07_DMAFB_Design_Compatibility_Guidelines_pg_138_-_274.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS TWELFTH AIR FORCE (AIR FORCES SOUTHERN)

DAVIS-MONTHAN AIR FORCE BASE, ARIZONA

MEMORANDUM FOR 12 AF/CC, GROUP COMMANDERS AND ALL TENANT UNITS

FROM: 355 FW/CC

SUBJECT: 355th Fighter Wing Policy Letter – Reserved Parking (S/s All Previous Mems, Same Subject)

1. Per AFI 31-204, designation of reserved parking is at the discretion of the installation commander. The Civil Engineering Squadron is the focal point for approval, purchase, and installation of reserved parking signs. Existing signs that do not meet these requirements will be removed. The list of positions that may have reserved parking signs are as follows:

Position/Rank W in g

H Q

G ro up H

Q

B X

/C om m is sa ry

C ol lo ca te d

C lu b

F it n es s C en te r

O ff ic e

L oc at io n

12th AF CC

12th AF CV

355th Wg CC

355th Wg CV

12th AF CCC

355th Wg CCC

Group/Deputy Group CCs

Squadron/Deputy CCs

Group/Squadron CEMs

Squadron First Sergeants

General/Colonel

Chief Master Sergeants

GOV

Visitors

Expecting Mothers

Spouse of Deployed Airmen

2. Alert Crew will be allowed to have signs at the following locations BX/Commissary, fitness centters, messing facilities, alert quarters, base operation, and chapels IAW 355 FW SUPLAN 84-07 Nightwatch, D-1 paragraph (6). See Appendix 2 to Annex C.

3. All signs shall follow Davis-Monthan’s Base Design Compatibility Guide (DM DCG) section 4.6 for approval procedures and installation requirements.

4. The POC for this policy is the base traffic engineer, 355 CES/CEO at 228-3722. Please coordinate any exceptions to policy through this office.

Pending Signature

SCOTT C. CAMPBELL, Colonel, USAF Commander, 355 Fighter Wing

Appendix D

Product Alternatives

Product Alternates

All product alternates must be approved by the Chief Engineer prior to use in any construction project. For door hardware alternates refer to Appendix K: Specification and Performance Guideline – Door Hardware.

Roofing Metal Alternates

AARA Architectural Metals, Shur-Lock, Color: Sandstone

Exterior Wall Alternates

Young Block Co., Color: Buff #1

Energy Meter Alternates

Siemens Model 9350 Siemens Model 9310

Paint Alternatives Sherwin Williams, Color: Shoji White, SW 7042 (Interior wall color) Sherwin Williams, Color: Virtual Taupe, SW 7039, (Exterior metal trim) Sherwin Williams, Color: India Tan, B42WJ951 (Satellite antenna) Sherwin Williams, Color: Cowboy Brown, B40WJ858 (Satellite support structure)

Appendix E

Davis-Monthan AFB Standard Details for Construction

Appendix F

Specification and Performance Guideline Door Hardware

DAVIS MONTHAN AIR FORCE BASE

DOOR HARDWARE

SPECIFICATION AND PERFORMANCE GUIDELINE

SECTION 08710

EDIT DATE: MARCH 2012

The purpose of this booklet is to support the building standards for door hardware. The Base maintains the following hardware and is currently stocking replacement parts. The products listed in this booklet are to be used without substitution on new construction and modernization projects unless products are listed in this package as an alternate.

It is the intent of this booklet to provide guidelines for the architect’s specification section 08710, for product groups and the hardware schedule. It remains the architect’s responsibility to coordinate these products to meet the applicable building codes, life safety codes and ADA requirements.

Section 08710 door hardware preamble must specify the following:

Door and frame prep Before hardware installation, verify that all doors and frames are properly prepared to receive the specified hardware. Hollow metal frames shall be prepared for ANSI strike plates per A115.1-2 (4-7/8” high); hinge preps will be mortised and reinforced with a minimum of 16-gauge material for either mortised or cylindrical locks as specified. It is preferred that all hollow metal doors receiving door closers have 12-gauge reinforcement.

If this is not possible, the use of sex bolts is mandatory. Wood doors shall be factory prepared to receive the scheduled hardware.

Hardware installation The manufacturer’s representative shall make themselves available for inspection and/or approval of the installation of their products upon request of the owner’s representative.

Hardware installed incorrectly must be reported to the contractor prior to the contractor’s final punch list.

Specification Service Lise C. Allard, AHC CSI (602) 684-7558 Copyright © 2002

Description Manufacturer Model/Series _ Finish

Hanging Devices

Hinges

Preferred: Hager BB1129 x NRP (Heavy Use Ext. Doors) 630 BB1168 x NRP (Heavy Use Int. Doors) 652 BB1279 x NRP (Interior Doors) 652

Alternate: Stanley FBB199 x NRP (Heavy Use Ext. Doors) 630 FBB168 x NRP (Heavy Use Int. Doors) 652 FBB179 x NRP (Interior Doors) 652

Alternate: McKinney T4A3386 x NRP (Heavy Use Ext. Doors) 630 T4A3786 x NRP (Heavy Use Int. Doors) 652 TA2714 x NRP (Interior Doors) 652

Continuous Hinges

Preferred: Roton 780-224 HD Full Mortise 628

780 057 HD 628

Securing Devices

Mortise Lock Sets

Mortise type locks and latches shall be heavy-duty with one-piece solid ¾ inch throw latchbolt made of self-lubricating stainless steel. Functions and design as indicated below. Deadbolt functions shall be 1 inch projection made of hardened stainless steel.

Both deadbolt and latchbolt are to extend into the case a minimum of 3/8 inch when fully extended. Furnish locksets and latchsets with sufficient curved strike lip to protect door trim. Provide locksets with 7-pin (7th pin enhances the system by 16,383 additional codes per master) interchangeable core cylinders. All mortise cylinders shall have a concealed internal set screw for securing the cylinder to the lockset. The internal set screw will be accessible only by removing the core from the cylinder body. All mortise locksets and latchsets to have self-aligning, thru-bolted trim. Auxiliary deadlatch to be made of one piece stainless steel, permanently lubricated. Level handles must be of forged or cast brass, bronze or stainless steel construction and conform to ANSI A117.1. Levers which contain a hollow cavity are not acceptable. Spindle to be such that if forced it will twist first, then break, thus preventing forced entry. Levers to be operated with a roller bearing spindle hub mechanism, and have separate spring load. The mortise case cover shall be stipled, keeping the cover flat and self-lubricated and held shut with five screws.

Description Manufacturer Model/Series Finish

Preferred: Best 35H Series 15J lever and trim 626

Alternate: Must be presented 10 days prior to bid date and conform to above performance guideline.

Cylindrical Lock Sets

Cylindrical lever type locksets must be extra heavy duty type with 2-3/4 inch backset, or greater as specified, with a 9/16 inch throw latchbolt. Provide locksets with 7-pin interchangeable core. Locksets and latchsets must conform to ANSI A156.2, Series 4000, Grade 1, and be UL listed. Locksets and cores to be of the same manufacturer to maintain complete lockset warranty. Locksets and latchsets with levers must fit modified ANSI A115.2 door preparation. Locksets to have anti-rotational studs that are thru-bolted. Keyed lever shall not have exposed “keeper” hole. Each lever to have independent spring mechanism designed to control the lever only. Outside lever sleeve to be seamless, of one piece construction, made of a hardened steel alloy. Keyed lever to be removable only after core is removed by authorized control key, to allow access to knob “keeper.” Hub, side plate, anti-rotational studs to be a one-piece casting with a shrouded locking lug. Locksets outside locked lever must withstand 1400 inch pounds of torque.

In excess of that, a replaceable part will shear, not allowing entry by lever. Permanent core face must be the same finish as the lockset finish. Outside levers shall have Lost Motion that when locked the lever will move without moving the latchbolt. The above replaceable part will still be in effect. Classrooms shall have an intruder function in which the outside lever can be locked or unlocked from the outside, the outside lever can be locked or unlocked from the inside without opening the door, the inside lever is always operable.

Perferred: Best 93K Series 15D Lever and Trim 626

Alternate: Must be presented 10 days to bid date and conform to above performance specification.

Cylinders Best 1E74 Mortise Cylinder 626 1E72 Rim Cylinder 626

Description Manufacturer Model/Series Finish

Key System

Key System Best CORE MAX - Removable/Interchangeable Core, 7-pin System 626

All locks to be supplied with temporary brass construction cores

Keys 1 each Grand Master keys 4 each Master keys 3 each Change keys each keyed core 9 each Construction master keys 1 each Control keys

Exit Devices

Non handed, Stainless Steel, field sizeable Must have deadbolt deadlocking, have a ¾” throw latchbolt, have roller strikes Must be versatile – manufacturer’s interlocking case must be compatible with different locking cases On electrified exit device – must be by same manufacturer 3 year warranty

Preferred: Von Duprin 98 Series on non-fire rated doors 630 98-F Series on fire rating doors 630 22 Series 630 Trim 992L 630

Alternate Precision (Reliant) 1100 Series on non-Fire Rated Doors 630 FL-1100 Series on Fire Rating Doors 630 Trim 39LA 630

Closing Device

Door Closers

Cast aluminum body, full rack and pinion hydraulic action, low friction bearings All weather fluid and must meet positive pressure Must meet ADA – must have adjustable size as required per door Operating back-check, latch speed, delayed action where required

EDIT DATE: JANUARY 28, 2002

Extra Duty Arm and forged steel main arm One piece forged steel piston, high strength cast iron cylinder 10 year warranty

Description Manufacturer Model/Series Finish

Preferred: LCN 4040 Series 689 1461 Series 689

Stops and Holders

Door Holder

Preferred: ABH 1000 Series (36”+) Overhead Concealed 630 4000 Series (36”+) Overhead Concealed 626 4400 Series (36”+) Overhead Surface 626

Alternate: Glynn Johnson 100 Series (36”+) Overhead Concealed 630 410 Series (36”+) Overhead Concealed 626 450 Series (36”+) Overhead Surface 626

Door Stops

Preferred: Trimco 1211/1210AR Floor Stop 626 1270 Wall Stop 626 1201 Floor Stop 626 1209 Floor Stop Black

Alternate: Glynn Johnson FB13/14R Floor Stop 626 60W Wall Stop 626

FB36 626

FB18S Black

Accessories

Kick Plate Trimco KO050 10” x 2” LDW x .050” Thick x B3E 630 (Single Door) KO050 10” x 1” LDW x .050” Thick x B3E 630 (Pair Doors)

Description Manufacturer Model/Series Finish

Push/Pull Plate Trimco 1001/1017-3B 4x16 630

1096TL 630

Alternate Rockwood Kick, push/pull plates – match Trimco products

Threshold Pemko 271A (1/2” x 5” Saddle Threshold) 628

Architect to coordinate with project conditions

Alternate National Guard 425 (1/2” x 5” Saddle Threshold) 628 Architect to coordinate with project conditions

Smoke Seal Pemko S88 x HS2000 (1/2 x 3/16 x Pressure Charcoal Sensitiv e mounting)

Weather Seal Pemko 29310CS (at head and jambs) 628 315CN (at sill on door – surface mount) 628

Alternate National Guard 170SA (at head and jambs) 628 200NA (at sill on door – surface mount) 628

Door Silencer Trimco 1229A (Metal Frame) Gray

Alternate Glynn Johnson GJ64 (Metal Frame) Gray

Astragal Pemko 357SB x HSS2000 (wood doors) 628 (W here required by code)

Astragal by door manufacturer at HM door

Alternate National Guard 139A x 9800C (wood doors) (W here required by code)

Astragal by door manufacturer at HM door

Appendix G

Installation Energy Management

Department of Defense

INSTRUCTION

NUMBER 4170.11

December 11, 2009

Change 1, Effective March 16, 2016

USD(AT&L)

SUBJECT: Installation Energy Management

References: See Enclosure 1

1. PURPOSE. This Instruction:

a. In accordance with the authority in DoD Directive (DoDD) 5134.01 (Reference (a)), reissues DoD Instruction 4170.11 (Reference (b)) to reflect changes in Public Laws 110-140 and 109-58 (References (c) and (d) respectively) and requirements of Executive Order (E.O.) 13423 13693 (Reference (e)).

b. Implements policy established in DoDD DoD Instruction 4140.25 (Reference (f)) and provides guidance, assigns responsibilities, and prescribes procedures for DoD installation energy management.

2. APPLICABILITY. This Instruction:

a. Applies to OSD, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all other organizational entities in the Department of Defense (hereafter referred to collectively as the “DoD Components”). The term “Military Services,” as used herein, refers to the Army, the Navy, the Air Force, and the Marine Corps.

b. Pertains to all phases of administration, planning, programming, budgeting, operations, maintenance, training, and materiel acquisition activities that affect the supply, reliability, and consumption of facility energy.

3. POLICY. In accordance with References (f), it is DoD policy that:

a. Installation energy management shall satisfy all goals and policies established by References (b) through (e), and in accordance with sections 8251 et seq. and 6361 et seq. of Title 42, United States Code (Reference (g)).

DoDI 4170.11, December 11, 2009

Change 1, 03/16/2016

b. DoD utility infrastructure be secure, safe, reliable, and efficient.

c. Utility commodities are procured effectively and efficiently.

d. The Department of Defense maximize energy and water conservation efforts.

e. The Department of Defense invest in cost effective renewable energy sources and energy efficient facility designs and regionally consolidate Defense requirements to aggregate bargaining power to achieve better energy dealspricing.

f. This Instruction, including the principlesrequirements in References (c), (d), and (e), shall be applied to all facilities that use U.S. funding, both appropriated and non-appropriated, for construction, sustainment, renovation, maintenance, or operation, without regard to the location of those facilities.

g. Readiness and sustainability policies and installation missions are considered and facilitated as part of installation energy management practices.

4. RESPONSIBILITIES. See Enclosure 2.

5. PROCEDURES. See Enclosure 3.

6. INFORMATION REQUIREMENTS

a. The Annual Energy Management Report, referred to in paragraph 2.a. of Enclosure 3 of this instruction, has been assigned report control symbol DD-AT&L(A)1529 in accordance with the procedures in Volume 1 of DoD Manual 8910.01 (Reference (h)). The expiration date of this information collection is listed in the DoD Information Collections System at https://apps.osd.mil/sites/DoDIIC/Pages/default.aspx.

b. The Energy Conservation Investment Program, referred to in paragraphs 1.d.(3) and

3.d.(3) of Enclosure 2 and paragraphs 2.b, and 3(b)2. of Enclosure 3 of this instruction, has been assigned report control symbol DD-AT&L(A)2603 in accordance with the procedures in Reference (h). The expiration date of this information collection is listed in the DoD Information Collections System at https://apps.osd.mil/sites/DoDIIC/Pages/default.aspx.

a. The reporting requirements referenced in Enclosure 3, paragraph 2.a., have been assigned report control symbol DD-AT&L(A)1529.

b. This reporting requirement has been assigned in accordance with DoD 8910.1-M

(Reference (h)). Reference (c) requires that energy usage for covered facilities be reported in a Web-based system to be developed by the Department of Energy (DoE). Until such time that the

Department of Defense issues guidance to DoD Components regarding use of the Web-based tool, facility energy information shall be reported via spreadsheets provided by the Deputy Under Assistant Secretary of Defense (Energy, Installations, & and Environment) (DUSDASD(EI&E)).

7. RELEASABILITY. UNLIMITED. Cleared for public release. This Instruction is approved for public release and is available on the Internet from the DoD Issuances Website Site at http://www.dtic.mil/whs/directives.

8. EFFECTIVE DATE. This Instruction is effective immediately December 11, 2009.

Ashton B. Carter Under Secretary of Defense for Acquisition, Technology, and Logistics

Enclosures

1. References

2. Responsibilities

3. Procedures Glossary

ENCLOSURE 1

Change 1, 03/16/2016

REFERENCES

(a) DoD Directive 5134.01, “Under Secretary of Defense for Acquisition, Technology, and

Logistics (USD(AT&L)),” December 9, 2005, as amended

(b) DoD Instruction 4170.11, “Installation Energy Management,” November 22, 2005 (hereby cancelled)

(c) Public Law 110-140, “Energy Independence and Security Act of 2007,” December 19, 2007

(d) Public Law 109-58, “Energy Policy Act of 2005,” August 8, 2005

(e) Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation

Management,” January 24, 200713693, “Planning for Federal Sustainability in the Next Decade,” March 19, 2015

(f) DoD Directive Instruction 4140.25, “DoD Management Policy for Energy Commodities and Related Services,” April 12, 2004 June 25, 2015

(g) Sections 8251 et seq. and 6361 et seq. of title 42, United States Code

(h) DoD 8910.1-M, “Department of Defense Procedures for Management of Information

Requirements,” June 30, 1998 DoD Manual 8910.01, Volume 1, “DoD Information Collections Manual: Procedures for DoD Internal Information Collections,” June 30,

(i) Executive Order 13221, “Energy Efficient Standby Power Devices,” July 31, 2001

(j) Section 317 of Public Law 107-107, “National Defense Authorization Act for Fiscal Year

2002,” December 28, 2001

(k) National Institute of Building Sciences Whole Building Design Guide1

(l) Part 434 of title 10, Code of Federal Regulations

(m) American Society of Heating, Refrigerating, and Air Conditioning Engineers Standard

90.1-20042013

(n) Federal Leadership in High Performance and Sustainable Buildings Memorandum of

Understanding,” January 24, 20062

(o) Unified Facilities Criteria (UFC 3-400-01), “Energy Conservation,” July 5, 2002

(p) U.S. Green Building Council’s Leadership in Energy and Environmental Design rating system (current version)

(q) Assistant Secretary of Defense for Logistics Memorandum, “Energy Conservation

Investment Program Guidance,” March 17, 1993

(r) Unified Facilities Criteria (UFC 3-500), Electrical Series3

(s) DoD Directive 3020.40, “DoD Policy and Responsibilities for Critical Infrastructure,”

January 14, 2010

(t) Unified Facilities Criteria (UFC 3-540-01), Engine-Driven Generator Systems for Backup

Power Applications4

(u) DoD Instruction 6055.17, “DoD Installation Emergency Management (IEM) Program,”

1 The Whole Building Design Guide is a DoD-sponsored, Web-based application available at www.wbdg.org 2 Available at http://www.epa.gov/oaintrnt/documents/sustainable_mou_508.pdf 3 Available at http://www.wbdg.org/ccb/browse_cat.php?c=4 4 Available at http://www.wbdg.org/ccb/browse_doc.php?d=9689

Change 1, 03/16/2016

January 13, 20095

(v) Deputy Assistant Secretary of Defense for Logistics Memorandum, “Department of Defense

Energy Security Policy,” January 14, 1992

(w) National Institute of Standards and Technology Handbook 135, Life Cycle Costing

Manual6

(sx) “Department of Defense Energy Manager’s Handbook,” August 25, 2005

(ty) Presidential Memorandum, “Energy Conservation at Federal Facilities,” May 3, 20017

(uz) Deputy Secretary of Defense Memorandum, “Revised Guidance for the Utilities

Privatization Program,” October 9, 20028 (vaa) Under Secretary of Defense for Acquisition, Technology, and Logistics Memorandum, “Supplemental Guidance for the Utilities Privatization Program,” November 2, 20059 (wab) Under Secretary of Defense for Acquisition, Technology, and Logistics Memorandum, “Supplemental Guidance for the Utilities Privatization Program,” March 20, 200610 (xac) OMB Circular A-94, “Guidelines and Discount Rates for Benefit-Cost Analysis of Federal

Programs,” October 29, 1992

5 Available at http://dtic.mil/whs/directives/corres/pdf/605517p.pdf 6 Available at http://www.wbdg.org/ccb/browse_doc.php?d=8097 7 Available at http://www.gpo.gov/fdsys/pkg/WCPD-2001-05-07/pdf/WCPD-2001-05-07-Pg698-2.pdf 8 Available at http://www.acq.osd.mil/ie/irm/irm_library/Oct9_2002_DepSecDef.pdf 9 Available at http://www.acq.osd.mil/ie/irm/irm_library/UPSuppGuidance2005-3793-ATL_signed.pdf 10 Available at http://www.acq.osd.mil/ie/irm/irm_library/UPguidance_20March06.pdf

ENCLOSURE 2

Change 1, 03/16/2016

RESPONSIBILITIES

1. DEPUTY UNDER SECRETARY OF DEFENSE (INSTALLATIONS AND

ENVIRONMENT) (DUSD(I&E)) ASSISTANT SECRETARY OF DEFENSE FOR ENERGY,

INSTALLATIONS, AND ENVIRONMENT (ASD(EI&E)). The (DUSD(I&E)) ASD(EI&E), under the authority, direction, and control of the Under Secretary of Defense for Acquisition, Technology, and Logistics (USD(AT&L)), shall:

a. Oversee the Department’s implementation of References (c), (d), and (e).

b. Represent the Department of Defense on the Interagency Energy Policy Committee and the Steering Committee on Strengthening Federal Environmental, Energy, and Transportation ManagementFederal Interagency Sustainability Steering Committee and will continue to contribute to other standing working groups as a non-leader member agency established by Reference (e).

c. Implement policies and provide guidance to the DoD Components for managing facility energy resources in the Department of Defense and serve as the primary adviser for facility energy policy matters.

d. Provide for energy conservation and resource management, including:

(1) Goals. Establish departmental energy conservation program goals and develop procedures to measure energy conservation accomplishments by the DoD Components.

(2) Annual Guidance. Provide annual programming guidance and oversight for the achievement of DoD energy goals and objectives.

(3) Investment. Establish criteria, program and budget for, and monitor the execution of the Energy Conservation Investment Program (ECIP).

(4) Reporting. Develop policy guidance consistent with References (c), (d), and (e), to report energy and water use and results of conservation accomplishments against Federal energy conservation and management goals.

2. DIRECTOR, DEFENSE LOGISTICS AGENCY (DLA). The Director, DLA, under the authority, direction, and control of the USD(AT&L), through the Deputy Under Assistant Secretary of Defense for Logistics and Materiel Readiness, shall:

a. Perform energy management responsibilities assigned to DLA and the Defense Energy Support Center (DESC) according to Enclosure 3 of this Instruction.

Change 1, 03/16/2016

b. Maintain a DoD energy database to provide petroleum and alternative fuel data required for fulfilling the reporting requirements of References (c), (d), and (e). Fuel supplied by the General Services Administration (GSA) will not be entered into this database.

c. Monitor energy markets to determine existing or potential adverse conditions and advise DoD Components utilizing DLA energy programs.

3. HEADS OF THE DoD COMPONENTS. The Heads of the DoD Components shall:

a. Execute defense installation energy policies in paragraph 3.e. according to the procedures described in Enclosure 3.

b. Designate and assign qualified Government personnel to represent the DoD Component in national, international, Government, or industry organizations deliberatingengaging installation energy policy matters. Any contacts with international organizations or foreign governments will be coordinated in advance with the Under Secretary of Defense for Policy.

c. Designate and assign qualified personnel as energy managers for covered facilities in accordance with the requirements of Reference (c). Designated energy managers shall be responsible for implementing the requirements of all applicable statutes, E.O.s, and DoD issuances at their covered facilities.

d. Establish and execute an energy program management structure to:

(1) Provide program and budget funds sufficient to meet energy and water conservation goals.

(2) Implement DoD-established policies and procedures to measure progress in meeting energy and water conservation goals.

(3) Report energy and water use and progress in meeting conservation goals and program costs and ECIP program execution. The report data are also used for calculating greenhouse gas emissions.

(4) Develop programs that result in facilities that are designed, constructed, operated, maintained, and renovated to achieve optimum performance and maximize energy efficiency according to sustainable design principles.

(5) Provide facilities with trained energy program managers, operators, and maintenance personnel for lighting, heating, power generating, water, ventilating, and air conditioning plants and systems. Conduct training programs, as required, to ensure energy efficient operation and maintenance (O&M) of sustainable facilities.

(6) Require facility leases for Government-owned, contractor-operated facilities to include the implementation of sound energy conservation procedures; allow contract

Change 1, 03/16/2016 modification to accommodate energy efficiency improvements; and measure and report energy use and the resulting savings.

e. Develop internal energy awareness programs to:

(1) Publicize energy conservation goals.

(2) Disseminate information on energy matters and energy conservation techniques.

(3) Emphasize energy conservation at all command levels and relate energy conservation to operational readiness.

(4) Promote energy efficiency awards and recognition.

(5) Continue to promote energy awareness at the workplace.

(6) Encourage command or installation to observe October as energy awareness month.

ENCLOSURE 3

Change 1, 03/16/2016

PROCEDURES

1. GENERAL GUIDANCE. ConservingReducing energy consumption and investing in energy reduction measures makes good business sense and allows limited resources to be applied to readiness and modernization. The Department will make great strides in energy efficiency and consumption reduction to meet the DoD vision of providing reliable and cost effective utility services to the warfighter. Dramatic fluctuations in the cost of energy significantly impact already constrained operating budgets, providing even greater incentives to conserve and seek ways to lower energy consumption.

a. Governing Statutes and E.O.s. References (c), (d), and (e) require a reduction in emissions and improvement in energy management, and task the Department of Defense to provide leadership to promote energy efficiency, water conservation, the use of renewable energy, and to help foster markets for emerging technologies. The E.O. goals specifically address greenhouse gas emissions, energy efficiency, renewable energy, petroleum use, source energy consumption, and water usage. E.O. 13221 (Reference (i)) directs Federal agencies to purchase products that use no more than 1 watt in their standby mode.

b. Policy Development and Implementation. DoD policy initiatives shall be coordinated through an DUSD(I&E) ASD(EI&E)-led interservice working group forum.

c. Management and Administration. Energy management on DoD installations focuses on improving efficiency, eliminating waste, and enhancing the quality of life while meeting mission requirements. Accomplishing these objectives will reduce costs and ensure that the program goals are achieved. The DoD energy program for facilities is decentralized, with the DoD Component headquarters providing guidance and funding and regional commands or military installations managing site-specific energy and water conservation programs. Funding of energy projects is multi-faceted, using a combination of Federal appropriations and private funds.

Installations are responsible for maintaining awareness, developing and implementing energy projects, ensuring that new construction uses sustainable design principles, and meeting energy goals. The energy management infrastructure is composed of:

(1) E.O. 13423 Executive Committee (EOEC)13693 Senior Sustainability Council (SSC). DUSD(I&E) The ASD(EI&E) established a DoD SSC for the implementation of Reference (e). The membership of the committee contains the cross-section of DoD senior leadership necessary to make decisions needed to remove obstacles hindering compliance with the energy program. The EOECSSC is supported by a working group, which provides programmatic logistical and technical support. The working group includes representatives from multiple areas of OSD, the Army, the Navy, the Air Force, and the Defense Agencies. Members of the working group also provide representation on a variety of other cross-functional integrated product teams and working groups. This integration of membership helps ensure a consistent approach to energy conservation throughout the Department of Defense. DoD Components are also encouraged to develop cross-functional groups at the DoD Component level.

(2) Interagency Working Groups. Representatives from the DoD Components shall be assigned to participate in interagency working groups in support of the Interagency Energy Management Task Force, as required. Established interagency working groups include, but are not limited to, renewable energy, sustainable design, ESPC, and energy efficient products.

(3) Component Energy Managers. As required by Reference (c), each DoD Component shall designate an energy manager for each covered facility who shall be responsible for implementing the requirements of all governing statutes and DoD implementing guidance and for reporting to the DoD energy manager, through the respective chain of command, on aspects of facility energy management within the DoD Component.

d. Goals

(1) General. The Department of Defense shall strive to modernize infrastructure, increase utility and energy conservation, enhance demand reduction, and improve energy flexibility resilience, thereby saving taxpayer dollars and reducing emissions that contribute to air pollution and global climate change.

(2) Program Goals. Specific program goals that correspond with the most current legislation and E.O.s (References (c), (d), and (e)) shall be published through DUSD(I&E) ASD(EI&E) memorandums, if and when required. Reference (c) requires the Department of Defense to reduce its facility energy use by 30 percent (from the 2003 baseline) by fiscal year 2015 in existing buildings. Fossil fuel-generated energy consumption in new buildings and buildings undergoing major renovation shall be reduced 100 percent by 2030. Reference (e) requires water intensity reductions of 16 percent by 2015.

2. REPORTING. The following reporting mechanisms shall be used to track energy conservation measures, investments, and performance against established goals.

a. Annual Energy Management Report (AEMR) and Long-Term Plan and Strategy for Conservation. The DoE, under the Federal Energy Management Program, working with the Office of Management and Budget (OMB), consolidates the separate energy management data and reports required by Reference (g) as amended by References (c), (d), and (e). Section 317 of Public Law 107-107 (Reference (j)) requires the Department of Defense to submit reports required by References (c) and (d) to the Congressional defense committees as well. The AEMR is the primary vehicle by which the Department tracks and measures its performance and energy efficiency improvement. The format for the report is prescribed annually by DoE and contains a narrative section, tables, a data report spreadsheet (quantitative data on consumption and costs), and a scorecard. The DoD Components will maintain a utility energy reporting system to prepare the data for submission of this report. Along with the AEMR, DoD Components shall also submit a long-term plan and strategy for achieving the requirements of References (c), (d), and (e). Changes and updates to the initial long-term plan and strategy shall be submitted annually in conjunction with the AEMR. The DUSD(I&E) ASD(EI&E) compiles and submits

Change 1, 03/16/2016 the report and revisions to Department’s Strategy for Conservation based on DoD Component inputs.

b. ECIP. ECIP is an OSD centrally managed, project-oriented element within the Defense-wide military construction (MILCON) account that is programmed annually and represents the primary direct DoD investment in energy and water conservation. The program requires Congressional notification prior to project execution and periodic updates of execution status.

DoD Components with active projects shall submit quarterly project status updates to DUSD(I&E) the ASD(EI&E) within 30 days of the end of each fiscal quarter.

3. IMPLEMENTATION STRATEGIES. DoD Components shall manage their own energy programs to meet the requirements of this instruction. The primary objectives are to improve energy efficiency and eliminate energy waste while maintaining reliable utility service.

a. Awareness Campaign. Energy awareness programs publicize energy conservation goals, disseminate information on energy matters and energy conservation techniques, and emphasize energy conservation at all command levels and relate energy conservation to operational readiness.

(1) Training and Education. Awareness and training programs are important to the Department of Defense for achieving and sustaining energy efficient operations at the installation level. DoD personnel shall be trained through either commercially available or in-house generated technical courses, seminars, conferences, software, videos, and certifications. The DoD Components shall increase awareness and publicize program goals, tools, and progress at different organizational levels through Web sites, conferences, e-mails, displays, reports, newsletters, handbooks, and other methods.

(2) Recognition. Energy conservation awards shall be presented to individuals, organizations, and installations in recognition of their energy savings and water conservation efforts. In addition to recognition, these awards provide motivation for continued energy reduction achievements. The DoD Components shall establish and maintain their individual awards programs and incorporate on-the-spot awards and incentive awards to recognize exceptional performance and participation in the energy management program. DoD Components are encouraged to participate in the DoE’s Federal Energy and Water Management Awards Program. This program recognizes organizations, small groups, and individuals for outstanding achievements in several energy-related categories within the Federal sector. Each DoD Component may also recognize one outstanding individual for overall contribution to the program. In addition to DoE and DoD Component energy award programs, the White House recognizes leadership in Federal energy management with Presidential awards.

(3) Showcase Facilities. Showcase facilities demonstrate promising best commercial practices and the use of innovative techniques to improve energy and water efficiency. The Department of Defense shall emphasize the benefit of these facilities, with a target of each Service developing at least one showcase facility for the federally sponsored program per year.

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The program is described at http://www1.eere.energy.gov/femp/services/awards_fedshowcase.html

b. Energy and Water Efficiency Investments

(1) Capital Investment. DoD Components shall require that all large capital energy investments in existing buildings employ the most energy efficient designs, systems, equipment, and controls that are life cycle cost effective, in accordance with the requirements and provisions in paragraph 2.b.(1)(a)2 of this enclosure, and the requirements of Reference (c).

(a) Project Development

1. Life Cycle Cost Analysis. DoD Components shall continue to utilize life cycle cost analysis in making decisions about their investment in products, services, construction, and other projects to lower the Federal Government’s costs and to reduce energy and water consumption. All projects with 10 years or less simple payback that fit within financial constraints shall be implemented. The DoD Components shall consider the life cycle costs of combining projects and encourage aggregating energy efficiency projects with renewable energy projects where appropriate. The use of passive solar design shall be required when cost effective over the life of the project. Sustainable development projects shall continue to use life cycle costing methodology and should follow all aspects of the Whole Building Design Guide (Reference (k)).

2. Facility Energy and Water Audits. Audits evaluate current energy usage and assist installations in determining the best locations to incorporate energy and water savings measures. Reference (c) requires Federal agencies to audit approximately 25 percent of their covered facilities each year. Since auditing 25 percent of DoD facilities each year may be cost prohibitive, the DoD Components are encouraged to use alternative financing through utility energy services contracts (UESCs) and energy savings performance contracts (ESPCs) to conduct their energy audits. In addition to facility audits, software such as renewables and energy efficiency planning and the Federal energy decision screening systems may be utilized to assist this process by determining the investment required to meet energy reduction goals. DoD Component energy managers are responsible for identifying facilities that are covered by the requirements of Reference (c) for purposes of planning and conducting audits, in accordance with applicable guidance. Each covered facility shall be audited at least once every 4 years.

Results of audits must be entered and tracked via a DoE sponsored database in accordance with Reference (c).

3. Sustainable Building Design. Sustainability initiatives require an integrated design approach to the life cycle of buildings and infrastructures. The concepts of sustainable development as applied to DoD installations shall continue to be incorporated into the master planning process of each of the Services. MILCON and facility repair or sustainment projects shall include an energy analysis to show compliance with part 434 of title 10, Code of Federal Regulations (Reference (l)); relevant E.O.s; and other Federal energy conservation requirements, including the requirements in Reference (c). All new facility construction and major renovations shall perform 30 percent better than American Society of Heating, Refrigerating, and Air

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Conditioning Engineers Standard 90.1-2004 2013 (Reference (m)). All new construction and major renovations shall incorporate all five guiding principles from the 2006 Federal Leadership in High Performance and Sustainable Buildings Memorandum of Understanding (Reference (n)).

Unified Facilities Criteria (UFC) 3-400-01 (Reference (o)) provides for definitions, design criteria, and life cycle cost analysis for sustainable development principles. Renewable energy systems shall be considered when cost effective through a life cycle cost analysis. The DoD Components shall obtain at least U.S. Green Building Council’s Leadership in Energy and Environmental Design (LEED) rating system (Reference (p)) silver level of performance or equivalent (based on LEED 2.2 the most current rating system aligning to DoD UFCs). The DoD Components shall document sustainable development costs on DD Form 1391, “Military Construction Project Data (http://www.dtic.mil/whs/directives/forms/eforms/dd1391.pdf) http://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm),” and are encouraged to approach land use planning and urban design in a holistic manner and integrate it with energy planning. Additional information on sustainable design is in Reference (k). This intuitive, Internet-based tool serves as a portal to the design principles and other resources needed to construct cost effective, sustainable buildings.

(b) Project Execution. The DoD Components are encouraged to include cogeneration systems, fuel switching, high efficiency lighting, waste heat usage, and thermal storage units in new construction or retrofit projects when cost effective. The DoD Components are encouraged to incorporate energy saving technologies such as efficient thermal storage systems, chillers, boilers, lights, motors, energy management control systems (EMCSs), ground source heat pumps, and water reducing devices.

1. O&M. The DoD Components shall ensure that the energy efficiency measures are incorporated into repair and minor construction projects using available O&M funding. The DoD Components shall also ensure that sufficient O&M funding is available to support other projects using alternative financing vehicles such as UESC and ESPC.

2. ECIP. Congress appropriates funding for the ECIP to execute projects that save energy or reduce energy costs. Funds shall be allocated on a fair share basis based on the DoD Component’s previous year reported facility energy use and factoring in their obligation rate for the last 5 years. This approach allows the DoD Components to manage the program with a degree of funding certainty and encourages timely execution. The DoD Components shall strive to obligate 100 percent of the ECIP funds provided by the end of the third quarter in the fiscal year in which the funds were issued. At the end of the third quarter, any unobligated funding at that point may, at the discretion of DUSD(I&E) the ASD(EI&E), be withdrawn and redistributed to another DoD Component poised to obligate against a valid design-complete project, with priority given to renewable energy projects. ECIP funding should only be applied to projects that directly produce energy savings or cost reduction. However, DUSD(I&E) the ASD(EI&E) shall have the discretion to directly apply funding for other uses such as studies and assessments if deemed appropriate. Realized savings should not only be auditable, but the initial submission of proposed projects shall identify the method to be used for savings verification on the DD Form 1391. Project lists shall include project title, installation, savings to investment ratio (SIR), and pa0y1back, as well as the estimated project cost and annual energy savings in British thermal units and dollars. At the discretion of the DoD Component, up to 25 percent of

Change 1, 03/16/2016 its annual ECIP target budget may be programmed against renewable energy applications that do not necessarily meet the SIR and payback period criteria in order to expand use of renewable energy applications and to meet the goals of References (c), (d), and (e). Each DoD Component should strive to attain an overall annual ECIP program SIR of 2:l and must meet the minimum SIR of 1.25:1. Detailed ECIP program guidance can be found in the Assistant Secretary of Defense for Logistics Memorandum (Reference (q)).

3. Alternate Financing Mechanisms. Partnerships with the private sector through alternative financing (UESC and ESPC) are a crucial tool for financing energy efficiency measures and allow installations to improve their infrastructure. These contracts shall include infrastructure upgrades (e.g., new cogeneration, renewable systems, and ancillary structures) and new equipment (e.g., heating, ventilation, and air conditioning; lighting; motors; fixtures; and controls) to help the installations reduce energy and water consumption. Increasingly, projects with higher SIR should be first pursued using UESC and ESPC before consideration for ECIP, since these projects are typically more attractive to the commercial sector. Any funds paid by the DoD Component in the agreement pursuant to such a financed energy project shall be from funds made available through the same project’s recurring or nonrecurring energy or water-related cost savings. Payments may be made only when the project is determined to be life cycle cost effective and when actual savings generated from the financed project exceed the payment amount in the same year. Non-recurring savings, or ancillary savings, are those such as utility rebates and avoided costs from repairs, replacements, retrofits, or capital improvements that have been budgeted for but are no longer required because of the financed energy project. Recurring savings are reductions in energy, water, or wastewater consumption; maintenance; or operations costs because of the financed energy project. The basis for all cost savings used to pay for these projects must be fully documented in the contract file.

4. Information Management. DoD Components shall track all estimated and actual costs, estimated and verified savings, interest rates, measurement and verification information, and mark-ups as well as any changes to project scope that may affect costs and savings. The DoD Components shall track and store this information. make this information available on a central Web-based application once it has been established by DoE in accordance with Reference (c). Until that time, information shall be reported via spreadsheets provided by DUSD(I&E). Each DoD Component entering into a financed project agreement shall ensure that a qualified project facilitator is designated and assigned, that aggregate annual costs do not exceed the savings, and that contracts are only awarded and administered by teams with appropriately documented experience and training.

5. Expertise. Consistent with applicable law, activities not possessing the prerequisite expertise may use the contracting centers of the Air Force, Navy, Army, and DESC to ensure best value according to inter-Service support agreements or memorandums of understanding. Contracting agencies should ensure that multi-year indefinite delivery and/or indefinite quantity contracts are re-competed at regular intervals. Each DoD Component contracting center that awards or administers ESPC or task orders shall conduct internal audits at intervals not greater than every 5 years to ensure project performance and guaranteed savings.

DoD Components may issue more detailed implementing guidance.

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(2) EnergyStar® and Other Energy Efficient Products. The DoD Components shall select energy efficient standby power devices, EnergyStar®, Federal Energy Management Program-designated energy efficient products, and other energy efficient products when acquiring energy-consuming products when it is life cycle cost effective to do so. Guidance generated by the DoE, the GSA, and the DLA are continuously being incorporated into the sustainable design and development of new and renovated facilities. Information technology hardware, computers, and copying equipment shall be acquired under the EnergyStar® Program using GSA schedules, Government-wide contracts, or Service contracts. Computer equipment should be turned off at night or when not in use. The DLA distribution centers shall serve as the focal point for the DoD program to procure energy and water efficient products. DLA and GSA product catalogs shall be widely used, as well as the Construction Criteria Base (available on CD-ROM and the Internet). Procuring agents, including users of Government credit cards, shall procure EnergyStar® products and other products in the top 25 percent of energy efficiency.

(3) EnergyStar® Buildings. The DoD Components shall encourage participation in the EnergyStar® building program, developed by the U.S. Environmental Protection Agency, which promotes energy efficiency in buildings and requires measured building data and a comparison with archetypes in various regions of the country. EnergyStar® building criteria are based on a five-stage implementation strategy consisting of lighting upgrades, building tune-up, load reductions, fan system upgrades, and heating and cooling system upgrades.

(4) Solar Water Heating. In accordance with Reference (c) and where life cycle cost effective, a minimum of 30 percent of facility hot water demand in new construction or buildings undergoing major renovation shall be met with solar water heaters.

c. Energy Security and Flexibility. The DoD Components shall take necessary steps to ensure the security of energy and water resources.

(1) Vulnerability Assessments. Installations shall perform periodic evaluation of the vulnerability of basic mission requirements to energy disruptions and assess the risk of such disruptions, implement remedial actions to remove unacceptable energy security risks, and investigate off-base utility distribution and energy supply systems.

(2) Critical Asset Assurance Program. Subject to findings of vulnerability assessments, critical nodes of assessed systems with unacceptable risk implications to mission achievement shall be nominated for inclusion in the Defense Critical Infrastructure Program under DoD Directive 3020.40 (Reference (r)).

c. Energy Resilience. The DoD Components shall take necessary steps to ensure energy resilience on military installations. DoD Components shall plan and have the capability to ensure available, reliable, and quality power to continuously accomplish DoD missions from military installations and facilities. UFC 3-500 (Reference (r)) provides guidance to assist in the determination of power availability, reliability, and quality definitions that will impact design criteria for energy resilience. DoD Components shall protect any information or data on energy resilience in accordance with pertinent DoD issuances on operations security.

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(1) Energy Resilience Requirements. DoD Components shall clearly define, identify, and update critical energy requirements that align to critical mission operations in collaboration with tenants, mission owners, and operators of critical facilities on military installations. DoD Components shall incorporate defense critical infrastructure (DCI) when developing critical energy requirements on military installations or facilities (Reference (s)).

(2) Critical Energy Requirements. DoD Components shall determine their critical energy requirements and conduct an engineering facility energy load analysis for these requirements when metering data is not available. These critical energy requirements shall be reviewed and updated on an annual basis.