6. CONSOLIDATED QUESTONS CCTV FIBER REPAIR Q&As (28SEP).pdf

CONSOLIDATED QUESTONS CCTV FIBER REPAIR

28 September 2026

Q1. Can you provide the distance between the 2 buildings.

Response: The approximate physical pathway length is 502 feet.

Q2. Is there room in the existing pathway for a new 12 strand or will old need to be removed.

Response: Existing path has not been verified to be clear.

Q3. SOW 1.0 identifies Building 1308 as the Security Office and Building 1302 as the CCTV Camera System. SOW 2.1.1 describes the run from the TR at Building 1308 to the Security Office Telecom Cabinet in Building 1302. Please confirm the endpoints.

Response: Starting Point: The Telecommunications Room (TR) located just outside the main entrance of Building 1308. Ending Point: The Security Office Telecom Cabinet located in Building 1302.

Q4. What is the approximate distance between the two telecom rooms? Is the existing pathway conduit, underground, or aerial, and does it have capacity for a new armored cable?

Response: Approximate distance is 502 feet. It is underground. Contractor would have to look down the manhole.

Q5. What type and strand count is the existing fiber, and are there existing rack-mount fiber enclosures at both ends?

Response: The type and strand count of the existing fiber are unknown. This will be determined by the contractor during the initial troubleshooting phase as defined in the SOW. All equipment is rack mounted.

Q6. The period of performance is 30 Sep 2026 to 09 Oct 2026, the SOW states 10 business days, and Technical Subfactor 3 references 30 days. Which timeframe governs?

Response: The contractor is required to complete all physical installation and repair activities within 10 business days of the official start date.

30 Days: This timeframe, referenced in the technical evaluation criteria, typically refers to the overall period the Government has for project oversight, which includes the contractor's work, final report submission, and the Government's own final inspection and acceptance period. It is not the deadline for the contractor's physical work.

Q7. RFI 01 – Existing Fiber Route / Approximate Distance

Please provide the approximate linear footage of the existing pathway between the Building 1308 telecommunications room and the Building 1302 Security Office Telecom Cabinet. If available, please also provide any existing pathway, conduit, telecommunications, or as-built drawings identifying the route.

Response: The approximate pathway distance is 502. The following engineering and as-built drawings identifying the physical route, 4" conduit, and manholes are attached to this solicitation.

Q8. RFI 02 – Existing Pathway Configuration and Condition

Please identify the type and configuration of the existing pathway between Buildings 1308 and 1302, including available conduit size, handholes/manholes, pull boxes, and whether an existing pull string is available. Please also confirm whether the existing pathway is currently considered serviceable for installation of the replacement fiber.

Response: The existing pathway is an underground 4-inch conduit/duct bank routing through four (4) manholes/handholes and transitioning into interior above-ceiling cable trays at both building entries. The pathway has not been pre-verified as clear, and the presence of a pull string is unverified.

Q9. RFI 03 – Firm-Fixed-Price Basis for Fiber Replacement Please confirm whether the Firm-Fixed-Price for CLIN 0001 is expected to include the cost of a complete replacement fiber installation between Buildings 1308 and 1302 regardless of whether troubleshooting ultimately determines that complete replacement is required.

Response: Yes. The Firm-Fixed-Price (FFP) for CLIN 0001 must be priced to include the full cost of furnishing and installing (F&I) the complete 12-strand single-mode armored fiber replacement between Buildings 1308 and 1302. If troubleshooting subsequently reveals the existing fiber can be repaired without a full pull, any post-award adjustment to the scope or price will be at the sole discretion of the Contracting Officer.

Q10. RFI 04 – Fiber Cable Specification Please clarify the required specifications for the 12-strand single-mode armored fiber, including fiber type, indoor/outdoor rating, riser/plenum requirements, armor requirements, grounding requirements, and any Government-required manufacturer or product standard.

Response: 12 strand single mode armored fiber from TR just outside the main entrance to the Security Office Telecom Cabinet using existing pathways.

Q11. RFI 05 – LC Termination and Fiber Enclosures Please confirm whether LC terminations are required to be LC/UPC or LC/APC and whether simplex or duplex adapters are required.

Response: CTR will terminate each end of the fiber with LC SM connections and land in existing/new rack mount fiber enclosures.

Q12. RFI 06 – CCTV Switch / Fiber Interface Please identify the existing CCTV switch manufacturer/model and the available fiber interface.

Response: CTR will install a fiber patch cable to the existing CCTV switch but all programming (if required) is the responsibility of the End User/Installing contractor.

Q13. RFI 07 – Existing Fiber Condition / Troubleshooting Information Please provide any available existing troubleshooting information, OTDR results, test results, known damaged locations, existing fiber type/strand count, or other available information regarding the suspected cause of the current CCTV fiber connectivity failure.

Response: The system was installed back in November and approximately 3-4 weeks later the camera feed from Bldg 1302 back to Security in Bldg 1308 went down. Currently there’s no CCTV connectivity and hit or miss with access control.

Q14: RFI 08 – Testing and Certification Requirements Please clarify the specific testing and certification requirements for final acceptance.

Please confirm whether the Government requires:

• OTDR testing;

• optical loss testing/power meter testing;

• bidirectional testing;

• specific test wavelengths;

• testing and certification of all 12 strands; and

• any specific TIA/EIA standard or acceptance criteria.

Response: Yes, all of the listed testing parameters are mandatory. Testing and certification are required to prove the physical integrity of the fiber run.

Q15. RFI 09 – CCTV Outage / Cutover Requirements The SOW references continuous operational readiness of the CCTV system. Please clarify whether a temporary CCTV outage will be permitted during troubleshooting, termination, testing, or final cutover.

If an outage is permitted, please identify any maximum allowable outage duration and required Government coordination or approval process.

Response: Outage is permitted during active troubleshooting. Allowable only during active troubleshooting not overnight.

Q16. RFI 10 – Period of Performance Clarification Please clarify the controlling performance requirement.

The solicitation identifies a Period of Performance of September 30 through October 9, 2026, while the SOW references completion within 10 business days with final test reports due within an additional five business days. The Technical Evaluation criteria also reference completion within 30 days.

Please confirm the required physical completion date and the required deadline for submission of final testing/certification documentation.

Response: See response at Q6.

Q17. RFI 11 – Base Access / Escort Requirements Please identify all base and facility access requirements applicable to contractor and subcontractor personnel, including any citizenship, background, DBIDS, or other access requirements.

The SOW indicates that contractor personnel will require Government escort. Please confirm whether escorts will be available throughout the anticipated normal work hours for the duration of the project.

Please also identify any restrictions applicable to fiber testing equipment, laptops, cellular phones, cameras, or other electronic devices required to perform the work.

Response: Must be a US citizen, All individuals will be subjected to a Criminal History Background check. No history or active felonies, REAL Driver License, Proof of Insurance and Vehicle Registration. Visitor Request must be submitted 14 days in advance.

If escort is required, they will be available.

No Bluetooth or Wi-Fi items are allowed inside 1302. If a laptop is required paperwork will have to be accomplished and Wi-Fi will have to be disabled.

Q18. RFI 12 – Site Visit Will the Government permit a pre-award site visit to inspect the existing telecommunications rooms, pathway, rack/enclosure configuration, CCTV switch interfaces, and general installation conditions?

If so, please provide the available date/time and access procedures.

Response: Due to time constraints no site visit is scheduled.

Q19. RFI 13 – Past Performance / Technical Experience Submission

The Evaluation Process references evaluation of past performance acceptability; however, the solicitation identifies Price and Technical as the primary evaluation factors and provides submission instructions for Volume I – Price and Volume II – Technical.

Please confirm whether past performance information is required as part of the quote. If required, please identify:

• the number of projects requested;

• recency and relevancy criteria;

• required project information; and

• whether past performance information must be included within the six-page

Technical Volume limitation.

Please also confirm whether the Government will consider relevant technical experience and past performance of a proposed subcontractor when evaluating the offeror’s technical capability and/or past performance.

Response: Please refer to amendment 0001.

Proof of a current BICSI Registered Communications Distribution Designer (RCDD) who will review, approve, and stamp the final test plan and reports.

Current certifications for field personnel: BICSI Technician (TECH), BICSI Installer 2 (Optical Fiber), or FOA Certified Fiber Optic Technician (CFOT).

Q20. Existing Fiber Cable Information o Current fiber cable type/specification (if available) o Existing fiber strand count o Approximate cable route length/distance between Building 1308 and Building o Existing fiber condition or known failure point

Response: Yes, detailed route layouts and site plans are available and have been uploaded to SAM.gov as formal attachments to this solicitation. Bidders must reference the following files for exact route layouts:

F. 1302_1308 MNS project fiber run.pdf – Shows the physical outdoor routing, segment lengths, and handhole/manhole positions.

1302_1308 Tele-Comm Blueprints.pdf – Shows the interior telecommunication room entries and pathway terminations

Q21. Existing Pathway Details o Type of existing pathway/conduit being used.

o Availability and condition of the existing pathway.

o Any restrictions for pulling new fiber through existing pathways

Response: The existing outdoor pathway is an underground 4-inch conduit duct bank transitioning to interior above-ceiling cable trays inside both Building 1308 and Building 1302.The pathway has not been verified clear or serviceable by the Government.

Q22. Existing Fiber Termination Details o Current fiber enclosure/rack configuration o Existing connector type and interface details o Rack space availability for new fiber enclosure (if required)

Response: The existing underground conduit size is confirmed to be 4 inches in diameter.

The availability and condition of an active pull string/jet-line inside the conduit are currently unverified. Bidders should assume they will need to install a new pull string/jet-line to facilitate pulling the new 12-strand single-mode armored fiber cable.

Q23. Site Access Requirements o Base access requirements for contractor personnel o Security clearance requirements (if applicable) o Escort requirements and site coordination procedures

Response: Must be a US citizen, All individuals will be subjected to a Criminal History Background check. No history or active felonies, REAL Driver License, Proof of Insurance and Vehicle Registration. Visitor Request must be submitted 14 days in advance.

Q24. Installation Details o Confirmation whether the Government expects replacement of the entire fiber run or repair only if the existing fiber is damaged.

o Any available drawings, fiber diagrams, or as-built documentation

Response: Depends on condition of existing fiber. See attached

Q25. Testing Requirements o Confirmation of required fiber testing method (OTDR, insertion loss testing, or other) o Any specific format required for the certification test reports

Response: The testing and certification requirements must be clearly defined using the criteria established in your document.

Q26. Please confirm the availability and condition of existing pathway documentation, responsibility for obstruction remediation, and any applicable hazards, restrictions, or special access requirements.

Response: No site visit scheduled due to time constraints. Pathway route drawings and blueprints (F. 1302_1308 MNS project fiber run.pdf and 1302_1308 Tele-Comm Blueprints.pdf) are attached to the solicitation. Pathway condition has not been verified clear by the Government.

Q27. Is 12-strand armored single-mode fiber mandatory?

Response: Yes

Q28. What’s the approximate cable length?

Response: Approximately 502 feet

Q29. What is the required patch cable type/length and the make/model of the CCTV?

Response: The contractor shall provide LC/UPC-to-LC/UPC single-mode duplex patch cables to connect the fiber enclosure to the CCTV switch.

Q30. Will the government accept the fiber installation if the fiber passes but the CCTV configuration fails?

Response: Yes, provided physical optical connectivity is successfully verified. Per SOW Para 2.3.1, programming and software configuration of the CCTV system is the responsibility of the End User or CCTV installer. Contractor acceptance is contingent upon passing physical fiber certification testing (Tier 1 & Tier 2) and demonstrating an active video/data signal through the optical link.

Q31. What’s the process for unforeseen or out-of-scope work?

Response: Any unforeseen site conditions or potential out-of-scope work must be immediately documented and submitted in writing to the Contracting Officer (CO) and COR. No out-of-scope work shall begin without a formal written contract modification issued by the Contracting Officer. Work performed without CO authorization is performed at the contractor's own financial risk.