SON Install Lactation Pods_Revision3.docx

STATEMENT OF NEED

INSTALL LACTATION PODS

1.0 SCOPE

A. Project Summary: The purchase of lactation pods provides a dedicated space for lactating women in buildings that would otherwise not have the means to do so. Federal law now protects all breastfeeding employees in the workplace. In December 2022, the federal Fair Labor Standards Act (FLSA) was amended as part of the federal omnibus bill. The new law, Providing Urgent Maternal Protections (PUMP) for Nursing Mothers Act, requires employers to provide all breastfeeding employees with reasonable break time and a private lactation space that is not a bathroom. The PUMP Act extends coverage to ~9 million more women of childbearing age and protects all employees for one year following the birth of a child. Many employees who were not previously covered by the 2010 federal law Break Time for Nursing Mothers are now covered by the PUMP Act, including salaried workers, healthcare workers, teachers, and agricultural workers, among others. The workplace lactation accommodation cannot be a bathroom and must be free from intrusion and shielded from view (including security cameras).

B. Project Scope. The Contractor shall furnish all labor, supervision, transportation, materials, hauling, tools, and equipment to accomplish all the work involved as necessary to:

C. REQUIREMENTS– Deliver (4) lactation suites to 4 local units with the following specifications:

a. The contractor shall provide a product that fits within the following dimensions: minimum 6’-7”’ W x 3’-8” D x 7’-9” H / 24 sq ft and maximum 9’-3” W x 5’-6” D x 7’-7” H / 50 sq ft.

b. The pod must be freestanding and include at a minimum, one (1) bench, one (1) shelf, one (1) mirror, one (1) hook, and one (1) refrigerator.

c. The contractor shall provide occupancy activated vents, LED lighting (motion/sensor activated), interior surfaces made of food-service grade, and solid-surface materials.

d. The product will additionally have interior dual, UL rated 110 volts / 20-amp outlets and USB ports and at a minimum, a 10’ long electrical cord that occupies one (1) standard 110-volt outlet.

e. The lactation pod will have an open ceiling or an open-grid ceiling to comply with UFC 3-600-01 Fire Protection Engineering for Facilities and the National Fire Protection Association code.

i. Openings must be at least ¼” (6mm) wide.

ii. The thickness of the ceiling cannot be more than the minimum opening width.

iii. Ceilings must be at least 70% open.

1. Figure 1 – Example of Open-Grid Ceiling

D. General guidance:

a. All debris material shall be removed by contractor for disposal offsite.

b. All installation(s) shall be completed by the contractor and in accordance with the manufacturer’s instructions.

E. Proposal guidance. The proposal will include:

a. SOW: Provide a Statement of Work (SOW) with a description of what work will be completed and how the work will be completed.

b. Technical Approach: Provide a work plan sufficient detail to clearly depict the work that will be completed. The design shall contain narratives and product submittals for floor coating materials.

c. Schedule: Provide a preliminary schedule that includes work task description, task duration, and project period of performance.

F. Beale AFB Specific, Information and Guidance.

a. Authorized Work. Work shall be accomplished in accordance with all contractually incorporated documents. Any work that is accomplished outside of the contractual documents, unless authorized by a contracting officer, is accomplished at the contractor’s own risk.

b. Work hours. All work shall be accomplished between 0700-1700 Mon- Fri. The work hours can be adjusted after they are coordinated and approved by the contracting officer and end user.

c. Base Access. Commercial vehicles will need to use the Commercial Vehicle Inspection Area at Wheatland Gate for base access.

d. Staging area. Staging shall not impede the vehicle traffic flow at any time.

e. Waste disposal. All waste materials will be disposed of and removed off base by Contractor. Contractor will practice good housekeeping during the project. The Contractor shall provide C&D Debris Diversion and Disposal Report.

f. Expected Warranties and Guarantees. All warranties and guarantees will be industry standards. This will include as a minimum a standard 1-year warranty of construction in addition to any standard manufacturer's warranties in excess of this period.

g. APPLICABLE STANDARDS. The Contractor shall adhere to the following documents, including all recommended practices documented in these standards. Although some publication dates are given, the work shall be in compliance with current references and standards. The Contractor shall determine if other codes, standards, or references not specifically cited also apply to the work of this project and incorporate those requirements into this project. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration, including but not limited to the following references:

i. DAFI 36-3013 “Lactation Rooms and Breast Milk Storage for Nursing Mothers”.

ii. UFC 3-600-01 Fire Protection Engineering

iii. Unified Facilities Criteria (UFC) and Operating Instructions that are applicable to the design of this project. This includes all Air Combat Command and Beale AFB supplements to these references.

iv. Institute of Electrical and Electronics Engineers (IEEE)

v. National Electrical Safety Code (NESC)

vi. California Building Code (CBC)

vii. ANSI Standards

viii. OSHA Regulations

ix. NFPA Standards and Codes UL Safety Standard

x. National Electrical Code

xi. OL Occupational Safety and Health Standards (29 CFR-Parts 1910/1925/1926/ 1960).

xii. EPA Code of Federal Regulations (CFR)

xiii. Applicable State, City and County codes and regulations.

xiv. National Institute of Standards and Technology (NIST) SP 800-53 Revision 4

Where Code previsions or ordinances conflict or overlap, whichever imposes the more stringent regulation shall prevail.

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