6_-_Past_Performance_Questionnaire_w-cover_letter.pdf

QUESTIONNIARE COVER LETTER

LETTERHEAD

(Date)

FOR OFFICIAL USE ONLY

SUBJECT: Present/Past Performance Questionnaire for the (CONTRACT AND ORDER NUMBER (IF APPLICABLE) TO BE EVALUATED). The effort was performed by (SPECIFIC ENTITY THAT PERFORMED THE WORK) under (CAGE CODE).

1. We are currently responding to 56 Contracting Squadron, Request for Proposal (RFP) FA4887- 14-R-0002 for the Operation and Maintenance of The Barry M. Goldwater Range and Gila Bend AFAF, AZ. This acquisition is being conducted as a lowest priced technically acceptable source selection. The RFP specifically requires that we, as an offeror, send the attached questionnaire to several points of contact (POC) on recent and relevant efforts that we (or a proposed team member) have performed. As such, please take a few moments of your time to fill out the attached questionnaire.

2. DO NOT RETURN THE COMPLETED QUESTIONNAIRE TO US. The information contained in the completed Present/Past Performance Questionnaire is considered sensitive and cannot be released to us, the offeror. The completed Present/Past Performance Questionnaire should be sent directly to the Government not later than (DATE TO BE INSERTED BY OFFEROR). The questionnaires should be faxed or e-mailed to:

56 CONS/LGCA

ATTN: Mr. Michael Foster

FAX: (623) 856-2735

Or e-mail: michael.foster.27@us.af.mil

3. If you have any questions regarding the source selection, contact the Contracting Officer, Mr.

Michael Foster, 623-856-2735. If you have questions regarding the clarification of contract number, POC, or program title on the questionnaire, please contact (CONTRACTOR’S POC AND

PHONE NUMBER FOR PAST PERFORMANCE ISSUES).

4. Thank you for your timely assistance.

Sincerely, (TITLE AND NAME OF COMPANY OFFICIAL)

ATCH: Present/Past Performance Questionnaire

NOTE: Offeror to insert information where there is (italics text surrounded by parentheses) in the sample letter.

mailto:michael.foster.27@us.af.mil

PAST PERFORMANCE QUESTIONNAIRE

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE

IAW FAR 2.101 AND 3.104

RFP: FA4887-14-R-0002

CONTRACTOR: __________________________

I. Background

The purpose of this questionnaire is to obtain past performane information relative to contracts that have previously been completed within the past three years or are currently being performed by the contractor identified above. This company is a potential source for performing a Firm Fixed Priced contract.

II. Instructions

Please complete the questionnaire based on the following guidance:

A. Handwritten responses are sufficient.

B. Indicate, based on the description below, the contractor’s performance on the identified program in the assessment area. Assessments should reflect only contractor liable performance.

The following is a definition of the scoring levels:

** In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned therfore resulting in an Unknown Confidence rating, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)).

Circle the word corresponding to your rating

PAST PERFORMANCE EVALUATION RATINGS

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

C. Please provide comments for all questions in which a “Unacceptable” rating is given and as appropriate for all other answers. Space for your comments is provided in each area. If more space is needed, attach additional sheets to the end of the questionnaire and reference the respective question.

D. You are urged to supplement your own knowledge of the offeror’s performance with the judgement of others in your organization. In addition to completing the attached questionnaire for the program, we solicit your comments on other similar programs for which your office has contracts with this offeror.

E. PLEASE FAX OR EMAIL YOUR COMPLETE QUESTIONNAIRE WITHIN 7 DAYS

AFTER RECEIPT, BUT NO LATER THAN 1:00 PM, 26 Nov 2014 TO:

56 CONS/LGCA

ATTN: Mr. Michael Foster, Contracting Officer michael.foster.27@us.af.mil Commercial FAX: 623-856-3447 DSN: 896-3447 Commercial Voice: 623-856-2735 DSN: 896-2735

YOUR ASSISTANCE IN EVALUATING THE CONTRACTOR’S PAST PERFORMANCE IS

APPRECIATED. OUR GOAL IS TO SELECT THE BEST VALUE TO THE

GOVERNMENT. YOUR PAST PERFORMANCE EVALUATION IS A CONSIDERATION

IN DETERMINING THE BEST VALUE.

III. Program Identification:

Evaluator please complete.

A. Contractor: _______________________________________________

B. Contract Number: __________________________________________

C. Estimated contract dollar amount: _____________________________

D. Period of Performance: _____________________________________

E. Describe product acquired: ___________________________________

F. Contract Type: ____________________________________________

IV. Past Performance Evaluation:

mailto:michael.foster.27@us.af.mil

1. How would you rate the contractor’s overall performance on the project?

Acceptable Unacceptable

Comments: ___________________________________________________________________

2. How would you rate the contractor’s responsiveness and flexibility in working around the end user’s flying schedule?

Acceptable Unacceptable

Comments:____________________________________________________________________

3. How would you rate the contractor’s experience with working on a military installation (i.e, contractor was cognizant of, and had no difficulty in complying, with stringent military standards/regulations)?

Acceptable Unacceptable

Comments:____________________________________________________________________

THE CONTRACTOR:

4. Provided effective quality control and/or inspection procedures to meet contract requirements?

Acceptable Unacceptable

Comments: ___________________________________________________________________

5. Effectively managed subcontractors (if used)?

Acceptable Unacceptable

Comments: ___________________________________________________________________

6. Corrected deficiencies in a timely manner and pursuant to their quality control procedures?

Acceptable Unacceptable

Comments:____________________________________________________________________

7. Displayed initiative to solve problems?

Acceptable Unacceptable

Comments:____________________________________________________________________

8. Cooperated with Government personnel after award?

Acceptable Unacceptable

Comments:____________________________________________________________________

9. Was responsive to contract changes?

Acceptable Unacceptable

Comments:____________________________________________________________________

Put an X next to the most applicable answer:

Knowing what I know about this contractor.

____I would not enter into another contract with this contractor ____I might enter into another contract with this contractor ____I would enter into another contract with this contractor

V. Respondent Information:

The following information will assist in the analysis of the data and will be kept confidential.

A. Name of Evaluator:______________________________________

B. Office Symbol/Location:__________________________________

C. Phone (Commercial/DSN):________________________________

D. Position of Title/Grade:___________________________________

E. Length of Time on Program/Contract:________________________

F. Date Questionnaire Completed:_____________________________

QUESTIONNIARE COVER LETTER