Performance Work Statement - updated.pdf

Performance Work Statement

For

Wing Operations Center (WOC) AV Upgrade

1.0. Description of Services. The contractor shall furnish all labor, parts, tools, materials, equipment, transportation, personnel, management, and supervision necessary to install the WOC AV system in the 355 WG/Command Post (CP) WOC area building 2300 on Davis- Monthan AFB (DMAFB), AZ in accordance with the manufacturers specifications, industry standards and business practices. For this performance work statement, the acronym Crisis Action Team (CAT) and Wing Operations Center (WOC) are synonymous and may be used in place of one another.

** If installation activities commence or extend into the month of December, contractor personnel may be required to possess a valid Secret clearance, subject to government security protocols applicable to the CP/WOC area**

1.1 Based on market research activities as well as customer location information, the following equipment items are generally expected to be necessary for the Wing Operations Center AV Upgrade.

Please note that this list is not exhaustive and may be supplemented or substituted with equivalent items that meet the required specifications.

This requirement is being solicited on a Brand Name or Equal basis.

Item Name Manufacturer Part Number Description Qty

Codec EQ (Non-Radio) Cisco CS-CODEC-

EQNRK9++

Cisco Codec EQ Standalone – Non-Radio 1

Room Navigator Table Stand Cisco CS-T10-TS-L-K9 Cisco Room Navigator table-stand 1

Rack Ears for Codec EQ Cisco CS-CODEC-EQ-RCK Rack ears for Cisco Codec EQ 1

RoboSHOT 12E HDMI System

Vaddio 999-99600-100 RoboSHOT 12E HDBT OneLINK HDMI System 1

4KX-PLUS Converter Inogeni 4KX-PLUS Convert Ultra HD to USB 3.0 with HDMI loop, analog audio, and external power 1

Power Conditioner & Controller

Crestron PC-300 Energy Monitoring Power Conditioner & Controller 300 1

7" Wall Touch Screen (Gov) Crestron TSW-770-GV-B-S 7 in. Wall Mount Touch Screen, Government Version, Black Smooth 5

DM NVX 4K60

Encoder/Decoder

Crestron DM-NVX-360 DM NVX® 4K60 4:4:4 HDR Network AV Encoder/Decoder 63

10.1" Tabletop Touch Screen Crestron TS-1070-GV-B-S 10.1 in. Tabletop Touch Screen, Government Version, Black Smooth 2

CP4 Control System Crestron CP4 4-Series™ Control System 1

40-Port PoE+ AV Switch Netgear GSM4248PX-TAANAS 40-Port Gigabit PoE+ Compliant Managed AV Switch with SFP+ (960W, TAA- Compliant)

USB Wall Plate (Local) Crestron DM-NUX-L2-1G-B DM NUX USB over Network Wall Plate with Routing, Local, Black 2

USB Wall Plate (Remote) Crestron DM-NUX-R2-1G-B DM NUX USB over Network Wall Plate with Routing, Remote, Black 1

TesiraFORTÉ X 800 DSP Biamp TesiraFORTÉ X 800 Meeting Room DSP with 4 integrated PoE+ ports. AVB & Dante, 2x2 analog I/O, Stereo USB, 8 channels of AEC

Beamtracking Mic w/ Amp Biamp TCM-XA White Low profile Beamtracking ceiling microphone w/ PoE+ amp 3

Expansion Beamtracking Mic Biamp TCM-XEX White Expansion AVB Beamtracking ceiling microphone, white surface mount 1

In-Ceiling Loudspeaker

(TAA)

Biamp Desono C-IC6LP-TAA 6.5" in-ceiling, low profile coaxial loudspeaker, TAA-compliant, 60W, 8 ohms, RJ45 inputs, white

Wall Display Mount Chief LSM1U Large Fusion Micro-Adjustable Fixed Wall Display Mount 12

38RU AV Rack (Forward Config)

Middle Atlantic BGR-3827-FWD 38 RU BGR Series Rack, 27 Inches Deep, Pre-Configured for Forward 2

1.12 The following displays are government-furnished and shall be installed by the contractor in the CAT and Command Post rooms. All 12 units are Philips 65" D-Line UHD commercial signage displays, model 65BDL4511D/27.

Item Name

Manufacturer Part Number Location Resolution Brightness Inputs Qty

65" D- Line Display

Philips 65BDL4511D/27 CAT – Front Wall

3840 x

(UHD)

500 cd/m² HDMI (x3), DisplayPort, DVI, USB

65" D- Line Display

Philips 65BDL4511D/27 CAT – Side Walls

3840 x

(UHD)

500 cd/m² HDMI (x3), DisplayPort, DVI, USB

65" D- Line Display

Philips 65BDL4511D/27 CP – General Areas

3840 x

(UHD)

500 cd/m² HDMI (x3), DisplayPort, DVI, USB

65" D- Line Display

Philips 65BDL4511D/27 CP – Above Cabinets

3840 x

(UHD)

500 cd/m² HDMI (x3), DisplayPort, DVI, USB

1.2 System Specifications and Installation

The CAT and Command Post will receive a new audio/visual system centered around a new Crestron control and audio/visual-over-IP video switching system. Contractor shall not drill into or modify the marble-top V-shaped table under any circumstances. The Crestron system will be managed by a new CP4 control processor to manage all devices throughout the room, provide audio control, and manage sources being sent to all the displays throughout the room.

Crestron video switching will be provided through a new Crestron NVX audio/visual-over-IP video switching system designed with the proper number of encoder and decoder devices to support all source and display devices in the CAT and Command Post rooms. Video switching between encoder and decoder devices will be managed through a new Netgear AV network switch that will be configured as a standalone video network in the room and will not be connected to any customer network to maintain network and system security. The entire system will be controlled from the new Crestron TS-1070 touch panels as the user interfaces. Two Crestron touch panels shall be installed: one within the equipment room, and one within the CAT at a location determined by the contractor to ensure optimal accessibility and operational efficiency, subject to government approval.

All displays in both the CAT and Command Post rooms will be provided by the Government and installed by the contractor. All 12 displays will be 65" displays to be mounted throughout the spaces. While the Government will furnish the televisions, the contractor shall provide articulating wall mounts for all 12 displays to support flexible viewing angles and proper installation. Displays will be located as follows:

CAT

• Qty. 2 – 65" Government-provided displays will be mounted in the front of the room as the primary displays

• Qty. 5 – 65" Government-provided displays will be mounted on either side of the room as secondary displays

Command Post

� Qty. 5 – 65" Government-provided displays will be mounted throughout the room, with one display being mounted above filing cabinets

Content input sources will be provided from both NIPR and SIPR PCs in both the CAT and Command Post areas. A total of 15 NIPR and 15 SIPR PCs in the CAT will have the ability to be displayed on any of the displays in the CAT or Command Post. Additionally, Qty. 4 NIPR and 4 SIPR PCs in the Command Post room will have the ability to be displayed on any display in either room. There will be a NIPR and a SIPR USB connection with the content inputs at the head of the table only in the CAT to support the ability to connect to the audio/visual system in the room for use during web conferencing meetings using solutions such as MS Teams.

Fiber optic cabling from the equipment room to the room user workstation locations in both the CAT and Command Post rooms will be provided and installed by the contractor. (The contractor will provide the fiber optic cabling type and quantities to the Government if needed.) The contractor will provide all new PCs and equipment racks to house PCs in the adjacent equipment room next to the CAT.

Two world clocks will be installed as part of the audiovisual system. One clock will be located in the Command Post room above the Crestron workstations. The second clock will be located in the CAT/WOC room above the television displays. Both clocks will be visible to personnel and integrated into the final installation scope.

Video conferencing and web conferencing capabilities will be supported using a new Cisco Room Kit EQ video codec. The codec will be paired with a single Vaddio RoboSHOT 12E 4K PTZ camera for video capture in the CAT room only. The Vaddio camera will also support the ability for users to connect to it via USB for usage of the camera system during web conferencing sessions using services such as Microsoft Teams. The overall setup shall support

Secure Video Teleconferencing (SVTC) capabilities in accordance with mission requirements.

“The system shall support Secure Video Teleconferencing (SVTC) and secure audio conferencing functionality, utilizing in-ceiling speakers and microphones. Connectivity shall be compatible with either VoIP or POTS protocols, as required.

The CAT/WOC room will require two ceiling microphones to support audio capture for conferencing and communication. Contractor shall install two ceiling-mounted microphones positioned above the V-shaped conference table to ensure optimal audio capture and integration with the AV system. Ceiling speakers are already installed and must be integrated into the new audiovisual system for full functionality.

Audio in the spaces will be managed using a new BiAmp TesiraFORTE X800 audio Digital Signal Processor (DSP) to support audio mixing and echo cancellation capabilities. The DSP will be paired with Qty. 4 – BiAmp TCM-X ceiling microphones (3 in the CAT and 1 in the Command Post) to support audio capture in both spaces. Qty. 10 – BiAmp C-IC6 ceiling speakers (Qty. 6 in the CAT and Qty. 4 in the Command Post) will be provided and installed by the contractor to support audio playback throughout the rooms.

Equipment will be housed in Qty. 2 new Middle Atlantic BGR 38 RU equipment racks mounted in the equipment room, with existing customer racks housing newly provided SIPR and NIPR PCs for both rooms. The contractor shall submit labeled shop drawings indicating locations of critical system components upon contract completion.

1.1.1. Schedule. Upon contract award, and prior to commencing work, the contractor shall submit a schedule of each phase of the work to the Contracting Officer and the 355 WG/A33 point of contact (POC) at 520-228-0608. The contractor shall submit an updated schedule when changes occur. The project shall be completed within 28 calendar days upon receipt of all required materials and parts necessary to execute the job.

1.1.2. Working Hours. The contractor shall perform WOC AV upgrade services between 7:30 a.m. and 4:30 p.m., Monday through Friday, excluding Federal Holidays. The contractor shall coordinate with the 355 WG/A33 POC’s at 520-228-0608 to schedule specific days and times to perform services. If the contractor desires to work after 4:30 p.m., weekends, or during Federal Holidays, the contractor must submit the request to the Contracting Officer. Each request will be considered on a case-by-case basis.

1.1.2.1. Restricted Areas/Government Escort. The CP/WOC area in Building 2300 is in a restricted area. All contractor personnel shall receive base-specific security training from the 355 WG/CP Security Manager for restricted access areas prior to being granted access to restricted areas and controlled areas.

1.1.3. Worksite Evacuation. There may be occasions, due to 355 WG/A33 mission requirements, when the contractor personnel are not allowed at the worksite or must discontinue work and vacate the worksite immediately. The 355 WG/A33 POC will inform the contractor when they may resume work. The 355 WG/A33 POC will make every effort to provide the contractor with a forecast of time spans where access to the worksite will not be permitted.

1.1.4. Training. The contractor shall provide start-up and operational training and provide at least 2 copies of the manufacturer’s user’s manuals for the 355 WG/A33 POC.

1.1.5. Warranty. The contractor shall provide Government personnel with equipment warranty (12 MONTHS) and documentation upon installation completion.

2.0 General Information

2.1. Contract Manager. The contractor shall designate a primary Contract Manager (CM) who will be responsible for contractor-performed services. The PM shall always be available by phone while contractors or subcontractor employees are at the worksite. Upon award of the contract, and before commencing work, the contractor shall submit the name and telephone number of the CM, in writing, to the Contracting Officer and the 355 WG/A33 POC. The CM shall have full authority to act for the contractor on all matters relating to daily execution of the contract.

2.2. Contractor Qualifications. All contract employees shall be certified and qualified to perform equipment installation. The contractor shall provide proof of employee certification/qualification within 1 day of the Government’s request. All work shall be accomplished in accordance with the National Electric Code, ANSI/NFPA 70, and all other applicable laws and standards. The contractor is responsible for all code compliance and proper installation.

1.2.3. English Language. All contractor employees must be able to read, write, speak, and understand English fluently.

1.2.4. Utility Outages. If any utilities to the building must be shut down to complete the ceiling fans installation, the contractor shall notify the Contracting Officer in writing 21 days prior to the desired date for the utility outage. The contractor is responsible for all work associated with the utility outages.

1.2.5. Contracting Officer Authority. The Contracting Officer is the only Government official that can make any changes to the contract. If the contractor is asked to make changes or deviate from the contract, the contractor shall not make the changes and notify the Contracting Officer immediately.

1.2.6. Contractor Travel on DMAFB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on DMAFB only to the specific areas required for the performance of services or on travelling directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart DMAFB.

1.2.7. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

1.2.8. Appearance. Employees shall present a neat appearance and be easily recognized as contractor employees by company uniforms, or name tags having the company logo affixed. All contractor employees must always have in their possession Company ID badges and any Government Base access passes issued to them.

1.2.9. Safety. The contractor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform their services.

1.2.9.1. Work Areas. The contractor shall, always, keep work areas free from accumulation of waste material, rubbish, tools, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. No asbestos-containing materials may be used or installed in this work.

1.2.9.2. Trash/Waste Removal. The contractor shall remove and dispose of all trash and waste materials at a permitted site. The contractor shall not dispose of any trash or waste on DMAFB.

1.2.9.3. Smoking in AF Facilities. Contractors are advised that the AF has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

1.2.10. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including DMAFB. This includes the use, possession, distribution, or purchasing of marijuana, even if it has been medically prescribed. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation, and subject to arrest and prosecution by local authorities.

1.2.11. Federal Holidays. The contractor is not required to provide services on the following Federal holidays (or the actual day set aside for observation):

New Year’s Day Labor Day Martin Luther King Jr’s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day.

1.2.12. Security Requirements

1.2.12.1. List of Employees. Upon contract award, the contractor shall submit to the Contracting Officer a list of contractor employee names, social security numbers, and driver’s license numbers, or other means of positive identification of all employees performing services on DMAFB. Foremen, supervisors, and superintendents must be identified on the list of employees.

The contractor shall submit an updated list when an employee's status or information changes.

The name of any contractor employee that is terminated during the period of the contract must be reported to the CO in writing within one workday of the employee’s termination.

1.2.12.2. Safeguarding of Classified and Other Information. The contractor shall ensure that contractor employees do not notify, repeat, comment upon, disclose, or use in any way information seen, observed, or derived from documents or conversations of a sensitive or confidential nature overheard by them. The contractor shall comply with and assume responsibility for compliance with this provision by its employees.

1.2.12.3. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance on DMAFB are obtained for employees and nonGovernment owned vehicles.

1.2.12.4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires, e.g. terminated for cause, retirement, etc., or upon contract completion. The contractor shall notify the Contracting Officer in writing when an employee departs and returns the employee’s identification to the office that issued it.

1.2.12.5. Traffic Laws. Contractor employees shall comply with all DMAFB traffic regulations and state traffic laws. Contractor employees are subject to random vehicle speed control checks.

Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on DMAFB, unless the phone is hands free. Seat belt use is mandatory for all drivers and vehicle passengers.

1.2.12.6. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base. Denial of entry to contractor personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action. Detention of contractor employees for any reason does not relieve the contractor of the requirement to perform contract services.

1.2.12.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on DMAFB.

1.2.12.8. For Official Use Only (FOUO). The contractor shall comply with DoDD 5400.07, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees shall not be retained by the contractor and surrendered immediately to an appropriate DMAFB authority.

1.2.12.9. Reporting Requirements. Contractor employees shall immediately report to an appropriate DMAFB authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.2.12.10. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, the contractor shall secure all DMAFB facilities, equipment, and materials.

1.2.12.11. Base Entry Requirements. The contractor shall obtain Government identification documents for all employees, by applying to the 355 WG/A33 POC. The contractor must provide the full name, social security account number (SSAN), driver’s license number (including state), and hours of required access, for each contractor employee. Any employee who does not have a driver’s license must provide another official form of picture ID, such as INS work permit or an Arizona ID (available through the Arizona Department of Transportation).

Any employee desiring to bring a privately owned vehicle on DMAFB must provide proof of automobile registration and at least the minimum required liability insurance, as well as a valid driver’s license. Contractor ID cards or temporary base pass will be available for pick up within seven working days after application is received by the customer.

1.2.12.12. Contractor Vehicle Requirements. All vehicles used in the performance of the contract shall be properly registered and meet local, state, and federal safety and emissions requirements.

Each contractor vehicle shall have the Contractor Logo neatly exhibited on each side of the cab.

The sign must use at least 2" high letters. Vehicles shall be in satisfactory mechanical condition and present a neat and clean appearance. Any vehicle(s) not so maintained may be ordered removed from the base by and at the sole discretion of the CO, until satisfactory repairs are made. The contractor shall operate vehicles to comply with base traffic regulations.

Vehicle-mounted communication equipment shall conform to all applicable base and federal frequency regulations and avoid conflict with existing frequencies.

2.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.1. Utilities. A source of electricity will be available for the contractor’s use.

2.2. Emergency Services. The Government will provide security forces services (call 228-4444 for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB, therefore the contractor must dial 911 for emergency medical services.