Revised PWS.pdf

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PERFORMANCE WORK STATEMENT

FOR

7 MXG Hangar 5110/5020 Aircraft Cooling Air & LCS Cooling Oil Sled Maintenance

AT

Dyess AFB, TX

17 February 2026

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Hangar 5110/5020Aircraft Cooling Air & LCS Cooling Oil Sled Sustainment

Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General Scope

1.2 Background

1.3 Inherently Governmental Function

1.4 Period of Performance

1.5 Place of Performance

1.6 Specific Tasks

1.7 Minimum Qualifications

1.8 Deliverables

1.9 Contractor Travel

1.10 Contractor Phase-In and Phase-Out Transition

2.0 SECTION II: SERVICE SUMMARY

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Performance Assessment

2.5 Semi-annual Progress Meetings

2.6 Contracting Officer’s Representative (COR)

2.7 Quality Control

2.8 Contractor’s Performance

3.0 SECTION III: GOVERNMENT FURNISHED PROPERTY and SERVICES

3.1 Government Furnished Services (Base Support)

3.2 Government Furnished Property (to include Equipment and Material)

3.3 Contractor Furnished Property and Services

4.0 SECTION IV: GENERAL INFORMATION

4.1 Hours of Operation

4.2 Contractor Personnel

4.3 Continuation of Essential DoD Contractor Services During Crisis

4.4 Conservation of Utilities

4.5 Environmental Protection

4.6 Miscellaneous Paragraph

4.7 Security

4.8 Safety

5.0 SECTION V APPENDICES & EXHIBITS

APPENDIX 1 Definitions, Abbreviations, and Acronyms

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General Scope. This is a non-personnel services contract to remove current LCS sled at Hangar 5110, Bay 3 and install 1 new replacement LCS sled at Hangar 5110, Bay 3 and 1 new LCS sled at Hangar 5110, Bay 1.

Additional this requirement includes providing preventative maintenance and repair services of five (5) aircraft cooling air sleds and two (2) aircraft Liquid Cooling System (LCS) cooling oil sled; this includes all associated air ducting/HVAC plumbing and interior electrical control systems at hangars 5110, and 5020 including repair to fully operational conditions from current condition. Everything from the control switches inside the hangar to all components which make up the sleds (condenser, blower, valves) to the hard air ducting which transport the air to the flexible hoses back inside the hangar shall be considered one complete system.

The LCS sled in hangar 5110 is comprised of the cooling liquid circulation subsystem and a chilled water-cooling subsystem. The cooling liquid is Polyalphaolefin (PAO) and runs through approximately 250 feet of stainless-steel piping and flexible hose by a dedicated pump. The chilled water is a 60/40 mixture of water and ethylene glycol and run through approximately 60 feet of piping by another dedicated pump. There is a 20-ton chiller unit to cool the water mixture. The refrigerant is R-22 Freon. The PAO is cooled in a liquid-to-liquid heat exchanger by the chilled water and PAO flow is controlled/directed by pneumatically actuated, electrically controlled valves.

The sled also provides a 26 VDC signal to isolate the aircraft pump and reservoir during sled operation to prevent aircraft damage with an interface signal that ensures the sled is properly connected to the aircraft prior to operation. Sled operation is CPU controlled with the user interface being a panel mounted on the hangar wall. One of the new LCS sled's is to be placed in Building 5110 Bay 1, OTM-20AC UA000950. This new sled will be provided to the contractor by the Government for installation, as the unit is already on-hand at Dyess. The new replacement LCS sled for Building 5110 Bay 3, Model #OTM-20AC-Split part number UA000957AA, is scheduled to arrive mid summer. This new sled is a two piece sled and it will be provided to the contractor by the Government for installation.

Additionally, several of the Cooling Air Sleds, as identified in Section 1.2, are currently only partly operational.

Contractor shall repair all equipment to ensure each Cooling Air Sled is fully operational.

The preventative maintenance portion of this PWS shall cover the existing LCS sled and shall cover the new LCS sled, once replaced. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.1.1 Description of Services/Objectives. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform hangar 5110 LCS sled replacement services, and Aircraft Cooling Air & Cooling Oil Sled Preventative Maintenance and Repair Services as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The contractor shall meet the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasks under the contract. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the contracting officer’s representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.2 Background.

1.2.1 Hangar 5110 Bay 1 Cooling Air Sled Model# MM-1710-2 is partially operational, air blows but it isn’t cooled. Contractor shall repair existing condition and service after.

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1.2.2 Hanger 5110 Bay 1 LCS Cooling Oil Sled Model #OTM-20ACUA000950 will be installed into Bay 1.

This sled will need to be wired into the existing electrical box and plumed into the existing steel pipes on the wall. This new unit consists of a single unit and will not require an external chiller.

1.2.3 Hangar 5110 Bay 2 Cooling Air Sled Model# MM-1710-3 is partially operational, air blows but it isn’t cooled. Contractor shall repair existing condition and service after.

1.2.4 Hangar 5110 Bay 3 Cooling Air Sled Model# MM-1710-1 is partially operational, air blows but it isn’t cooled. Contractor shall repair existing condition and service after.

1.2.5 Hangar 5110 Bay 3 LCS Cooling Oil Sled Model# MDS-GTAN00NA is operational but requires constant vigilance of the user and is prone to oil leaks; it consists of an indoor cooling unit, and an outdoor chiller. B-1 program managers have provided the 7 MXG with a replacement LCS cooling sled Model #OTM-20AC-Split part number UA000957AA to replace the existing sled in order to secure B-1 sustainability through MDS end of life; it consists of a inside unit and external. This PWS requires the contractor removal of the current LCS Cooling Sled Model #MDS-GTAN00NA and the installation LC Cooling Sled Model #OTM-20AC-Split part number UA000957AA.

1.2.6 Hangar 5020 Bay NE Cooling Air Sled Model# MM-1655-2 is partially operational, air blows but it isn’t cooled. Contractor shall repair existing condition and service after.

1.2.7 Hangar 5020 Bay SE Cooling Air Sled Model# MM-1655-2 is partially operational, air blows but it isn’t cooled. Contractor shall repair existing condition and service after.

1.3 Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.4 Period of Performance. This is a 5 year contract with 1 base year and 4 option years for service.

1.5 Place of Performance. The contractor shall perform the services in the PWS at Dyess Air Force Base, TX.

1.6. Specific Tasks. The Contractor shall repair current unserviceable conditions and shall then perform quarterly preventative maintenance, make routine repairs as identified during preventative maintenance within 5 days of parts delivery, respond to Emergency repair calls within 24 hours, and make emergency repairs within 24 hours of parts delivery. It is expected that with proper preventative maintenance being performed, emergency repairs shall be required approximately once per year for each of the five air sleds and three times a year for the LCS sled.

The contractor shall perform quarterly preventative maintenance of the six (6) sleds as specified in para 1.6.1 on a planned quarterly schedule coordinated and approved by the COR, on a quarterly basis at minimum. Additionally, the contractor shall perform any routine or emergency repairs in accordance with the manufacturer’s recommendations as specified in para 1.6.2. All discrepancies identified during the preventative maintenance specific tasks para 1.6.1 shall be repaired as preventative maintenance; this includes any conditions identified in quarterly checks as described in 1.6.1. Also, given the age of this equipment, any non-OEM replacement parts must be approved by the COR prior to installation. The government will provide PAO coolant for the liquid LCS sled as required for fill and operation. The contractor shall perform all routine maintenance repairs within one week after scheduled quarterly inspection as coordinated with COR. COR may request further schedule changes based on bay use requirements. Contractor shall furnish work length estimates to COR prior to scheduling and adhere to the estimates. The contractor shall also remove and replace the LCS sled in hangar 5110 with the government provided replacement as specified in para 1.6.3.1.

1.6.1 Specific Tasks Performed Quarterly.

1.6.1.1 Check, clean and/or replace filters

1.6.1.2 Connect gauges and check operating pressures

1.6.1.3 Record liquid line and suction line pressures

1.6.1.4 Check for signs of refrigerant/cooling oil leaks

1.6.1.5 Check all motor amperage draws

1.6.1.6 Lubricate moving parts as applicable

1.6.1.7 Check belts and adjust tension, if needed

1.6.1.8 Check pressure cut-out settings

1.6.1.9 Check start capacitors and potential relays, if applicable

1.6.1.10 Check compressor contractor

1.6.1.11 Check condensate drain operation

1.6.1.12 Check and adjust all safety controls

1.6.1.13 Check fan control

1.6.1.14 Check electrical wiring connections and insulation

1.6.1.15 Check amperage draw on each element (electric heaters)

1.6.1.16 Check sequence of operation (electric heaters)

1.6.1.17 Check contacts

1.6.1.18 Check amps and volts while in operation

1.6.1.19 Inspect fans and blades

1.6.1.20 Check and clean coils

1.6.2 Perform as Required

1.6.2.1 Respond to emergency calls within 24 hours and submit corrective action requirements within 24 hours of response time. Corrective action requirements shall include a detailed description of required repairs and estimated completion date.

1.6.3 Specific One-Time Tasks.

1.6.3.1 Remove and replace Hangar 5110, Bay 3 LCS sled with government provided replacement

1.6.3.1.1 Remove and dispose of existing 2-piece liquid cooling sled and outdoor chiller.

1.6.3.1.2 Remove and dispose of any piping, electrical or control pipes and wires as needed to facilitate the new system.

1.6.3.1.3 Patch facility interior and exterior brick and metal as needed to seal any points that were used for the interface between the outside and inside units.

1.6.3.1.4 Install new government provided cooler/chiller

1.6.3.1.5 Tie into existing piping as required for operation of the chiller to connect to the hangar piping and hoses to the aircraft.

1.6.3.1.6 Modify existing electrical and controls as required.

1.6.3.1.7 Install the new LCS Sled into Bay 1 with government provided unit

1.7 Minimum Qualifications.

1.7.1 Contractor must have valid state issued Class A Air Conditioning and Refrigeration license and include proof with their proposal and once annually thereafter.

1.8 Deliverables.

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1.8.1 List of Deliverables

Support Area Title Delivery Date/Description

Service - Management Planned Quarterly Maintenance Schedule

See 1.6

Service - Management Quality Control Plan See 2.7.1 Service - Management Contract Manager Letter See 4.2.1 Service - Management Mission Essential Letter See 4.3.(3) Service - Management Contingency Plan See 4.3.(4) Service - Technical Quarterly Status Report Report shall consist of status of all identified preventative maintenance areas in para 1.6, any work performed, any correction actions taken in response to any discrepancies, and any contractor recommendations to better maintain the sleds. Report due NLT than 7 days after quarterly maintenance completion date.

Service - Technical Verifiable Air Sled Operation After any preventative maintenance is performed or repair is made and before contractor leaves work site a full verification of sled operation shall be made with contractor and COR/facility manager or appointed alternate.

Service - Technical Report Routine/Emergency Repair Report

Report shall consist of detailed routine or emergency discrepancy, parts required for fix, and any contractor recommendations for preventative measures. Report shall be due NLT 48 hours after any emergency repair is complete, and NLT 1 week after any routine repair is complete.

Replacement - Management

Schedule & timeframes Prior to removal of building 5110 LCS sled, contractor shall provide a schedule of actions and estimated duration of actions for government coordination and planning of hangar availability.

Replacement - Technical Report

Planning Documents Prior to removal of building 5110 LCS sled, contractor shall furnish a plan with specific piping, connections, wiring, and patching for approval by COR, facility manager and/or Civil engineering as required based on government planning requirements and planned actions.

Replacement - Technical Verifiable Sled Operation After installation of building 5110 LCS sled is performed and before contractor leaves work site a full verification of sled operation shall be made with contractor and COR/facility manager or appointed alternate.

1.8.2 Data. The government has unlimited rights to all deliverables of this contract.

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1.8.3 Inspection. Deliverables will be inspected by the government within 5 workdays of receipt. Progress meetings may be held as required.

1.9. Contractor Travel. Travel will not be required or provided in addition to regular access to Dyess AFB.

1.10 Contractor Phase-In and Phase-Out Transition. No Phase-in/out is required for the entire 5 year term.

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SECTION II

2.0 Service Summary (SS)

2.1 General

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS shall be monitored.

2.2 Performance Evaluation

Performance of a service shall be evaluated to determine whether it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clauses in the contract, i.e., FAR 52.246-4, 52.246-5, or 52.212-4(a).

SS

Performance Objective (The Service required—usually a shall statement)

PWS

Paragraph

Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Quality

1 Contractor shall perform all prescribed Quarterly Preventative maintenance

1.6 -1.6.1 Zero deviation from standard

Contractor shall complete all Routine (non- Emergency) repairs and return sled to 100% operational status

1.6 Zero deviation from standard unless

coordinated with COR NLT 2 work days after repair notification or discovery

Contractor shall respond to all Emergency repair calls within 24 hours and ensure sled is returned to 100% operational status

1.6 Zero Deviation from Standard

Contractor shall remove and dispose of all connections, fittings, and parts of LCS Cooling Oil Sled Model# MDS-GTAN00NA systems. Only equipment, hosing, or wiring remaining should be that which is essential for operation of the new sleds.

1.6.3 Zero deviation from standard

The Contractor shall install and connect the replacement, LCS Model# OTM-20AC UA00095 and Model #OTM-20AC-Split part number UA000957AA, to full functionality based on government operational testing. Sleds should be 100% operational. Issues with full serviceability must only be related with the internals of the government furnished LCS sleds.

1.6.3 Zero deviation from standard.

Contractor shall patch any holes or empty piping resulting in the deletion of the outside unit and related connections.

1.6.3 Zero deviation from standard

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2.3 Government Quality Assurance.

The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a CAR for issuance to the contactor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.4 Performance Assessment.

2.4.1 Review of Audits. COR reviews result of the contractor’s accepted quality management system audits and related quality metrics.

2.4.2 100 Percent Verifiable Sled Operation Inspection. This method requires the COR to observe a 100 percent operational checkout inspection.

Schedule

Contractor shall perform all prescribed Quarterly Preventative maintenance within agreed-upon quarterly schedule

1.6 Zero deviation from standard unless

coordinated and approved by the COR

Contractor shall coordinate with COR and facility manager for project scheduling based on hangar availability.

1.6 Zero deviation from scheduling

coordination.

Contractor shall furnish work length estimates prior to scheduling and adhere to the estimates

1.6 One week maximum delay for project

completion based on contractor scheduling estimates.

Management

Contractor shall make all Routine repairs identified during preventative maintenance within 5 business days of all parts on hand.

1.6

Zero deviation from standard unless coordinated with COR within first 24 hours of notification or within 2 business days of identification.

Contractor shall respond to Emergency repairs within 24 hours of notification and complete repair within 24hrs of all parts on hand.

1.6

Zero deviation from standard unless coordinated with COR within first 24 hours of notification or as soon any delay is known.

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2.5 Semi-annual Progress Meetings. The CO, Program Manager (PM), Functional Services Manager (FMS), COR, other government personnel as appropriate, and the contractor shall meet Semi-annually to discuss the contractor’s performance.

The following issues, at a minimum, shall be discussed:

- Opportunities to improve the contract,

- Any modifications required of the contract,

- Unsatisfactory inspections,

- Valid customer complaints against each performance objective observed, and

- Steps taken by the contractor to prevent occurrences in the future.

The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.1 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification within 5 working days to the CO identifying areas of non-concurrence for resolution.

2.6 Contracting Officer Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided with a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

2.6.1 Multifunction Team (MFT). The contractor’s manager with the CO, Contract Administrator (CA), COR, and other government personnel shall meet on a regular basis. The MFT will establish how often meetings are needed based on contract complexity. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary. If the CO or CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the PM and the CO or CA. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

2.7 Quality Control. In compliance with the applicable contract clauses FAR 52.246-4 thru FAR 52.246-5, entitled, “Inspection of Services (Fixed Price and Cost-Reimbursement),” or FAR 52.212-4(a) Commercial Terms and Conditions Inspection/Acceptance, develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices.

2.7.1 Quality Control Plan (QCP). The contractor shall be required to submit a QCP as part of their proposal.

The CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications within 5 days of notification. The contractor’s QCP shall contain, at a minimum, the following descriptive items:

a. The inspection system to cover all services. Description shall include specific details as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

b. The methods to be used for identifying and preventing defects in the quality of services performed.

c. How the records will be kept. Records must document all inspections and corrective or preventive actions taken.

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2.8 Contractor’s Performance. The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period.

2.8.1 Past Performance Information (PPI). PPI can be provided to other government agencies, as requested.

2.8.2 Contractor Performance Assessment Report (CPARS). Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is documented using the CPARS system. The contractor will be provided with a copy of their assessment 365 days from contract award. The contractor shall have 60 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final. Past Performance assessment reports will be protected by all parties and treated by government personnel as “Controlled Unclassified Information/Source Selection Information in accordance with FAR

2.101 and 3.104”.

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SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Services (Base Support). The government will provide.

3.1.1 Emergency Medical Services. Dyess AFB will provide emergency medical services for contractor personnel in performance of services under this contract base IAW AFI 41-115 Chapter 1. The contractor shall reimburse the government for treatment provided at the current reimbursement rate for non-authorized user IAW AFH 41-114, paragraph 42. The contractor shall provide to the 7th Medical Group, the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment on base. All mishaps shall be promptly reported to the base safety office through the COR.

3.1.2 Refuse Collection. The government will provide refuse collection services. The contractor shall take refuse to the nearest dumpster on a regular basis. The contractor shall comply with all installation recycling programs, refuse volume reduction programs, and hazardous waste collection policies, IAW base policies.

3.1.3 Security Police and Fire Protection. Phone number for Security Forces Squadron, 325-696-2131; Fire Protection, 911.

3.1.4 Utilities. The government will provide all electricity, water and sewage at no additional cost to the contractor. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this PWS.

3.2 Contractor Furnished Property and Services. Except for those items or services specifically stated to be government-furnished in Section III and any appendixes, the contractor shall furnish everything required to fulfil this contract in accordance with all of its terms. The following mentioned requirements are not all inclusive of the contractor’s furnished items and services required in the performance of this contract.

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SECTION IV

4.0 GENERAL INFORMATION

4.1. Hours of Operation. The contractor shall perform the services required under this contract during the following hours:0730-1600 Monday thru Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. On occasion, an employee shall be required to work on weekends and Federal holidays. The government will notify the contractor within 24 hours of such occurrence.

4.1.1 Recognized Holidays Contractor is not required to work on federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

4.2. Contract Personnel

4.2.1. Contract Manager (CM). The contractor shall provide a contract manager and alternate(s) who are knowledgeable of Aircraft Cooling Air & LCS Cooling Oil Sled Sustainment Services. The contractor shall submit the name, address, telephone number and a resume of the CM to the CO within 2 days of contract start date. The list shall be kept current throughout the life of the contract. The CM or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM or alternate(s) shall be available within 3 days to meet on the installation with government personnel designated by the CO to discuss problem areas. The CM and alternate(s) shall be able to read, write, and speak English. The CM shall be able to effectively communicate with contractor employees. Qualifications for the CM are listed below:

4.2.1.1. Personnel Roster. The contractor may be required to provide a personnel roster consisting of names and other pertinent personnel data to the requiring activity for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added.

4.2.2. Contractor Employees:

4.2.2.1 Certifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this PWS, prior to contract award. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the contractor's expense.

4.2.2.2 Contractor Qualifications. The contractor shall utilize employees possessing adequate training, skills, and knowledge to fulfil the requirements of this contract.

4.2.2.3 Employee Training. The contractor shall give all training required to meet requirements of the PWS unless otherwise specified within the PWS or as otherwise approved by the CO. The contractor shall maintain training and experience records for each employee during the period of this contract that reflects that sufficient

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4.2.2.4 English Language. Employees who deal directly with customers shall be required to communicate clearly and concisely with the customers in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

4.2.3. Use of Government Employees.

The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

4.2.3.1 Employment of Spouses/Dependents. The contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

4.2.3.2. Off-duty Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.2.3.3. Identification of Contractor Employees. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. If required to enter the restricted area inside hangar 5110, or 5020, an escort will be provided at the notification/request of the contractor; contractor shall heed all warnings about off-limits areas and zones, particularly when aircraft are present.

4.2.4 Personal Conflict of Interest (PCI). The term "PCI" means that a contractor employee assigned to the contract has interests which (i) may diminish his/her capacity to give impartial, technically sound, objective assistance and advice in performing this contract, (ii) may otherwise result in a biased work product under this contract, or (iii) may result in an unfair competitive advantage. Any potential instance of PCI must be reported to the CO immediately.

4.2.5 Privately Owned Vehicles. Each contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seat belts is mandatory. Any contractor employee cited for driving under the influence shall have their driving privileges immediately revoked for a period to be determined.

4.3. Continuation of Essential DoD Contractor Services During Crisis.

In Accordance with DoDI 1100.22, (12 Apr 2010) Continuation of Essential DoD Contractor Services During Crises, DFARS 237.76, and the Air Force implementation thereof, unless otherwise directed by the CO or COR, it is determined that the services as identified in this PWS ARE essential for performance during a crisis.

4.3.1 Essential Services All services in this PWS are designated as essential services for performance during crisis IAW DFARs 237.76, “Continuation of Essential Contractor Services” and the contractor shall prepare a plan for

Page - 15 - of 24 performing these services in accordance with DFARs 252.237-7023. Hereafter, the personnel identified by the contractor to perform these services shall be referred to as “Mission Essential Contractor Personnel.” The customer and contractor personnel will be placed on the 7 BW mission essential listing as approved by 7 BW/CC.

4.3.2 Continuation Requirement. The requirement for continuation of essential services could possibly be as currently scheduled in the PWS; however, the schedule will be determined based on the crisis requirements. The CO or COR will contact the contract manager by telephone or in person that essential services are required. This will be followed up in writing and subsequently by modification to the contract to incorporate the requirements via full text or by reference. The contractor may file a proposal for cost or other impacts under the Changes clause or a Request for Equitable Adjustment.

4.3.3 Mission essential Personnel. Within 30 days after award, the contractor shall provide a written list of all “Mission Essential Contractor Personnel” to the CO or COR. The list shall identify names and base location where each employee will perform work under this contract.

4.3.4 Contingency Plans. The contractor shall develop contingency plans for tasks designated as essential no later than 30 days after the start of the contract to provide reasonable assurance of continuation of services during crisis conditions.

4.3.4.1 Military Personnel. The government retains the option to assign military representatives on a full or part time basis at all contracted sites as deemed necessary for reasons, such as, to receive training, to assist in contingency efforts at site, or to evaluate site performance (not inclusive). The presence of military personnel shall in no way diminish the contractor’s responsibility to provide the operation services specified in this PWS.

4.3.4.2 Contingency Plan Delivery. The Contractor shall submit a contingency plan to the CO at contract start date, which explains how the contractor shall expand operations in emergency or contingency situations to ensure all services are provided, how the contractor shall ensure there are no interruptions of routine contract services due to labor disputes. Such plan shall be approved by the CO prior to contractor assuming duties under this contract.

4.3.4.3 Labor Disruptions. The government reserves the right to take over performance of this contract in the event of a labor strike, bankruptcy, default or period of non-performance by the contractor’s employees. In such events, the services will be performed exclusively by government personnel and not a mix of government and non-striking contractor employees. At the direction of the CO, the contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with government performance. The contractor further agrees, under such circumstances, to permit the government to use any essential contractor-furnished property. The government will not compensate the contractor for performance during this period.

4.4. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4.5 Environmental Protection. The contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to contractor’s activities in performance of this PWS.

4.5.1 Permits. The contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the government.

The contractor acknowledges that the government will not consent to being named a secondary discharge or co-permittee for any operations or activities of the contractor under the contract. In the event the government is named as a secondary discharge or co-permittee for any activity or operation of the contract, the government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operations, including terminating this contract, without liability or penalty.

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4.5.2 Right to Inspect. The government’s rights under this contract specifically include the right for government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether governmental is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make sure inspections. The government normally will give the contractor 24 hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

4.5.3 Non-compliance. If the contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until the contractor, when within the contractor’s control or the government, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

4.5.4 Spill Response. The contractor is responsible for reporting and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize government material, equipment, or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the government for all associated costs.

4.5.5 Audit. This contract may be subject to audit by all cognizant government agencies. The contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

4.5.6 Failure to Insist on Compliance. The failure of government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of government’s right to the future performance of any such terms, covenants or conditions and the contractor’s obligations in respect to such future performance shall continue in full force and effect.

4.5.7 Green Procurement Program (GPP). The GPP is mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA). Energy and water efficient products are designated by the Department of Energy (DOE). GPP also requires the government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated priority chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourages the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose , but are not already required by one of the mandatory GPP elements.

4.5.7.1 Green Procurement is mandated except when the contractor can show that the product with recycled content does not meet intended specifications, has excessive costs, or cannot be delivered in time to support the schedule of the contract. If the contractor is unable to locate a specified product meeting the GPP requirement, identify the issue with the CO or GPM for guidance. GPP is based on legal requirements, and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

4.5.7.2 The contractor shall make maximum use of products containing recovered materials that are EPA-designated items IAW FAR Clause 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm.comprehensive-procurement-guidelines-cpg-program.

4.6. MISCELLANEOUS PARAGRAPHS:

4.6.1 Freedom of Information Act (FOIA). All official government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the https://www.epa.gov/smm.comprehensive-procurement-guidelines-cpg-program https://www.epa.gov/smm.comprehensive-procurement-guidelines-cpg-program

Page - 17 - of 24 contractor for access/release of information from these records to the public (including government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

4.6.2 Controlled Unclassified Information (CUI) The contractor shall comply with DoD 5200.48, Department of the Air Force Instruction 16-1403 Controlled Unclassified Information (CUI), and the CUI requirements in this contract. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

Any Contractor employee CUI training required under DoDI 5200.48, Department of the Air Force Instruction 16-1403 Controlled Unclassified Information including initial and annual CUI training shall be accomplished following coordination with the COR/cognizant local CUI authority.

4.6.3 Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

4.6.4 Correspondence. The government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project.

The government issued contract number is to be referenced on all official communication starting upon notice of award.

4.6.5 Post Award Conference. The contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the government.

4.6.6 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

4.6.7 Records. All records created and received by the contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the government.

4.6.8 Insurance. The contractor shall obtain the necessary insurance as required by FAR part 28.3. The minimum amounts of insurance shall be maintained IAW FAR 28.307-2.

4.6.9 Subcontracting. The contractor shall ensure that any subcontractor providing services on behalf of the contractor has been approved by the CO prior to any such performance. The subcontractor shall not have a negative performance history or be suspended or otherwise prohibited from doing business with the government.

4.6.10 Data Rights. The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

4.6.11 Fire Prevention. The contractor shall take all necessary precautions to prevent fires in the units and contractor-furnished and government-furnished facilities while performing any work under this contract. In the

Page - 18 - of 24 event fires do occur, the contractor shall immediately notify the Base Fire Department at 911. The contractor shall then notify the requiring activity and the CO. The contractor shall brief and document its employees monthly on fire safety issues and procedures in reporting fires.

4.6.12 Flightline Driving. Employees who are required to drive vehicles on the flight line, cross the runway and shall have a Certificate of Competency, AF Form 483, a valid civilian and military driver’s license, IAW AFMAN 24-306, page 25-1.

4.6.13 Hazardous Materials.

Prior to use, the contractor shall provide the Base Hazardous Material Pharmacy, through the CO, a list of all hazardous materials the contractor brings onto government property and shall submit and AF Form 3952 along with a Material Safety Data Sheet (MSDS) for each Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200. The purpose of the inventory is to provide information for Emergency Planning and Community Right-to-Know Act (EPCRA) reporting.

Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

The contractor shall ensure that all contractor employees complete the local Air Force Hazardous Communication, HAZMart, and hazardous waste training. The contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors are responsible for training all contractor personnel regarding hazardous material containers maintained on base and complete MSDSs immediately upon receipt of new chemicals, products, or materials.

4.6.14 Inclement Weather. If the base closes due to inclement weather, the contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price. The contractor shall follow the local procedures for reporting inclement weather as advertised on local television and radio stations.

4.6.15 Section 508 Compliance. The contractor shall support the government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when federal agencies develop, procure, maintain, or use electronic information technology, federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden is imposed on the agency.

4.7 Security

4.7.1 General:

4.7.1.1 The contractor shall comply with all base security regulations and with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

4.7.1.2. The contractor and its employees shall comply with all base…