SOW 251000 Repair Fire Station Bay Floor.pdf

STATEMENT OF WORK(SOW)

REPAIR FIRE STATION BAY FLOOR , FAC 474

CTGB 25*1000

Grissom ARB, IN, USA 01 Jan 2025

1.0 SYNOPSIS: The Contractor shall furnish and install all systems as specified in this SOW at Grissom Air Reserve Base, IN. The Contractor shall provide a fully functional and complete working system in compliance with activity specific requirements itemized in the SOW.

1.1 The Contractor shall segregate the work effort into the following Tasks: The Contractor shall reference Attachment 2 for all task specific criteria.

TASK: Repair and replace epoxy floor in fire station bay. Install striping

2.0 GENERAL: In conjunction with the requirements of the basic contract the contractor shall provide the system in accordance with the referenced criteria, specifications, drawings, and equipment list attached. As applicable to specific tasks, the contractor shall:

2.1 Participate in a post-award orientation meeting at the site prior to commencing work. Provide a Quality Control Plan (QCP), a Project Schedule and a Work Plan following the submittal procedures of the basic contract and the submittal schedule of this task order.

2.2 Provide a Warranty. The Contractor shall warrant all products and services provided under this task order (material and labor) for a period of one year from the date of Government acceptance or the offeror's standard commercial warranty period, whichever is greater.

3.0 DRAWINGS and SPECIFICATIONS: The Contractor shall reference Attachments for drawings, specifications, all task specific and other pertinent criteria.

4.0 INFORMATION SUPPORT AND DOCUMENTATION: Details of format and specific quantities for deliverables and addresses of the points of contacts are stated in this SOW.

5.0 PROSECUTION AND COMPLETION OF WORK:

5.1 The contractor shall prosecute the work under the direction of a responsible representative approved by the Government. The company officer or representative shall be designated as the contractor’s Project Manager and shall be responsible for complete coordination of all work under this task order. All work shall be accomplished with adequate internal controls, quality assurance processes, and review procedures established by the Contractor to ensure technical accuracy and eliminate conflicts, errors, and omissions.

5.2 The contractor’s Project Manager shall have a minimum of five years of experience and must have successfully managed at least one project comparable in complexity and magnitude to the project described in this task order. Other key positions must be qualified personnel who have at least five years of experience in the functional areas.

5.3 GOVERNMENT FURNISHED PROPERTY. Furnishings not part of the demolition and construction shall remain property of the government.

Signs to be reinstalled as indicated in the SOW. Located on each floor. Coordinate with construction management.

6.0 ELECTRONIC SUBMITTAL REQUIREMENTS: The Contractor shall follow these requirements for submittals as the Government use to track in monitoring and administration of this SOW. The Contractor shall record, maintain, and submit various information throughout the performance period. This joint Government-Contractor electronic exchange of information and overall management of the task order provides the means for the Contractor to input, track, and electronically share information with the Government in the following areas: Administration; Finances; Quality Control;

Submittal Monitoring; Scheduling; and Import/Export of Data. The Contractor shall remit hardcopy and electronic media to the contracting officer.

6.1 Request for Information (RFI) – Contractor shall submit all RFIs to the Contracting Officer with applicable attachments, for a response by the Government.

7.0 SCHEDULE: The Contractor shall develop, maintain, and submit for Government approval, an integral master project schedule identifying critical path events for all requirements to be performed by the Contractor IAW this SOW.

The schedule shall include an event-driven schedule/network that includes all tasks (from project award through testing, training and close-out) and logic necessary for the management of work, task flows, task interdependencies, major milestones, key events and all deliverables required under this SOW.

7.1 The Contractor’s project schedule shall include (not an all-inclusive list): unique activity numbers, activity description, activity durations, baseline, actuals and critical path. Furthermore, the Contractor shall identify tasks (i.e.

submittal reviews, testing, etc.) performed by the Government and delivery of products or information provided by the Government on the project schedule.

7.2 A revised schedule shall be submitted with all proposals, Engineering Change Order (ECO), contract modifications and Period-of-Performance (POP) extension requests. A current schedule reflecting progress shall be submitted with all invoices or monthly.

7.3 Period of Performance: The Contractor shall develop a detailed project schedule showing milestones and the period of performance (POP). Use commercially available project tracking software and submit it in Adobe PDF format.

8.0 CONTRACTOR’S FIELD TEST (CFT) AND PERFORMANCE VERIFICATION TEST (PVT):

8.1 The Contractor shall perform, document and submit the Contractor’s Field Test (CFT) results, for Government review and acceptance, at least seven (7) calendar days prior to petitioning the Government to schedule a PVT.

8.2 The prime contractor shall attend the PVT. The contractor shall provide all required calibrated test instruments, equipment, supplies, ladders, flashlights, etc. to facilitate all PVT activities. Prior to PVT execution, the Contractor shall coordinate all required building access/escorts, keys and any other logistical requirements.

8.3 Milestone events: For Fixed-Price Contracts, payment will be IAW with the following schedule. All days are calendar days.

Milestone Event Event Description % Required Date

A

Government acceptance of Site Visit Accident Prevention Plan (SVAPP)

10 days prior to post-award meeting

Government acceptance of Project Schedule 10 days after post-award meeting Government acceptance of Quality Control Plan with checklist 30 days after award

B Project Installation Activities

Per schedule

C Completion and Government acceptance of Testing and Warranty documents 10 Per schedule

D Delivery and Government acceptance of all other documentation required by the contract documents

Per schedule

E Total 100 Per schedule

9.0 SAFETY COMPLIANCE REQUIREMENTS: The contractor shall execute all work IAW the latest version of Safety Manual EM 385-1-1. Submit Site Visit Accident Prevention Plan and Accident Prevention Plan electronically for review and acceptance prior to starting any survey activities at the site. The APP shall include an Activity Hazard Analysis (AHA) for all activities required by the contract.

9.1 The Contractor must employ a minimum of one Competent Person (CP) at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall be a direct hire employee of the prime Contractor. Alternate SSHOs are approved at the discretion of the contracting officer and are not required to be a direct hire employee of the prime.

Contractor shall declare on the APP and demonstrate, through training documentation maintained at the site, that the

SSHO meets the requirements of EM 385-1-1, 01.A.17. The SSHO is required to be always onsite during the performance of work. The duties of the SSHO may be fulfilled as an additional job site responsibility (dual hat) by another Competent Person; however, these collateral duties shall not overcome, inhibit or restrict the effective administration of the Safety and Health Program. Moreover, the functions and roles of the SSHO shall be a singular, full-time responsibility (no other collateral duties) during high hazard activities to include, but not limited to crane operations, excavations greater than 5-feet, scaffolding, confined space entry, and electrical work to include Lock-out-Tag-out (LOTO) in accordance with the AHA as prepared per the accepted APP. Contractor must demonstrate that this employee’s non-safety duties are transferred to another employee when full-time SSHO responsibilities are warranted per the risk activities. The SSHO must be at the location of the high hazard activities while they are being conducted.

9.2 The Contractor shall follow all accident reporting requirements per EM 385-1-1.

9.3 The Contractor is responsible to verify that any Proposals, Change Orders, and Contract Modifications are covered under the current accepted APP. If the pending work effort is NOT covered under the initial task order APP, the contractor shall submit, for Government review and acceptance, an addendum to the APP.

9.4 Contractor shall verify with the contracting officer, the applicability and requirements for emergency procedures, permit required work procedures, and hazardous environments and waste disposal (including lead and asbestos). These findings shall be incorporated into the APP.

10. QUALITY CONTROL PROGRAM: The contractor shall develop and maintain an effective quality control (QC) program to ensure services are performed in accordance with the base contract, task order and this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the how the company assures the work complies with the requirements of the contract and are directly related to mission success. At a minimum, the contractor shall develop quality control procedures that address:

a. Adherence to accepted project schedule,

b. the performance metrics and

c. milestone items and items on the critical path. (Including phasing and project completion)

d. limitations and assumptions

101.1 Site Specific Quality Control Plan and Surveillance Plan. A task/site specific quality control plan shall be developed/adapted to the services specified in this task order and submitted as required per this task order. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s written acceptance of any proposed change to his QC program.

11. PROVISION OF TECHNICAL DATA PACKAGES:

Technical Data Packages shall be provided per the project schedule and delivered to the proper point of contact.

Submittals and Data will be delivered electronically (Adobe PDF, or Microsoft Office Compatible) to the CO unless otherwise noted.

Group I Technical Data Package, (Equipment Cut Sheets):

Group II Technical Data Package, (Site Conditions and Survey Report) Group V Technical Data Package, (O&M Manuals):

Group VI Technical Data Package, (As-Built Drawings):

11.1 Unless otherwise noted all contract submittals shall be submitted electronically via DOD Safe or via e-mail as itemized below.

14. POINTS OF

CONTACT:

12. TECHNICAL DATA PACKAGE (TDP) REQUIREMENTS: Contractor shall submit all Technical Data Packages as single, complete packages which include the entire collection of data elements as dictated by the task, the technical solution, and the requirements listed below. Exceptions for multiple submittals may be allowed in Group I TDP for circumstances that may adversely affect a critical path schedule, e.g. long-lead ordering items or a compelling need for urgency.

The following are minimum requirements for the submittals:

A. Group I Technical Data Package: As a minimum the Contractor shall submit:

A1. Plans and drawings showing location of work and any changes made to the SOW.

A2. A report or assessments detailing any incompatibility between the existing and new work.

A3. Provide an initial existing conditions and site survey report. The report includes testing documentation that identifies inoperable/damaged equipment areas that is essential for a complete and functional facility. In areas indicated as affected by the water damage and remediation area.

Architectural: walls, ceilings, insulation, air infiltration, fire protection rating Mechanical: items (actuators, linkage, dampers, valves, local control loops, etc.)

Elevator: (power, switches, lights, controls) Electrical: (conduits, wiring, lights. switches, outlets

B. Group II Technical Data Package: N/A C. Group III Technical Data Package: N/A D. Group IV Technical Data Package N/A E. Group V Technical Data Package: As a minimum the Contractor shall submit:

E1. Operation and Maintenance Manuals and Test Results.

1. Submit Operation and Maintenance Data for any material

2. As-built drawings shall be delivered to the Government prior to final acceptance.

3. Warranty Letter

Submittals Hard-copy

Electronic DOD Safe

E-mail

C O

E

E

V

Q A

Government Accepted Safety Plan, SVAPP √ √ Government Accepted Safety Plans APP √ √ Site Specific Quality Control and Surveillance Plan √ √ Project Schedule √ √ √ Group I Technical Data Package

Group II Technical Data Package Group IV Technical Data Package Group V Technical Data Package

Group VI Technical Data Package

Accident Reports √ √ Manpower Reports √ √ After Action Reports √ √ Health and Safety Reports √ √ Waste and Refuse Reports √ √ MSDS Reports √ √ √ √ Hazardous Material Reports √ √ √ √

Updated Monthly Schedules

Monthly Progress Report √ √ √ √ Meeting Minutes √ √ √ √ Request for Information (RFI)

4. Release of Claims Letter

13. POINTS OF CONTACT (POC):

Base Civil Engineers Name/Title (CE):

Wayne Raby Phone: 765-688-4569 Email: wayne.raby@us.af.mil

Grissom Contracting Office:

Name: TBD See Award Documents Phone: TBD Email: TBD

Grissom Environmental Office (CEV):

Name: Cory Walters Phone: 765-688-4561 Email: cory.walters@us.af.mil

Grissom Construction Management (QA):

Name: John Somsel Phone: 765-688-3380 Email: john.somsel.1@us.af.mil

ATTACHMENT A

A1.0 The contractor shall follow, as applicable to this task order, all documents and specifications per SOW.

A2.0 Referenced documents The following marked up, annotated and referenced documents are included in this task order:

App1 251000 Repair fire station bay floor plan App2 251000 Repair fire station bay floor spec App2 251000 Repair fire station photos

A3. General summary Work requirements are as follows:

A3.1. Summary – work is to include but not limited to the following:

A3.1.1. Removal of existing coating in the bay area, scarifying and applying primer to existing floor to allow new coat bonding and adhesion;

A3.1.2. Repair of joints as required to provide a level surface;

A3.1.3. Installing new floor coating in the bay area;

A3.1.4. Install parking striping.

A3.2. Existing conditions. Building exiting coating is deteriorating from lack of grit and peeling. Photos and drawings showing existing condition and drawing and specification from original construct are provided.

A4. Miscellaneous: Submittal (minimum) A4.1. Provide SMS sheet for materials and hazardous chemicals. Including disinfects and fungicide agents.

Do not proceed until approved.

A4.2. Provide weight tickets for items to be disposed. Including location of disposal A4.3. Provide work plan. Include plans for shutdowns.

A4.4. Contractor’s protection plan.

A4.5. Contractor is to provide necessary dumpster(s) for debris removal. Contractor is responsible for removal of debris off base to at code and regulation required locations as per state and federal requirements. Weight tickets will be required to be submitted.

A4.6. Provide submittals of coatings showing gradations of color and grit. From light grey to medium grey and heavy grit to light grit.

A5. ADMINISTRATIVE.

A5.1. Meetings, Conferences, Site Visits.

A5.1.1. Post Award Meeting/Teleconference, Progress Meetings & Integration Meetings. After the issuance of a project, the Contractor shall attend meetings at project site, at Grissom Air Reserve Base, Indiana. The purpose of these meetings includes, but is not limited to contract discussions, progress reviews, project scoping, planning, reviews, project status, and the general exchange of information concerning current and future activities. All meetings shall be held at Grissom Air Reserve Base, Indiana. The Contractor shall coordinate each meeting. The Contractor shall record and Provide copies of all meeting minutes not later than Five (5) business days after the meeting. Minutes shall be sent by email.

A5.1.2. Meeting #1, Site Visit/kickoff. The Contractor shall coordinate the site visit to be held at Grissom Air Reserve Base, Indiana (GARB) with all parties (project POC’s) within ten (10) business days from award date. Contractor shall collect or request all information available (i.e.

drawings, etc.) to accomplish the SOW.

A5.1.3. Meeting Minutes. The Contractor shall prepare and publish all meeting minutes following CO/CE approval, track all action items assigned, and shall document all items discussed at a meeting as well as a meeting’s attendees.

A5.1.4. Base Access. The Contractor shall coordinate with the Contract Officer to gain access to areas of the installation involving this project. The Contractor shall follow all base rules and regulations regarding entry and access to base. Contractor shall have in possession all applicable identification documents prior to arrival.

A5.2. Work Site Requirements.

A5.2.1. Safety Requirements. The Contractor shall conduct its operations in accordance with FAR

Part 52.236-13 and EM 185.

A5.2.2. Storage. The Contractor shall conduct its operations in accordance with FAR Part 52.236-10.

A5.2.3. Security. The Contractor shall obtain and monitor security badges used by its own staff and

Subcontractors during the duration of this contract.

A5.2.4. As-builts. The contractor shall keep on site updated as-built, RFI’s and contract documents.

Contractor shall have the current as-builts during the pre-final and Final meetings.

A6. GENERAL TASKINGS.

A6.1. Concept Definition. The contractor is to review the concepts and define the project per the SOW.

A6.2. Quality Control (QC) Oversight. The Contractor shall plan and/or develop QC procedures for the project and submit for Government approval. The contractor shall submit material and systems approval for the governments review per the Base standards.

A6.3. Progress Review Meetings. The initial Progress Review Meeting will be held within 30 days of contract award. Subsequent meetings will be held per the deliverable schedule for the duration of the project.

A7. GOVERNMENT FURNISHED MATERIALS AND SUPPORT

A7.1. Drawings, Reports and Plans.

A7.1.1. Facility Record Drawings. (Available for review in BCE Office)

A7.2. General Requirements. In conjunction with the project, Grissom Air Reserve Base will provide the following support to the Contractors as detailed below.

A7.2.1. Aid the Contractor in obtaining existing engineering plans, drawings, etc., to facilitate work required in the Statement of Work (SOW).

A7.2.2. Arrange for a staging area for storing equipment and supplies. The security of equipment and supplies shall be the Contractor’s responsibility.

A7.2.3. Arrange for personnel identification badges, vehicle passes and/or entry permits with 4 days or more advance written notification. Request shall be on or attached to Company Letterhead from the Prime Contractor and include. Company name, contract number, Contractor personnel names, citizenship, city and state (country, if not U.S.) of birth, Date of Birth, social security numbers, and duration of access required. Subcontractor requests shall also include the name of the Prime Contractor and Prime Contract Number.

A7.2.4. Arrange access to the work areas.

Arrange for base CE and COMM to coordinate with the Contractor.

A7.2.5. A supply (e.g., fire hydrant and standpipe) of large quantities of potable water.

A7.2.6. Assist arranging outages. Interruption of service for HVAC, Power, Lighting, Telephone, Fire Protection, Fire Detection, Water, Sewer, Gas, Roads, and Parking Lots are considered outages. Outages shall be scheduled at least 15 days prior to the desired time.

A8. TRAVEL

A8.1. Travel Requirements. The Contractor shall travel as required to produce the deliverable items listed in this Statement of Work. Site assessment/research, project discussion meetings and presentations will be held at GRISSOM AIR RESERVE BASE, Indiana, building #641 – room to be announced.

A9. CONTRACT ADMINISTRATION

A9.1. Project Amendments. The Contracting officer will be the only individual authorized to amend or modify the terms of this project.

A10. PERFORMANCE

A10.1. Performance Period. The performance period for this statement of work is 30 calendar days for the project. If more time is needed for the project, request it and include it in the assumptions.

A10.1.1. The Contractor shall begin work as described in the scope of work within ten (10) days of notice to proceed (NTP). All meetings and progress reports are due in a timely fashion and will begin no later than thirty (30) days after receipt of NTP. No construction work shall begin prior to Government approval of plans and specifications.

A10.2. Progress Review Meetings. The Contractor shall hold progress review meetings every two weeks and shall coordinate these meetings with the Base POC. These meetings will be a review of work performed, issues, schedules, milestones, and current status. The schedule of the progress review meeting shall be modified by the Base POC with notification to the Contractor. These meetings will continue until the project is closed out.

A10.2.1. Meeting Minutes. All meeting minutes will be taken by the Contractor and distributed to POCs no later than working days indicated by the deliverable schedule following meeting dates.

A10.2.2. Schedules. The Contractor shall adhere to all meeting and reporting schedules and acknowledges the authority of the Base POC to reschedule all meetings and reports.

A10.2.3. Review items. Effort % Complete; on time status; Expected work activities for the following month; Problems and/or concerns; RFI’s and Statuses; Updated Submittal Register

A10.3. Project closeout training. Upon completion of the work and at a time designated by the Contracting Officer’s Representative, Base Civil Engineers and their contractors will receive training on all systems installed under this project. The training shall include an explanation and review of the theory of operation, the function, description, analysis and the troubleshooting of all equipment installed. Training shall include a review of manuals, drawings and lists supplied, together with any clarification required. The training shall take place at the site.