Attachment_1 _PWS.pdf

Attachment 1

FA4819-13-T-0003

PWS, Lead Clean-Up

PERFORMANCE

WORK

STATEMENT

MAINTENANCE

LEAD CLEAN-UP

SOLICITATION # FA4819-13-T-0003

TYNDALL AFB, FLORIDA

DATE: 14 MAR 2013

TABLE OF CONTENTS

Section Number and Title Page Number

1.0 Description of Services 3

2.0 Services Summary 4

3.0 Government Furnished Property and Services 4

4.0 General Information 4-9

5.0 Appendices

Appendix A, Acronyms and Definitions 10

Appendix B, Publications and Forms 11

1.0. DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, supplies, equipment and labor necessary to remove the lead bullet residue from the collection area (backstop), remove the lead dust from the dust collection pipe system and replace filters at building 1257 (firing range) at Tyndall AFB, Florida. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, Headquarters Air Force standards, instructions, and commercial practices.

1.1. SCOPE

1.1.1. The contractor shall remove lead dust, bullet fragments and all range floor debris from the firing range floor, at building 1257, once per month. Once per month, the contractor shall remove lead dust from the dust collection pipe system and containerize. Drums containing lead dust shall be labeled Hazardous Waste. Contractor is responsible for transporting hazardous waste containers to an approved ‘Less than 90 days’ hazardous waste accumulation site. The contractor shall notify the Contracting Officer Representative of the next scheduled cleaning/service (850-283-3074).

1.1.2. The contractor shall replace all pre-filters, filters and gaskets IAW manufacture’s recommendations. The contractor is responsible for purchasing all filters and associated gaskets/hardware, etc. to execute filter replacement. The contractor shall furnish the drums to containerize the filters. Drums containing filters shall be labeled Hazardous Waste.

1.1.3. Contractor shall perform HEPA vacuuming in maintenance room areas and then wipe down the area with a trio-sodium phosphate solution to reduce surface lead contamination levels.

1.1.4. The contractor shall furnish two 55 gallon metal drums meeting EPA and 49 CFR DOT requirements for transportation of hazardous waste to replace the drums collecting the dust from the dust collecting unit (DCU).

2.0. SERVICES SUMMARY (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s quality control plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

SS # Performance Objective PWS Para Performance Threshold

SS # 1

Remove lead dust, bullet fragment materials, and all range floor debris. Transport to approved hazardous waste site.

1.1.1 No more than one customer

complaint per quarter.

SS # 2

Replace all filters/gaskets.

Properly label drums containing filters as Hazardous waste.

1.1.2.

No more than one customer complaint per quarter.

SS # 3 Perform HEPA vacuuming. 1.1.3.

No more than one customer complaint per quarter.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES. Not applicable.

3.2. GOVERNMENT FURNISHED SUPPLIES AND EQUIPMENT. The government will furnish replacement filters for the lead dust collection system at building 1257. Filter part number is AD095V but is subject to change.

3.3. GOVERNMENT FURNISHED UTILITIES. The government will furnish electricity, water and sewage service as necessary for accomplishment of work in accordance with this contract.

3.3.1. UTILITY CONSERVATION. The contractor shall adhere to all base level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.4. TELEPHONE SERVICE. The government will provide base, local, and long distance commercial telephone service. The contractor shall use government provided telephone services for official government business only.

3.5. SECURITY, FIRE AND MEDICAL SERVICES. The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

4.0. GENERAL INFORMATION

4.1. SECURITY

4.1.1. SUITABILITY INVESTIGATIONS. Personnel working in a government facility 6 months or less or working anywhere on Tyndall AFB property are required to have a Local Files Check. The Unit Security Manager will coordinate the Background Affidavit (with Pass & ID) and the DD 1172 Base Access Request form – allow 3-5 day process time.

4.1.2. PASS AND IDENTIFICATION ITEMS. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

a. DBIDS, Defense Biometrics Identification System - Contractor Identification Card.

b. AF Form 75, Visitor/Vehicle Pass (AFI 31-204): The Service Provider shall adhere to local security policy when applying for short/long term visitors’ passes. Any contractor requesting a pass for more than 3 days will complete a Local Files Check with 325 SFS/Pass & ID. Vehicle passes (personal vehicles) are no longer required.

4.1.3. RETRIEVING IDENTIFICATION MEDIA. The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement and submit them to the COR.

4.1.4. LISTING OF EMPLOYEES. The contractor shall maintain a current listing of employees. The list shall include employee's name and base access level (to include if escort privileges are authorized), on company letterhead. The list shall be provided to the COR (and Unit Security Manager) prior to the contract start date. Updated listings shall be provided when an employee's status or information changes.

4.2. OPERATING INSTRUCTIONS. Adhere to the Air Force activity Operating Instruction (OI) for internal circulation control, protection of resources and to regulate entry into Air Force controlled areas during normal, simulated and actual emergency operations.

4.3. KEY CONTROL. The contractor shall establish and implement key control procedures in the quality control plan to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government.

4.4. TRAFFIC LAWS. The contractor and its employees shall comply with base traffic regulations.

4.5. HOURS OF OPERATION. The normal duty hours shall be Monday through Friday 0730 to 1630.

4.6. FEDERAL HOLIDAYS.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

4.6.1. If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

4.7. DOWN DAYS. These are days designated by MAJCOM or 325 FW/CC as non-working days. The government reserves the right not to allow all non-essential tasks to be performed on these days. The estimated number of down days is eight per year. The contractor shall not charge any cost for down days unless approved by the COR.

4.8. CONTRACTOR TRAINING.

a. Anti-Terrorism Training. The AF will provide appropriate Level 1 anti-terrorism training to contractor employees as required for mission requirements. This training shall be requested through the contracting officer or COR. (ATO provided, if no CAC access.)

b. Ancillary Training (Total Force Awareness Training). The contractor shall take all ancillary training courses that the government requires for all military and Civil Service employees (such as Environmental Safety Training) and any specific course pertaining to a task. All courses must be taken, and passed by all on-site contractor personnel.

c. Special Qualifications. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements.

4.9. PUBLICATIONS. Can be accessed on-line at http://www.e-publishing.af.mil/. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions - Commercial Items clause. Failure of the contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the government to performance in accordance with such change, at no increase in contract price.

4.10. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with established required services addressed in the SS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit a Quality Control Plan to the CO for acceptance 30 days after contract start date.

4.11. QUALITY ASSURANCE. The government will evaluate the contractor’s performance to ensure services meet contract requirements When a performance threshold has not been met or contractor performance has not been accomplished, Contracting

Officer’s Representative (COR) will initiate and provide the Contracting Officer (CO) a corrective action report (CAR) for issuance to the contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

4.11.1. MULTI-FUNCTIONAL TEAM MEETINGS. The Program Manager and the Contractor may be required to meet with the CO, contract administrator, COR, and other government personnel as deemed necessary. The Contractor may request a meeting with the CO when the Contractor believes such a meeting is necessary. If the CO or contract administrator deems necessary, written minutes of any such meetings shall be recorded in the contract file and signed by the project manager and the CO or contract administrator. If the Contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within ten (10) calendar days following receipt of the minutes.

4.11.2. PRE-PERFORMANCE CONFERENCE. Offerors/bidders are hereby advised that if they are awarded a contract as a result of this solicitation, they shall be required to appear at the pre-performance conference at a date and time to be determined by the Contracting Officer prior to any work on Tyndall AFB, Florida. Contractor shall provide key points of contact.

4.12 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to the start date. The Contract Manager or alternate shall have full authority to act for the contractor on all contractual matters relating to daily operations of this contract. The Contract Manager or alternate shall be available during normal duty hours within two (2) hours of confirmation of notification, to meet with the COR to discuss problem areas. The Contract Manager and alternate must be able to read, write, speak and understand the English language.

4.13 Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This shall be accomplished through the use of a standardized and distinctive article of clothing or accessory such as a shirt, badge, or hat with the company name on it. The contractor shall make sure employees have the following current and valid professional certifications as applicable to accomplish the services of the Performance Work Statement before starting work under this contract and are in compliance with all federal, state and local environmental regulations and laws.

4.13.1 Drivers license. Personnel operating motor vehicles on Tyndall AFB must possess a valid state driver’s license in accordance with local policy.

4.14. ENVIRONMENTAL REQUIREMENTS

4.14.1 Environmental Laws and Regulations Compliance. The contractor shall be knowledgeable of and comply with all applicable federal, state, local laws and permits, DOD, Air Force, Air Combat Command and Tyndall AFB environmental regulations, policies and guidance. The contractor shall establish policies and procedures to protect the health and safety of personnel using, living or working on properties under the jurisdiction of Tyndall AFB and minimize or eliminate risks of environmental pollution. Contractor operations are subject to environmental compliance inspections without notice.

4.14.2 Environmental Spill procedures. The contractor shall report and manage releases/spills of hazardous materials in accordance with applicable federal, state, local laws and the Tyndall AFB Hazardous Material Emergency Planning & Response Plan (HAZMAT plan). The contractor shall be responsible for cleanup and all costs associated with any spills from its operations and equipment. The contractor shall immediately notify the COR (850-283-3074) and the installation environmental office (850- 283-4354) of any spills in order to assure that spills are properly cleaned up and disposed of.

4.14.3 Hazardous Waste. Tyndall AFB is classified by the Environmental Protection Agency as a Large Quantity Hazardous Waste Generator; therefore all contractors and subcontractors working on Tyndall AFB must comply with the requirements set forth in 40 CFR 261, 262, 263, 265 and the Tyndall AFB Hazardous Waste Management Plan. Prior to starting work, the contractor shall submit a management plan on how he/she plans to comply with 40 CFR 262.34. The contractor shall propose sites to be established as designated 90 day hazardous waste accumulation sites per 40 CFR 262.35 for storing containers of lead dust and bullet fragments. These sites shall be approved by the Contracting Officer and by the Environmental Flight.

Individuals working with hazardous waste shall be trained in accordance with 40 CFR 265.16. Evidence that the contractor employees have received hazardous waste training shall be submitted to the contracting officer for approval by the Environmental Flight prior to start of any work. The contractor shall furnish waste containers that are new and 49 CFR DOT complaint. All containers shall be properly labeled in accordance with 40 CFR 262 & 49 CFR 171 and prepared in accordance with 40 CFR 263.

All costs for the purchase of new drums shall be the responsibility of the contractor. Non compliance with federal and state hazardous waste regulations will be reported to appropriate agencies for action.

4.15. SAFETY Provide for medical surveillance of employees, air sampling and respiratory protection in accordance with 29 CFR

1926.62 and Occupational Health & Environmental Control Code, 29 CFR 1926.26. The contractor shall minimize exposure to lead and the release of lead dust. The contractor shall use tools equipped with HEPA vacuum systems to collect dust and wet methods to minimize generation of lead dust. The contractor shall ensure that all lead contaminated waste such as rags, plastic sheeting, etc are disposed of properly as hazardous waste. Bioenvironmental Engineering personnel who notice violations of OSHA, AFOSH or local standards will notify COR who has the authority to stop all or part of the contractors work. No part of the time lost during a stop work order shall be allowed to be the subject of a claim by the contractor for time and money compensation. Contractor shall not be excused from unsatisfactory performance that may result from a stop work order.

4.15.1 The contractor shall provide all necessary training and personnel protective equipment to employees and ensure and ensure said employees use adequate personal protective equipment during all phases of the operation. The contractor shall provide other equipment, materials and controls as needed to ensure that people who are not involved in the clean up are not exposed to lead dust released by the operation.

5.0. APPENDICES

A. Contractor furnished items and services

B. Acronyms and Definitions

C. Publications and Forms

APPENDIX A – CONTRACTOR FURNISHED ITEMS AND SERVICES

1. GENERAL INFORMATION. Except for those items or services specifically stated in Section C as government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms. The following mentioned requirements are not all inclusive of the contractor-furnished items and services required in the performance of this contract.

2. CONTRACTOR FURNISHED COMMUNICATIONS. An operating business telephone shall be maintained at all times.

The telephone number shall be provided to the CO prior to or at contract award notification. Contractor shall ensure any vehicle communication equipment and operation frequencies have been approved by the 325th Communication Squadron. The FCC license shall be posted at the contractor base station at all times.

3. CONTRACTOR FURNISHED VEHICLES. The contractor shall provide and maintain Contractor-owned or leased vehicles to meet the requirements of this contract. Any contractor vehicles used in the performance of this contract shall have the company name prominently displayed on both sides of the vehicle and be maintained clean to present a professional appearance. All vehicles used in the performance of this contract shall be in operable condition and meet the local, state and federal safety requirements. Equipment such as pick-up trucks, which have catalytic converters, shall not be operated on grounds which are covered with dry vegetation. Vehicles found to be unsafe or unable to function as designed shall be removed from the installation and replaced at contractor’s expense. Vehicle repairs shall not be done on base. The CO or the COR may inspect the contractor’s vehicles at any time any direct the removal of any unsafe or non-functional vehicle from the installation. All vehicles shall be registered, licensed, insured and operated in accordance with base traffic regulations by a licensed driver.

4. CONTRACTOR FURNISHED EQUIPMENT AND TOOLS. The contractor’s equipment shall be of commercial quality, size and type suitable for accomplishing the work specified. All electrical equipment used by the contractor shall meet all safety requirements of this contract and shall be UL approved. It shall be the responsibility of the contractor to prevent the operation or attempted operation of equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. The contractor’s equipment shall be in good repair and able to operate efficiently and safely.

Equipment shall be maintained clean to present a neat and professional appearance. The CO or the COR may inspect the contractors equipment and/or tools at any time and direct the removal of any unsafe equipment/tools. These items shall be removed from the job by the contractor and replaced with satisfactory equipment.

APPENDIX A -ACRONYMS and DEFINITIONS

1. STANDARD DEFINITIONS.

1.1 Quality Assurance (QA). Those actions taken by the government to assure services meet the requirements of the

Performance Work Statement.

1.2 Contracting Officer Representative (COR). A government individual responsible for surveillance of contractor performance.

1.3 Quality Control. Those actions taken by the contractor to control the performance of services so that they meet the requirements of the PWS.

2. TECHNICAL DEFINITIONS

2.1 Certification. A statement of professional opinion based upon knowledge and belief.

2.2 CFR. Code of Federal Regulations

2.3 Container. A portable devise in which a material is stored, treated, disposed of or otherwise handled.

2.4 Designated Facility. A facility permitted by the state of Florida to collect and market waste.

2.5 Discharge. Accidental or intentional spilling, leaking, emitting, emptying or dumping of waste unto any land or water.

2.6 Disposal Facility. A facility or part of a facility at which waste is transported to for treatment, blening, bulking or marketing in compliance with all state and federal permitting and operating requirements.

2.7 DOT. Department of Transportation.

2.8 FDEP. Florida Department of Environmental Protection.

2.9 PWS. Performance Work Statement.

APPENDIX B – Publications and Forms

PUBLICATION TITLE

Department of Defense 5200.2-R Personnel Security Program

Air Force Instruction 31-501 Personnel Security Program Management

Air Force Policy Directive 31-4 Information Security

DoD 5200.01 Volumes 1-4 Information Security Program

Air Force Instruction 31-101 Installation Security Program

Air Force Instruction 31-401 Information Security Program Management

Air Force Instruction 33-204 Information Protection Security Awareness, Training, and

Education (SATE) Program

Air Force Instruction 10-1101 Operations Security

DoD Regulation 5400.7 DoD Freedom of Information Act Program

DoD Regulation 5400.11-R The Privacy Act Program

Air Force Form 332 Base Civil Engineer Work Request

Air Force Instruction 32-7086 Hazardous Materials Management

Air Force Instruction 32-7064 Integrated Natural Resources Management

Air Force Instruction 91 Para 7,8,12,13,14&20 USAF Traffic Safety Program

Air Force Instruction 31-401 Chapter 8 Program Regulation

Air Force Instruction 31-209 AF Physical Security Program

AFOSH 91-56 Change 1&2 Fire Protection and Prevention

Chapter 62-761 Florida Administrative Code

40 CFR parts 261-263&265 Hazardous Waste

49 CFR part 171 Transportation of Hazardous Materials

29 CFR Code 1926.26 & 1926.62 Occupational Health Environmental Control