NWS_Industry_Day_Briefing_ver.1.pptx

North Warning System Support (NWS) Industry Day 26 August 2014

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

Good Morning! If everyone could have a seat we will get started.

Without further adieu, I would like to introduce Lt Col John Baycura, the AMIC Det-1, up to provide some opening comments.

Welcome Lt Col John A Baycura Commander, ACC AMIC DET 1 North Warning System Office Acquisition Management & Integration Center

Opening Comments & AMIC Overview SSgt Troy McCullough Contract Manager

ACC AMIC/PKBA

Agenda 1315 – 1445 Open Forum Briefing 1500 – 1530 Q&A session Open Forum Conclusion One-on-Ones begin as scheduled Location: Toronto Marriott Downtown Eaton Centre Hotel

Open Forum Topics of Discussion Rules of Engagement Administration Communications with the Government AMIC Overview Project Background Requirements Overview Contractual Aspects Open Forum Q & A Session

Rules of Engagement Questions No questions during the briefing Provide all open forum questions in writing at the end of briefing Verbal dialog between Government and Industry, both during today’s open forum & one-on-one appointments, is unofficial Proprietary Information Clearly identify any questions/information you consider proprietary Q&A Session Non-proprietary, Open Forum questions will be answered during the Q&A session as time allows

Rules of Engagement, cont.

All items briefed today and discussed at the One-on-Ones are preliminary and are subject to final acquisition strategy and solicitation approval

The Government will consolidate all written questions received and post the answers to FedBizOpps after Contracting Officer approval.

Proprietary question responses will be provided directly to the company

All communications from potential offerors shall be sent to troy.mccullough@us.af.mil & veronica.johnson.5@us.af.mil

After the final solicitation is released / posted, communications are limited to the Contracting Officer

Project Team

TSgt Melinda Padilla Legal Advisor Beatrice Foster

Our team of All Stars for this acquisition include:

- Project Lead LtCol John Baycura –Program Manager Ms. Lisa Pena– Contracting Officer SSgt Troy McCullough – Contract Manager Mr. Patrick Driscoll– Quality Assurance Mr. Al Lambert – Logistics Functional Expert

The last four higher level team members are the team’s legal advisor, AFICA/KC’s review support—the base monitor Mr. Christopher Williams, the ACC Director of Small Business-Ms. Becky Carpenter, and the AFPEO Action Officer Ms. Farris Welsh.

NWS

Program Overview

Lt Col John Baycura Program Manager ACC AMIC/Det-1

Program Overview Mission

Sites/Locations

Contract Scope of Work

Slide contains sample language; at a minimum include:

- Mission

- Sites/Locations

- Scope of Work

- PWS Overview

NWS Mission The North Warning System is a network of radar stations strung across the Alaskan and Canadian Arctic. These Radars provide aerospace surveillance of North America.

Prior to 1985 program costs were borne solely by the U.S. In 1985 during the “Shamrock Summit” with President Reagan, Prime Minister Mulrooney agreed to share 40% of the costs of the replacement system under what is now know as the “Cost Share Arrangement”

NWS Mission cont.

NWS Office established 12 Dec 1988 by North American Air Defense System Supplementary Arrangement (SA)between Canada and the U.S.

Purpose of arrangement was to establish a Bi-National co-manned office to provide financial and contractual oversight of both U.S. and Canadian expenditures in order to meet the agreed upon 60/40 cost share percentage

Most importantly, the Detachment continues to work hard to maintain the close working relationship with our partner Canada in our goal to ensure the NWS stays a viable system to meet the NORAD vision

NWS Locations

Holloman AFB, NM

29 ATKS SOC

6 RS SOC

9 RS SOC

16 TRS

Creech AFB, NV

432 WG WOC/NOC

11 RS SOC

15 RS SOC

17 RS SOC

42 ATKS SOC

18 RS SOC

22 RS SOC

867 RS SOC

Ellsworth AFB, SD

432 ATKS SOC

Whiteman AFB, MO

20 RS SOC

Nellis AFB, NV

26 WPS SOC

Scope of Work There are three distinct requirements;

main rotary-wing airlift supplemental rotary-wing airlift bulk fuel rotary-wing airlift

Inuvik, Hall Beach, Cambridge Bay, Iqaluit and Goose Bay will be considered as the base of operations for all work accomplished

During the last week of each month, the NWS O&M Contractor (Raytheon) will provide the Contractor with a tentative flight schedule for the following month. At least 24 hours prior to the scheduled departure time, the NWS O&M Contractor and the Contractor shall mutually agree to the actual flight departure time

Main Rotary-Wing Airlift Rotary wing aircraft equipped with removable and/or foldable passenger seating which provides seating with seat belts for a minimum of eight passengers

The aircraft shall be capable of transporting the total payload of 1450lbs a range of 150 nautical miles nonstop under IFR conditions

The aircraft and crew shall be capable of IFR flight between the periods of 01 October to 15 March, inclusive

Main Rotary-Wing Airlift cont.

The helicopter must also have the capacity of transporting on each flight any combination of passenger(s) and/or cargo totaling a payload minimum of 1,450 pounds; i.e. four passengers weighing 800 pounds and tools and equipment weighing 650 pounds.

This payload does not include helicopter crewmembers and Contractor equipment required for the performance of this contract

Main Rotary-Wing Airlift cont.

The aircraft shall be in compliance with established Canadian Safety requirements and be equipped with tie-down devices to restrain the movement of cargo

INUVIK & CAMBRIDGE BAY

All flights shall normally originate at either Inuvik or Cambridge Bay; alternatively, flights may originate from BAR-2, PIN-M, CAM-3 to support work projects

IQALUIT, GOOSE BAY, AND HALL BEACH

All flights normally originate at Iqaluit, Goose Bay, or Hall Beach; alternatively, flights may originate from FOX-3, DYE-M, BAF-3, LAB-2, LAB-6 to support work projects

Supplemental Rotary-Wing Airlift The primary period of operation is from 1 June to 30 September (Four Month) annually

Actual performance dates depend on the scheduling, weather and other uncontrollable events

For the primary period of operations, the Contractor must be available to provide service on a 24-hour (12 hour duty day) 7-day per week basis

This requirement is for the utilization of two (2) rotary aircraft to be used within all of the North Warning System sites

Supplemental Rotary-Wing Airlift cont.

Inuvik, Hall Beach, Cambridge Bay, Iqaluit and Goose Bay will be considered as the base of operations for all work accomplished

The Rotary Supplemental shall meet all of the requirements of the Main Rotary except:

IFR

350 non-stop nautical miles, (Zone 4)

Bulk Fuel Rotary-Wing Airlift The primary period of operation for this service is 1 April to 30 September (Six Month) annually

The actual performance dates depend on the scheduling, weather and other uncontrollable events

For the primary period of operations, the Contractor must be available to provide service on a 24-hour (12 hour duty day) 7-day per week basis

Provide annual Bulk Fuel resupply airlift support to NWS SRR sites using contractor-furnished rotary wing aircraft capable of transporting internal container/bladder, with a minimum of 1,500 liters of fuel per trip

Bulk Fuel Rotary-Wing Airlift cont.

The helicopters shall be equipped with a minimum of two (2) seats with seat belts for the Bulk Fuel technician and laborer who will accompany the crew during resupply operations

The helicopters shall be capable of flying a distance of 150 nautical miles nonstop

The Contractor shall have sufficient helicopters to perform simultaneous operations at two locations

The Bulk Fuel airlift service shall be performed on a continuous basis covering all North Warning System (NWS) SRR sites until resupply of all sites has been completed

Bulk Fuel Rotary-Wing Airlift cont.

The resupply shall normally begin with one aircraft in Zone 1, Inuvik, NWT, and one aircraft in Zone 5, Goose Bay, Labrador. The aircraft work their respective ways toward Zone 3, Hall Beach, NU

The Contractor shall airlift bulk fuel from designated tanks to the SRR site tanks. Helicopter pads are available at all designated helicopter refueling sites

The Contractor shall provide a minimum of three (3) each fuel transfer pumps, with a minimum capacity of 190 liters per minute, explosive proof diesel engine with suction and discharge hose and dry-break couplings (PWS 1.5.1)

Contractor Requirements The Contractor must comply with;

Provisions of the Canada Transportation Act, S.C. 1996, c. 10 Aeronautics Act, R.S.C. 1985, c. A-2 Canadian Aviation Regulations, SOR/96-433 And all other regulations, directions, orders and rules made pursuant to those Acts which are applicable to the services to be performed under the Contract

In particular, the Contractor must hold a valid Air Operator Certificate issued by Transport Canada and a valid license issued by the Canadian Transportation Agency

Preliminary Acquisition Strategy/Solicitation Review SSgt Troy McCullough Contract Manager

ACC AMIC/PKBA

Contracting Overview Key Contractual Aspects

Period Of Performance

CLIN Structure

Draft Request for Proposal Information

Draft Acquisition Milestones

Points of Contact

One-On-One Session Brief

Key Contractual Aspects Current Contracts Sole Sourced to Canadian Commercial Corporation (CCC) IAW DFARS 225.870-1(a) Three separate IDIQ contracts with Task Orders written annually to cover services Main Rotary Supplemental Rotary Bulk Fuel Rotary Proposed, Invoiced and Paid in Canadian Dollars but funded in US Dollars

Key Contractual Aspects New Contract Structure (RFP: FA4890-14-R-0002)

Combine all three Rotary-Wing Services into one Contract Will be Funded, Awarded, Invoiced, and Pay all in US Dollars Payments will be done on a monthly basis, one invoice for all services performed to include cost reimbursable Anticipated Contract Type Firm-Fixed-Price with a Cost Reimbursable Line Item

Key Contractual Aspects RFP will be posted to FBO Proposals will be forwarded directly to the US Government US Government will evaluate proposals Proposals will be evaluated at Lowest Price Technically Acceptable (LPTA) LPTA doesn’t mean the lowest price wins Must be Technically Acceptable IAW PWS and stated criteria in RFP Once award decision is made all further correspondence will go through CCC Sole Source to Canadian Commercial Corporation (CCC) IAW DFARS 225.870-1(a)

Period of Performance

Contract Length:

3-year 3 Month base w/2 1-year options

CLIN Structure

Phase-In 1 Aug 15 – 30 Sep 15 CLIN’s 0002-0004 will be for 3 months, 1 Oct 15 – 31 Dec 15 POP for CLIN’s 0005-0009 will be 1 Jan 16 – 31 Dec 16

POP for CLIN’s 0010-0014 will be 1 Jan 17 – 31 Dec 17 POP for CLIN’s 0015-0020 will be 1 Jan 18 – 31 Dec 18

Option Year 1 POP will be 1 Jan 19 – 31 Dec 19

Option Year 2 POP will be 1 Jan 20 – 31 Dec 20

Phase In Phase-In requirements including discussions of workload estimates, priority allocations of personnel and resources, scheduled completion dates of key events, and plans for mitigating risk factors

The incoming contractor shall interface with CCC and the U.S. Government personnel in a manner that minimizes disruption to O & M Flight Schedule

Base Fee This CLIN will cover all 5 Zones Basing Fees

Basing Fee only applies to Appendix 1 of the PWS – Main Rotary

Basing Fee covers the monthly fixed costs that are associated with daily flight operations in order to stage a helicopter at each of the 5 main bases 24/7 (Inuvik, Hall Beach, Cambridge Bay, Iqaluit and Goose Bay)

Base Fee Example

The unit Price Proposed will be the total of all 5 zone unit prices added together.

Main Flying Hours Example

Unit price is calculated by taking the total hours and multiplying that by your unit price. Taking your total and dividing that by 12.

Supplemental Rotary Flying Hours Example

by your unit price. Taking your total and dividing that by 4.

Bulk Fuel Transfer Flying Hours Example

by your unit price. Taking your total and dividing that by 6.

Cost Reimbursable CLIN will cover the cost reimbursable expenses for Main Rotary-Wing (Appendix 1), Supplemental Rotary (Appendix 2), and Bulk Fuel Rotary (Appendix 3) Cost reimbursable expenses are limited to;

Aviation fuel purchased for the performance of this contract When flights are delayed/diverted to points other than NWS stations, and the crew must remain overnight (RON), the contractor shall be reimbursed for per diem landing fees or en route navigational service charges CLIN will also cover any additional flying hours required above Fixed Flight Hours, if they occur CLIN will be a “Plug Number” added by the US Government, Unit Price for additional flight hours will be updated based on winning proposal

Cost Reimbursable Example

Draft RFP tentatively scheduled to be posted to FedBizOpps in September 2014 timeframe

Industry review and input are encouraged

Government will post responses all Q & A to FedBizOpps unless Clearly identified as proprietary information

Draft Request for Proposal (RFP)

Milestones Synopsize (Post Draft Performance Work Statement (PWS)/Appendices/Small Business Capabilities Request) Oct 13

Milestones Date

Points of Contact

ACC AMIC/PKCC

Mrs. Lisa Pena, Contracting Officer (Primary) Mrs. Christin Lockhart, Contracting Officer (Alternate) SSgt Troy McCullough, Contract Manager (Primary) Mrs. Veronica Johnson, Contract Manager (Alternate)

Internet Links:

www.FBO.gov or www.FedBizOpps.gov (Reference No. FA4890-14-R-0002) http://farsite.hill.af.mil (Federal Acquisition Regulation)

One-on-One Session Times August 26th, 2014 1545 – 1630 – Great Slave Helicopters LTD

1645 – 1730 – Erickson Aviation August 27th, 2014

0900 – 0945 – HTSC

1000 – 1045 – Momentum Aviation Group

1100 – 1145 – SkyLink Aviation

1315 – 1400 – Strategic Aviation

1415 – 1500 – The Diplomat Group LLC

1515 – 1600 – AAR Airlift

1615 – 1700 – CHL

Reminder to complete questions

Please turn in all questions for open forum Q&A session

TURN IN ALL WRITTEN QUESTIONS

Break

Closing Remarks

TURN IN ADITIONAL QUESTIONS AND SURVEYS

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