SABER_Pre-Proposal_Slides_-_11_Feb_2013.pdf

Pre-Proposal ConferencePre-Proposal Conference Simplified Acquisition of Base

Engineering Requirements

(SABER)

9th Contracting Squadron, Beale AFB, CA

11 February 2013 1300 (1:00 p m )

1300 (1:00 p.m.)

OverviewOverview

I t d ti f K P l• Introduction of Key Personnel

• Rules of Engagement

• Requirement

• General Instructions

• Evaluation Process

• Pricing SchedulePricing Schedule

• Sample/Seed Project

• Key Dates

Cl ifi ti / Q ti• Clarifications / Questions

Key PersonnelKey Personnel

• Mr Robert Watts 9CONS Acquisition Flight Chief /• Mr. Robert Watts - 9CONS Acquisition Flight Chief / Contracting Officer robert.watts@beale.af.mil

(530) 634-3366(530) 634 3366

• Ms. Nickie Cruthirds - 9CONS Contract Administrator tiffany.cruthirds@beale.af.miltiffany.cruthirds@beale.af.mil

(530) 634-0671

• 2dLt Harriger - 9CES SABER Chief g

• Mr. Allan Thomson - 9CES SABER Technician

Rules of Engagementg g

• Any questions regarding the solicitation or generated from the site visit must be submitted IN WRITING to the Contract Administrator within 24 hours of completion of the site visit.

• Answers will be posted to all Offerors through FedBizOpps.

• Amendment to the solicitation may be made, as needed. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

Requirementq

• Simplified Acquisition of Base Engineering Requirements (SABER) provides a streamlined means to complete many types of minor real property maintenance, repair, alterations, and construction work, estimated at less than $750,000.00.

• The Contractor shall furnish all requirements including but not limited to materials, labor, plans, tools, equipment, transportation, supervision, t lit i i i t h i lmanagement, quality assurance, engineering, surveying, technical design support, estimating software, and Unit Price Guides (UPGs) in accordance with the basic contract specifications and individual TO requirements The Contractor will provide and maintain a managementrequirements. The Contractor will provide and maintain a management office at Beale AFB. Significant sub-contracting opportunities can be expected to include a variety of trades: carpentry, concrete, demolition, electrical, excavation, masonry, painting, plumbing, roadwork, roofing, electrical, excavation, masonry, painting, plumbing, roadwork, roofing, and welding (this list is not all-inclusive).

Requirement (cont.)q ( )

• Type of Requirement: Firm Fixed-Price Construction

• Indefinite Delivery Indefinite Quantity (IDIQ) Contract

• Performance Period: One base year and four one-year option periods

– Approx. 1 May 2013 – 30 April 2014, with four (4) available options

C t t M it d N t t E d (NTE) $15 Milli• Contract Magnitude: Not to Exceed (NTE) $15 Million

• Minimum Guarantee for Award: $100,000.00

• Basis of Award: Lowest Price Technically Acceptable (LPTA)

• Competitive award to an SBA Certified 8(a) firm based in the SBA

• Competitive award to an SBA-Certified 8(a) firm based in the SBA servicing areas of Sacramento, San Francisco, or Fresno

General Instructions

• Proposal Preparation / SubmittalProposal Preparation / Submittal

– Instructions are provided in solicitation Section L

– Submit original and three copies (total 4)g p ( )

– Offeror’s name, logo, or company emblems MUST

NOT appear anywhere in the proposal or drawings other than on the binder or portfolio coversheetother than on the binder or portfolio coversheet – unique identifier number (DUNS, CAGE)

– Proposal sections: Volume I - Technical Proposal, p p , Volume II - Past Performance, and Volume III - Price.

• Past Performance submitted by REFERENCES

• Past Performance submitted by REFERENCES

Evaluation ProcessEvaluation Process

1. List all proposals by the Total Evaluated Price (TEP) p p y ( ) based on the proposed SABER coefficients, from lowest to highest.

2 Determine technical acceptability of proposals starting2. Determine technical acceptability of proposals starting from the lowest price and cease evaluation when at least five (5) proposals have been determined to be technically acceptableacceptable.

• Factor 1: Conformance to RFP requirements

• Factor 2: Minimum Qualifications of Key Personnel

• Factor 3: Bonding Capabilities

• Factor 4: Proposal for Seed Project

3. Past Performance

Evaluation Process (cont.)Evaluation Process (cont.)

• Evaluation criteria is listed in solicitation Section M

• Award will be made to the lowest priced, technically acceptableAward will be made to the lowest priced, technically acceptable Offeror with acceptable past performance whose proposal conforms to the terms and conditions of the solicitation, subject to a positive responsibility determination in accordance with FAR Part 9.

• Proposals which do not address all evaluation factors and subfactors, or that are found to be unacceptable in any factor/subfactor, will be determined unacceptable proposals and will receive no further consideration for award.

S f l Off t b i t d i th S t f A d

• Successful Offeror must be registered in the System for Award Management (SAM)

Pricing SchedulePricing Schedule

• Coefficients are to remain unchanged throughout the life of the contract, including the base period of performance and any option periods exercised by the Government.

• Enter Coefficients:

Time / Location of Work

(C ffi i t T )

Estimated Percentage of Work Offeror’s Price

Coefficient(Coefficient Type) per Year Coefficient

Standard Hours / Unrestricted Areas 85%

Non-Standard Hours / Unrestricted Areas

4% Areas

Standard Hours / Restricted Areas 10%

Non-Standard Hours / Restricted Areas

1%

Pricing Schedule (cont.)Pricing Schedule (cont.)

• Transfer coefficients into the table below to calculate the estimated annual price for each coefficient, ending with the Total Evaluated Price (TEP) table:

Time / Location Percent of Work at Estimated Value of Offeror’s Price Total Price perTime / Location (Coefficient Type)

Percent of Work at Location Work (Before

Coefficient)

Offeror s Price Coefficient

Total Price per Coefficient Type

Standard Hours / Unrestricted Areas

.85 $2,550,000.00

(85% of $3M) Non Standard Hours / $120,000.00Non-Standard Hours / Unrestricted Areas

.04 $120,000.00

(4% of $3M) Standard Hours / Restricted Areas

.10 $300,000.00

(10% of $3M) Non-Standard Hours /

$30,000.00

Restricted Areas .01

(1% of $3M)

Annual Totals 100% $3,000,000.00 Variable

Multiplied for Base and Four (4) Option Years X 5

Offeror’s Proposed Total Evaluated Price (TEP)

Sample/Seed ProjectSample/Seed Project

• Main Gate (Schneider Gate) Electrical Upgrades / Power Supply Rework

– The Contractor shall furnish all labor, supervision, materials, tools, equipment, and professional design services to accomplish all the work involved as necessary to replace the existing 12 KV overhead at the Main Gate with undergroundexisting 12 KV overhead at the Main Gate with underground lines, replace the existing panel in the gate guardhouse, install proposed lighting around the area, install a 50KVA pad mounted transformer and perform all other necessary work to create atransformer, and perform all other necessary work to create a complete and useable electrical system.

• Magnitude of Project: Between $100,000.00 and $250 000 00$250,000.00

Key DatesKey Dates Event TENTATIVE Completion Datep

Issue Solicitation on FedBizOpps 30 Jan 2013

Pre-Proposal Site Visit 11 Feb 2013

Issue Solicitation Amendments with Site Visit Minutes (if applicable) 15 Feb 2013

Solicitation Closing Date 4 Mar 2013

Contract Award 30 Apr 2013

Pre-Construction Conference 1 May 2013

p

Clarifications / QuestionsClarifications / Questions

Any questions regarding the solicitation or generated from the site visit must be submitted IN WRITING to the Contract Administrator within 24 must be submitted IN WRITING to the Contract Administrator within 24 hours of completion of the site visit.