25TF005 - Combined Synopsis Soliciation.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Request for Proposal (RFP) number FA481425TF005 shall be used to reference any written prposal provided under this RFP.

The RFP document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03; Effective 01/17/2025.

This is is being competed Full & Open.

The North American Industry Classification System (NAICS) code for this project is 517111 with a size standard of 1,500 employees.

The purpose of this combined synopsis solicitation is for:

Local and Long-distance Telecommunications Services at MacDill AFB, Florida IAW the Performance Work Statement (PWS). The CLIN schedule is below.

Item Description Qty Unit Unit Price Total Amount

0001 Monthly Non-Recurring Charges – Contractor shall provide monthly telecommunication services IAW the PWS and Appendix 1 for MacDill AFB, FL POP 15 Aug 25 - 14 Feb 26

6 Months $ $

0002 Monthly Recurring Charges – Contractor shall provide monthly telecommunication services IAW the PWS and Appendix 1 for MacDill AFB, FL POP 15 Aug 25 - 14 Feb 26

6 Months $ $

1001 Monthly Non-Recurring Charges – Contractor shall provide monthly telecommunication services IAW the PWS and Appendix 1 for MacDill AFB, FL POP 15 Feb 26 - 14 Feb 27

12 Months $ $

1002 Monthly Recurring Charges – Contractor shall provide monthly telecommunication services IAW the PWS and Appendix 1 for MacDill AFB, FL POP 15 Feb 26 - 14 Feb 27

12 Months $ $

2001 Monthly Non-Recurring Charges – Contractor shall provide monthly telecommunication services IAW the PWS and Appendix 1 for MacDill AFB, FL POP 15 Feb 27 - 14 Feb 28

12 Months $ $ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 1052892470C Cross-Out

2002 Monthly Recurring Charges – Contractor shall provide monthly telecommunication services IAW the PWS and Appendix 1 for MacDill AFB, FL POP 15 Feb 27 - 14 Feb 28

12 Months $ $

3001 Monthly Non-Recurring Charges – Contractor shall provide monthly telecommunication services IAW the PWS and Appendix 1 for MacDill AFB, FL POP 15 Feb 28 - 14 Feb 29

12 Months $ $

3002 Monthly Recurring Charges – Contractor shall provide monthly telecommunication services IAW the PWS and Appendix 1 for MacDill AFB, FL POP 15 Feb 28 - 14 Feb 29

12 Months $ $

4001 Monthly Non-Recurring Charges – Contractor shall provide monthly telecommunication services IAW the PWS and Appendix 1 for MacDill AFB, FL POP 15 Feb 29 - 14 Feb 30

12 Months $ $

4002 Monthly Recurring Charges – Contractor shall provide monthly telecommunication services IAW the PWS and Appendix 1 for MacDill AFB, FL POP 15 Feb 29 - 14 Feb 30

12 Months $ $

5001 6 Month Extension (if necessary) Monthly Non-Recurring Charges

6 Months $ $

5002 Monthly Recurring Charges (if necessary) 6 Months $ $

TOTAL $ $

*NOTE: PROPOSALS MUST INCLUDE THIS DOCUMENT, FILLED OUT IN ITS ENTIRETY AND SIGNED.

NOTE: PROPOSALS MUST INCLUDE THIS FORM AS ITS COVER SHEET, FILLED

OUT COMPLETELY. PROPOSALS MUST ALSO INCLUDE CONCEPTUAL/”MOCK-

UP” DRAWINGS FOR TECHNICAL CONSIDERATION.

Proposal Valid Until:

Delivery:

Payment Terms/Discount:

Warranty:

FOB: DESTINATION

Company Name:

POC email and phone:

Cage Code and Unique Entity ID number_______________________________________________

Offeror Signature/Date:________________________________________________________

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (SEP 2023) applies to this acquisition and the following addendum applies:

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The offeror agrees to hold the prices in its proposal firm for 60 DAYS.

52.212-2, Evaluation -- Commercial Items (NOV 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price;

(ii) Technical capability of the service offered to meet the Government requirement;

A written notice of award or acceptance of a proposal, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the proposal, shall result in a binding contract without further action by either party. Before the proposal's specified expiration time, the Government may accept a proposal (or part of a proposal), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

RFP due date: 11 July 2025 RFP due time: 12:00 P.M. EST Email to: jill.warye@us.af.mil and david.lovett@us.af.mil All questions regarding this RFP must be email by 19 June 2025 by 1:00 P.M. EST

THIS MUST BE SENT TO THE EMAIL ADDRESSES STATED ABOVE. ANYTHING

OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY

WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All companies must be registered in the System for Award Management at https:// www.sam.gov to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445 mailto:jill.warye@us.af.mil

(a) The Government will award a contract resulting from this RFP to the responsible offeror whose proposal conforming to the RFP will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate proposals:

(1) Technical: proposal must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the following evaluation criteria must be met in the PWS dated 12 May 2025.

(2) Price: Award will be made to the lowest priced technically acceptable offeror.

(a) Options: The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a proposal is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

BASIS FOR AWARD:

First, the government will rank all responsive offers by price. Then the Government will evaluate lowest priced Offeror for technical acceptability. The Government shall evaluate the offeror on an acceptable/unacceptable basis IAW Table A-1 (as provided below). Should the lowest priced Offeror be rated “Technically Unacceptable”, evaluation of the next lowest priced Offeror will continue, until technical acceptability can be determined, at that point evaluations will cease without consideration of any other offers.

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Discussions: The government intends to award a purchase order without discussions with respective offerors. The government however, reserves the right to conduct discussions with all, some or no vendors if deemed in its best interest. Include descriptive literature such as illustrations and drawings.

Note: The offeror acknowledges that should the proposal terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting offeror terms and conditions and/ or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

https://www.acquisition.gov/ NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1. Performance Work Statement dated 12 May 2025

2. 52.212-2 LTS Evaluation Criteria

3. Pricing Schedule dated 12 May 2025

4. Provisions and Clauses

DAFFARS CLAUSES

5352.201-9101Ombudsman - OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

https://www.acquisition.gov/

(End of clause)

Air Force 5352.223-9001 Health and Safety on Government Installations Basic

As prescribed in 5323.9001, the contracting officer must insert DAFFARS clause 5352.223-9001 in solicitations and contracts, other than for construction, which require performance on a Government installation.

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations

As prescribed in DAFFARS 5342.490-1, insert a clause substantially the same as the following clause in solicitations and contracts:

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256- 2431.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)