SOW Bldg 1266M_Edits 26 Aug.pdf

CUI

STATEMENT OF WORK (SOW)

CLEANING SERVICES FOR THE TYNDALL AFB INDOOR FIRING RANGE

1. INTRODUCTION & OBJECTIVE

The 325th Security Forces Squadron (325 SFS) has a requirement for a qualified contractor to provide comprehensive cleaning and filter replacement for the indoor firing range at Tyndall Air Force Base (AFB), Florida.

The purpose of this Statement of Work (SOW) is to outline the requirements for a comprehensive cleaning and filter replacement service contract for the Tyndall AFB Indoor Firing Range. The Contractor shall provide all labor, materials, equipment, and expertise necessary to perform monthly, quarterly, and annual cleaning and filter replacement to ensure the safe, efficient, and continuous operation of the 14-lane facility in compliance with Air Force safety and environmental standards.

The Service Provider (Contractor) shall furnish all necessary equipment, labor, supervision, materials, and safety protocols specified in this contract. All work shall be performed in accordance with this specification and is subject to the terms and conditions of this contract and as specifically cited in the contractor’s Proposal to the Buyer.

2. APPLICABLE SPECIFICATIONS, STANDARDS, AND REGULATIONS

All operations, cleaning, and maintenance tasks under this contract shall comply with the latest revisions of the following standards:

• OSHA 29 CFR 1926.62: Lead Construction Standard (Scope, Exposure Assessment, Compliance, Respiratory Protection, Protective Clothing, Housekeeping, Medical Surveillance, Recordkeeping).

• 40 CFR Parts 261, 262, 263, 265: Standards Applicable to Generators and Transporters of Hazardous Waste.

• 29 CFR 1910.1200: Hazard Communication Standard (HAZCOM).

• UFC 4-179-02: Small Arms Ranges (including Change 1), governing range ventilation and airflow velocities.

• DAFMAN 31-131V1: Department of the Air Force Manual concerning range cleaning and HEPA filter handling protocols.

• DAFI 31-131: Combat Arms Program, detailing range inspection frequencies and safety standards.

• TAFBI 32-2001: Tyndall AFB Fire Protection Regulations.

• Tyndall AFB Hazardous Waste Management Plan.

• Environmental, Health, and Safety (EHS) Compliance: All work must comply with current Tyndall AFB safety regulations, Air Force Occupational Safety and Health (AFOSH) standards, and Environmental Protection Agency (EPA) guidelines regarding hazardous waste handling. Contractor personnel performing residue removal or HEPA filter changes must be properly certified and utilize appropriate respiratory and protective suits.

3. EQUIPMENT & SYSTEM SCOPE

The contractor shall provide cleaning and filter replacement services for all equipment, components, and infrastructure inside the 14-point indoor firing range, which includes:

1. Target Systems: 14-point Action Target indoor firing lanes.

2. Bullet Containment: Total Containment Trap Vortex / Vortex Deceleration Chamber, including 1/2” steel trap plates (top and bottom).

3. Ventilation System: Carey’s Small Range ventilation system filters.

4. Dust & Waste Collection: CAMFil 55 GAL Dust Collection Unit (motor, filters), BCS Deluxe 20 Drums, and Cart for Guardsman Stall.

5. Facility Infrastructure: Interior walls with sound abatement panels/materials.

6. Square Footage in Scope: 9,856 Sq ft

4. TASK DESCRIPTION & TECHNICAL REQUIREMENTS

4.1. Location of Work

All services under this contract shall be performed at Building 1266M on Tyndall AFB, Florida.

4.2. Filter Replacement / Core Range Cleaning Requirements

4.2.1. Routine (Monthly) Cleaning & Monitoring

• Overhead Rail Cleaning: Full cleaning and HEPA vacuuming of the overhead rails from the firing line to the backstop, including all hangers, brackets, and retrieval motors.

• Trough Cleaning: Thorough extraction and cleaning of the bullet run-out trough located at the back of the range directly in front of the backstop (running-man trough).

• D-Lead Wipe-down: Chemical lead-removal wipe-down of all horizontal exposed surfaces and high-touch vertical surfaces (including shooting stalls, shelves, light switches, door handles, and lane consoles).

• Full HEPA Vacuuming: Complete vacuuming of each lane position from the firing line to the backstop. This includes all horizontal exposed surfaces, concrete floors, and any vertical surfaces likely to be touched, rubbed, or disturbed.

• Carey’s Ventilation Filter Replacement: Replace and install:

o Thirty-two (32) pre-filters (size: 24" x 24" x 2")- PN: 049880-005 MERV8 or Equal.

• Visual Safety Inspections: Inspect the entire range for safety hazards, loose boards on overhead baffles, or debris in the bullet trap.

• Dust Collection Monitoring: Monitor the CAMFil 55 GAL Dust Collection Unit.

Check filter status, motor performance, and filter pressure gauges. Check the fill levels of the BCS Deluxe 20 Drums and empty/replace them when nearing capacity.

• Ammunition Residue Cleaning: Perform routine specialized cleaning required inside the range for ammunition residue, including target systems and retrievers.

4.2.2. Quarterly Cleaning (To be Performed Four (4) Times per Contract Year)

The contractor shall perform the following filters and hardware services:

• Carey’s Ventilation Filter Replacement: Replace and install:

- Thirty-two (32) 10-pocket bag filters (size: 24" x 24" x 18") PN:406280A30 MERV14 or Equal

• Note on Filters: All filters shall be inspected by the contractor, and upon their technical recommendation, will be approved for changing as needed and as authorized by the Buyer.

• Bullet Collection & Barrel Handling: Empty the twenty-eight (28) bullet collection b ags from the collection barrels, contractor is responsible for replacing bags and disposing old bags IAW section 4.3.

4.2.3. Annual Maintenance & Comprehensive Overhaul

• Carey’s Ventilation Filter Replacement: Replace and install:

o Thirty-two (32) HEPA filters (size: 24" x 24" x 12")- PN: 855016004 or Equal

• Dust Collection Unit (DCU) Filter Replacement: Replace and install:

o Primary Filters: Four (4) HemiPlete eXtreme Green filters- PN: 235276014 or Equal.

o Secondary Filters: Two (2) High-Capacity HEPA filters- PN: 855211367 or Equal.

o Pre-Filters: One (1) Pamic Filter- PN: 084404000 or Equal.

• HEPA Filter Replacement: Replace primary high-efficiency particulate air (HEPA) filters in Carey’s ventilation system and the CAMFil dust collection unit. Use trained professionals wearing appropriate personal protective equipment (PPE).

• Trap Residue & Hazardous Waste Removal: Perform comprehensive commercial steel trap residue cleaning, empty bullet collection containers, and properly handle/dispose of bullet waste and hazardous lead materials in coordination with base Bioenvironmental Engineering (BE) and Civil Engineering (CE) protocols.

4.3. Lead Dust, Filter, and Waste Segregation

• Segregation & Packaging: Lead dust, bullets, pre-filters, and cleanup-generated waste shall be segregated into separate DOT-approved sealed containers.

• Wrapping of spent Filters: Contractor shall double-wrap all used HEPA and pre-filters in 6-mil polypropylene bags/sheeting before containerizing them to meet DOT standards.

• Container Labeling: All drums containing lead-contaminated hazardous waste must be marked with the words "Hazardous Waste".

• Waste Transport & HWAS Coordination: The contractor is responsible for transporting all HW and non-hazardous waste containers generated during scheduled service maintenance to the approved Tyndall AFB "Less than 90 days" Hazardous Waste Accumulation Site (HWAS). The contractor must coordinate with 325 CES/CEIEC HWAS personnel at least 10 business days prior to transport to ensure personnel are available to receive the waste.

5. CONTRACTOR RECOMMENDATIONS & CONTINUOUS IMPROVEMENT

• Energy and Airflow Ef ficiency: Contractor will evaluate and adjust the Carey Ventilation System Variable Frequency Drives (VFDs) to optimize system performance and energy efficiency while maintaining OSHA and Department of Defense airflow and lead-exposure compliance requirements. Additionally, perform adjustments to the filter assembly as required and in accordance with manufacturer and maintenance recommendations to ensure proper airflow and ventilation performance.

6. PERFORMANCE & OPERATIONAL REQUIREMENTS

6.1. Performance of Work

All work practices shall be governed by federal standard OSHA 29 CFR 1926.62 (Interim Final Rule for Lead Exposure in Construction). The Buyer will ensure the facility is vacated and ready for cleaning.

Cement floors must be thoroughly vacuumed with a HEPA vacuum. A new HEPA filter must be used for each cleaning cycle and stored directly in the hazardous waste container at project completion. Personal air monitoring in conformance with OSHA standards shall be accomplished by the contractor to ensure employee safety. The contractor shall notify the Buyer or PM a minimum of 10 business days before scheduling any work on-site.

6.2. Delay Notification

The contractor must, within 24 hours of discovering that a service delay will be incurred, notify the Buyer by phone (850-283-2286) or email (325sfs.s4c.catm@us.af.mil). This notification must identify the root cause of the delay, the expected duration, and the mitigation steps the contractor is taking to resolve the issue.

6.3. Supervision

The contractor shall provide competent, on-site supervision at all times when work is in progress. The supervisor/PM is responsible for coordinating various trade activities and ensuring all work and materials conform to standard industry and Air Force guidelines.

6.4. Hours of Operation & Holidays

All work shall be performed between the hours of 7:00 AM and 4:30 PM, Monday through mailto:(325sfs.s4c.catm@us.af.mil

Friday. In the event of a range maintenance emergency that renders the facility partially or fully inoperable, the Contractor shall be available to respond within 24 hours of notification to assess the issue and initiate corrective actions necessary to restore system operation.

Work is not authorized on weekends or Federal holidays (or the day observed by the Federal

Government) unless coordinated with and approved by the Buyer at least 72 hours in advance.

• New Year's Day

• Martin Luther King, Jr.'s Birthday

• Washington's Birthday

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veteran's Day

• Thanksgiving Day

• Christmas Day

Any utility interruption required for maintenance must be coordinated with the Buyer 30 days in advance.

6.5. Ground Fault Circuit Interrupters (GFCI)

Whenever the contractor uses portable electrical tools or equipment in locations where the operator will be in contact with a grounded surface (such as conductive concrete floors), the contractor will provide and use a portable GFCI. This applies to all power drawn from government-owned outlets. The contractor is responsible for testing and maintaining the GFCI device before each use.

6.6. Pass and Identification Items

The contractor shall ensure that all required pass and identification items for personnel and vehicles are obtained prior to performance:

• DD Form 1172: Application for Uniformed Services Identification Card (DAFI 36- 3026).

• DBIDs card: Civilian Identification Card.

• AF Form 75: Visitor/Vehicle Pass (DAFI 31-218).

The contractor shall retrieve all identification media from departing or terminated employees and return them to the issuing base authority before contract expiration.

6.7. Freedom of Information Act (FOIA)

The contractor shall comply with DOD5400.7-R_AFMAN 33-302, Freedom of Information Act Program (FOIA), regarding the disclosure of records and the safeguarding, handling, and transmission of "For Official Use Only" (FOUO) or “Controlled Unclassified Information” (CUI).

6.8. Threat Reporting and Physical Security

The contractor shall comply with DAFI 71-101 V1, Criminal Investigations Program, and DAFI 71-101 V2, Protective Service Matters. Contractor personnel shall immediately report any information posing a security threat to DoD personnel, assets, or information.

Contractor areas must comply with Base Operations Plans regarding Threat Working Group (THREATCON/FPCON) procedures, Random Antiterrorism Measures (RAMS), and physical security lockup guidelines at the end of each shift.

6.9. Traffic Laws

Contractor personnel shall comply with all base traffic laws.

6.10. Communications Cabling Protection

The contractor shall protect all existing communication lines and cabling within the facility.

If any cabling is damaged by contractor operations, it shall be replaced with base-standard CAT6 cable at the contractor's expense. All replacement CAT6 cables must be run continuously directly to the facility communication room with no splices, wired to the T568B standard. Damaged fiber-optic cables must be replaced with continuous, splice-free single strands.

6.11. Hazardous Materials (HAZMAT) Approval

The contractor must submit Tyndall AFB Forms 81, 82, and 83, alongside Safety Data Sheets (SDS), prior to bringing any chemicals onto Tyndall AFB.

• TAFB Form 81 (Contractor Questionnaire) and TAFB Form 82 (Chemical Inventory) must be submitted 7–10 days prior to the start of work.

• TAFB Form 83 (Chemical Usage) must be submitted monthly for the duration of the contract, and a finalized form must be submitted upon completion of the service.

6.12. Hazardous Waste Management & Training

Tyndall AFB is classified by the EPA as a Large Quantity Hazardous Waste Generator. The contractor must comply with 40 CFR Parts 261, 262, 263, 265, and the Tyndall AFB Hazardous Waste Management Plan.

• Management Plan: Prior to starting work, the contractor shall submit a management plan on how they plan to comply with 40 CFR 262.

• Training Certifications: Personnel handling hazardous waste must be trained in accordance with 40 CFR 262.17(a)(7). Training certificates must be submitted to the contracting officer for approval by 325 CES/CEIE prior to starting work.

• Containers: The contractor is responsible for purchasing and providing 49 CFR DOT-compliant, like new waste containers and drums. All containers must be labeled in accordance with 40 CFR 262 and 49 CFR 171.

6.13. Environmental & Fire Regulation Compliance

The contractor shall remain compliant with all federal, state, local, DoD, and Air Force environmental laws. Contractor operations are subject to unannounced environmental compliance inspections. All work must strictly adhere to NFPA standards, OSHA guidelines, and Tyndall AFB Fire Protection Regulations (TAFBI 32-2001).

6.14. Installed Equipment Warranties

The contractor shall furnish original manufacturer warranties for any components or parts incorporated into the facility structures, such as target hardware, SRET chains, MDU motors, or filter assemblies.

7. DELIVERABLES

The contractor shall provide the following deliverables to the PM and Buyer:

1. Site-Specific Written Work Plan: A detailed, written plan mapping out technical approach, safety measures, personal air monitoring plan, and scheduling, submitted for approval prior to mobilization.

2. Service Schedule: A comprehensive 12-month calendar mapping out all monthly, quarterly, and annual maintenance visits.

3. Documented Summary of Work (Post-Visit Reports): A completed inspection log and summary report submitted within 5 business days of each site visit, listing work completed, safety test results, and specific parts (with quantities) installed.

4. Waste Manifests and Chain of Custody: Signed DD Form 1348-1A hazardous waste manifests, and DOT shipping papers for all lead-contaminated materials, spent filters, and debris disposed of.

8. ACRONYMS AND DEFINITIONS

• 325 CES/CE: 325th Civil Engineer Squadron / Civil Engineering

• 325 SFS: 325th Security Forces Squadron (The Buyer)

• AFB: Air Force Base

• AFOSH: Air Force Occupational Safety and Health

• BE: Bioenvironmental Engineering

• CPG: Comprehensive Procurement Guide

• DCU: Dust Collection Unit

• DOT: Department of Transportation

• EHS: Environmental, Health, and Safety

• FOIA: Freedom of Information Act

• FOUO: For Official Use Only

• GFCI: Ground Fault Circuit Interrupter

• HW / HWAS: Hazardous Waste / Hazardous Waste Accumulation Site

• MDU: Motor Drive Unit

• OSHA: Occupational Safety and Health Administration

• PM: Project Manager

• PPE: Personal Protective Equipment

• SOW: Statement of Work

• SRET: SRET Mechanical (chain-driven) Target Retriever System

Appendix 1.