Attch 11 RFIs and Responses.pdf

CATEGORY Grouping Questions Answers

Fencing Fence Tops The existing return fence which is being left should have the tops made Safe. This is not required for this project.

SON says nothing about the fencing and sharp edges across the tops. Yet direction was given at job walk that was not heard by all please clarify for all areas. There are multiple areas that might need addressed. Please clarify all locations new and existing were brought up. New fencing will have closed- loop/ rounded top The existing fence is 7' high with posts extending slightly above the 7' level. As we will be replacing it with 6' high fabric, the existing posts will extend over 1' above the new fence fabric. Will we need to cut the posts to the height of the new fence which will be 6'?

Yes, cut posts 1-2" above new 6ft. Fencing. Existing south fence fabric does not need to be replaced, just badly bent posts.

Please confirm that the new fencing shall have no top rails and shall include a tension wire only at the top and bottom of the fabric. correct

Fence Measurements Statement of need says all post will be 3 feet in ground. On job walk it was mentioned the existing post can remain. Please clarify?

All new posts shall be 3ft. in ground, 2-4" diameter as needed. Some posts will need to be replaced (bent/damaged/new location)

Please confirm the intent is to remove the existing chain link fabric only and replace with a new 6’ high knuckle/knuckle or closed loop fabric to existing posts at the (3) back areas.

Fence fabric on South side does not need to be replaced, just bent posts .

See new SON and map.

Statement of need says to remove damaged fence only. On the job walk it was mentioned the old fence comes down and new fencing 6 foot high will be installed. Please clarify See new SON and map. See above A. General Scope. The contractor shall furnish all supervision, labor, tools, equipment, materials, operations and incidentals as required to remove damaged chain link fence, install new fence and install new double gate where old was. All posts shall be 3’ below grade anchored in concrete. New fence shall be 9ga wire with 2” post at 10” on center and 6’ high. A. Gauge of 2” post? B. 10” on center does not seem correct please verify?

A) Use industry standard guage 2-4" post as required.

B) See new SON and map. Standard spacing on new posts is 10 feet or less as required by layout dimensions

Statement of need says 2" post at 10" on center 6' high. On job walk it was stated that existing post can remain but they are spanned 6' to 10.5' feet apart. Please clarify?

Existing undamaged posts can remain at current intervals. New sections 10

ft. on center max, less if layout dictates.

The fence sections are 10' between post's, my count is 85, which calculates to approximately 850' of Fence replacement. Do you confirm?

See new SON and map. Southern fence is now to be left intact.

Approximate government field measurement is 411 ft. of new 6 ft.fence fabric including 31-32ft. on the 4 gates themselves

Fencing Locations Plans show fencing ay East side stopping at building and restarting at building yet the fence is 20 inches from building. Please explain intent?

See new SON and map.Install new corner post near NW building corner B- 3310. Follow existing post alignment approx. 20 " from building.

The Drawing depicts the New fence and Two New double gates lining up with the out building and extending to and tying into the the ball field fence which is curved/not straight. Should that be modified/extended so it looks professionally done?

See new drawing. New fenceline with gates in Map Section B (East) will run from existing fence post at the end of the left ballfield fence to the SE corner post including the 2 new double gates.

will fencing be required to off set to building on East side of property? See new drawing.

On West side of fence line the fence is offset drawing does not show offset will the drawing supersede the existing conditions? See new drawing.

Please clarify what work is to be included for the existing fencing at the west side from the existing building.

Approximately 120 ft. of West side fencing is to be replaced from SW corner to end post where 8 ft. inward 90 degree jog occurs. The rest of fencing towards the building is left intact as is.

Misc. Fencing Questions SON does not mention demo of any fencing just damaged fencing, yet on job walk there was mention of demo fencing can this be identified on the plans?

See new SON and map. Remove unused 8ft.fence section including 2 posts near end of left field fenceline.

Please confirm that the Contractor is to only include to remove and replace (3) each of the existing fence posts at the back areas as mentioned at the site walk. correct. Replace with like or equivalent.

Statement of need says to remove damaged chain link fence. Does this mean if there is no damage the old chain-link fence can stay?

See new SON and map. Only the southern run and part of west run including new gate section off the SW corner of B-3340 wil be left intact.

Will the fence require any grounding? no

General Recycling

It was stated that Beale is trying to be more relevant with their recycling efforts. What efforts will be needed to coordinate removal of demo to keep the area safe. Lag time in pick up could pose safety issues or we could deliver once removed.

KTR will coordinate with PM to get metals turned in on base. A collection bin can be brought in by our Solids Waste/ Recycling folks.

SON says new post on job walk it was mentioned that existing post can remain. When post are taken out with concrete on the base will this all go in recycle bin that was mentioned? yes what are the conditions for recycle waisted that was mentioned on job walk? Nothing mentioned in SON. See new SON. KTR will coordinate with PM to get metals turned in on base Please confirm that the Contractor shall turn over all removed materials to the Governments recycling program for disposition. Yes, KTR will coordinate with PM to get metals turned in on base

Please confirm that the Government shall require a material disposal report to be filled out for all removed materials.

Yes, once awarded, PM will forward documentation requirements and recycling POC.

Measurements / Drawings Drawing handed out is not to scale will footages be posted for new fence? yes. See approximate lineal footages above. See new map.

Can the plans provided at the job walk be provided additionally in an electronic form (PDF)? yes

Utilities & Environmental Impacts Will environmental be involved with this project?

Removing the bush and tree is already approved by environmental. 103 will be issued.

Will irrigation lines be able to be mark as existing prior to job starting ? yes will irrigation line if damaged be fixed by Base personnel or should contractors carry this cost if lines are not properly marked? fixed by by contractor

Please confirm that there has not been a form 103 issued yet. not yet, 103 will begin when NTP issued

Bid / Contract Pricing I do not understand Unite (Lot) Price. Is that the cost for maintaining & administrating the contract over the 5 year period and subsequent 3 year? Please clarify Unite (Lot) Price? Lot price will be set as "NOT TO EXCEED $9.2M" as the ceiling price.

Section B - Supplies or Services and Prices/Cost; each Task Order requires the contractor to work up a price and submit to the Contracting officer. Would Task Order Price be in part or all inclusive or exclusive of the Unite (Lot) price? Please clarify Task Order Price?

Task orders will be solicited via Fair Opportunity Proposal Requests or FOPRs after award of the Handyman IDIQ. Each task order will be priced as a stand-alone project.

Most projects today require special online training of employees can it be included in the cost of the TO’s?

Unless training is required for a specific task order only, training costs are non-allocable to a specific task order and should be appropriately accounted for in overhead rates.

For the benefit of myself and competitors personally living through 1965-1982; can inflation clause be added, tied to the federal index be placed in the Unite (Lot) Price?

There will not be any inflation adjustment to the $9.2M ceiling for the contract. Each individual task order is priced separately and should be priced based on current material and labor costs.

The Brokerage Companies that I am aware of have all raise their margin account requirement to 35% because of the volatility of the change of administrations. Can an inflation clause be place in each Task Order?

Task orders placed after award should be priced for performance shortly after Fair Opportunity Proposal Request is sent. For specific materials with a volatice price over the short term, an Economic Price Adjustment clause could be included on a case-by-case basis.

Can any of the subsequent Task Orders be worked up as a price for Time, Materials, Equipment, Sub- Contracts Cost, Markups and Contingencies?

Each task order should be priced as a stand-alone proposal. Any overarching costs should be included only in overhead rates not directly applied to a single order.

Are Sanitary Facilities provided or are they bid into the TO’s? Sanitary facilities are not provided by Government

Base FPCON Status Changes Would the Base High Alert be included in the Unite (Lot) Price or Task Order price as a Change to Scope of Work?

Any changes to base posture will be handled on a case-by-case basis, affecting only active task orders at that time.

For those of you that did not serve during the Cold War. If we are working on a Task Order and a Base High Alert goes into effect would we be stopped at the gate or ask to leave while working a Task Order?

An increased FPCON can result in work stoppages and being escorted from the base, depending on the new level.

If Congress declares war in the next seven years is their information as to how this would affect the status of this contract for evaluation of bid?

There is no information available at this time. Any future actions would be handled on an as-needed basis.

The next four years are going to be very interesting. Does the USAF Command have information on Contractor Preparedness for Alert Status, Time of War and Civil Unrest for evaluation of bid?

There is no information available at this time. Any future actions would be handled on an as-needed basis.

Base Vehicle Entrance and Operations

Under the EAL Submission, when coming through the Beal Boulevard Gate would my employees be required to go through the commercial inspection every work day while working on a Task Order requiring two ID’s each employee, hard copy of registration and proof of insurance. Please clarify all procedure for entry daily?

Yes. Listed documentation is correct at this time but is subject to change in accordance with FPCON and Security Forces procedures.

Commercial Inspection would require a half to hour per employee project cost for each vehicle if required.

Would this be included in the Unite (Lot) Price or Task Order price?

All costs associated with work on the base should be allocated to the appropriate task order.

Is there a place on base for contractor purchase TO’s fuels? A. Diesel? B. Regular Gas? C. Propane? No.

Off-Road Vehicles do not require registration. Can Off-Road Vehicles be use for TO’s such as Fence Repairs? N/A Do Off-Road Vehicles require Certificate of Auto Insurance or can they be covered by General Liability Insurance?

Insurance requirements are handled by the 9th Security Forces Squadron. No information is available at this time.

Misc. General Questions What State Contractor Licenses will be required for this project? general contractor or fence contractor

After RFI questions are answered can we walk the side with a sub contractor? As of right now it is a bit messy for quotes.

Yes, an additional site visit can be scheduled. Please contact the Contract Administrator via e-mail at theodore.churchreeves@us.af.mil

Is there Staging Area provide a TO’s? yes. Driveway area near B-3310

Is there Staging Area provide between TO’s? yes. Driveway area near B-3310 Will JV contractors be eligible for this contract? This is usually set up on big projects to help small contractors with mentoring from larger contractors? Please see FAR 19.1203 Attachment 9.1 2. In accordance with FAR 36.204, the magnitude of this project is between $25,000 and $100,000. Appropriate bonding will be required for bids over $35,000. Attachment 1.11.3 Awarded TOs resulting in an amount of $150,000 or more are subject to performance and payment bond requirements IAW FAR 52.228-15. Please clarify all bonding requirements?

Seed project magnitude is between $25K and $100K. A proposal over $35K will require insurance. Future task orders over $150K require bonding. For full details, please go to Acquisition.gov and review FAR, DFARS, and AFFARS Part 28.

Project is listed as a Service Disabled Small Business set aside, yet there were Small business, 8a business, and others at job walk. Will certificates be required to prove Service Disabled Small Business?

The SBA is the authority for certifications. All proposals will be verified via SAM for Service Disabled Veteran Owned Small Business status. The site visit was not a closed event.

Will a “By American” clause be enforced for the new materials?

Buy American clauses are included and enforced as required by FAR, DFARS, and AFFARS Part 25. These clauses are included in the base contract and will apply to all subsequent orders.

Gates Gate Measurements Should not the Gate replacement on the south/west fence be 4' Yes, but if gate posts can be reused current gate size (approx. 3ft.) is acceptable. See new SON and map.

The First Gate, new install is for the side walk which is 4', should not this Gate be 4' as well Yes, 4ft. new front gate See new SON and map.

The SON states one gate . At the job walk there were 4 gates mentioned which is it?

See new SON and map. 2 double 6ft. Gates (12ft. Opening) and 2 personnel gates.

How do we as contractors know what size gate for each location? it is not mentioned in statement of need.

See new SON and map. Front gate to be 4ft. wide. New Back personnel gate can either fit existing opening (approx. 3') if posts are acceptable, or replace one post and install new 4ft. gate.

Please confirm, as mentioned at the job walk, that (2) new single man gates (3’-0” wide) and (2) new double man gates (6’-0” wide) are required per project scope. No. See above and new SON and Map Will the locks for pedestrian gates be keyed cylinder type locks or will they be a fork latch that will accommodate a padlock? Latch that accepts a padlock

Gate Locks SON states gate yet there were all kinds of conditions mentioned at job walk. Please list gates and conditions with size and locking manually or by padlock. See new SON and map.

Please confirm that the new gates only require a double throw and lockable hardware. Yes double throw latch that accepts a padlock

Will any of the gates require any security or access controls? No, just a latch that accepts a padlock

Bldg Section Vegetation The drawing we were given which are over a year old shows the out building being part of the inclosure but it was stated at the Site Visit to replace the fence. Trees, Shrubs and electrical are impacted by the fence.

See new drawing. Remove fence, bush and tree entangled in fence. No electrical issue. Electrical shut off on building is abandoned. Building 3310 is scheduled for demolition.

It is unclear in the SON how the tree at the East side of property that has grown around the fencing should be handled See new SON. Remove tree and bush to below grade.

Cutting the base of the tree trunk on the East side of proper has a 99% chance of killing the tree. Is this ok? Yes. See above.

SON mention nothing of clearing areas of bushes or black berry shrubs. Yet on job walk this was mentioned please clarify.

See new SON and map. Remove fence and vegation entangled in fence near B- 3310.

Please confirm that the Contractor is to remove the shrubs that are entangled in the existing fence along the back maintenance shed. Yes. See above.

Misc. Bldg Section Questions The Chain Link Fence on the East side currently Runs in front of an existing building with electrical conditions that will cause the new fencing if required to be a code violation. Please clarify direction. No issue. Existing building is scheduled for demo and has no active electricity Please confirm that the Contractor can abandon/remove the fence along the back maintenance shed and tie the new fencing directly into the ends of the maintenance shed.

No. New fence is tied to fence posts/ gate posts only and will run parallel to building as is now. Building schedules for demolition.

Will the storage container near the back maintenance shed be removed by the Government prior to work starting? yes