FA4686-13-R-0001_30_Jan_2013.pdf

Simplif ied Acquisition of Base Engineering Requirements (SABER) is issued as a f irm f ixed-price Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract for multi-discipline construction contracts, set-aside for 8(a) aw ard under authority of paragraph 8(a)(1)(A) of the Small Business Act (15 U.S.C. 637(A)).

The contract minimum guarantee is $100,000 for the entire life of the contract; w hile the Government reserves the right to exercise an option to extend the contract period of performance, exercising an option does not correlate to an increase in the contract minimum.

Contractor w ill enter coeff icients in Section B using a typew riter or black ink.

In block 11, below , a Notice to Proceed w ill be issued for each Task Order. Each TO w ill have a negotiated period of performance w hich shall be stated in each TO.

In block 12, below , bonds are required w ithin ten (10) calendar days of TO aw ard. Contractor shall furnish 100% Performance Bond and 100% Payment Bond for all TOs exceeding $150,000. All TOs $30,000.01-$150,000 shall use alternate payment protections. TOs under $30,000 w ill not require bonding. See FAR 52.228-13.

Sections K, L, and M w ill be physically removed from any aw ard resulting from this solicitation but shall be incorporated by reference into aw ard.

TIFFANY N. CRUTHIRDS (530) 634-0671

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

29-Jan-2013

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________365 calendar days after receiving aw ard, X notice to proceed. This performance period is mandatory, X negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________3 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________04 Mar 2013 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

9TH CONTRACTING SQUADRON

6500 B STREET, SUITE 101

BEALE AFB CA 95903

FA4686

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

(530) 634-3311FAX:TEL: (530) 634-2868 TEL: FAX:

FA4686-13-R-0001 98

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

FA4686-13-R-0001

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 15,000,000 Unit

SABER IDIQ - BASE PERIOD

FFP

The Contractor shall perform all work in conformance with the requirements of the contract, including furnishing all materials, labor, plans, tools, equipment, transportation, supervision, management, quality control, and other services (including engineering, surveying, technical design support), items, and incidentals necessary thereto for performance of multi-disciplinary construction contracts. Period of Performance: 1 May 2013 - 30 April 2014.

FOB: Destination

SIGNAL CODE: A

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED Unit

OPTION SABER IDIQ - OPTION PERIOD 1

FFP

The Contractor shall perform all work in conformance with the requirements of the contract, including furnishing all materials, labor, plans, tools, equipment, transportation, supervision, management, quality control, and other services (including engineering, surveying, technical design support), items, and incidentals necessary thereto for performance of multi-disciplinary construction contracts. Period of Performance: 1 May 2014 - 30 April 2015.

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED Unit

OPTION SABER IDIQ - OPTION PERIOD 2

FFP

The Contractor shall perform all work in conformance with the requirements of the contract, including furnishing all materials, labor, plans, tools, equipment, transportation, supervision, management, quality control, and other services (including engineering, surveying, technical design support), items, and incidentals necessary thereto for performance of multi-disciplinary construction contracts. Period of Performance: 1 May 2015 - 30 April 2016.

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED Unit

OPTION SABER IDIQ - OPTION PERIOD 3

FFP

The Contractor shall perform all work in conformance with the requirements of the contract, including furnishing all materials, labor, plans, tools, equipment, transportation, supervision, management, quality control, and other services (including engineering, surveying, technical design support), items, and incidentals necessary thereto for performance of multi-disciplinary construction contracts. Period of Performance: 1 May 2016 - 30 April 2017.

UNIT UNIT PRICE MAX AMOUNT

4001 UNDEFINED Unit

OPTION SABER IDIQ - OPTION PERIOD 4

FFP

The Contractor shall perform all work in conformance with the requirements of the contract, including furnishing all materials, labor, plans, tools, equipment, transportation, supervision, management, quality control, and other services (including engineering, surveying, technical design support), items, and incidentals necessary thereto for performance of multi-disciplinary construction contracts. Period of Performance: 1 May 2017 - 30 April 2018.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

100,000.00 $100,000.00 15,000,000.00 $15,000,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

2,000.00 $2,000.00 749,999.99 $749,999.99

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 100,000.00 $100,000.00 15,000,000.00 $15,000,000.00 1001 14,900,000.00 $14,900,000.00 2001 14,900,000.00 $14,900,000.00 3001 14,900,000.00 $14,900,000.00 4001 14,900,000.00 $14,900,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

0001 2000.00

$2,000.00

749,999.99

$749,999.99

1001 2000.00

2001 2000.00

3001 2000.00

4001 2000.00

SECTION B

B-001. PRICING SCHEDULE

A. The Contractor shall perform any and all functions called out in the SABER contract Statement of

Work and any project-specific Scope of Work developed for individual task orders issued against this contract using the schedule proposed within the solicitation and incorporated into the resulting award.

B. Coefficients are to remain unchanged throughout the life of the contract, including the base period of performance and any option periods exercised by the Government.

C. The Offeror must include a coefficient cost for work to be performed in restricted and unrestricted areas, during standard and non-standard working hours; the appropriate coefficient will be applied to each task order issued under the contract.

D. Coefficients shall be represented as “net” (e.g., 1.000), a percentage “decrease from” (e.g., .952) or

“increase to” (e.g., 1.115) and shall be extended to three decimal places.

E. Please enter coefficients below.

NOTE: Failure to propose appropriate coefficients or include costs for all items required to be included witin the coefficient is the fault of the Contractor; adjustments to the coefficients will NOT be made. Please thoroughly review SABER Statement of Work section 11 prior to proposing.

Time / Location of Work (Coefficient Type)

Estimated Percentage of Work per Year Offeror’s Price Coefficient

Standard Hours / Unrestricted Areas 85% Non-Standard Hours / Unrestricted Areas 4%

Standard Hours / Restricted Areas 10% Non-Standard Hours / Restricted Areas 1%

F. Please transfer coefficients from the table above into the table below and calculate the estimated annual price for each coefficient, ending with the Total Evaluated Price (TEP).

NOTE: Please reference Section L, Instructions to Offerors, for a sample showing how to complete the table and calculate the TEP.

Time / Location (Coefficient Type)

Percent of Work at Location

Estimated Value of Work (Before

Coefficient)

Offeror’s Price Coefficient

Total Price per Coefficient Type

Standard Hours / Unrestricted Areas .85 $2,550,000.00

(85% of $3M)

Non-Standard Hours / Unrestricted Areas .04 $120,000.00

(4% of $3M)

Standard Hours / Restricted Areas .10 $300,000.00

(10% of $3M)

Non-Standard Hours / Restricted Areas .01 $30,000.00

(1% of $3M)

Annual Totals 100% $3,000,000.00 Variable Multiplied for Base and Four (4) Option Years X 5 Offeror’s Proposed Total Evaluated Price (TEP)

B-002. CONTRACT PRICING MINIMUMS AND MAXIMUMS

A. The guaranteed minimum amount to be ordered for this contract is $100,000.00. This minimum applies to the base year and all remaining option years, if exercised. Exercise of an option year does not obligate the Government to increase the guaranteed minimum amount under this contract.

B. The maximum amount to be ordered for this contract for the base, and all option periods, if exercised by the Government, is $15,000,000.00. If the maximum aggregate amount of $15,000,000.00 is reached prior to the end date of the final period of performance, no further task orders will be issued on the contract.

C. There is no guaranteed minimum amount to be ordered by CLIN, i.e. there are no minimum for the various periods of performance; the guaranteed minimum award amount for the entire contract is $100,000.00.

D. The minimum amount to be awarded per task order issued against the contract is $2,000.00.

E. The maximum amount to be awarded per task order issued against the contract is $749,999.99.

SABER STATEMENT OF WORK

Statement of Work for

Simplified Acquisition of Base Engineering Requirements

(SABER)

Solicitation No: FA4686-13-R-0001

9th CIVIL ENGINEERING SQUADRON

6425 B Street Beale AFB, CA

11 December 2012

Table of Contents

Section Title

1 Description 2 Definitions 3 Unit Price Guide (UPG) 4 Technical Design Support Capabilities 5 Standard vs. Non-Standard Work Hours 6 Economic Price Adjustments (EPA) 7 Contract Start-up and Completion Period 8 Contractor-Provided Materials 9 Task Order Procedures 10 Proposal Submittal 11 Cost Estimate Example 12 Non-Prepriced Line Items 13 Performance of Work by the Contractor 14 Final Inspections and Acceptance 15 Government-Furnished Equipment/Materials (GFE/GFM) 16 Security Requirements 17 Work by the Government 18 Scheduling Work 19 Work Clearance 20 Utilities 21 As-Built Drawings 22 Government-Provided As-Builts 23 Environmental Protection 24 Construction Site Maintenance 25 Grounds Maintenance 26 Construction Signs 27 Barriers and Enclosures 28 Noise Control 29 Equipment On the Site 30 Access Roads and Trucking 31 Elevators 32 Safety and Health 33 Recording and Preserving Historical and Archeological Finds 34 On-Site Office 35 Professional Registration, Certifications, and Contractor Liability 36 Communications 37 Government Liability for Loss or Damage to Contractor Property 38 Construction Requirements 39 Data for Warranty/Guarantee Items 40 Quality Control Program 41 Project Manager 42 Attachments

1. DESCRIPTION:

1.1. The SABER contract is for a broad range of maintenance, repair, alteration, and minor construction projects on real property at Beale AFB, California and base satellite locations, as required, in support of the 9th Civil Engineering Squadron (9CES). The Contractor is required to furnish all requirements including but not limited to materials, labor, plans, tools, equipment, transportation, supervision, management, quality assurance, engineering, surveying, and technical design support in accordance with the basic contract specifications, individual SABER TO requirements, and the Unit Price Guide (UPG).

1.2. The contract will be a fixed-priced Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract and will require a wide variety of individual construction tasks to be performed as individual projects to be issued as task orders against the basic contract delivery order.

1.3. During the contract period, the SABER Project Manager will identify specific requirements on individual task orders and generate a conceptual Scope of Work including approximately 15% design. The contracting office will issue a request for proposal (RFP) and the resulting task orders to the Contractor for accomplishing the identified work. The Contractor shall be required to furnish all equipment, materials, and personnel necessary to complete designs, accomplish construction, and manage the task orders in the time period and to the quality required in the contract.

1.4. The Contractor shall prepare a proposal to include a complete Statement of Work (SOW), design, construction drawings, schedules, and cost estimate using line items taken from the most current Unit Price Guide (UPG); see Section 3. The applicable construction standards in Section 38 shall be used as the minimum standard for building code compliance, quality and general requirements applicable to every project. The pricing database will be used as the basis for establishing the value of the work. In preparing the proposal, the Contractor shall research existing record drawings and independently conduct as many site visits as necessary to have a satisfactory knowledge of the site conditions that can affect the work or its cost.

1.5. Work will require expertise in various construction trades to include, but not limited to:

carpentry, road repair, roofing, excavation, interior renovation, electrical, plumbing, HVAC, sheet metal, welding, painting, demolition, concrete masonry, arctic engineering, asbestos and lead based paint surveys and abatement, and soil remediation.

1.6. Upon issuance of a task order, the Contractor will diligently complete all work within the time frames specified in the task order and approved progress schedules. The Contractor shall perform all necessary quality control functions to ensure the work is executed in compliance with the terms of the task order and this contract.

1.7. The Contractor shall be required to maintain management offices on Beale Air Force Base and work closely with 9 CES personnel in identifying specific requirements to successfully accomplish each task order.

2. DEFINITIONS:

2.1. The following definitions apply to all work required by this solicitation and the resulting contract:

2.2. As-Built Drawings: Final site drawings prepared by the Contractor in sufficient detail to accurately reflect the project as fully constructed, complete with all changes, modifications, and deletions from prior award drawings. See Section 21 for more information.

2.3. Calendar Day: Each day of the calendar year including workdays, holidays, and weekends

(Saturdays and Sundays).

2.4. Coefficient: Coefficients are factors multiplied against the standard unit prices in the Unit Price

Guide (UPG) to calculate task order (TO) prices. The Contractor will propose coefficients in their initial solicitation offer for costs to include but not limited to overhead, profit, proposal preparation costs, General and Administrative (G&A) expenses, bond premiums, and gross receipt taxes, which will be applied to task orders for the duration of the contract. See SF 1442 Sections B and M for additional information regarding coefficients.

2.5. Concept Drawing: Project concept drawings are basic drawings containing sufficient detail to convey the main features of a project.

2.6. Construction Cost Proposal: A detailed construction cost proposal shall be prepared for each task order showing each division of work, line items under the division, quantity and cost. The cost proposal shall be accomplished by the Contractor from approved drawings and/or the Government-provided Statement of Need (SON).

2.7. Controlled Areas: See Restricted Work Areas, Section 2.21 below.

2.8. Drawings: Graphical representations documenting the work required by each Government project. See Sections 4 and 21 for more information.

2.9. Government-Furnished Equipment / Government-Furnished Property (GFE / GFP): Items provided by the Government to the Contractor for use in performance of this contract. Any Government Furnished Items will be identified per task order. See SABER SOW Section 15.

2.10. Negotiations: A reasonable number of meetings between the Government and the Contractor as necessary to come to full agreement on all project aspects including pricing, appropriate line items and quantities, technical requirements, and performance required for each identified construction project.

2.11. Non-Prepriced Item (NPI): These items of work are not covered by the Unit Price Guide (UPG), but are within the scope and general intent of a project and may be negotiated and price determined fair and reasonable based on quotes provided by the Contractor. NPI pricing is approved by task order but may be added by supplemental agreement into the base SABER contract if determined necessary by the Contracting Officer. NPI prices may only include direct costs. See Section 12.

2.12. Notice to Proceed (NTP): Formal notification from the Contracting Officer to the Contractor to begin performance on a specified project, to include ordering of materials. The NTP identifies the effective start date of the project performance and the scheduled completion date and/or number of days remaining in the performance time.

2.13. Pre-Priced Item: An item listed in the SABER Unit Price Guide (UPG) for which a corresponding unit price exists. Pre-Priced Items are organized into a detailed, computerized report using the SABER Unit Price Book format (or CE and Contracting Officer approved equivalent) which lists quantities, prices, and a short description of all items required for a project as outlined within the drawings and Scope of Work.

2.14. Pre-Construction Conference: A meeting attended by designated representatives of the Government and the Contractor after project award but before the start of work to discuss all aspects of the required work for a specific project.

2.15. Pre-Final Inspection: An examination requested by the Contractor, with Government representatives present, to identify and correct all work discrepancies prior to requesting a final inspection by the Government.

2.16. Progress Meeting: A meeting attended by designated representatives of the Government and Contractor to discuss progress on existing and/or potential SABER projects as well as the basic contract performance. The Government will hold Progress Meetings bi-weekly, with Contractor attendance to be provided upon request; the Government reserves the right to increase the frequency of progress meetings if so desired.

2.17. Proposal Package: The Contractor’s technical and cost proposals provided in response to the Contracting Officer’s Request for Proposal (RFP). See Section 12 for details on the proposal package.

2.18. Redline Drawings: One set of E size (24”x36”) drawings maintained by the Contractor at the work site where all changes are recorded, to include any hidden or subsurface data discovered during construction.

2.19. Restricted Work Areas: Areas of performance on Government property with increased security requirements within which the Contractor is not allowed free access to the work site, cannot enter and exit freely, and will be required to be under escort during performance of the project.

Personnel and equipment entry will be subject to delays due to security processing.

2.20. Scope of Work: A Government-produced rough description of work tasks to be accomplished.

This differs from the Contractor-produced Statement of Work, which is a more detailed description of exactly how the Contractor will complete the project.

2.21. Scoping Meetings: A reasonable number of meetings attended by representatives of the Government and the Contractor to discuss and define the work requirements of each project in sufficient detail to allow the Government to develop a Statement of Need (SON) and the Contractor to prepare a Statement of Work (SOW), required drawings, material submittal forms, and all else necessary to successfully complete the project.

2.22. Site Visits: A reasonable number of investigative visits to a location at which work has been proposed by the Government to be done by the Contractor. The purpose of the visit is for the

Contractor to gather enough information to prepare the Statement of Work, drawings, and construction cost proposal, and for the Government to prepare or revise a Scope of Work.

2.23. Statement of Work (SOW): A specific written description (in the quality, detail, and professionalism necessary) documenting the specific work required for each Government project.

The SOW is prepared by the Contractor from a Government-supplied general Statement of Need

(SON).

3. UNIT PRICE GUIDE (UPG):

3.1. The Unit Price Guide (UPG) consists of a full set of Government-approved estimating software, provided in both computer cost databases and libraries of hard copy books, which list tasks by unit of measure and unit price. Examples of commercially available UPGs are those published by WinEstimator Inc®, Timberline Software®, and R.S. MEANS, Inc®.

3.2. Line items shall be taken from the most current UPG and shall be selected for each individual construction task that most accurately and completely represents the work being accomplished in a task order scope. Line item use will be negotiated between the Government and Contractor.

3.3. To ensure effective cost estimations, the Government and Contractor shall use the same UPG and project estimating system.

3.4. The Government and Contractor shall use RSMeans Construction Cost Data and e4Clicks

Professional Project estimator system, or equal, to develop proposals; the exact books required for performance of the contract are identified in Section 8.

3.5. The Contractor shall be required to update the electronic database on each computer and provide hardcopy books not less than once annually, as published by the manufacturer. Updates shall incorporate all of the latest price updates for individual line items and localized pricing for the Sacramento, California, area.

4. TECHNICAL DESIGN SUPPORT CAPABILITIES:

4.1. Design will usually entail minimum design requirements, which should not necessitate hiring additional expertise beyond that normally required by a general Contractor, except for state requirements such as fire suppression & detection system design engineering requirements, structural design and/or calculations, and Professional Engineering stamps and certifications for these items specifically.

4.2. Contactor must have engineers or master craftsmen available on an “as needed” basis that are capable of design in civil, structural, mechanical, and electrical construction. They must be experienced with building codes, safety regulations, and environmental protection requirements associated with construction, as well as having technical support to handle architectural and drafting services that are familiar with standard drafting conventions. The Contractor should expect to produce any supporting technical calculations or any other data required by the Contracting Officer in order that the Government may verify the accuracy and validity of the Contractor design. The Contractor must submit basic plans/schematic drawings for all mechanical and electrical systems being installed (i.e. fire suppression, HVAC, electrical system panels). The Contracting Officer’s Representative (COR) shall be the determining authority as to what data is needed from the Contractor for individual task orders. The data required may vary with each task order.

4.3. The Contractor shall have a dedicated draftsman whose sole responsibilities are preparing design and as-builts. They shall not fulfill project management responsibilities. Drafting technicians shall have training in an accredited drafting program and at least of two (2) years applied experience in generating and modifying construction drawings using AutoCAD software.

4.4. Computer Aided Design (CAD) Drawing Formats and Standards:

4.4.1. All drawings will A/E/C CADD Standard published by the CADD/GIS Technology Center for

Facilities, Infrastructure and Environment for all computer-aided drafting and design-generated “as-built” drawings. The standard is published at https://cadbim.usace.army.mil.

4.4.2. Drawings shall be in the same format as the Beale AFB standard which is currently the

AutoCAD 2010 Drawing File (.DWG) format. However, the format changes every few years and the Government holds the right to request AutoCAD Drawing Files at future formats at no additional charge.

4.4.3. CADD/GIS/Drawing standards shall adhere to Section 17 of the Beale AFB Design

Compatibility Guide.

4.5. Drawing Quality Assurance/Quality Control:

4.5.1. The Contractor shall insure that any and all products provided to the Government have received careful and complete Quality Assurance / Quality Control.

4.5.2. The Government will immediately return for remedial action (at the Contractor’s expense) any products that do not meet these specifications.

4.5.3. Before a file is placed on the delivery digital media, the following procedures shall be performed:

4.5.3.1. Remove all extraneous graphics outside the border area and set the active parameters to a standard setting.

4.5.3.2. X-refs shall be bound, without device or directory specifications, to the drawings that reference them.

4.5.3.3. All digital files shall be delivered to the Government uncompressed.

4.5.3.4. Include all files, both graphic and nongraphic, required for the project (i.e., color tables, pen tables, font libraries, symbol libraries, user command files, plot configuration files, AML plot routines, etc.). Applicable plotstyle (.ctb) files shall be provided with the drawings.

4.5.3.5. Each finished CADD drawing or map shall have its own separate plot file.

4.5.3.6. Make sure that all support files such as those listed above are in the same directory and that refers to those files do not include device or directory specifications.

4.5.3.7. Include any standard sheets (i.e., abbreviation sheets, standard symbol sheets, etc.) necessary for a complete project.

4.5.3.8. Document any fonts, tables, symbols, cells/blocks, line styles/types, details, reference drawings, etc., developed by the Contractor. The Contractor shall obtain Government approval before using anything other than the Government's standards.

4.6. Contractor Guidelines for Formatting GIS Files: If any GIS files are to be created and turned over to the Government, the Contractor must contact 9 CES/CEPT for additional guidelines which must be followed.

5. STANDARD VS. NON-STANDARD WORK HOURS:

5.1. Standard Working Hours: The Contractor shall generally be prepared to pursue contracted tasks during the standard working period of 0700 to 1700 hours (7:00 a.m. to 5 p.m.), Monday through Friday, excluding federal holidays. The Contractor may elect to work hours other than standard duty hours provided that:

5.1.1. The request is submitted in writing at least three (3) workdays in advance.

5.1.2. The Contracting Officer approves the request.

5.1.3. Work performed outside standard working hours or on weekends or federal holidays that the

Contractor chooses to perform during non-standard hours will be considered and charged as standard hours.

5.2. Non-Standard Working Hours: Work required by the Government at other than standard duty hours will be considered nonstandard working hours, that is, Monday through Friday from 1700 to 0700 hours, Saturdays, Sundays, and federal holidays. Hours other than standard working hours shall be calculated by the unit price sum specified in the RSMeans Facilities Construction Cost Data multiplied by the coefficient for non-standard hours.

6. ECONOMIC PRICE ADJUSTMENTS (EPA):

6.1. This contract will utilize a Unit Price Guide (UPG) database that is updated annually. As the database updates include allowances for economic price adjustments, the Contractor’s coefficient shall remain constant throughout the life of this contract, including all exercised option periods, and additional EPAs will not be permitted.

7. CONTRACT START-UP AND COMPLETION PERIOD:

7.1. The first thirty (30) calendar days following contract award will be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to execute the full requirements of this contract.

7.2. Following the first fourteen (14) days after contract award the Contractor may be provided with a Government Request for Proposal (RFP) to begin initial project planning, however construction may not be required to commence prior to the thirty (30) calendar day start-up period.

7.3. The Contractor is required to vacate any and all areas provided to him, including any office areas and individual work sites or storage yards, and remove all Contractor-owned equipment, within fourteen (14) days of the conclusion of this contract, whether by termination or natural completion, or within (14) calendar days of being notified in writing by the Contracting Officer at any other period during performance.

7.4. After the contract completion period the Government will conduct a walkthrough of the

Contractor’s formerly occupied areas. Any discrepancies, damages, and required cleanup will be notified to the Contractor in writing. The Contractor will have 48 hours to resolve the notification(s) from the Government. If the Contractor fails to resolve adequate cleanup or repair of damages, the cost for identified items may be completed by the Government or services procured from a third party, and charges billed to the Contractor.

8. CONTRACTOR-PROVIDED MATERIALS:

8.1. All Contractor-provided materials shall become the sole property of the Government.

8.2. The Contractor shall provide a Unit Price Guide (UPG) consisting of a full set of Government-approved estimating software, in both computer cost databases and libraries of hard copy books.

Examples of commercially available UPGs are those published by WinEstimator Inc®, Timberline Software®, and R.S. MEANS, Inc®.

8.3. The Government and Contractor shall use RSMeans Construction Cost Data and e4Clicks Professional Project estimator system, or equal as approved by the Government, to develop proposals. Samples of proposed alternative databases to RSMeans and e4Clicks must be provided to the Government for review and approval prior to acceptance or implementation of use.

8.4. Technical Library: The Contractor shall, within thirty (30) calendar days following contract award, provide three (3) copies of the following hard copy publications, or Government-approved equal, to 9 CES/CEP and one (1) copy to 9 CONS/LGCA, total four (4) copies, and shall provide updates as published at no additional cost to the Government.

8.4.1. RSMeans Pricing Guides:

8.4.1.1. Assemblies Cost Data

8.4.1.2. Building Construction Cost Data

8.4.2. RSMeans Composite Cost Data Guides:

8.4.2.1. Electrical Cost Data

8.4.2.2. Facilities Construction Cost Data

8.4.2.3. Mechanical Cost Data

8.4.2.4. Plumbing Cost Data

8.4.2.5. Square Foot Costs

8.4.2.6. Concrete and Masonry

8.4.2.7. Site Work & Landscaping

8.4.2.8. Interior Cost Data

8.4.2.9. Heavy Construction Data

8.4.2.10. Repair and Remodeling Construction Cost Data

8.4.2.11. Facilities Maintenance and Repair Cost Data

8.4.3. RSMeans Means Estimating Handbook

8.4.4. RSMeans Illustrated Construction Dictionary

8.5. Software Programs, Licenses, and Upgrades: The Contractor shall, within thirty (30) calendar days following contract award, provide four (4) licenses, install and troubleshoot the most current version of the software listed below to 9 CES and shall provide upgrades, as published, at no additional cost to the Government. The software shall be licensed for both network common use and stand-alone personal computer. Receipt of updated software and/or UPG information each year does not obligate the Government to exercise any contract option years. After the software is successfully installed, the Contractor shall provide a toll-free number that the Government may use for over-the-phone software support. The Contractor shall also provide an on-site trained software installer whenever problems are experienced with installing upgraded software.

8.5.1. Project Estimating and Manager Software by 4Clicks Solutions, LLC, or Government-approved equal to include:

8.5.1.1. e4Clicks Professional Project Estimator or Government-approved equal.

8.5.1.2. RSMeans Facility Construction Cost Data/e4Clicks Database or Government-approved equal.

8.5.2. The Contractor shall be required to update the database on each computer at the beginning of each calendar year or at least once annually as approved by the Government. Updates shall incorporate all of the latest UPG updates for individual line items and shall be localized for the Sacramento, California, area.

8.6. Contractor-Provided Training: The Contractor shall provide initial and annual training based on software identified in 8.3 at no additional cost to the Government. The training will be conducted by a trainer that is approved by the estimating software company and will be conducted at or near Beale Air Force Base, with training schedule approval from 9CES and the Contracting Officer.

8.6.1. Initial Training: One 2-day initial project estimating software training course to Government personnel, not to exceed fifteen (15) persons per class, will occur within thirty (30) days of contract award.

8.6.2. Refresher Training: Refresher training will take place once per year for Government personnel, not to exceed fifteen (15) persons per class. The annual training will be coordinated with the Contracting and CE offices, and shall consist of two (2) full days of e4Clicks project estimating software, or equivalent, training.

9. TASK ORDER PROCEDURES:

9.1. As the need exists for performance under the terms of this contract, the Contracting Officer (CO) will notify the Contractor of a potential performance requirement.

9.2. The SABER Project Manager will submit a project package to the Contracting Officer including a Statement of Need (SON) and AF Form 813 (Request for Environmental Impact Analysis), among other documents. The CO will then forward the Contractor a Request for Proposal (RFP).

9.2.1. If the project incorporates any additional project items as optional CLINs, the SON will describe the anticipated details of that aspect of performance including performance period, consideration of mobilization and/or demobilization activities, progressive flow of construction activities, and the impact of additional performance on the task order (TO) as a whole. Normally, the option to purchase additional requirements within a project will not extend past ninety (90) calendar days from date of TO award.

9.2.2. The Contractor may be requested to provide cost and technical proposals or designs within the last quarter of the fiscal year in anticipation of fall out funds (money which is not yet obligated by the Government, but which is expected to become available prior to fiscal year end). In anticipation of this potential work, and the fast turnaround required at fiscal year-end to secure funds should they become available, the Contractor may be asked to provide a cost and technical proposal at no liability to the Government to award the project. In this instance the Contractor will complete a Hold Harmless Agreement prior to their proposal preparation. Please see Attachment 1 for a Sample Hold Harmless Agreement.

9.3. Upon receipt of an RFP, the Contractor shall respond to the needs of the Government by scheduling a site visit through the CO within the timeline designated in the RFP, generally three (3), five (5), or ten (10) days from issuance of the RFP. The site visit will be conducted in the company of the Contractor, contracting personnel, the end user or facility manager, and the SABER Project Manager at the proposed work site. If the project is complex and the specific disciplines are needed at the meeting, other base agencies (fire department, safety, communications, etc.) may also be invited to attend.

9.4. Note: Any reference to any equipment, material, article or patented process by trade name, make or catalog number requested by the Government shall be regarded as establishing a standard of quality only.

9.5. Contractor will submit questions regarding the project in writing to the CO.

9.6. An amendment to the RFP will be issued by the CO incorporating any changes to the Scope of

Work as determined during the site visit, or as a result of other Contractor questions.

9.7. Upon establishment of the final scope of the individual requirement, the Contractor shall then prepare a proposal package for submission to the Contracting Officer. See Section 10 for additional instructions on compiling proposal packages.

9.8. The Contractor shall accomplish their proposal package and return it to the Contracting Officer by the suspense date reflected on the Request for Proposal. The suspense date will be determined by the CO based on the magnitude, complexity, and urgency of the project; generally a suspense date of three (3), five (5), or ten (10) workdays will be determined, taking these factors into consideration. The Contractor shall have enough staff to ensure proposals are completed within the established suspense dates.

9.9. The CO will then forward the proposal to the SABER Project Manager for review. Upon receipt of the Contractor’s proposal, the Government will accomplish a technical evaluation of the proposal. If the SABER Project Manager has questions about the Contractor’s proposal, the Contract Administrator may call a fact-finding meeting in order to clarify Government questions and misunderstandings.

9.10. A fact finding and negotiation meeting will be scheduled by the contracting office to discuss and negotiate all variances in quantities, priced line items, non-prepriced items, start date, and performance times with the Contractor. A SABER Project Manager may also be in attendance if requested by the CO.

9.11. The Contractor will provide a final cost estimate, technical proposal, and Statement of Work (SOW) based on the negotiated terms. The Contractor’s final submittal will be reviewed and approved by CE.

9.12. The negotiated price for the proposed project will remain valid for sixty (60) calendar days, unless otherwise negotiated with the Contracting Officer.

9.13. The Contracting Officer will issue a task order against the SABER contract using DD Form 1155 and will distribute the award to all parties. The notice to proceed (NTP) date will be based on the Contractor’s negotiated construction schedule, in coordination with the end users requirements.

9.14. The Contractor, subcontractors, contracting, SABER Project Manager, building manager, and other pertinent base officials (i.e. Safety, Security Forces, Communications) will have a pre-construction meeting to discuss specific issues for the task order. At this meeting the Contractor will provide a construction schedule and timelines on an AF 3064 (Contract Progress Schedule, Attachment 2), if the period of performance is expected to exceed 60 days; Performance and Payment Bonds, as required; an SF 1413 (Statement and Acknowledgment, Attachment 3) for all tier levels of subcontractors needed for project completion; an AF 3000 (Material Approval Submittal, Attachment 4) for any known proposed materials; and any other documents as requested by the CO.

9.15. Actual construction on the site will not occur until an AF Form 103 (Base Civil Engineering

Work Clearance Request) has been completed, the Government has received the signed NTP back from the Contractor, and the CO has approved the proposed start date. Work shall commence not later than ten (10) days after issuance of the NTP.

9.16. The Contractor will provide bi-weekly progress reports using AF 3065 (Contract Progress Report; Attachment 5), until project completion.

9.17. The Contractor may request a pre-final inspection for the purpose of having the Government assist in identifying potential problems or areas of correction required prior to the final inspection. The Contractor will request the pre-final inspection from the Contracting Officer and a date will be scheduled by the contracting office. Pre-final inspections will typically include the Contracting Officer and Contracting Administrator, the SABER Project Manager, Contractor personnel (to include subcontractors), requirements/end user personnel, operations and maintenance personnel, and representatives throughout the installation (fire, safety, security, etc.), as needed. Pre-final inspections will be coordinated to occur within one (1) week of Contractors request, if possible. The pre-final inspection should be scheduled to occur within ten

(10) days before final inspection so that any discrepancies found can be corrected before the contract expires.

9.18. The Contractor will request a final inspection from the Contracting Officer five (5) working days prior to the desired date of inspection. The final inspection will typically include the SABER Project Manager, the Contractor, the CO, and other base entities as needed. More information regarding final inspections is included in Section 14.

9.19. Prior to final invoicing, the Contractor will provide all as-builts, warranty items and documentation, and all other required documentation as outlined in this Statement of Work.

10. PROPOSAL SUBMITTAL:

10.1. The Contractor’s proposal must be supported by adequate documentation to demonstrate that thorough engineering and planning have been accomplished to complete the task order, including a cost proposal, technical proposal, and other accompanying documents.

10.2. The Contractor’s proposal package will be provided for both initial and final review of CE and

Contracting personnel, between which the Contractor will make any necessary and negotiated changes.

10.3. The Contractor’s proposal package shall include, as applicable, but is not limited to:

10.3.1. Cost Proposal / construction estimate: The Contractor shall identify the pre-priced line items that address the requirement and the proposed quantities thereof. The appropriate database listed in Section 8 shall serve as the basis for establishing the value of work to be performed on a unit price basis. The Contractor’s cost proposal shall include a print out from the cost estimating software stating the specific quantities and costs. If the line item varies slightly from the description described in RSMeans, notes shall be added in the notes section of the item on the printout to clarify the use of line items.

10.3.2. The Contractor’s proposal must not contain additional overhead, profit, bond premiums, insurance, and all other costs including, but not limited to, compliance with environmental laws, tax laws, protection or moving of Government property and engineering services, as these allowances are included in the established coefficients. See SF1442 Section B for more information regarding allowable and disallowed coefficient costs.

10.3.3. Statement of Work: SOW shall identify and describe in detail the Contractor’s specific tasks, explain any extenuating site conditions/issues, establish performance times, outline material submittals and submittal dates.

10.3.4. Construction drawings and/or detailed engineering plans/drawings (as the requirements exists), to include design analysis for appropriate architectural and engineering disciplines.

10.3.5. Subcontract backup documentation. For subcontracts exceeding $2,000.00 the Contractor must submit a minimum of two (2) subcontractor quotes for review and approval by the CO.

Subcontractor quotes must be broken out by line item; lump sum subcontractor quotes may not be submitted for consideration. Subcontractors may utilize unit cost estimating software similar to the prime Contractor, or submit a Construction Cost Estimate Breakdown (Attachment 6).

10.3.6. Independent quotes for Non-prepriced Items and backup documentation (see section 12).

10.3.7. Material submittal documents or proposed dates for future submittals.

10.3.8. The Solid Waste Diversion and Disposal Report (Attachment 7); note less than quarterly, as required by Beale’s Integrated Solid Waste Management program. See Section 20.7.

10.3.9. The BAFB Green Procurement Tracking Form or BAFB Green Procurement Exemption Form

(Attachment 8) as required by Beale’s Green Procurement Program. See Section 20.8.

10.3.10. Appropriate maps to include topographic, loading zones, and vicinity to roads, buildings, and other landmarks.

10.3.11. Necessary layout to include floor and demolition plans displaying utility features.

10.3.12. Color boards or fabric samples, if required.

10.3.13. Project-specific Accident Prevention Plan, if required.

10.3.14. Facility Drawings.

10.3.15. Design calculations to substantiate proposed layout and sizing of utilities and structure elements.

10.3.16. Any other requirements cited in the Government’s Scope of Work.

11. COST PROPOSALS / EXAMPLE:

11.1. Pricing shall utilize the most current Unit…