Questions and answers- BLDG move Dyess AFB updated.pdf
PDF 196 KB Posted
- Solicitation number
- FA466126Q0038
About this file
This is a Questions and Answers document for a Dyess Air Force Base building move contract opportunity. The document addresses 31 clarification questions submitted by potential contractors regarding a relocation project involving safes, office equipment, furniture, and miscellaneous items across three buildings (4230, 7233, and 6015).
The scope of work includes relocating 10 safes (varying between Type A at 289 lbs and Type B at 355 lbs), 10 heavy-duty shredders (approximately 38.19" x 25.19" x 23.25" and 100-200 lbs each), 40 monitors, 17 printers, 5 TVs, 4 refrigerators, miscellaneous wall art and fixtures (30 pictures/wall art approximately 40"x25", 2 large boards 96"x48", and 4 area rugs ranging from 6'x7' to 12'x9'), office desks and tables, and other equipment. Building 7233 has no elevator, requiring external or internal stairwells for heavy equipment transport. Elevator access will be reserved and available in Building 6015. Government personnel will handle all IT equipment disconnection/reconnection and disassembly/reassembly of furniture; contractors are responsible for relocation and placement only. The period of performance is 15 days from the award date, with specific move dates dependent on contract award. Normal working hours are 7:30 AM–4:30 PM, with outside-hours work requiring approval from the Unit and Contracting Officer. All packing materials must be adequate per manufacturer specifications but need not be new. Contractors will receive base passes rather than badges, with base access approval requiring 5 days after submission of personnel information (including citizenship status). Green card holders are permitted with additional OSI questioning (approximately 2-3 hours). Floor protection is at contractor discretion given mixed flooring types. Liquidated damages provisions apply for delays or damages. No insurance or bonding requirements are specified. Government personnel will provide onsite coordination, and a single prime contractor supervisor may fulfill the Trusted Agent requirement for day laborers and subcontractors, which are permitted without limitations.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 4. Amended Provisons and clauses.pdf | ||
| updated RFQ FA466126Q0038.pdf | ||
| 6. Photos .pdf | ||
| 2. Wage Determination 2015-5211.pdf | ||
| 1. SOW.pdf | ||
| 3. Provisions and clauses.pdf | ||
| RFQ FA466126Q0038.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Dyess AFB Bldg Move Questions
1. What are the sizes and weights on the 10 safes? Also, are they going to the first floor of the building that has an elevator?
• The sizes of the safes are…
• Type A (28 ¼” H x 19 ¼” W x 28” D) 289 lbs.
• Type B (13” H x 21.5” W x 36” D) 355 lbs.
• 1 type A and B from first floor of 4230 to second floor of 6015 (Elevator available)
• 1 type A and B from first floor of 7233 to second floor of 6015 (Elevator available)
• 4 type A and 2 type B front second floor of 7233 (No elevator) to first floor of
6015.
2. Is a site visit available or recommended prior to proposal submission?
• A visit is unavailable due short suspense.
3. Are there any limitations on the number of personnel or vehicles allowed on base at one time?
• No.
4. Can building layouts, floor plans, or photos for Bldg. 7233, 4230, and 6015 be provided?
• Pictures have been provided.
5. Will elevator access in Bldg. 6015 be reserved and available throughout the move?
• Yes.
6. Are there designated staging or parking areas for contractor vehicles?
• There will be areas we can cordon off specifically for movers.
7. Are there any special handling requirements for safes, electronics, or sensitive equipment?
• Yes, teams will be on hand at the time to maintain positive control of sensitive materials and equipment.
8. Can work be performed outside normal hours (7:30 AM – 4:30 PM), and what approvals are required?
• Must be approved by Unit and Contracting Officer
9. What is the expected turnaround time for contractor badge processing?
• No contractor badges will be provided, Contractors will be given a pass for the duration of the move.
10. Are subcontractors permitted, and are there any limitations on their use?
• Yes they are, no limitations.
11. Are there any performance standards or penalties associated with delays or damages?
• Liquidated damages have been added
12. What insurance limits or bonding requirements are required for this contract?
Νο
13. Will Government personnel be available onsite for coordination during move days?
• Yes
14. Can the Government confirm whether all packing materials must be new?
• All packing materials must be adequate to perform the tasks that are designed by their manufacturer, new materials are not required.
15. Could you please confirm if disassembly and reassembly of furniture or equipment is required, or if the scope is limited to relocation and placement only?
• Location and placement only, all disassembly and reassembly will be completed by Government personnel.
16. Additionally, if available, could you please provide any pictures of the items to be moved? This will help us better assess the scope and prepare an accurate proposal.
17. Can you please provide the estimated dimensions and empty weights of the 10 safes?
• The sizes of the safes are…
• Type A (28 ¼” H x 19 ¼” W x 28” D) 289 lbs.
• Type B (13” H x 21.5” W x 36” D) 355 lbs.
• 1 type A and B from first floor of 4230 to second floor of 6015 (Elevator available)
• 1 type A and B from first floor of 7233 to second floor of 6015 (Elevator available)
• 4 type A and 2 type B front second floor of 7233 (No elevator) to first floor of
18. Will the safes be completely emptied prior to the move, or will the crew be moving them with contents inside?
• They will have very limited content, nothing that could affect the weight more than
3-5 lbs.
19. Will base IT personnel disconnect and prep the 40 monitors, 17 printers, and 5
TVs, or is the contractor responsible for disconnecting these items?
• Government personnel will disconnect and reconnect all IT equipment.
20. Do any of the desks, standing desks, or tables require disassembly and reassembly by the moving crew?
• No.
21. Will the 4 refrigerators be completely emptied and defrosted prior to moving day?
22. Due to the heavy nature of the equipment, are there any photos available of the 10 safes and 10 heavy-duty shredders? If photography is prohibited in these specific facilities, could you provide the manufacturer make and model numbers instead?
• The sizes of the safes are…
• Type A (28 ¼” H x 19 ¼” W x 28” D) 289 lbs.
• Type B (13” H x 21.5” W x 36” D) 355 lbs.
• 1 type A and B from first floor of 4230 to second floor of 6015 (Elevator available)
• 1 type A and B from first floor of 7233 to second floor of 6015 (Elevator available)
• 4 type A and 2 type B front second floor of 7233 (No elevator) to first floor of
6015.
• Shredders are approx.. 38.19” x 25.19” x 23.25” and between 100-200 lbs.
23. Technical Inventory Specifications: Section 1.3 lists "10 safes" and "10 heavy duty shredders". To ensure appropriate equipment (e.g., stair climbers, heavy-duty dollies) and labor are allocated for the second-floor move in Building 7233, which has no elevator, could the Government provide the approximate weights and dimensions for these items?
• The sizes of the safes are…
• Type A (28 ¼” H x 19 ¼” W x 28” D) 289 lbs.
• Type B (13” H x 21.5” W x 36” D) 355 lbs.
• 1 type A and B from first floor of 4230 to second floor of 6015 (Elevator available)
• 1 type A and B from first floor of 7233 to second floor of 6015 (Elevator available)
• 4 type A and 2 type B front second floor of 7233 (No elevator) to first floor of
• Shredders are approx.. 38.19” x 25.19” x 23.25” and between 100-200 lbs.
24. Vague Inventory Quantities: Section 1.3 refers to "multiple miscellaneous wall art and fixtures" and "area rugs". For accurate pricing and volume estimation, can the Government provide a definitive count or a square footage estimate for these items?
• 30 pictures/ wallart approx.. 40”x 25”
• 2 Large boards approx.. 96” x 48”
• 2 Large rugs approx. 12’ x 9’
• 1 Large rug approx.. 10’ x 8’
• 1 Large rub approx.. 6’ x 7’
25. Property Protection Standards: Section 1.6 states the contractor is liable for "any tire marks or floor damage" and must lay "appropriate protective materials". Does the Government have a minimum requirement for floor protection (e.g., 1/8” Masonite, Ram Board) in the newly renovated Building 6015, or is this left entirely to the contractor’s discretion?
• Contractors’ discretion, some flooring is laminate wood and some is tile.
26. Security & Period of Performance Alignment: The RFQ requires service within 15 days of Award Date (ADC), while the SOW requires a background vetting process (Dyess Form 173) that must be submitted at least one duty day prior to entry. Given the "Trusted Agent" requirement for sponsoring personnel, will the Government allow for badging and security vetting to occur prior to the start of the 15-day Period of Performance, or must all administrative vetting occur within those 15 days?
• Once the contract has been awarded, we will require all information (Last, First, Driver’s License #, Driver’s License State XX, DOB, Citizenship Status, and SSN are provided) of every individual requiring access to base. Once we have the information it will take 5 days for base access to be approved.
27. Trusted Agent Supervision: Section 8.5 specifies that a "Trusted Agent Contractor" must be physically present to sponsor day laborers/subcontractors and shall not depart the installation while they are present. Can the Government confirm that a single on-site supervisor from the Prime contractor may fulfill this role for the duration of the 5-day move cycle?
• Single supervisor will fulfill the requirement.
28. Site Logistics: Regarding Building 7233 (2 stories, no elevator, no loading dock), are there external stairs or freight-specific access points, or must all equipment and furniture be transported via internal pedestrian stairwells?
• There are external and internal stairwells.
29. What is the size and weight of the safes? Are they located in a building with an elevator?
• The sizes of the safes are…
• Type A (28 ¼” H x 19 ¼” W x 28” D) 289 lbs.
• Type B (13” H x 21.5” W x 36” D) 355 lbs.
• 1 type A and B from first floor of 4230 to second floor of 6015 (Elevator available)
• 1 type A and B from first floor of 7233 to second floor of 6015 (Elevator available)
• 4 type A and 2 type B front second floor of 7233 (No elevator) to first floor of
• Shredders are approx.. 38.19” x 25.19” x 23.25” and between 100-200 lbs.
30. What specific dates are you looking for the move?
• Specific dates will determined and dependent on award date
31. Are green card holders (lawful permanent residents) allowed on base for this contract, or is U.S. citizenship required for all personnel?
• Yes they are, they would just require additional questioning from the Office of Special Investigation (OSI), approx.. 2-3 hour process.
Dyess AFB Bldg Move Questions
File details come from the government source that posted it. Updated .