DRAFT_Atch_14_Contractor_Guide_-_16_Jun_15.pdf

Contractor’s Guide Items Submitted for Construction Projects

16 Jun 15

Ellsworth AFB SD

A. The following items are to be submitted to the base contracting office (as required) Located in the lower level, north end of the Rushmore Center Mail address: 28 CONS/LGCB

1000 Ellsworth Street, Suite 1200 Ellsworth AFB, SD 57706 - 4904

1. Questions regarding the IFB or RFP package

2. Bids or proposals in response to IFB or RFP

3. Signed contract / delivery order

4. SF 1413 (Sub-contractor statement and acknowledgement)

5. Bonds and proof of insurance

6. Acknowledgement of NTP for interim stages of design (Design-Build; D-B)

7. Interim and final design packages (D-B)

8. Proposed change of scope during design or construction (D-B)

9. Progress schedule (if construction period exceeds 60 calendar days & cost is over $150K)

10. Payroll reports

11. Requests for airfield access

12. IEAL (Installation Entry Authorization List) approval request

13. Request for final inspection

14. Personnel and vehicle passes at the project conclusion

B. The following items are to be submitted to the base civil engineering office (as required) Located in the Engineering Building Mail address: 28 CES/CEPM

2125 Scott Drive Ellsworth AFB, SD 57706 - 4711

1. Requests for clarification of requirements during design or construction (D-B)

2. Submittals - material, equipment, and test results

3. Draft copy of progress report for review prior to submitting with invoice in WAWF

4. Technical or logistical questions during construction

5. As-built drawings (draft and final)

6. Completed Real Property Checklist (Form 1354)

7. O & M Manuals

The following are to be submitted to both the contracting office and the civil engineering office

1. Work start notification

2. Copy of completed “digging permit”

Other: Invoices – submit via Wide Area Work Flow (WAWF)

Guide for Applying the 6 Percent Limit on Design Fee

The portion of the contract price for A-E services for the preparation of designs, plans, drawings and specifications may not exceed 6 percent of the project's Estimated Construction Cost. This limitation is statutory (10 U.S.C. 4540(b), 7212, and 9540. The cost of preparation of plans and specifications is discussed in FAR 15.404-4(c)(4)(i)(B) and 36.606(a) and DFARS 236.606-70 .

The 6% fixed fee includes:

• Design development

• Working drawings & specifications

• Post design contract services (clarification drawings & specifications)

• Preparation of bid package including detailed estimate

• Drawings and specifications for demolition

• Travel related to preparation/approval of design documents with a pre set number of trips

Exclusions to the Fixed Fee are:

• Pre-design programming

• Feasibility, functional, and economic studies

• Initial site visits

• Field, topographic, property, boundary, utility, and right-of-way surveys

• Subsurface explorations and borings, soils and materials testing, and resultant reports

• Flow gauging and model testing

• Reproduction of design documents for review purposes

• Preparation of construction cost estimates

• Comprehensive interior design (CID) services

• Preparation of general and feature design memoranda

• Models, renderings, or photographs of completed designs

• Construction-phase services

• Preparation or verification of as-built drawings during construction

• The services of consultants not specifically applied to the preparation of designs, plans, drawings, or specifications for a project

• Preparation of general and development criteria not specifically related to a military construction project

• Management and contract administration of A-E services contracts in connection with services excluded from the 6% limitation

• Document reproduction, travel, and per diem costs in connection with services excluded from the 6% limitation

• Preparation of environmental impact assessments, statements, and supporting data