Combo Synopsis Solicitation-AMENDMENT.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481425Q0033 shall be used to reference any written quote provided under this RFQ.

IAW MP5332.7, Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04; Effective 06/11/2025.

This is a set-aside for 100% Small Business.

QUOTE MUST REMAIN VALID UNTIL 30 SEPT 2025.

The North American Industry Classification System (NAICS) code for this project is 334290 with a size standard of 800 employees.

The purpose of this combined synopsis solicitation is for the purchase, delivery and installation of Facility Badge-In System at MacDill AFB, Tampa FL Statement of Need (SON), dated 13 Jun 2025. The bid schedule and contract CLIN schedule are below:

LINE DESCRIPTION QTY UNIT UNIT PRICE

(Can only go out two decimal places)

TOTAL AMOUNT

(Can only go out two decimal places)

0001 Facility Badge-In System (Brand Name or Equal) IAW SON dtd 19 Feb 2025 (Attachment 1)

MacDill AFB, FL 33621

1 KT $ $

Total $

NOTE: PROPOSALS MUST INCLUDE THIS FORM AS ITS COVER SHEET, FILLED OUT COMPLETELY &

PROVIDE A COPY OF COMPANY’S PROPOSAL. PROPOSALS MUST ALSO INCLUDE

CONCEPTUAL/”MOCK-UP” DRAWINGS FOR TECHNICAL CONSIDERATION.

Quote Valid Until:

Delivery:

Payment Terms/Discount:

Warranty:

FOB: DESTINATION

Company Name:

POC email and phone:

CAGE Code/Unique Entity ID Number

Offeror Signature/Date:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm through 30 Sep 2025, unless another time period is specified in an addendum to the quote.”

52.212-2 Evaluation-Commercial Items. (Nov 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government’s requirement

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

RFQ due date: 13 Aug 2025 RFQ due time: (09:00 A.M. ET) Email to: Contract Specialist, SSgt. Ivan Oceguera ivan.oceguera@us.af.mil and Contracting Officer, Melissa Biggar, melissa.biggar@us.af.mil

QUOTES & QUESTIONS MUST BE SENT TO BOTH EMAIL ADDRESSES STATED

ABOVE. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED

NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

A site visit will be held at 10:00 A.M. EST, on 11 Jul 2025. Contractors shall be allowed one official site visit to view the site in order to better understand the requirement. Any questions arising at the site visit shall be submitted to the Contracting Officer in writing by the date and time specified above. Contractors interested in attending the site visit shall provide the following for base access: Full Name, DOB, Driver’s License state and number no later than 24 Jun 2025, 10:00 A.M. EST. Submit base access information through excel sheet attached and email to Contract Specialist, SSgt Ivan Oceguera, ivan.oceguera@us.af.mil and Contracting Officer, Melissa Biggar, melissa.biggar@us.af.mil. Offerors are urged to inspect the site where the requirement is to be performed.

In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to: ivan.oceguera@us.af.mil and melissa.biggar@us.af.mil by ( 09:00 A.M. ET) 16 Jul 2025.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order to be deemed http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634 mailto:ivan.oceguera@us.af.mil mailto:melissa.biggar@us.af.mil mailto:ivan.oceguera@us.af.mil mailto:melissa.biggar@us.af.mil mailto:ivan.oceguera@us.af.mil mailto:melissa.biggar@us.af.mil https://www.sam.gov/portal/public/SAM/ technically acceptable, the following evaluation criteria must be met in the SON dated 13 Jun 2025.

(2) Price: Award will be made to the lowest priced technically acceptable vendor.

BASIS FOR AWARD:

Lowest Price Technically Acceptable (LPTA). A technical advisor will compare a vendor’s quoted product/s against the identified brand names salient physical, functional and/or performance characteristics (reference attachment 1) and assign a technical rating of either “Acceptable” or Unacceptable” IAW Table A-1(as provided below). If the lowest priced vendor is rated to be “Technically Acceptable”, an award decision can be finalized. If the lowest priced vendor is rated to be “Technically Unacceptable”, review of the next lowest priced quote will continue until a “Technically Acceptable” rating is achieved or until all quotes are evaluated. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically compliant quotes (to establish adequate price competition). Documents submitted in response to this solicitation must be fully responsive to and consistent with the following: Proposed equipment list and technical solutions will be evaluated to ensure they are complete solutions and the technical capability of the items offered meet the intended need conveyed in the Statement of Need.

Table A-1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Quote offers product/s that are brand name or equal as defined in FAR 52.211-6 and meet the intended need conveyed in the Statement of Need.

Unacceptable

Quote does not offer product/s that are brand name or equal as defined in FAR 52.211-6 and do not meet the intended need conveyed in the Statement of Need.

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Include descriptive literature such as illustrations and drawings.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

https://www.acquisition.gov/browse/index/far. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1. Statement of Need dtd 13 Jun 2025

2. Provisions and Clauses

3. Base Pass Request

4. Pictures DAFFARS Clauses:

5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/affars/affars-part-5301-federal-acquisition-regulations-system#p53019103 to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations

As prescribed in DAFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (Jul 2023)

(1) In performing work under this contract on a Government installation, the contractor shall:

Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract;

and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause) mailto:susan.madison@us.af.mil https://www.acquisition.gov/affars/affars-part-5323-environment-energy-and-water-efficiency-renewable-energy-technologies-occupational-safety-and-drug-free-workplace#p53239001