.

L-9.3.6 Adequate Accounting System (see Section H, paragraph H-6). Offerors shall provide evidence of an adequate accounting system (certified or compliant) to adequately track, segregate, accumulate and report incurred costs for each CLIN as applicable. Offerors shall provide the name and address of the cognizant Defense Contract Audit Agency (DCAA) and any point(s) of contact in that office if applicable. If an Offeror has never dealt with DCAA, the Offeror shall review the website at www.dcaa.mil and identify the cognizant DCAA office. If DCAA has already determined the Offeror’s accounting system adequate, the Offeror shall provide the referenced DCAA audit report number and date. Offerors shall provide any information that pertains to a recent Defense Contract Management Agency (DCMA) or DCAA financial capability assessment or any other independent audit showing that the Offeror’s accounting system is adequate for government cost type contracts.

L-9.3.7 Host Nation Laws. Offerors shall provide a written statement that they will comply with all applicable Host Nation (HN) laws.

L-9.3.8 Financial Statements. Provide previous three (3) fiscal year-end financial statements for use in the Government determining the apparent low Offeror's responsibility IAW FAR 9.104-1. Also include documentation to show capability to access credit markets if necessary.

L-9.3.9 Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR Part 22.805, the CO must request pre-award clearance on Prime contractors or Teaming Partners (not subcontractors) from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office.