Section L - FA465425B00020001.pdf

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-1 GENERAL INSTRUCTIONS

L-1.1 The purpose of this solicitation is to notify prospective contractors on the performance of construction services for the repair or airfield concrete pavement sections identified previously in the solicitation documentation and the Statement of Work.

Construction services shall be provided for and completed in one 30-day period.

L-1.2 The Government intends to award a single-award firm fixed-price contract. The period of performance for this effort will be 30 days.

L-1.3 This solicitation is being done via SEALED BIDDING. Submit one (1) ORIGINAL sealed bid package. Faxed, telegraphic, photocopied, electronic, and/or bids in any other form will NOT be accepted.

These hard copy, sealed bid packages should be mailed to:

434th Contracting Flight Attn: Jarred Gentile Bldg 448 – 1900 W. Contracting Office Grissom ARB, Indiana 46971

a. Complete blocks 14, 15, 17, 19 and 20 (a-c) of Standard Form 1442. In doing so, the bidder agrees to the contract terms and conditions as written in the invitation for bid (IFB) Section A through K. These sections constitute the model contract.

b. Insert proposed unit price on page 4 of Section B for Contract Line Item (CLIN) 0001 and CLIN 0002. The extended amount must equal the whole dollar unit price multiplied by the quantity.

c. Any amendments to the solicitation shall be acknowledged in Block 19 of the SF 1442 and by returning a signed copy of the amendment(s) - Standard Form 30, with the bid

d. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For section I the bidder shall submit only those pages that require a fill-in.

e. Bid Guarantee: Bidder shall provide one (1) original bid guarantee (wet signature, raised seal, and etc.) not less than 20% of bid amount. Electronic, mechanically-applied and /or printed signatures, seals, and dates will NOT be accepted.

L-1.4 Bidders are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a bid being ineligible for award. Bidders must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

L-1.5 Communications: Exchanges of information between Government and bidders will be controlled by the Contracting Officer. Questions received, in writing, and subsequent answers will be posted to SAM.gov. Bidders are required to submit in writing all questions and requests for clarifications by 08/29/2025 NLT 5:00 pm. The decision whether to respond to questions and requests for clarifications made after this date shall be at the sole discretion of the contracting officer. Failure of a prospective bidder to submit any questions will be construed to mean that the prospective bidder fully understands all requirements of the solicitation.

Questions should be submitted via email to Jarred.Gentile.1@us.af.mil.

L-1.6 Joint Venture Offerors: If the bidder is a joint venture, the bidder shall provide all required solicitation information for all parties including a copy of the joint venture agreement with bid. The agreement shall include information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture.

Either party to the joint venture may submit performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party’s performance. The SBA must receive Joint Venture Agreements prior to bid due date and approved before the award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist must be advised as soon as possible.

Ensure the agreement is submitted to the Contracting Officer in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the Contracting Officer and SBA Business Opportunity Specialist before the bid due date. No corrections and/or changes are permitted after the time for submission of bids.

L-1.7 Teaming/Partnering Offerors: If the bid is based on a teaming/partnering relationship, the bidder shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L-1.8 Multiple Companies: If a company has multiple business ventures, only one of their business ventures will be allowed to submit a bid.

L-1.9 Incurred Expenses: The Government is not responsible for any costs incurred or associated with preparation and submission of a bid in response to this solicitation.

L-1.10 In compliance with FAR subpart 4.8, the Government will retain an electronic copy of all unsuccessful bids.

L-1.11 All bids must be complete and respond directly to the requirements of this solicitation.

Any commitments made in the bid shall become a part of the resultant contract. Failure to comply with these instructions may result in the Government summarily rejecting the bid.

L-1.12 The project, bid, contract forms, performance references, and bidder information shall include the documentation listed below. The bid must be based on the project set forth in the solicitation documents (see Section J- List of Attachments). The government will evaluate the bid in accordance with Section M- Evaluation Factors for Award

L-2.1 Volume Organization: Bids shall be submitted to the Government in the volume as set forth below:

mailto:Jarred.Gentile.1@us.af.mil

Volume Description Copies Reference Paragraph

I Contract Documents 1 L-2.2.1

L-2.2 Volume Content

L-2.2.1 Volume I Contract and Price Documents L-2.2.1.1 SF1442 and Solicitation: Complete blocks 14 -19, 20a. - 20c. and 30a., b. and c.

of the SF1442 as well as signing/acknowledging any amendments. In doing so, the bidder agrees to the contract terms and conditions as written in the IFB.

L-2.2.1.2 SF30, Amendment Form: Complete Blocks 8 and 15a/b/c for each amendment issued under this solicitation. In doing so, the bidder agrees to the contract terms and conditions as written in the IFB.

L-2.2.1.3 Clauses and Provisions: Bidders shall complete all areas contained in Administrative Data of Section G and all other clauses and provisions, including exceptions or deviations, within Sections I, K, and L, as applicable to the bidder.

L- 2.2.3.4 Representations and Certifications: You must include all representations and Certifications with your bid or reflect they are completed in SAM.gov.

L-2.2.1.5 Joint Ventures and Teaming / Partnering Agreements: Joint ventures and teaming or partnering agreements must be disclosed and comply with Section K and Section L, paragraphs L-1.4 or L-1.5, as applicable, of the solicitation.

L-2.2.1.6 Bid Documents. Submit all the required documents as specified in the drawing’s specifications.

L- 2.2.1.7 Price Information: Unit and extended pricing for all Contract Line Item Numbers (CLINs) for the base and option CLINs found in Section B, Supplies or Services and Price/Cost of this solicitation are required to be submitted to the government for evaluation. A total price should also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of the SOW and any attachments. All bids shall remain valid for 90 calendar days. Multiple bids will not be accepted.

Bidders must comply with DFARS 252.204-7019, 252.204-7020, including providing a valid NIST 800-171 self-assessment score in the Supplier Performance Risk System (SPRS). Failure to comply may result in disqualification.

GENERAL INFORMATION

a. Bidders interested in delivering a bid and/or attending bid opening must follow the instructions in the attachment titled, DBIDS How to Guide. Email the completed access request (QR code and 6-digit identifier) to jarred.gentile.1@us.af.mil no later than 2:00 PM EST on 5 September 2025.

b. Individuals not affiliated with Grissom Air Reserve Base (ARB), Indiana must obtain a visitor pass, be vetted, and cleared by the 434th Security Forces Squadrons prior to entrance on Grissom ARB. Highly recommend that bidders arrive at least one hour or more to begin the check-in process to ensure timely delivery of bid and /or attendance of bid opening. Check in at Grissom ARB Visitor Control Center (VCC). The following documents will be required (a Real ID driver's license, vehicle registration and proof of insurance). After obtaining a Grissom ARB base pass and clearing through the Security Forces checkpoint, a Contracting representative will come to the VCC to bring all visitors to the Grissom Contracting Office.

b. Bids are due no later than 2:00 PM EST on 8 September 2025 at this address:

434th Contracting Flight Attn: Jarred Gentile Bldg 448 – 1900 W. Contracting Office Grissom ARB, Indiana 46971

c. Bid Packaging instructions are as follows:

(1) Bids shall be submitted in a sealed envelope or package addressed to the address shown above

(2) Bid envelope shall show the time and date specified for receipt, Solicitation FA465425B0002 and the bidder's name and address.

(3) Bidders using commercial carrier services shall ensure that bid is addressed and marked on the outermost envelope of wrapper as stipulated in (1) and (2) above.

e. Faxed, telegraphic, and/or electronic bids WILL NOT be accepted.

f. All vehicles entering Grissom ARB are subject to search.