FA470426Q7007 - Forklift Rental RFIs.pdf

FA470426Q7007 – Forklift Rental Questions & Answers

1. The SOW requires all equipment to be delivered and ready for use by August 11, 2026, while the ECLIN schedule lists a base-period start date of August 14, 2026.

Please confirm the required delivery date and the date rental billing begins.

The intent is to begin the mobilization and delivery of forklifts to begin on August 11, 2026, as it is anticipated that it may take more than one day the intent is to begin the mobilization and delivery of forklifts to begin on August 11, 2026 with all forklifts to be in place and ready for government use no later than August 14, 2026, as it is anticipated that it may take more than one day to delivery all forklifts. Rental billing will begin on August 14, 2026 with the anticipation of all forklifts being in place and ready for use.

2. Please provide the minimum technical specifications for the 36K, 15K, 9K, and 6K forklifts, including:

- Rated capacity at load center 36K, 15K, 9K, and 6K (Lbs.)

- Mast type 2-stage (minimum)

- Maximum lift height Infinity

- Lowered mast height Ground

- Fork length (Minimum) 36K – 96 Inches 15K – 96 Inches 9K – 60 Inches 6K – 60 Inches

- Tire type IAW manufacturer specifications.

- Cab requirements Contains rollover protection

- Four-wheel-drive requirement No

3. Please provide the required telehandler rated capacity, maximum lift height, forward reach, tire type, and attachment requirements.

Capacity – 10K lbs Maximum Lift Height – 55 Ft

Forward Reach – Minimum 25 Ft Tire Type – Rough Terrain Pneumatic Load Moment Indicator (LMI): The telehandler must have a fully functional and calibrated LMI system that automatically detects the attachment being used and applies the correct load chart to prevent overloading and tipping. This is a non-negotiable safety system for munitions operations.

Fork Carriage: A side-shifting fork carriage is a standard requirement. This allows the operator to make fine, precise lateral adjustments when placing a load without having to reposition the entire vehicle. This is crucial for aligning munitions with aircraft hardpoints or storage racks. Standard pallet forks (e.g., 48 or 60 inches) are used with this carriage.

4. Please provide the required 60-foot boom-lift type, platform capacity, terrain configuration, outreach, power requirements, and fall-protection requirements.

Telescopic Boom Lift (S-Boom) Capacity – 500 lbs Terrain Configuration – 4WD Power Requirements – Diesel Engine Guardrail System: The platform must have a complete and secure guardrail system, including a top rail, mid-rail, and toe board, to prevent workers and their tools from falling.

5. Should the boom lift be telescopic or articulated? Telescopic

6. Are used units acceptable if they are fully operational, safe, properly maintained, and compliant with the SOW? Yes

7. Are there maximum age, operating-hour, or condition limitations for the proposed equipment? Maximum age should be 10 years. In good working condition.

8. Please confirm whether attachments other than standard forks are required. No other attachments required.

9. Please confirm whether the contractor must provide fire extinguishers, backup alarms, rotating beacons, seat belts, load charts, operator manuals, and daily inspection forms with each asset. We require fire extinguishers, back-up alarms, rotating beacons, seatbelts, load charts, and operator manuals for each asset. Daily inspection forms will be provided by the using organization.

10. Must all equipment comply with Technical Order 36-1-191 in addition to manufacturer requirements, and can the Government provide the applicable inspection checklist? Yes

11. The SOW requires repair or replacement within 48 hours or the next normal business day. May an equal-or-higher-capacity replacement be provided temporarily? Yes

12. Does the requirement to coordinate maintenance 72 hours in advance apply to emergency repair and replacement events? No.

13. Will RavenOne or its maintenance subcontractor be permitted unescorted access after successful vetting, or should all service visits assume escort requirements?

All prime and sub-contractors will always require escorts when accessing any area being operated by the federal government, even after successful vetting. The vetting process is only to ensure contractors are eligible for general access to these locations, not unescorted access.

14. Please confirm whether the contractor is responsible for moving equipment between Jose Aponte Airport and Muñiz ANGB after initial delivery. Yes. But coordination will be made 72 hours prior.

15. Please confirm that the Government will provide all daily-use diesel fuel, while the contractor remains responsible for oils, filters, hydraulic fluid, coolant, and maintenance consumables. Government will supply fuel for the assets only.

16. Please clarify responsibility for tire damage, fork damage, glass damage, misuse, abuse, collision damage, and other repairs outside normal wear. Damage outside of normal wear and tear will be at the governments expense, after investigation is complete from the Fleet Management section.

17. The ECLIN schedule does not include separate delivery or pickup CLINs. Should all mobilization, delivery, and retrieval costs be included in the rental rates?

Yes, please ensure to include all mobilization, delivery, and retrieval costs into the rental rates of each forklift on the attached ECLIN schedule.

18. Attachment 6 is titled “FY26 Office Trailers” in the uploaded forklift package. Please confirm that the attachment applies to FA470426Q7007 despite the title discrepancy.

Apologies, that title on Attachment 6 is a typo. An amended version of the attachment will be uploaded to the SAM.gov solicitation to avoid any confusion.

19. The PSC is identified as 3920, Material Handling Equipment, Non-Self-Propelled, although the required equipment is diesel powered and self-propelled. Please confirm that PSC 3920 is correct.

After further review of the requirement, it has been determined that a more accurate PSC for this would be W039 - Lease or Rental of Equipment—Materials Handling

Equipment. The SAM.gov solicitation and all attached documentation will be amended to reflect this change.

20. Are minimum insurance limits required beyond FAR 52.228-5?

No other insurance limits are required aside from what is specified in the Solicitation Combo and FAR 52.228-5.

21. Is a site visit planned or available before the quotation deadline?

A site visit is not planned before the quote deadline at this time.

22. Set-aside designation: The combined synopsis/solicitation states this acquisition is a 100% HUBZone set-aside, and SAM.gov also lists it as a HUBZone Set-Aside (FAR 19.13). However, the clauses incorporated in the RFQ include FAR 52.219-6, Notice of Total Small Business Set-Aside, and do not appear to include FAR 52.219-3, Notice of HUBZone Set-Aside. To ensure we respond correctly, could you please confirm whether this requirement is set aside for HUBZone concerns or for total small business? If it is a HUBZone set-aside, will the RFQ be amended to incorporate FAR 52.219-3?

Apologies, this is an error on the government’s part. This solicitation is a HUBZone Set-Aside and the RFQ will be amended to reflect this.

23. Deadline time zone: The RFQ lists the question and response deadlines in EST;

Puerto Rico observes Atlantic Standard Time (equivalent to EDT during the summer).

Could you please confirm the time zone that governs the deadlines so that we submit on time?

All deadlines on the RFQ Combo will be edited to reflect EDT (Atlantic Standard Time) to ensure there is no confusion.

24. Could the Government clarify whether the requested 6k diesel forklifts and 9k forklift are intended to be conventional industrial (warehouse) forklifts or rough-terrain telehandler/material handler units? These assets will work on pavement, rocky smoothed ground, grassy areas, and on warehouse floors.

25. Could the Government clarify the primary operating environment for the 5x6k Forklifts and 1x9k Forklift diesel forklifts (e.g., paved/warehouse areas, unimproved terrain, or a combination thereof)? This information will help ensure the proposed equipment is appropriate for the intended application. These assets will work on pavement, rocky smoothed ground, grassy areas, and on warehouse floors.

26. Additionally, would the Government consider equivalent equipment capable of safely performing the 6k and 9k functions, provided all other operational requirements are satisfied? Yes.

27. Could the Government clarify whether the specified 5 × 6k diesel forklifts and 1 × 9k diesel forklift represents minimum rated lifting capacities, or whether there are specific dimensional, weight, or operational requirements (e.g., overall width, height, turning radius, or lift height) that must also be met? This is the minimum rated lifting capacity.