Attachment_1_Scope_of_Work_FY-14_Carpet-Tile_IDIQ.pdf

Carpet and Tile Attachment 1: Scope of Work Solicitation: FA4661-14-R-0002

SCOPE OF WORK

CARPET/TILE IDIQ

November 2013

PREPARED BY

ENGINEERING FLIGHT

7 Civil Engineer Squadron

Dyess AFB, TX 79607-1670

TABLE OF CONTENTS

SECTION TITLE PAGES

1A GENERAL 3-17

1B UTILITIES 18

1C ENVIRONMENTAL 19-36

1D UNIFIED FACILITIES GUIDE SPECIFICATIONS 37

ATTACHMENTS

Attachment 1: Air Force Form 66 – Submittal Requirements

Attachment 2: UFGS 01 33 00 - SUBMITTAL PROCEDURES

Attachment 3: UFGS 01 78 23 - OPERATION AND MAINTENANCE DATA

Attachment 4: UFGS 02 41 00 - DEMOLITION AND DECONSTRUCTION

Attachment 5: UFGS 07 92 00 - JOINT SEALANTS

Attachment 6: UFGS 09 06 90 - COLOR SCHEDULE

Attachment 7: UFGS 09 30 00 - CERAMIC TILE, QUARRY TILE, AND PAVER TILE

Attachment 8: UFGS 09 65 00 - RESILIENT FLOORING

Attachment 9: UFGS 09 68 00 – CARPET

SECTION 1A - GENERAL

1. SCOPE:

1.1. The work covered by this project consists of the Contractor furnishing all layout, survey, plant, labor, supervision, quality control, materials, equipment, machines, tools, appliances, services, supplies, and incidentals and of performing all operations in connection with the

Replace Carpet/Tile Base Wide and Abate Asbestos Flooring, Dyess AFB, Texas, complete and in strict accordance with the plans and specifications described in the contract documents. The contractor shall provide all personnel, equipment, tools, materials, supervision, administration and services necessary to install floor coverings, accessories, and asbestos abatement of existing floor coverings/materials as defined in this Statement of Work and as described in individual delivery orders.

1.2. The work shall be executed in the best and most workmanlike manner by qualified, careful, and efficient personnel skilled in the trade. The work shall be in strict accordance with the contract documents and standards of the industry. All flooring work is to be performed by contractors/installers who are CFI Certified Floor Covering Installers (International Certified

Floor covering Installers Association), or manufacture’s approved installers. Asbestos abatement shall be performed by Texas certified/licensed asbestos abatement workers in accordance with all state of Texas requirements.

1.3. The delivery date will be determined by 7 CES based upon the normal method used in determining such dates for each individual delivery order. The time stated for delivery shall include final cleanup of the premises. Phasing may be required for some delivery orders, to be negotiated at the time of issuance of a delivery order.

1.4. As the need exists for performance under the terms of this contract, the contracting officer will notify the contractor of an existing requirement and provide the contractor with a statement of the general scope of work required. Upon receipt of this notification, the contractor shall respond to the needs of the government within 8 working days by visiting the proposed work site in the company of the contracting officer or authorized representative for purposes of conduction a scope validation site visit and conference during which the following will be discussed and established:

a. Project number and title

b. Site investigation

c. Methods and alternatives for accomplishing work

d. Definition and refinement of requirements

e. Detailed scope of work

f. Requirements for plans, sketches, shop drawings, etc.

g. Preliminary quantities

1.5. Upon establishment of the scope of the individual requirement, the contractor shall then prepare a detailed proposal by refining quantities and preparing a proposal document for submission to the contracting officer

a. Within 8 days of being notified of a new project, the contractor shall be required to examine the drawings, visit the site or both, as appropriate, and submit to the

Contracting Officer a proposal or quantity takeoff containing the unit priced bid items and their quantities necessary to complete the work determined using measurements taken from the provided drawings and, as necessary, using field measurements taken at the site.

b. In the absence of drawings, the contractor will be provided a detailed description of the proposed work and must perform measurements in the field to determine the quantities of each unit priced bid item necessary to complete the work as descried.

c. Differences between the contractor’s independently prepared proposal and the

Government estimate will be resolved through negotiations with the Contracting

Officer.

d. Once agreement has been reached, a firm-fixed price Delivery order containing the negotiated unit priced bid items, their quantities, and the performance time will be issued to the contractor.

e. No changes to the negotiated quantities will be made and no additional unit priced bid items will be added unless differing site conditions are encountered and the drawings and/or description of the work is modified by the contracting officer to accommodate the differing site conditions(s) encountered.

f. The contractor is responsible for notifying the Contracting Officer immediately upon encountering differing site condition(s) encountered.

1.6. Measurements and CLIN/ Quantities selection:

a. Area measurements shall be calculated with dimensions rounded up to the nearest 1/4 th foot.

b. Total area of identical new flooring installed per project shall be used to determine the appropriate CLIN/Quantity pricing.

2. WORKING CONDITIONS:

2.1. All work shall be done with the buildings occupied and the work area unoccupied. The contractor shall coordinate all work with the occupants, the Civil Engineering contract inspector, and the Contracting Officer.

2.2. Description of Work: Generally the work will consist of demolishing existing carpet/tile, performing asbestos abatement as necessary, furnishing and installing new carpet, tile, wall base, and accessories as specified in delivery order Statement of Work and Performance Plan.

Contractor shall remove existing carpet, tile, cove base, and accessories as necessary. Contractor shall prepare existing substrate and furnish and install new carpet, and/or tile, cove base, and accessories as specified to provide a complete and usable installation as approved by the

Contracting Officer. The completion of any abatement of asbestos, disposal of asbestos and clean up shall also be the responsibility of the Primary Contractor of this contract to satisfy this statement of work.

2.3. Contractor shall have all new materials required to replace existing floor coverings in a given area prior to beginning any demolition work in that area. This includes but is not limited to carpet, tile, grout, wall base, and adhesive. Installation of new floor coverings shall be accomplished in the shortest time period possible and with a minimum of inconvenience to the users of building.

2.4. Material storage shall be the Contractor’s responsibility and shall be stored off government property until ready for installation. Contractor is responsible for acclimatization of materials, as specified, prior to installation. Off-site acclimatization of materials shall be at no additional cost to the government.

2.5. Contractor shall field verify all building measurements and be responsible for required carpet, tile, cove base and transition strip dimension requirements (including waste) prior to ordering new materials.

2.6. Moving and Protection of Furniture: Contractor shall not be responsible for moving any furniture, modular walls, computer equipment, and other items. Office furniture generally consists of desks, systems furniture, bookcases, file cabinets, and chairs. Damage of any kind caused by the Contractor to the building facility or accessories in the building or other

Government property as a result of Contractor operations shall be repaired or replaced at no additional cost to the Government. Contractor shall plug in all electrical equipment and lights that were unplugged by him/her to accomplish work on site.

2.7. Operations of Existing Doors: If new flooring materials interferes with operation of existing doors, Contractor shall cut door bottoms to provide minimum adequate clearance for new floor coverings as specified. Door bottoms shall be cut straight and square. Wrap wood door bottom with masking tape prior to cutting in order to circumvent splintering of wood. Seal wood door bottoms with wood sealer. All doors shall be able to operate freely without hindrance after installation of new carpet as specified. Reinstall doors to good working condition and door hardware to be reused shall be cleaned, lubricated and adjusted. Doors that are damaged by contracting operations shall be replaced or repaired to match existing undamaged condition at no additional cost to the government. New doors shall be of like quality and type and shall be finished to match existing doors. All repairs to damaged doors shall be approved by the

Contracting Officer.

2.8. Contractor shall not work or store materials in a manner that would hinder or otherwise block pedestrian circulation to exit corridors and exit doors in the event of an emergency or fire.

A minimum of 44-inches clear width shall be left for access to exits at all times. Storage of materials shall be coordinated with the Contracting Officer.

2.9. Contractor shall remove and reinstall any existing cable (telephone, TV, and/or computer cable) that is attached to existing wall base or otherwise interferes with contract operations.

Contractor shall reinstall all computer, TV and phone cable to the wall just above the new wall base. Cable shall be reinstalled to good operational condition after installation of new carpet and wall base. Cable damaged as a result of Contractor operations shall be repaired or replaced at no additional cost to the Government.

2.10. Contract Removal of Existing Carpet, Tile, or Cove Base. This contract contains removal of carpet, tile, or cove base (to include asbestos abatement of flooring/materials if required) by the prime contractor or any subcontractor. Contractor is responsible for damage to existing walls during demolition and abatement. Contractor will clean, repair and repaint all wall surfaces necessary to return facility to pre-construction condition. Level all floors as necessary with underlayment equal to or better than “Floorstone” as manufactured by Tamms Industries or as recommended by the new carpet/tile manufacturer prior to installation of new carpet or tile as specified.

2.11. General Requirements for Removal of Asbestos-Containing Resilient Floor Covering

Materials and Adhesives. Contractor shall comply with requirements listed below and current

U.S. Environmental Protection Agency (EPA) regulations, OSHA Occupational Exposure to

Asbestos Standard’s Permissible Exposure Limits (PEL), Texas and local regulations when working with and disposing of asbestos-containing resilient floor covering materials and associated adhesive. Removal of asbestos does not include wooden sub-surfaces. See section 1C

– Environmental Protection.

2.12. Installation of new floor coverings shall be accomplished in the shortest time period possible and with a minimum of inconvenience to the users of the building. Contractor shall have all new materials required to complete the installation at the project site prior to beginning any demolition work; this includes but is not limited to carpet, tile, cove base, transitions or reducers, and adhesive. Contractor shall work with the Government to the best of his/her ability on scheduling buildings for work.

2.13. The contractor shall comply with Base Fire Regulations in Dyess AFB Instruction DAFBI

32-2002.

2.13.1. Base Fire Department Phone Number is: (325) 696-2117 for emergencies.

2.14. COLOR AND MATERIAL SELECTION:

2.14.1. No color selections and no material selections will be made by the government until the contractor submits all samples of all materials requiring color selections to be government in accordance with the CONTRACT CLAUSES. In addition, prior to the government selecting colors, the contractor shall certify in writing that all colors and samples submitted are current and are commercially available to the contractor for government selection of colors at no additional cost to the government.

2.14.2. Any samples that are not applicable to the contract shall be removed from the submittal by the contractor. The contractor shall submit, for government selection, the manufacturer’s full range of applicable colors, patterns, and textures for the various materials that are required by the contract and within the guidelines herein before stated.

2.14.3. In the event that discontinued, non-current, or no applicable colors, textures, or samples are submitted by the contractor to the government and their selection is made by the government, the contractor shall bear all labor and material correction costs for fabrication, shipping, restocking, removal, repair of damaged materials, and installing of all materials required by the government to correct the project.

2.14.4. The contractor is responsible for notifying the government in writing when all submittals requiring color selections have been submitted. All products requiring color selections shall be submitted on individual material approval submittal forms, one item per form.

2.1.5. REQUIREMENTS:

2.1.5.1. Carpet and adhesives shall bear the Carpet and Rug Institute (CRI) Indoor Air Quality

(IAQ) label. Carpet type bearing the label will indicate that the carpet has been tested and meets the criteria of the CRI IAQ Carpet Testing Program, and minimizes the impact on indoor air quality. Documentation certifying contractor’s product complies with The Air Force Affirmative

Procurement Program.

2.1.5.2. Carpet with pad shall be double glue down according to CRI 2009. Carpet pad shall be

3/8” thick bonded, 7 lb. density with poly backing, and shall be direct glued with adhesive.

2.1.5.3. Tile, Sheet Flooring, Stair Treads and Related Materials

2.1.5.3.1. Ceramic tile shall be equal to or better than Marazzi brand 12x12 ceramic tiles and installed in accordance with manufacturer’s instructions and Glazed Ceramic Tile: TCA 137.1

Section 6. Tile shall be measured and set, so that the sides come out with equal dimensions, for instance, if it is four inches on one side it shall also be four inches on the opposite side. Tiles in both directions shall line up and all grout lines shall be straight. Finished product shall have no vacancies or hollow sounds under tile. While working with adhesives for tile, and it loses its workability, is drying out, or is aged to the point it will not perform in accordance with manufacturer’s instructions and warranties it shall be disposed of and a new batch used.

2.1.5.3.2. Quarry tile shall be equal to or better than Daltile Quarry Coping brand 8”x 8” quarry tiles and installed in accordance with manufacturer’s instructions ANSI A137.1. Tile shall be measured and set, so that the sides come out with equal dimensions, for instance, if it is four inches on one side it shall also be four inches on the opposite side. Tiles in both directions shall line up and all grout lines shall be straight. Mud beds shall be installed as necessary. Finished product shall have no vacancies or hollow sounds under tile. While working with adhesives for tile, and it loses its workability, is drying out, or is aged to the point it will not perform in accordance with manufacturer’s instructions and warranties it shall be disposed of and a new batch used.

2.1.5.3.3. Rubber tile shall be equal to or better than Roppe Raised Design Rubber Floor Tile and installed in accordance with manufacturer instructions. Tile shall match any existing tile previously installed in a facility on Dyess AFB. Tile shall be measured and set, so that the sides come out with equal dimensions, for instance, if it is four inches on one side it shall also be four inches on the opposite side. The ends shall also reflect the same comprehension. Tiles in both directions shall line up and all lines straight. Finished product shall have no vacancies or hollow sounds under tile. While working with adhesives for tile, and it loses its workability, is drying out, or is aged to the point it will not perform in accordance with manufacturer’s instructions and warranties it shall be disposed of and a new batch used.

2.1.5.3.4. Vinyl composition tile flooring shall be equal to or better than ASTM F 1066. Tile shall be 12” x 12” x 1/8” thick, composition 1 asbestos free. Tile shall be measured and set, so that the sides come out with equal dimensions, for instance, if it is four inches on one side it shall also be four inches on the opposite side. The ends shall also reflect the same comprehension.

Tiles in both directions shall line up and all lines straight. Finished product shall have no vacancies or hollow sounds under tile. While working with adhesives for tile, and it loses its workability, is drying out, or is aged to the point it will not perform in accordance with manufacturer’s instructions and warranties it shall be disposed of and a new batch used.

2.1.5.3.5. Resilient sheet flooring shall be equal to or better than ASTM F 1303, thickness

0.0085 inch, with organic backing not less than 72 inches wide. Resilient Sheet rubber flooring shall be solid, integrally colored, 36 inches wide, thickness 1/8 inch.

2.1.5.3.6. Resilient Sheet Flooring with Heat Welded Seams shall be equal to or better than

ASTM F 1303, thickness 0.0085 inch, with organic backing not less than 72 inches wide.

Resilient Sheet rubber flooring with heat welded seams shall be solid, integrally colored, 36 inches wide, thickness 1/8 inch. Both Floorings shall be of hospital grade and quality and have all seams heat welded to provide a seamless floor. Floorings shall be rolled up the walls to form the wall base and there shall be no gaps or voids.

2.1.5.3.7. Resilient Stair Treads shall be rubber or vinyl stair tread units, full tread width, not less than 1/8 inch at tapered end and ¼ inch at nosing with two abrasive strip inserts full width of treads and curved nosings 1 ½ inches high. Provide rubber or vinyl base, 7 inch cove type, for stair risers to match treads. Provide resilient stringer skirt cut to match riser and tread profile to meet wall base height. Resilient edge strips shall be 1/8 inch thick, homogeneous vinyl or rubber composition, tapered or bullnose edge, not less than 1 inch wide.

2.1.5.4. Mortar and Grout

a. Portland Cement: ASTM C 150, Type 1

b. Aggregate: Sand, ASTM C 144

c. Dry set Mortar and Grout: ANSI A118.1, TCA Formula 759 or 763 as (applicable)

d. Conductive dry set Mortar: Conforming to ANSI A118.2 and TCA Formula 756

e. Conductive Latex Mortar: Conforming to ANSI A118.2

f. Liquid Latex: ANSI A118.4 except latex shall be non-remulsifiable in water.

g. Epoxy Mortar and Grout: TCA Formula AAR-11, two component epoxy resin, hardener, and mineral filler complying with ANSI A118.3

h. Furan Mortar

i. Furan Grout

j. Water shall be clean, potable water approved by Public Health authorities for domestic consumption.

k. Commercial Cement Grout: Proprietary compound of Portland cement and additives, factory blended to decrease shrinkage.

2.1.5.5 Adhesives (Cements) shall be as recommended by flooring manufacturer to suit material and substrate conditions. Must be asbestos free.

a. Epoxy Adhesive: TCA Formula C 150, two compound epoxy resin and hardener.

b. Organic Adhesive: ANSI A136.1 with TCA certification of conformance.

3. WORK SCHEDULE:

3.1. WORKING HOURS:

3.1.1. For the Contractor will normally be between the hours of 7:30 a.m. and 4:30 p.m.

excluding Saturdays, Sundays, and Federal holidays. If the Contractor desires to work during periods other than above, at no additional cost to the government, additional government inspection forces may be required. The Contractor must make his/her request to the Contracting

Officer five (5) calendar days in advance of his/her intention to work during other periods to allow assignment of additional inspection forces. If such force is reasonably available, the

Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days.

3.1.2. Special Conditions: The building occupants are responsible for coordinating with any contracted-services supplier when the contracted services supplier’s equipment must be removed, installed, reinstalled or otherwise affected. The contractor will work with the building occupants to effectively schedule the contracted-services personnel so as to adhere to the contracted schedule of work.

3.1.3. Work shall be scheduled and phased as required by the using agency. Contractor shall coordinate all work with the using agency and Government inspector through the Contracting

Officer, or designated representative, prior to beginning work on subject project.

3.2. DOWN TIME: Down time shall be defined as delays in excess of one hour at a given period, caused by the Government through no fault of the Contractor.

3.2.1. MEASUREMENT:

3.2.1.1. Down time will be measured by the unit time-of-the-clock hour which will include all

Contractor and sub-Contractor (at any tier) work forces scheduled for, or working during the hour.

3.2.1.2. No delays less than one hour in duration at any given period will be measured nor considered for down time, nor will delays of less than one hour be cumulative over several time periods.

3.2.1.3. Down time will not be measured/considered for delays before or after contract work schedule hours as defined in the contract General Provisions.

3.2.1.4. No time after 10 minutes from the time that Contractor is notified that he can resume work after a stoppage will be considered down time.

3.2.1.5. Contractor shall comply with all security requirements under paragraph 1A-13 of this specification section to qualify for down time compensation.

3.2.2. PAYMENT: Payment for down time will be made at the contract unit price for down time as shown on the bid schedule in accordance with the Contact Clause entitled Payments

Under Fixed Price Construction Contracts.

4. SAFETY AND HEALTH:

4.1 All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and with the Corps of Engineers (COE) Safety Manual EM 385-1-1 dated 15 Sep 08 (or most current version released).

4.2 All companies who conduct business within the state of Texas must, in accordance with

Texas Workman Compensation laws (Texas House Bill 62), have an approved company safety policy and an Accident Prevention Plan. The plan, approved by the Texas Workman

Compensation Commission (TWCC), shall be submitted For Information Only (FIO) in accordance with paragraph SUBMITTAL REQUIREMENTS. In addition to meeting the

TWCC requirements; the plan must also include the requirements of COE Safety Manual

385-1-1.

4.3 N/A.

4.4 N/A.

4.5 N/A.

5. STREET CLOSINGS:

5.1 N/A.

5.2 N/A.

5.3. N/A.

6. DISPOSITION OF WASTE, EXCESS, SCRAP, AND SALVAGE MATERIALS:

The title to all waste, excess, scrap, and salvage materials generated as a direct result of this contract is vested in the Contractor - unless specifically excepted below. Further (unless listed below in exceptions), these materials shall be disposed of off the Base by the Contractor in accordance with all applicable Federal, State, and Local Regulations. Following is a list of materials (Exceptions) that will be generated as a result of this contract and shall be turned-in to the Government at a location at Dyess AFB designated by the Contracting Officer:

Exceptions: None

6.1. Debris Tonnage/Cubic Yardage Report. The contactor shall submit to the CO, on a quarterly basis, a Quarterly Disposition Report (QDR). The four quarters run from 1 January –

31 March, 1 April - 30 June, 1 July – 30 September, and 1 October to 31 December. The QDR shall be submitted to the contracting officer no later than five (5) days after the end of the quarter.

If fifth day falls on a weekend or holiday it will be due the next business day. As a minimum, this report shall contain the following information:

(1) Solid waste disposed of in landfill (by weight)

(2) Solid waste diverted from the landfill

The contractor shall maintain all landfill tickets on Dyess AFB for the duration of the contract and they must be readily available for audit. Upon completion of the contract or if for any reason the contractor is terminated, the contractor shall turn the landfill tickets over to the government.

The landfill tickets shall be property of the government. The government reserves the right to request them at anytime. All labor, equipment, materials and rentals/fees required to prepare and update QDR Report shall be at no additional cost to the Government.

7. STORAGE AREA (I.E. TEMPORARY FIELD OFFICE, STAGING AREAS, TOOL/JOB

SHACKS, AND OTHER CONSTRUCTION FACILITIES):

7.1 There are no Government furnished covered or secure storage areas.

7.2 N/A.

7.3 Utilities at the storage and/or project area may or may not be available for Contractor use.

The contractor shall use good judgment in the conservation of government utilities. The contractor shall adhere to and enforce prevailing energy conservation practices.

7.4 The Government implies no responsibility for lost or stolen materials, equipment or tools, the security of which lies solely with the Contractor.

7.5 Contractor shall keep his storage areas clean, neat and orderly.

7.6 N/A.

7.7 Contractor storage and parking shall be near the job site as designated by the Contracting

Officer.

7.8 Due to high winds in west Texas, Contractor shall take every precaution to preclude trash from blowing off site.

8. TOILET FACILITIES: Use of existing toilet facilities in the immediate work area only will be permitted. Contractor personnel will ensure facility cleanliness is maintained at all times."

9. CLEAN-UP: The Contractor shall at all times keep the construction site and storage area(s) free from accumulation of waste, rubbish, or construction debris. All loose or light weight materials shall be secured to prevent blowing or scattering. The burning of trash or construction debris is strictly prohibited on Dyess AFB. Prior to final inspection, the Contractor shall remove all construction debris, tools, equipment, and materials not the property of the

Government. Upon completion of the work, the Contractor shall leave the work site and storage area(s) in a clean, neat and workmanlike condition satisfactory to the Contracting Officer.

10. FINAL INSPECTION:

The Contractor shall advise the Contracting Officer of the Contractor's desired final inspection date two (2) calendar days in advance of that desired date to permit proper coordination. The date selected shall provide adequate time for Contractor performed corrections of final inspection deficiencies within the contract performance time. The

Contracting Officer will be the final authority for determining whether or not the Contractor's performance is sufficiently advanced to warrant a final inspection.

11. TESTING:

Costs of all tests, unless specifically indicated as being performed by the Government, will be at the Contractor's expense. It is the responsibility of the Contractor to schedule all tests and to notify the Contracting Officer or his representative in a timely manner prior to any required testing. All test results shall be submitted to the Contracting Officer on AF Form 3000, Material Approval Submittal.

12. AS-BUILT DRAWINGS, INSTRUCTION MANUALS, AND TRAINING:

12.1 As-Built Drawings: N/A.

12.2 INSTRUCTION MANUALS: N/A.

12.3 TRAINING REQUIREMENTS: N/A.

13. SECURITY REQUIREMENTS:

Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question.

a. The lowest level of security exists in GENERAL ACCESS AREAS. These AREAS are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" AREAS.

b. USAF controlled access AREAS are the mid-level security AREAS. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded. Contractor personnel are given access to these AREAS.

c. The third and highest level of security on Dyess AFB is that within the USAF

RESTRICTED AREAS. These AREAS are further subdivided to be known as Protection Level

1, 2 or 3 AREAS.

13.1 Referencing the above, the work on this contract could occur in all levels of security.

13.2 Requests for changes to the work schedule for work in USAF restricted areas, must be submitted a minimum of 7 calendar days in advance for approval and coordination of

Dyess AFB Security Forces.

13.3 Dyess Air Force Base is a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a

Contractor employee is issued an identification card. Information necessary to obtain identification cards will be provided by the Contracting Officer at the pre-performance conference. The Contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the Contractor shall be responsible for turn in of identification cards no longer needed to the Contracting Officer or to the Pass and

Registration Office of the Security Forces. Failure to turn in badges will result in last payment of payroll to be withheld and revocation of any future badges issued by Pass and

Registration Office to the employee and the contractor.

13.3.1 DYESS FORM 173:

13.3.1.1 A completed signed original Dyess Form 173 must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. The Visitor Control Center will no longer issue temporary passes to contractor personnel unless they have already been previously identified on an executed Dyess Form 173.

13.3.1.2 All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink.

13.3.1.3 Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control

Center on the desired day of entry, and turned over to Abilene Police Department.

13.3.1.4 If any errors are noted on the form, the approving authority (individual on the 577) can make ink changes in red ink. All changes have to be initialed by the approval authority.

(Effective Date: Immediately)

13.3.1.5 All individuals with Dyess Form 173’s will still continue to be processed via the Texas

Law Enforcement Terminal System (TLETS—police wants/warrants check). Once it is determined the individual is cleared from any wants or warrants, a copy of the Dyess Form 173 will be placed at the Tye Gate entry point. The Tye Gate Guard will use this form as an Entry

Authority List (EAL) allowing contractors onto the installation. The contractor will then be able to go to the Gate directly (not the Visitor Control Center (VCC) or Arnold Gate) and verify if their Dyess Form 173 is there. Should their Dyess Form 173 not be there, they will be directed to the VCC for issuance of an AF Form 75. At this time someone will physically have to meet them there to sponsor them onto the installation. (Reasons why the form would not be at the guard shack would be erroneous driver’s license number, erroneous information, warrant, or identified as illegal alien). (Effective Date: Immediately)

13.3.1.6 Should their Dyess Form 173 be at the Tye Gate entry point, the contractor will be told to proceed directly to the Pass and Registration Section for the 7 SFS Contractor Badge issue.

The Pass Section will have the original Dyess Form 173. Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation. Please note that neither the Security Forces Control Center nor the Tye Gate Guards will check the Dyess Form

173 for errors. This is the responsibility of the Pass and Registration Section. (Effective Date:

Immediately).

13.3.1.7 The Dyess Form 173 will be maintained at the Tye Gate entry point for 48 hours (two business days). After the specified time has expired, it will be destroyed. Should the contractor not process through Tye Gate in that 48 hour period, the contractor will require someone to physically vouch them on base to get a one day pass at the VCC so they may proceed to the Pass and Registration office for their badge. The hold period for these forms at the gate can and will be extended should rain days occur or through prior coordination with any affected agency.

(Effective Date: Immediately).

13.3.2 TRUSTED AGENT LETTER FOR DAY LABOR REQUESTS:

13.3.2.1 Purpose of Letter: To provide sponsoring authority to specific contractor individuals as identified by their sponsoring agency (7 CONS, Army Corp of Engineers, etc) to sponsor day laborers on for one day periods. (Effective Date: Immediately)

13.3.2.2 The Letter Process:

13.3.2.2.1 The sponsoring agency, in coordination with their contractor, will identify contractor individuals that require sponsoring/vouching authority. This authority is given to the contractor for the purpose of sponsoring day laborers/job site personnel sub-contracted as a result of an unexpected or new requirement not previously identified in the current contract. This authority will not be given to contractors for convenience only, but should be limited to the smallest group of manager or foreman contractor personnel needed to complete their assigned contract.

It is the responsibility of the sponsoring agency to ensure the Trusted Agent Letter remains current. Additionally, all reasonable actions should occur to prevent use of this process when a known laborer/sub-contractor was required well in advance of the day labor/sub-contractor request. (Effective Date: Immediately)

13.3.2.2.2 The sponsoring agency will provide this letter to the Pass and Registration Section who will maintain it on file. A copy of the letter will be posted by the Pass and Registration

Section at the Visitor Control Center as a reference to verify which contractor personnel have sponsoring/vouching authority. (Effective Date: Immediately)

13.3.2.3 Process to get Day Labors/Job Site Personnel Sub-Contracted onto the Installation:

13.3.2.3.1 The contractor individuals identified in the Trusted Agent Letter will provide a typed or hand-written form (form will be provided by the 7 SFS) with all individuals they will sponsor onto the installation to the VCC Guard. The VCC Guard will verify the identity of all individuals on the form by checking the information against a valid State/Federal Identification card. The VCC Guard will randomly check a percentage of the individuals via the TLETS.

Should any individual not possess a valid identification card, they will be turned away at the

VCC and entry to the installation denied. Pen and ink changes can be made to the form, but all information must be validated by the guard before the contractor will be allowed to proceed onto the installation with the sponsored individuals. No AF Form 75/Visitor Pass will be issued to any individual who is sponsored by the Trusted Agent Contractor, unless the sponsored individual will be driving a vehicle onto the installation. Trusted Agent Contractors are encouraged to consolidate all sponsored individuals into the smallest number of vehicles as possible to avoid the issuance of multiple AF Forms 75. Should an AF Form 75 be issued, the driver will be required to produce a valid driver’s license, current insurance card, and current registration for the vehicle being operated. Once on the installation, the Trusted Agent

Contractor will be responsible for the actions of the sponsored individuals. Should an incident occur with a sponsored guest, and negligence be proven on the part of the Trusted Agent

Contractor, their vouching/sponsoring authority will be revoked. The Trusted Agent Letter can be adjusted to add and delete names of Trusted Agent Contractors as needed, as long as the provisions of this paragraph are followed. Although the 7 SFS form is used in lieu of the AF

Form 75, it carries the same authority and responsibilities. Additionally, the 7 SFS Form will expire at 0001 daily or at the end of the contractor duty day, whichever occurs first. At no time will the Trusted Agent Contractor depart the installation and leave any of his/her sponsored individuals with another contractor that does not have the same vouching/sponsoring privileges.

(Effective Date: 15 Dec 04)

13.3.2.3.2 All contractors must attend a contractor briefing given to the contractors by Pass and

Registration who will provide a more detailed explanation regarding contractor badges and their uses. Pass and Registration reserves the right to not issue a contractor badge due to erroneous information or failure to disclose information on the Dyess Form 173. Any derogatory information received from the background check will result in the non-issuance of the contractor badge.

13.3.2.3.3 The Dyess AFB Form Letter 173 is subject to the privacy act of 1974, Authority: 10

U.S.C. 8012 and 5 U.S.C. 552a(b)(7).

13.3.2.3.4 Principle purposes: To provide the 7th Security Forces Squadron, and other authorized agencies, with a listing of personnel authorized access to Dyess Air Force Base, Texas as Contractors or Contractor employees.

13.3.2.3.5 Routine Uses: To verify the identity of personnel entering Dyess AFB as

Contractors.

13.3.2.3.6 Disclosure is Mandatory: Failure to provide the information and Social Security

Number (SSN) could result in denied access to the Dyess AFB installation.

13.4 RESTRICTED OR FLIGHTLINE CONTROLLED AREAS: N/A.

14. IDENTIFICATION OF CONTRACTOR VEHICLES: Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage.

15. WARRANTIES:

Any warranties given to the Contractor or sub-Contractor at any tier from a manufacturer of equipment or other items which are provided under this contract shall be transferred to the government upon final acceptance. Contractor shall submit in writing a single listing with all applicable warranties attached. Negative responses are likewise required in writing.

16. SUBMITTALS:

16.1 Required Submittals:

16.1.1 All submittals required by the Contract Documents shall be submitted for approval; and as a minimum, all submittals listed/scheduled on the AF Form 66 shall be submitted to

Contracting Officer for approval using AF Form 3000 as a transmittal document. Where a submittal cannot be provided within the required submission date, Contractor shall submit in writing a letter stating the reasons why and furnishing a new projected submission date.

16.1.1.1. Contractor shall submit three copies of the manufacturer’s catalog data and printed documentation stating physical characteristics, durability, resistance to fading, and flame resistance characteristics for each type of carpet and material and installation accessory.

Manufacturer’s board or documentation stating physical characteristics for proposed ceramic tile, vinyl composition tile, and rubber tile.

16.1.1.2. Contractor shall submit three copies of the manufacturer’s printed installation instructions for the carpet, including preparation of substrate, seaming techniques, and recommended adhesives and tapes.

16.1.1.3. Certificates of compliance from a laboratory accredited by the National Laboratory

Accreditation Program of the National Institute of Standards and Technology attesting that each type of carpet and carpet with cushion material conforms to the standards specified.

16.1.1.4. Samples: Contractor shall provide a minimum of two samples of each of the following shall to the Government.

16.1.1.4.1. Carpet: “Production Quality” sample books with at least one sample 12 by 12 inches of proposed carpet showing quality, pattern, and available colors.

16.1.1.4.2. Vinyl or Rubber Wall Base: Manufacturers color chain.

16.1.1.4.3. Rubber Tile: Manufacturers color chains or sample box.

16.1.1.4.4. Vinyl Composition Tile: Manufacturers color chain or sample box.

16.1.1.4.5. Ceramic Tile: Manufacturers sample board.

16.1.1.4.6. Quarry Tile: Manufacturers sample board.

16.1.1.4.7. Sheet Vinyl Flooring: Manufacturers color chain or sample box.

16.1.1.4.8. Resilient Stair Treads: Manufacturers color chain.

16.1.1.4.9. Transition Strips: Manufacturers color chain.

16.1.1.4.10. Thresholds: Manufacturers data sheets

16.2 Variations/Deviations/Departures from the Contract Documents:

Contractor proposed variations, deviations or departures from the contract requirements shall be noted/marked in red on each copy of the submittal data and shall be provided with a letter attachment to the AF Form 3000 summarizing the proposed variation, deviation, or departure. Variations, deviations, or departures shall contain sufficient information to permit complete evaluation. Additional sheets may be used to fully explain why a variation, deviation, or departure is requested. The Government reserves the right to disapprove or rescind inadvertent approval of submittals containing unnoted/unmarked/not-clearly-defined variations, deviations or departures.

* * *END OF SECTION***

SECTION 1B - UTILITIES (CONTRACTOR IDENTIFIED)

1. SCOPE: This section covers identification, interruption and use of utilities.

2. IDENTIFICATION:

2.1. N/A.

2.2. Any removal/relocation/reconnection of any communication device shall be coordinated in advance with 7 CS/SCMO at 696-4391. Any removal/relocation/reconnection of any Cable TV device shall be also be coordinated in advance with 7 CS/SCMO (ask for the NCOIC of Cable TV) at 696-2400. Communications and Cable TV devices to remain shall be protected as required when work proximity dictates.

2.3. Any removal/relocation/reconnection of any fire protection device or intrusion detection systems shall be coordinated in advance with 7 CES/CEOIE at 696-5184.

2.4. N/A.

3. INTERRUPTIONS:

3.1 Planned Utility Outages: N/A.

3.2 Unplanned Utility Outages (Accidental Disruption of Utilities): In the event of accidental disruption of any utility, the Contractor shall immediately notify the Contracting officer of the unplanned outage. The Contractor shall immediately take every reasonable step to repair the damage in a manner acceptable to the Government and will restore the utility to full use as soon as practicable. If the Contractor so desires, and the Government agrees, the Government may complete necessary repairs to the damaged utility and withhold from payments due to the

Contractor the necessary amount to defray all costs associated with the repair of the utility.

4. USE: All reasonable quantities of existing utilities will be made available to the Contractor without charge. Any temporary connections or lines required shall be installed, maintained, and removed at the Contractor's expense. Any damage associated with the use of these utilities shall be repaired and/or replaced in a manner satisfactory to the Contracting Officer at Contractor's expense.

* * *END OF SECTION***

SECTION 1C - ENVIRONMENTAL PROTECTION

1. APPLICABLE ENVIRONMENTAL REGULATIONS, LAWS, AND PUBLICATIONS: In accordance with (IAW) Executive Orders (EO) 13101, 13123, 13134, and 13148, Federal, state, and local environmental protection laws, Dyess Air Force Base (DAFB) is committed to the principals of “Leadership in Environmental Management” and “Greening the Federal

Government.” In addition, DAFB implements EO 13045, 13229, and 13296, to ensure protection from environmental health and safety risks. The specifications and standards contained in this section are to ensure that DAFB meets the mandates as established by statute and EOs, as well as Environmental Protection Agency (EPA), Department of Transportation

(DOT), Occupational, Safety and Health Agency (OSHA), and Department of Energy (DOE) policy and guidance.

1.1. ENVIRONMENTAL PROTECTION STANDARDS: The following list serves as the basis for standards of environmental protection for work accomplished on DAFB:

U.S. Green Building Council’s Leadership in Energy and Environmental Design

(LEED)

The Resource Conservation and Recovery Act authorized Comprehensive Procurement

Guidelines (CPG), The National Technology Transfer and Advancement Act/OMB Circular A-119, DOE's Federal Energy Management Program Product Efficiency Recommendations, EPA's Waste Minimization Priority Chemicals, EPA's Indoor Environments Program Recommendations, and

EPA's Construction Industry Compliance Assistance Center Recommendations.

1.1.1. Referenced Standards (edit, as applicable, for project):

American Society for Testing and Materials International (ASTM):

D5116-97 Standard Guide for Small-Scale Environmental Chamber

Determinations of Organic Emissions from Indoor Materials/Products

D5157-97 Standard Guide for Statistical Evaluation of Indoor Air Quality Models

D5603-01 Standard Classification for Rubber Compounding Materials-Recycled

Vulcanizate Particulate Rubber

D5663-97 Standard Guide for Validating Recycled Content in Packaging Paper and Paperboard

D5792-95 Standard Practice for Generation of Environmental Data Related to

Waste Management Activities: Development of Data Quality Objectives

D5834-95 Standard Guide for Source Reduction Reuse, Recycling, and Disposal of Solid and Corrugated Fiberboard (Cardboard)

E1971-98 Standard Guide for Stewardship for the Cleaning of Commercial and

Institutional Buildings

E1991-98 Standard Guide for Environmental Life Cycle Assessment of Building

Materials/Products

E2114-01 Standard Terminology for Sustainability Relative to the Performance of

Buildings

E2129-01 Standard Practice for Data Collection for Sustainability Assessment of

Building Products

Green Seal:

GS-36 Commercial Adhesives

GS-37 Industrial & Institutional Cleaners

EPA:

Comprehensive Procurement Guide (CPG)

Waste Minimization Priority Chemicals

National Waste Minimization Partnership Program

Federal Facilities Council:

Whole Building Design Guide

Federal Trade Commission:

Guide for the Use of Environmental Marketing Claims

Forest Stewardship Council:

Chain-Of-Custody

Forest Management

International Organization of Standardization (ISO);

ISO Guide 64 - Guide for Inclusion of Environmental Aspects in Product Standards

ISO 14004 Environmental Management Systems - General Guidelines on Principles, Systems and Supporting Techniques

Scientific Certification Systems:

Environmentally Preferable Products - Carpet

Environmental Claims Certification - Certified Recycled Content

1.2. DEFINITIONS: Definitions pertaining to sustainable development and “Greening the

Government” shall be as defined in ASTM E2114 and as specified herein.

1.2.1. Bio-based Materials: Fuels, chemicals, building materials, or electric power or heat produced from biomass as defined by The Biomass Research and Development Act of 2000.

Minimum bio-based content shall be as defined by the US Department of Agriculture pursuant to the US Farm Bill May 2002.

1.2.2. DfE (Design for the Environment): A technique that includes elements of resource conservation and prevention of pollution as applied in various product sectors. A technique that incorporates approaches which are part of product (or assembly) concept, need and design. Considerations involve material selection, material and energy efficiency, reuse, maintainability and design for disassembly and recyclability. Refer to ISO Guide 64 for additional clarification.

1.2.3. Non-Renewable Resource: A resource that exists in a fixed amount in various places in the earth's crust and that cannot be replenished on a human time scale. Non-renewable resources have the potential for renewal only by geological, physical, and chemical processes taking place over hundreds of millions to billions of years. Examples include: iron ore, portland cement, copper, aluminum, coal, and oil.

1.2.4. Perpetual Resource: A resource that is virtually inexhaustible on a human time scale.

Examples include solar energy, tidal energy, and wind energy.

1.2.5. Precautionary Approach: An effort to modify the manufacture, marketing or use of products or services, or the conduct of activities, consistent with scientific and technical understanding, to prevent serious or irreversible environmental degradation. Refer to ISO

14004: 1996 for additional clarification.

1.2.6. Recycled Content Materials: Products that contain pre-consumer or post-consumer materials as all or part of their feedstock. Recycled content claim shall be consistent with

Federal Trade Commission (FTC) Guide for the Use of Environmental Marketing Claims.

1.2.7. Renewable Resource: A resource that is grown, naturally replenished, or cleansed, at a rate which exceeds depletion of the usable supply of that resource. A renewable resource can be exhausted if improperly managed. However, a renewable resource can last indefinitely with proper stewardship. Examples include: trees in forests, grasses in grasslands, and fertile soil.

1.2.8. Stewardship: Responsible use and management of resources in support of sustainability.

1.2.9. Sustainability: The maintenance of ecosystem components and functions for future generations.

1.3. ENVIRONMENTAL GOALS:

1.3.1. General:

1.3.1.1. Resource Management: Promote stewardship of the earth's resources. The earth's resources include: perpetual resources, renewable resources, and non renewable resources.

Preserve or renew biodiversity and ecosystems.

Maximize use of bio-based and recycled content materials.

Maintain or improve water quality and promote water stewardship.

Employ job-site recycling and salvage procedures.

Employ DfE methodologies.

1.3.1.2. Toxicity/IEQ: Promote good indoor environmental quality (IEQ). Aspects of IEQ include: light quality, acoustic quality, and air quality.

Utilize a precautionary approach.

Maximize use of non-toxic, non-hazardous, healthy and…