COMBINED SYNOPSIS SOLICITATION - COMBO.pdf

COMBINED SYNOPSIS/SOLICITATION ‘COMBO’:

#FA487725QA444

CAT/WOC Rooms Audio & Visual System Upgrade

i. This is a solicitation for commercial items prepared in accordance with the format requirements at FAR Part 12.603, as supplemented with addiƟonal informaƟon included in this noƟce. This announcement consƟtutes the only solicitaƟon; quotes are being requested and additional wriƩen solicitaƟon will not be issued.

ii. SolicitaƟon #FA487725QA444 is issued as a Request for QuotaƟon (RFQ)

iii. This solicitaƟon document incorporates provisions and clauses of those in effect through Federal AcquisiƟon Circular 2025-05 effecƟve 07 August 2025, the DFARS provisions and clauses are those effecƟve 17 January 2025, the DAFFARS provisions and clauses are those effecƟve 16 October 2024.

iv. This procurement is being issued as a Women-Owned Small Business set aside. The North American Industry ClassificaƟon System Code is 334310 with a size standard of 750 Employees.

v. The right to make mulƟple or no award is reserved in the event it is advantageous to the Government to do so.

vi. Davis‐Monthan Air Force Base intends to award a firm‐fixed price contract for the following:

CLIN 0001 - CAT/WOC Rooms Audio & Visual System Upgrade IAW the Performance Work Statement

- Quantity: 01 each

vii. The government will place an order with the quoter whose quote meets lowest price and technical acceptability. Technical acceptability is defined and referred to within this solicitaƟon document as the quoter’s capability to meet the defined specifications of the products/services identified in the PWS.

viii. viii. Important Dates/Times (All Times are Pacific Time)

a. All quesƟons must be submiƩed by email no later than 2pm, September 12, 2025.

b. All quotes must be submiƩed by email no later than 2pm, September 16, 2025.

c. A site visit is scheduled for 9am, Wednesday, September 10, 2025; attendance is highly encouraged.

ix. It is the responsibility of the quoter to review the posƟng for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the quoter to ensure all quotes and/or quesƟons are submiƩed by the specified due date/time.

x. Point of Contacts:

a. Primary: Jonathan Turk, email: Jonathan.Turk@us.af.mil, 520‐228‐5405

b. Alternate: Andrew Johnson, email: andrew.johnson.162@us.af.mil, 520‐228-6794

xi. Attachments:

a. Performance Work Statement

b. Provisions & Clauses

c. Site Visit Instructions

d. Wage Determinations a.

52.212-2 EvaluaƟon-Commercial Products and Commercial Services (Nov 2021)

The Government will award a contract resulƟng from this solicitaƟon to the responsible quoter whose quote conforming to the solicitaƟon will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical capability of the service offered to meet the Government requirement;

(ii) Price;

(iii) Performance Lead Time

The lowest priced quote will be evaluated for technical acceptability and best value to the Government. If found technically acceptable and found to be the best value award will be made without further consideraƟon. If found technically unacceptable the government will evaluate the next lowest quote for technical acceptability unƟl award can be made to the lowest priced technically acceptable quoter. Past Performance will not be evaluated. Therefore, the quoter’s iniƟal quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the ContracƟng Officer to be necessary. Quotes that fail to furnish required representaƟons or informaƟon, or reject the terms and condiƟons of the solicitaƟon may be excluded from consideraƟon.

OpƟons. Not applicable to this requirement.

A wriƩen noƟce of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the Ɵme for acceptance specified in the quote, shall result in a binding contract without further acƟon by either party. Before the quote's specified expiraƟon Ɵme, the Government may accept a quote (or part of an quote), whether or not there are negoƟaƟons aŌer its receipt, unless a wriƩen noƟce of withdrawal is received before award.

(End of provision)

(a) An ombudsman has been appointed to hear and facilitate the resoluƟon of concerns from offerors, potenƟal offerors, and others for this acquisiƟon. When requested, the ombudsman will maintain strict confidenƟality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracƟng officer, or source selecƟon official. Further, the ombudsman does not parƟcipate in the evaluaƟon of proposals, the source selecƟon process, or the adjudicaƟon of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulƟng with an ombudsman, interested parƟes must first address their concerns, issues, disagreements, and/or recommendaƟons to the contracƟng officer for resoluƟon. ConsulƟng an ombudsman does not alter or postpone the Ɵmelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee‐employer acƟons, contests of OMB Circular A‐76 compeƟƟon performance decisions).

(c) If resoluƟon cannot be made by the contracƟng officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e‐mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendaƟons that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideraƟon to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (ContracƟng), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330‐1060, phone number (571) 256‐2395, facsimile number (571) 256‐2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitaƟon, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracƟng officer.

(End of clause)

5352.201-9101 OMBUDSMAN (JUL 2023)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUN 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)

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