Amendment_0001.pdf

PDF 196 KB Posted Jun 13, 2014

Attached to: Vehicle Management and Rail Operations
Solicitation number: FA4800-14-T-0001
Issued by: Department of the Air Force Air Combat Command

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Amendment 0001

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Atch_1_-_Sign_in_Sheet.pdf	PDF	Jun 17, 2014
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Atch_1_-_PWS_13_June_14.docx	DOCX document	Jun 13, 2014
Atch_1_-_PWS_14_May_14.docx	DOCX document	May 22, 2014
Atch_2_-_WD.pdf	PDF	May 22, 2014
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Technical_Exhibit_2_-_BSVE_Density.xlsx	XLSX spreadsheet	May 22, 2014
Technical_Exhibit_4_-_COLS_Quarterly_Report.xlsx	XLSX spreadsheet	May 22, 2014
Technical_Exhibit_1_-_BSVE_Workload_Report.xlsx	XLSX spreadsheet	May 22, 2014
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Technical_Exhibit_1_-_BSVE_Workload_Report.xlsx	XLSX spreadsheet	May 7, 2014
Technical_Exhibit_3_-_Vehicle_Replacements_and_Turnins.xlsx	XLSX spreadsheet	May 7, 2014
FA4800-14-T-0001_VMRO.pdf	PDF	May 7, 2014
Technical_Exhibit_5_-_Request_for_Transportation.pdf	PDF	May 7, 2014
Atch_2_-_WD.pdf	PDF	May 7, 2014
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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Change solicitation POC from SrA Jonathan Smith to Joseph Delmontagne.

2. Revise the pre-proposal conference date from 5 June to 9 June 2014.

3. Add DFARS clause 252.237-7023 for mission essential service.

4. Update the PWS; the effective date is 13 June 2014.

5. Update the technical and past performance evaluation criteria in provision 52.212-2 and the technical instructions in provision 52.212-1.

6. Update the CLIN descriptions for CLINs X002, X003 and X005.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Jun-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4800-14-T-0001

X 9B. DATED (SEE ITEM 11)

22-May-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jun-2014

CODE

633 CONS/LGCC

74 NEALY AVENUE

LANGLEY AFB VA 23665

FA4800 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL: Cindy Alexander

Cindy Alexander

FA4800-14-T-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from The Contractor shall provide the resources necessary to perform the requirements of operating Vehicle Management/Dispatcher Extended Services IAW the PWS. Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN to The Contractor shall provide the resources necessary to perform the requirements of operating Vehicle Management/Dispatcher Extended Services IAW the PWS. Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN that shall not exceed 60 hours..

CLIN 0003

The CLIN extended description has changed from The Contractor shall provide the resources necessary to perform the requirements of operating the Driver Support Extended Services IAW the PWS. Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN to The Contractor shall provide the resources necessary to perform the requirements of operating the Driver Support Extended Services IAW the PWS. Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN that shall not exceed 60 hours..

CLIN 0005

The CLIN extended description has changed from The Contractor shall provide the resources necessary to perform the requirements of operating the Rail Support Extended Services IAW the PWS. Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN to The Contractor shall provide the resources necessary to perform the requirements of operating the Rail Support Extended Services IAW the PWS.

Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN that shall not exceed 60 hours..

CLIN 1002

CLIN 1003

CLIN 1005

Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN that shall not

CLIN 2002

CLIN 2003

CLIN 2005

Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN that shall not

CLIN 3002

CLIN 3003

CLIN 3005

Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN that shall not

CLIN 4002

The CLIN extended description has changed from The Contractor shall provide the resources necessary to perform the requirements of operating Vehicle Management/Dispatcher Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN to The Contractor shall provide the resources necessary to perform the requirements of operating Vehicle Management/Dispatcher Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN that shall not exceed 60 hours..

CLIN 4003

CLIN 4005

Each offeror shall submit fully burdened hourly rate for this CLIN. This is a "Not to Exceed" CLIN that shall not

The following have been added by reference:

252.237-7023 Continuation of Essential Contractor Services OCT 2010

The following have been modified:

LIST OF ATTACHMENTS

TITLE DATE

Attachment 1 Performance Work Statement 13 June 2014 Attachment 2 Wage Determinations 05-2544 25 June 2013 Attachment 3 Government Furnished Property Spreadsheet 16 May 2014

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JULY 2013)

1. The purpose of these instructions is to prescribe the format of request for RFQ and describe the approach for the development and presentation of the request for quote data. This is designed to ensure the essential information required for evaluation is submitted.

2. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information, other than certified cost or pricing data, to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

3. To assure the timely and equitable evaluation of request for offerors shall follow the instructions contained herein. Offerors are required to meet and address all of the requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being deemed ineligible for award. Offerors must clearly identify any exception to the terms and conditions and provide complete accompanying rationale. The RFQ when submitted, shall be comprehensive, complete, self-sufficient, and respond directly to the requirements of the RFQ. Elaborate artwork, expensive paper/binding and expensive visual aids are neither necessary nor desired.

a. The RFQ responses shall consist of:

(1) Price Proposal – 1 original and 1 Copy

(2) Technical Proposal – 1 original and 1 Copy

b. All pages of each part shall be numbered. The volumes will be 12 pitch and on 8 ½” x 11” paper except for fold-outs used for charts, tables or diagrams, which may not exceed 11” x 17”. Each volume shall contain a cover sheet, clearly marked with the RFQ number, title, and the offeror’s name. The Technical Proposal volume shall not contain any price data or reference to price.

c. Include a statement in the proposal that it contains proprietary information for your company and cannot be released outside the Government.

d. Failure to comply with these instructions may result in the offeror’s proposal being summarily rejected.

Any commitments made in the proposal shall become part of the resultant contract.

4. VOLUME I – PRICE PROPOSAL

This volume shall include only the prices complying with all SCA wage rates and other pertinent state, local and federal guidelines.

5. VOLUME II – TECHNICAL PROPOSAL

1. Subfactor A: Plans

Aspect 1: The Staffing Plan is only required prior to award of the contract upon the receipt of quotes due date. It shall provide the following information:

(1) The number of contract personnel who will be available for successful execution of the requirement program

(2) Organizational structure detailing line(s) of authority, to include subcontractors and teaming partner.

(3) The functional relationships, roles and responsibilities that will ensure acceptable communication both within the company and with the government to execute the PWS requirements.

Aspect 2: The contractor shall describe how continuity of services and arrangement for replacing or hiring incumbent personnel IAW FAR 52.222-17 Nondisplacement of Qualified Workers will be acceptable for this requirement.

2. Each offeror shall submit a technical volume as part of their proposal. This volume shall be limited to no more than thirty five (35) pages.

6. GENERAL INFORMATION

a. INFORMATION REGARDING SUBMISSION OF THE RFQ. Faxed proposals will NOT be accepted.

Proposal shall be mailed to the issuing office of this solicitation to the attention of Joseph Delmontagne. For questions, please contact Joseph Delmontagne, 757-225-3950, joseph.delmontagne.1@us.af.mil.

b. Late RFQs will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

FAR 52.212-1 Paragraph (c), Period of Acceptance of Offers, is hereby tailored to read as follows:

c. Period for Acceptance of Offerors. The offeror agrees to hold the prices in its offer for 180 calendar days from the date specified for receipt of offers.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) This competitive Request for Quote (RFQ) will be conducted in accordance with Air Force Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures. The Government will award a contract resulting from this RFQ to the responsible offeror whose offer conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical Acceptability

3. Past Performance

Technical and past performance, when combined, are equally important when compared to price. Award will be made to the lowest priced technically acceptable offeror who receive an “acceptable” ratings in past performance and technical evaluations.

Offerors are cautioned to submit sufficient information and in the format specified in these preparation instructions.

Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond.

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror by the Government within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(b) By submission of its offer, in accordance with the instructions in clause 52.212-1 “Instructions to Offerors”, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and Performance Work Statement requirements. All offers shall be treated equally for technical portions and performance records. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

EVALUATION OF PAST PERFORMANCE

There are three aspects to the past performance evaluation. The first is to determine whether the offeror’s performance information is recent and second, is the performance information relevant to the effort to be acquired (this acquisition). The third aspect is to determine how well the offeror performed on those contracts and the quality of product or service provided.

The past performance information to be evaluation on each offeror will be information available in CPARS and PPIRS as well as information available through other government sources (i.e. key government officials) regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement.

In the case of an offeror without a record of relevant past performance, or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonable assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2) (iv)).

Therefore, the offeror shall be determined to have “Unknown” past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable”.

The Government evaluators will conduct an in-depth review and evaluation of all available performance data to determine how closely the work performed under those efforts relates to the proposed effort. The evaluation will consider the recency, relevancy, and quality of each performance reference as it relates to this acquisition when assigning the past performance rating. The main purpose of the past performance evaluation is to appropriately consider each offeror’s demonstrated record of contract compliance by supplying products and services that meet users’ needs, including business relations, management, schedule and performance quality constraints.

Recency. Recency will be assigned a rating of “Recent” or “Not Recent” for each relevant CPARS or PPIRS report.. Performance occurring within the last three (3) years from the date of issuance of this solicitation will be considered “recent”. Reports on contracts with less than six months of performance will not be considered.

Relevancy. In evaluating relevancy, the Government will assign a rating of “Relevant” or “Not Relevant”.

Relevant performance for this acquisition is to have effectively managed a transportation program for a federal or DoD agency where cost, schedule, and performance were measured/evaluated.

Performance Quality. The Government will evaluate the quality of work performed for each PPI contract reference reviewed. The Government will evaluate the offeror’s demonstrated record of contract compliance in supplying products and services that meet user’s needs, including quality, cost and schedule. Performance assessed as “Satisfactory”, “Very Good”, or “Exceptional” in CPARs or PPQs shall be considered compliant with contract requirements. Any performance area assessed as “Unacceptable” shall be considered unfavorable.

Past Performance shall be evaluated on an “Acceptable” or “Unacceptable” basis. In the event of a negative comments of a offerors past performance, the contracting officer shall make a determination based on the factors listed in Table 1 Record of Past Performance.

TABLE 1 Record of Past Performance

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. To be rated acceptable, no Unsatisfactory ratings can be found in the past performance information.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. To be rated unacceptable, a negative rating of Unsatisfactory will be identified by this office and validated by the Contracting Officer.

EVALUATION OF TECHNICAL

The technical rating reflects the degree to which the offeror’s proposal meets or does not meet the minimum performance or capability requirements. The focus is on the ability of the offerors proposal to meet the minimum requirements of the PWS. Each offeror shall submit information clearly identified for the following technical subfactor; subfactor A, Plans. Offerors shall submit at a minimum the following information:

Subfactor A: Plans

Aspect 1: The Staffing Plan shall be evaluated on how the offeror will:

(1) Ensure a sufficent number of contract personnel will be available for successful execution of the requirement program

(2) Organizational structure detailing line(s) of authority, to include subcontractors and teaming partner.

(3) Cohesive functional relationships, roles and responsibilities that will ensure acceptable communication both within the company and with the government to execute the PWS requirements.

Aspect 2: The Phase-In/Out Plan shall be evaluated on how the offeror will maintain continuity in service during transition.

Technical subfactor. To be determined technically acceptable and to be eligible for award, offerors are required to receive an “Acceptable” rating in the technical subfactor; an overall factor level rating will not be assigned.

Proposals that exceed the evaluation criteria will not receive higher ratings.

TABLE 2. Technical Subfactor (s)

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

EVALUATION OF PRICE

Price will be evaluated using techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable and balanced price. If the Government cannot determine the proposed pricing to be fair and reasonable, other than cost and pricing data will be obtained from the offerors. The Government will evaluate offers for award purposes by adding the total price for all CLINS including phase-in, phase-out, basic period, option years, optional CLINS and fifty percent (50%) of the last option period price to cover the option to extend services IAW clause 52.217-8.

There is a great expectation of competition for this requirement; offerors are cautioned to present their best price proposal up-front. The offeror’s price proposal shall represent the offeror’s best effort to respond to the solicitation.

NOTE: Evaluation of the optional line items and/or option periods shall not obligate the Government to exercise such options.

Option to Extend Services. Both the solicitation and resultant contract shall contain FAR Clause 52.217-8, entitled “Option to Extend Services”. This clause allows for up to an additional 6 month continued contract performance if required. Interested offerors shall not include pricing in their proposal for this clause as fifty percent (50%) of the last option period shall be used for the pricing if clause 52.217-8 is required.

Materially Unbalanced Offer If the PCO sees a wide variation in prices, the PCO can consider the need to amend the solicitation or ask the offeror(s) appropriate questions. Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal.

(End of provision)

5352.215-9001 NOTICE OF PRE-BID/PRE-PROPOSAL CONFERENCE (MAY 1996)

(a) A pre-bid/pre-proposal conference will be conducted at 733d Logistics Readiness Division Fort Eustis, VA 23604 on Monday 9 Jun 2014 at 1000 hrs EST for the purpose of answering questions regarding this solicitation.

(b) Submit the names of all attendees (not to exceed 3) to joseph.delmontagne.1@us.af.mil prior to 4 Jun 2014.

This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(d) A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions (on a non-attribution basis) and answers.

(End of Summary of Changes)

File details come from the government source that posted it. Updated Nov 14, 2017.