Atch 1 SOW - Flooring Revised 12Aug2026.pdf

509 Civil Engineer Squadron

660 Tenth Street, Suite 201

Whiteman AFB MO 65305

U.S. Air Force

8/12/2026

STATEMENT OF WORK (SOW)

Carpet & Tile Flooring Requirements

Table of Contents

1. Requirement

2. Contractor Responsibilities

3. Government Responsibilities

4. Quality Control

5. General Information

6. Inspection, Final Acceptance, and Performance Corrections

7. Payment Terms and Material Progress Payments

8. DAF Contracting Compass Clauses

Appendix A

1. Requirement

1.1. The Contractor shall provide all supervision, personnel, equipment, tools, transportation, materials, supplies, off base storage and disposal as required to perform removal and installation of carpet and floor tile at Whiteman Air Force Base (AFB), Missouri. The Contractor shall provide material to include but not limited to carpet, vinyl composition tile (VCT), luxury vinyl tile (LVT), rubber flooring, adhesives for tile and accessories, rubber cove base, ceramic tile, porcelain tile, Quarry tile, grout, seam sealers, floor patch, transition strips, rubber stair thread, nosing and riser, wood base sealers and finishes, fastening and all hardware and other materials as needed and technically accepted by the designated Technical Point of Contact (TPOC) and approved by the Contracting Officer (CO).

The Government shall retain sole authority to designate and specify the precise flooring materials and classifications to be utilized within each individual task order or project-specific Statement of Work (SOW). Any substitutions of material or products will be approved by the Government. Products shall be stored and applied per manufacture guidelines. All work shall be in accordance with (IAW) applicable federal, state, and local regulations, specifications, commercial practices, industry standards, and this SOW. This introduction describes materials and work in general terms and shall be used in conjunction with the entire SOW. Work includes but is not limited to the following:

2. Contractor Responsibilities

2.1. Procurement, Installation and Material Turnover: The Contractor shall procure and install all flooring, trim, stair treads, nosings, risers, stringers, and accessories in accordance with industry standards, manufacturer specifications, and ADA guidelines. The Contractor shall furnish all labor, tools, equipment, and new, defect-free materials (including adhesives, underlayment, and transitions) required to prepare substrates, remove existing coverings, and install new flooring. Upon task order completion, the Contractor shall remove and properly dispose of all construction debris from the site. All unused, unopened materials shall be neatly boxed, labeled with manufacturer details and task order numbers, and turned over to the Government at a location designated by the TPOC.

2.1.1. Material Submittal, Approval, and Cost Substantiation

Material costs for subsequent task orders will be calculated based on the Contractor's actual substantiated material cost plus the contracted markup percentage established in the bid schedule.

To ensure material quality and cost transparency, the selection and approval process is structured as follows:

A. Phase 1: Pre-Award Quote (Digital Submittal):

With their initial quotes, all offerors shall submit digital product literature, manufacturer technical data sheets, and digital color catalogs to demonstrate their ability to source materials meeting the minimum specifications in Section 2.1.2.

B. Phase 2: Apparent Awardee Validation (Physical Submittal):

Prior to final contract award, the identified apparent awardee shall supply physical samples and/or physical tile pallet boards showing the actual types, textures, and colors of all proposed products. These physical samples must be reviewed and approved by the TPOC and CO as a condition of contract award.

C. Task Order Execution:

For individual task orders, the Government will select materials from the approved Tier 1, 2, or 3 lists. The Contractor shall provide verifiable supplier/manufacturer quotes or invoices to the Government to substantiate the baseline material cost prior to the application of the contracted markup percentage.

2.1.2. Minimum Flooring Material Specifications

The Tier system establishes the minimum quality standards for materials. Contractor-procured flooring must meet or exceed the following specifications for the applicable Tier:

Flooring Material Tier 1:

Standard/High-Traffic (Basic)

Tier 2:

Mid-Grade Commercial (Standard)

Tier 3:

Premium Grade (Premium)

Carpet (Tile, Broadloom, Outdoor)

Minimum 17 oz. face weight; 100% continuous filament nylon

Minimum 20 oz. face weight; 100% solution-dyed nylon

Minimum 26 oz. face weight; 100% solution-dyed nylon with enhanced acoustic/cushion backing

Luxury Vinyl Tile

(LVT)

Minimum 12 mil wear layer; 2.0mm overall thickness

Minimum 20 mil wear layer; 2.5mm overall thickness with polyurethane finish

Minimum 28 mil wear layer; 3.0mm+ overall thickness; enhanced acoustic backing

Vinyl Composition Tile

(VCT)

1/8" (3.2mm) thickness (Industry Standard)

High-durability VCT with enhanced slip resistance or premium color chip distribution

N/A (LVT utilized for premium resilient applications)

Hard Tile (Ceramic, Porcelain, Quarry)

PEI Class III rating (Moderate to Heavy Traffic)

PEI Class IV rating (Heavy Traffic)

PEI Class IV or V rating;

rectified edges; large format availability

Rubber Flooring Minimum 0.080" overall thickness

Minimum 0.125" (1/8") overall thickness

Minimum 0.125" thickness with premium multi-tonal design and ergonomic properties

2.2. Flooring Installation: To preserve the validity of all manufacturer warranties, the Contractor shall strictly adhere to all manufacturer guidelines regarding installation. This includes but is not limited to flooring material acclimation times and the use of authorized adhesives.

2.3. Accessory Installation: The Contractor shall install all flooring accessories in strict accordance with industry standards and manufacturer guidelines; any accessory or material not specifically listed in this SOW but deemed necessary to complete the project shall be submitted to, and approved by, the Government prior to procurement or installation.

2.3.1. Rubber Cove Base: The exact size and color of the rubber cove base to be installed shall be identified and specified within each individual project-specific SOW. Installation must be free of gaps and secured.

2.3.2. Wooden Cove Base: The Contractor may be required to remove or replace existing wooden cove base; in the event of such removal, the Contractor shall repair or replace any damaged or broken baseboards, trim, or adjacent wall surfaces at no additional cost to the Government. Wood Cove Base shall be solid, not pressed board ready-for-painting, and shall match adjacent in size and shape. For bidding purposes, the majority of the base is 4” high in standard off-the-shelf profile.

2.3.3. Rubber Treads and Risers: The Contractor shall ensure that the installation of all rubber stair treads, nosings, risers, stringers, and associated trim is fully compliant with the ADA standards and conforms strictly to all manufacturer specifications and installation guidelines. The Government will identify and specify the precise color, style, and texture profile of all rubber stair treads, nosings, risers, and stringers within the project-specific SOW.

2.3.4. Transition Strips: The Contractor shall install industry-standard transition strips at all junctions where new flooring meets differing floor coverings, heights, or unfinished surfaces, ensuring a secure, flush, and ADA-compliant transition. The Contractor shall secure all transition strips utilizing both manufacturer-approved adhesives and appropriate mechanical fasteners (such as track channels anchored to the substrate) and shall ensure all transition profiles and colors precisely match or coordinate seamlessly with the adjacent flooring materials, subject to Government approval.

2.4. Task Order Notification and Proposal Request: When a requirement for services arises, the CO will notify the Contractor by issuing a formal Request for Proposal (RFP) accompanied by a detailed, project-specific SOW. The Contractor shall submit their proposal within 14 calendar days of receiving the RFP unless otherwise specified by the CO.

2.4.1. Site Visit and Scope Validation: Upon receipt of the Government's notification, the Contractor shall respond within five (5) working days by attending an on-site scope validation and pre-proposal conference. The Contractor shall conduct this site visit in the company of the designated TPOC or Facility Manager, along with an authorized Government representative, to verify project dimensions, confirm site conditions, and clarify requirements prior to proposal submission.

2.4.2. Measurement Verification and Proposal Pricing: The Contractor shall be solely responsible for verifying all physical measurements and material quantities during the scope validation site visit; failure to accurately assess these dimensions shall not constitute grounds for subsequent price increases or measurement disputes. Furthermore, the Contractor shall calculate and submit all proposal pricing strictly utilizing the established Bid Schedule and corresponding Contract Line Item Numbers (CLINs) from the overarching contract.

2.4.3. Proposal Submission and Negotiations: Following the scope validation site visit, the Contractor shall submit their formalized proposal directly to the CO for review and evaluation.

Any discrepancies or differences between the Contractor's independently prepared proposal and the Government's Independent Government Estimate (IGE) shall be resolved through formal negotiations with the CO or Contract Administrator (CA), in coordination with the TPOC.

2.4.4. Task Order Award and Scope Modifications: Once a mutual agreement is reached, the CO will issue a Firm-Fixed-Price (FFP) Task Order (TO) specifying the negotiated unit-priced bid items, exact quantities, and the authorized period of performance. No alterations to the negotiated quantities shall be made, nor shall additional unit-priced bid items be introduced, unless the CO formally modifies the project drawings or scope of work to address differing site conditions encountered or newly identified Government requirements.

2.5. Material Storage and Pre-Installation Protection: Prior to commencing work, the Contractor shall store all flooring materials and accessories in a clean, dry, climate-controlled, and well-ventilated space, fully protected from weather, damage, moisture, and construction-related soiling. The Government will not provide a location for material storage.

2.6. Operations in Occupied Buildings and Furniture Relocation: The Contractor shall perform all work within occupied facilities and shall be responsible for shifting and relocating furniture within the project space when such items cannot be fully removed from the room;

however, the Contractor is strictly prohibited from moving, disconnecting, or handling any electronic equipment, computers, phones, or network devices. Any damage caused by the moving of furniture will be repaired or replaced by the Contractor, at the CO’s discretion, at no additional cost to the Government.

2.7. Contract Management and On-Site Leadership: The Contractor shall designate, in writing, a primary Contract Manager and alternate(s) fully authorized to make all operational and binding decisions on behalf of the company. The Contract Manager(s) will serve as the single point of contact and assume full responsibility for all ongoing project activities.

2.8. Additional Installation Requirements

2.8.1. Subfloor Preparation and Repair: Prior to the installation of any new floor coverings, the Contractor shall thoroughly prepare and repair the subfloor surface, ensuring it is structurally sound, clean, dry, level, and free of all old adhesives, paint, grease, curing compounds, or other contaminants that may interfere with proper adhesive bonding. The Contractor shall conduct relative humidity (RH) testing on all concrete subfloors IAW ASTM F2170 prior to adhesive bonding and document the results for the TPOC. Minor patching and leveling is included in the contractor's base bid. However, if the subfloor is severely cracked or completely unlevel across a massive room, a separate contract modification may be required to cover self-leveling cement over the entire slab.

2.8.2. Silica Dust Control (OSHA Compliance): The Contractor shall strictly adhere to OSHA Crystalline Silica Standard (29 CFR 1926.1153) during all concrete grinding, surface preparation, and tile demolition. The Contractor shall utilize dust-extraction shrouds connected to HEPA-filtered vacuums, or employ wet-cutting methods, to ensure zero visible dust migrates outside of the immediate work zone.

2.8.3. Building and Fixture Protection: The Contractor shall take all necessary actions and precautions to protect the building, structural surfaces, utilities, and fixtures from damage during the execution of all associated work. If the building, fixtures, or any portion thereof is damaged due to the Contractor’s operations, equipment, or negligence, the Contractor shall repair or replace the damaged items to their original pre-project condition at no additional cost to the Government. The exact method and standard of repair or replacement shall be determined solely by the CO.

2.8.4. Warranty of Labor and Materials: The Contractor shall provide a minimum one (1) year comprehensive warranty on all workmanship and labor, beginning upon final acceptance of the project by the Government. Additionally, the Contractor shall manage and utilize the full manufacturer's warranty for all installed products, including but not limited to carpet, tile, rubber cove base, transition strips, and associated accessories.

2.9. Environmental Compliance and Hazardous Materials Management

2.9.1. Definition of Hazardous Materials (HM): For the purposes of this contract, Hazardous Materials (HM) are defined as any product, material, chemical, or substance listed in 49 Code of Federal Regulations (CFR) Part 172.101 (as revised) and 40 CFR Parts 302–304 (as revised).

Specifically, a Hazardous Material is defined as any substance or material, in any quantity or form, that has the potential to harm human health, safety, or the environment, or displays reactive, corrosive, ignitable, and/or toxic characteristics.

2.9.2. Unanticipated Hazards: If the Contractor encounters suspected hazardous materials (such as previously unidentified black mastic adhesive or suspect floor tiles) during demolition, the Contractor shall immediately cease work, secure the area, and notify the CO and TPOC. Work shall not resume in the affected area until testing is complete and the site is cleared by the Government.

2.9.3. Hazardous Material Handling Plan (HMHP) and HAZMART Approval: The Contractor shall submit a project-specific Hazardous Material Handling Plan (HMHP) to the CO and TPOC for review and written approval prior to the mobilization of equipment or materials to

Whiteman AFB. IAW Air Force Instruction (AFI) 32-7001 (Hazardous Materials Management, paragraphs 29–30), the Contractor shall obtain formal authorization through the base HAZMART tracking system for all chemical products, adhesives, primers, sealers, solvents, and hazardous substances prior to bringing them onto the installation.

2.9.4. Inventory Management and Safety Data Sheets (SDS): The Contractor shall maintain a current, on-site inventory of all authorized hazardous materials. Only the quantity of materials required for immediate execution of the task order shall be kept on-site. No asbestos containing materials shall be used on this contract. The Contractor shall maintain a physical binder containing up-to-date Safety Data Sheets (SDS) for all chemical products utilized on the project site. This binder shall be readily accessible to all workers, the TPOC, and base emergency response personnel at all times.

2.9.5. Spill Prevention, Containment, and Response: The Contractor shall maintain a fully stocked, commercial-grade chemical spill containment kit within the immediate work and material storage areas at all times. The spill kit must be capable of containing and absorbing the maximum volume of liquid hazardous materials stored on-site. In the event of an accidental spill of any hazardous material, chemical, or adhesive, the Contractor shall immediately take action to contain the spill, protect floor drains/utilities, and mitigate environmental spread. The Contractor shall immediately notify the Whiteman AFB Fire Department (911 or base emergency line), the CO, and the TPOC of any spill, regardless of quantity. The Contractor shall be liable for all clean-up costs, environmental fines, and remediation expenses resulting from spills caused by their operations or negligence.

3. Government Responsibilities

3.1. Government-Provided Training: Airfield driving training is provided by the 509th Civil Engineer Squadron (509 CES). Training requirements, protocols, and certifications may change during the duration of this contract. In the event that airfield driving training requirements are modified or updated by the Government during the contract period of performance, the Contractor shall strictly adhere to all newly established requirements at no additional cost to the Government.

If the required airfield driving certifications and training have not yet been obtained by Contractor personnel, the Contractor shall coordinate for airfield driving-qualified escorts prior to arriving at the installation.

3.2. Government-Furnished Utilities and Conservation Standards: The Government shall furnish existing utilities (including electricity, water, and sewage), where available, to facilitate the Contractor's performance of services as described under this SOW. The Contractor shall strictly enforce utility conservation measures at all times during the execution of this contract, ensuring that electricity, water, and sewage are used efficiently and solely for official project activities. The Contractor is strictly prohibited from establishing any temporary utility connections. Prior to any connection, the Contractor shall submit a detailed connection and execution plan for written approval to the CO. The Contractor's connection plan shall include a comprehensive description of the installation methodology, along with a detailed restoration plan specifying how the utility infrastructure and surrounding areas will be fully restored to their original or superior condition upon project completion.

4. Quality Control

4.1. Post-Award Conference: The Contractor shall attend any post-award conference convened by the contracting activity or contract administration office in strict accordance with Revolutionary FAR Overhaul (RFO) Subpart 42.3.

4.2. Multi-Function Team (MFT) Meetings: The CO, CA, TPOC, and other designated Government personnel, as appropriate, may meet periodically with the Contractor as a Multi- Function Team (MFT) to review overall contract performance. During these progress meetings, the CO will appraise the Contractor of the Government's evaluation of performance, and the Contractor shall appraise the Government of any operational issues, risks, or constraints experienced. Prompt and appropriate corrective actions shall be taken by the Contractor to resolve all outstanding issues identified by the MFT. Attendance and participation in all post-award conferences, periodic progress meetings, and performance reviews shall be conducted at no additional cost to the Government. Progress meetings may be conducted in person on-site, via teleconference/virtual platform, or through coordinated email exchanges. These meetings are typically held on a quarterly basis, but may be scheduled more frequently at the discretion of the CO or CA.

4.3. Customer Complaint Resolution and Performance Thresholds: All TPOC-substantiated customer complaints shall require the Contractor to re-perform the deficient services (if applicable). Re-performance shall be executed as soon as possible following Government notification, but always prior to the commencement of the next scheduled service period. Re-performance of deficient services to a compliant standard shall not negate or eliminate the initial customer complaint. All substantiated complaints shall continue to apply against the Contractor’s established performance quality thresholds. If the Contractor disputes the validity of a customer complaint and a mutual resolution cannot be reached between the Contractor's Project Manager and the Government's technical representative, the disputed complaint shall be formally forwarded to the CO for final determination and resolution. The Government will continuously track and document all customer complaints. If the Contractor's validated complaints exceed the contractually established performance threshold, the CO shall take appropriate contractual action IAW the applicable inspection and acceptance clauses of the contract.

4.4. Contract Manager: Per section 2.7, the Contractor shall designate a primary Contract Manager (CM) who shall be responsible for ensuring complete and satisfactory performance of all services under this contract. The Contractor shall designate, in writing to the CO, the name of the CM and an alternate who shall be authorized to act on behalf of the Contractor during the CM's absence. The CM shall coordinate and work through the TPOC to resolve operational issues, receive technical instructions, and ensure the adequate performance of services IAW the SOW.

The CM shall ensure that no Contractor personnel perform any services outside the established scope of this contract without a formal, written contract modification executed and issued by the

CO.

5. General Information

5.1. Electronic Submission Standards: All deliverables—including but not limited to documents, plans, schedules, registers, and reports—shall be submitted electronically to the CO, CA, and TPOC utilizing Microsoft Office compatible applications (e.g., Word, Excel, PowerPoint), unless the Government provides pre-existing forms in Adobe Acrobat Portable Document Format (PDF).

5.1.2. Deficiency Correction Timeline: In the event that the Government identifies errors, inaccuracies, omissions, or formatting non-compliance within any submitted document, the Contractor shall correct the deficiencies and re-submit the rectified document to the CO, CA, and TPOC within two (2) business days of written notification.

5.2. Contract Period of Performance (PoP): The overall Period of Performance (PoP) for this contract shall encompass one (1) twelve-month Base Year, with the Government retaining the unilateral option to extend the contract for up to four (4) subsequent twelve-month Option Years, for a total potential performance period of sixty (60) months (five years). The Government reserves the right to extend the contract's period of performance by up to an additional six (6) months at the conclusion of the final performance period, if determined to be in the best interest of the Government, IAW RFO Clause 52.217-8 (Option to Extend Services). The master contract award document shall define the exact calendar start and end dates of the PoP, which shall serve as the definitive and legally binding performance period. The precise Period of Performance for each individual project or task order shall be formally defined and provided by the CO at the time of task order award.

5.3. Federally Recognized Holidays:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

5.4. Base Access and Installation Security Requirements: The Contractor shall comply with all applicable Whiteman AFB facility access requirements, local security policies, and standard installation procedures. These guidelines may be obtained from the TPOC or other designated Government representatives.

All Contractor and subcontractor employees requiring access to Whiteman AFB shall present a valid, state-issued identification card that is fully compliant with the federal REAL ID Act, or provide an authorized alternative credential (such as a valid U.S. Passport), to be cleared for base entry. To meet strict base security protocols, all Contractor and subcontractor personnel performing services under this contract must be verified United States citizens. Non-U.S. citizens shall not be granted clearance or allowed access to the installation for performance under this contract.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

The Contractor and all associated subcontractor employees shall provide all required personal information, documentation, and biometric data necessary for Missouri Uniform Law Enforcement System (MULES) background checks to be processed and completed by installation Security Forces prior to base entry. The installation Commander retains absolute authority to deny base access, revoke access credentials, or bar any Contractor or subcontractor employee based on information obtained during identity vetting that indicates the individual may present a threat to the security, safety, good order, discipline, or morale of the installation.

Should the Force Protection Condition (FPCON) at Whiteman AFB change, the Government reserves the unilateral right to alter, restrict, or suspend contractor security procedures, access schedules, or vetting processes as dictated by threat levels.

5.5. Entry Authorization List (EAL) and Security Credentials: Upon contract award, the Government will provide the Contractor with an Entry Authorization List (EAL) package. The Contractor shall complete and return the finalized EAL package to the TPOC as soon as possible, but no later than two (2) weeks prior to the requested base access date.

The Contractor shall be solely responsible for maintaining and updating the EAL throughout the period of performance. The TPOC will serve as the Government coordinator for all EAL submissions. The Contractor shall immediately notify and contact the TPOC upon making any updates or modifications to the EAL. For operations requiring entry into Protection Level 2 (PL-

2) high-security zones, the Government will provide necessary qualified security escorts at no additional expense to the Contractor.

Upon the termination of employment of any Contractor or subcontractor personnel for any reason, the Contractor shall immediately retrieve all Government-issued identification media, including base passes, badges, and vehicle passes. The Contractor shall turn in all retrieved security media to the TPOC within twenty-four (24) hours of the employee's departure.

The Contractor shall provide written confirmation of all designated corporate and on-site Points of Contact (POCs) to the CO and TPOC on an annual basis, beginning one year from the date of contract award.

Vehicle POV Pass is required prior to operating on the airfield. The contract will submit to the TPOC on company letterhead a list of all drivers and vehicles that require access to the airfield annually. The Contractor’s vehicle shall have the company name clearly displayed on both sides of the vehicle and be maintained to present a clean, professional appearance free of Foreign Object Debris.

5.6. Inclement Weather, Exercises, and Base Closures: The Contractor acknowledges that emergency situations, inclement weather conditions making normal travel unsafe, real-world alerts, or military exercises may necessitate the early release of Whiteman AFB personnel, late reporting, or complete installation closures.

The Contractor shall remain responsible for monitoring the official operating status of Whiteman AFB. Status updates can be accessed via the official installation website at http://www.whiteman.af.mil.

Any contract services scheduled but not accomplished due to base closures, weather conditions, exercises, or actual alerts shall be rescheduled and performed as soon as possible following the official reopening and stabilization of the base, at no additional cost to the Government.

In the event of a prolonged base closure, the Contractor shall coordinate directly with and work under the explicit operational direction of the TPOC to manage service recovery, prioritize critical tasks, and establish modified performance schedules.

5.7. Identification of Contractor Employees and Deliverables: All Contractor and subcontractor personnel attending meetings, answering Government telephones, or working in other situations where their commercial contractor status is not immediately obvious to third parties shall prominently identify themselves as such. This measure is required to prevent creating the impression or appearance that they are civil service or military Government employees.

5.7.1. Deliverable Branding and Disclosure: The Contractor shall ensure that all documents, reports, plans, drawings, and other technical deliverables produced under this contract are suitably marked as contractor products, or that contractor participation is explicitly and appropriately disclosed in a prominent location.

5.7.2. Correspondence Disclosures: The Contractor's status as a "Contractor" shall be prominently displayed in all forms of communication, including but not limited to official emails, written letters, transmittals, and verbal dealings with both Government and non-Government entities.

5.7.3. Email Signature Block Standards: All Contractor personnel utilizing Government-provided or commercial email systems for official contract communications shall format their signature blocks to clearly designate their status (e.g., John Doe, Project Lead (Contractor)).

5.7.4. Mandatory Identification Standards: All Contractor and subcontractor personnel shall obtain and wear standardized identification badges, or wear Contractor-specific clothing/apparel, at all times while performing services under this contract. This identification mandate shall be enforced continuously while personnel are on-site at Whiteman AFB, during all working hours, and during attendance at any official briefings, meetings, or site-walks.

5.7.5. Vehicle Identification Marking: The Contractor's company name shall be clearly, legibly, and prominently marked on both the driver and passenger sides of each Contractor-owned or operated vehicle utilized on the installation.

5.8. Contractor Vehicle Operations and Safety Standards: All vehicles utilized by the Contractor or its subcontractors in the performance of this contract shall be maintained in a fully operable condition and shall comply with all applicable federal, state, and local safety, emission, and licensing requirements. Any Contractor or subcontractor vehicle found to be unsafe, https://www.google.com/url?q=http%3A%2F%2Fwww.whiteman.af.mil defective, or unable to function as originally designed shall be immediately removed from Whiteman AFB at the Contractor’s sole expense.

5.8.1. Government Inspection and Authority: The CO and/or TPOC reserve the right to inspect any Contractor-owned, leased, or operated vehicle at any time while on the installation.

The CO or TPOC may direct the immediate removal of any vehicle deemed unsafe, poorly maintained, or otherwise objectionable.

5.8.2. Adherence to Base Traffic Rules: All vehicles shall be operated in strict accordance with Whiteman AFB traffic rules, speed limits, and driving regulations at all times. Failure to comply with installation driving policies may result in the immediate revocation of base driving privileges for the offending operator.

5.8.3. Equipment Maintenance and Leak Liability: The Contractor shall maintain all vehicular and construction equipment in good repair, safe operating condition, and a clean state. Should any Contractor-controlled vehicle or equipment experience a fluid leak (including oil, fuel, or hydraulic fluid), the Contractor shall be solely responsible for the immediate containment, cleanup, and environmental remediation of the spill IAW base environmental protocols.

6. Inspection, Final Acceptance, and Performance Corrections

The Government shall inspect each completed task order for final acceptance in strict accordance with the quality and technical requirements set forth in this contract. The Contractor shall notify both the TPOC and the CA in writing a minimum of five (5) workdays prior to the projected project completion date to schedule a joint final inspection and acceptance walkthrough.

Any portion of the work determined by the Government to be non-compliant, defective, or otherwise unacceptable during the final inspection shall be corrected, repaired, or replaced by the Contractor to the satisfaction of the Government. All such remedial work shall be performed at the Contractor’s sole expense.

7. Payment Terms and Material Progress Payments

Payment authorizations prior to final project completion shall be strictly limited to progress payments covering the documented, actual cost of the procured flooring materials delivered to the site. The Contractor must provide verifiable supplier invoices to support any material progress payment requests.

The remaining balance of the task order value (including all labor, subfloor preparation, demolition, and accessory installation costs) shall be withheld and will not be authorized for payment until the entire task order has been completed, inspected, and formally accepted in writing by the Government.

All invoices and payment vouchers submitted under this contract shall be entered and processed electronically through the Wide Area Workflow (WAWF) module of the Procurement Integrated Enterprise Environment (PIEE) (accessible at https://piee.eb.mil).

No invoice will be authorized for payment by the CO or CA until:

• The associated services have been inspected and accepted by the TPOC.

• The Receiving Report is signed electronically in WAWF by the authorized Government representative.

• All required supporting documentation (including material receipts, and manufacturer warranty certificates) has been uploaded into WAWF.

8. DAF Contracting Compass Clauses

8.1 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS: In performing work under this contract on a Government installation, the contractor shall:

1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

2. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be IAW the Changes clause of this contract.

3. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract IAW the Default clause of this contract.

8.2 CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE

INSTALLATIONS: The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

• The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base https://piee.eb.mil/ identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

• During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

• When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with DAFI 31-101, Integrated Defense, and DoWMAN 16-1405, Information Security Program citing the appropriate paragraphs as applicable.

• Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

• The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self- Service” option.

• Failure to comply with these requirements may result in withholding of final payment.

8.3 COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL: For

installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

• Require logical access to Department of War (DoW) computer networks and systems in either:

• the unclassified environment; or

• the classified environment where authorized by governing security directives.

• Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

• Contractors and their personnel shall use the following procedures to obtain CACs:

https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf

• Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

• Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

• While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

• During the performance period of the contract, the contractor shall:

• Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

• Return CACs IAW local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

• Return CACs IAW local policy/directives within 7 working days following a CACs expiration date; and

• Report lost or stolen CACs IAW local policy/directives.

• Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

Failure to comply with these requirements may result in withholding of final payment.

Appendix A

Specifications, Publications, Industry Standards, Requirements, and References

Specifications: All colors, patterns, and types shall be chosen by the Government from manufacturer’s standards.

Publications: The publications listed below form part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only.

American Society for Testing and Materials (ASTM):

A. ASTM D1667, 2025 Flexible Cellular Materials-Vinyl Chloride Polymers and Copolymers (Closed-Cell Foam)

Carpet and Rug Institute (CRI):

2015 Installation of Commercial Carpet

National Fire Protection Association (NFPA):

A. NFPA, 2018 Health Care Facilities B. NFPA, 101. 2024 Life Safety Code

All carpet must comply with applicable health and safety codes, Americans with Disabilities Act Accessibility Guidelines (ADAAG) and Uniform Federal Accessibility Standards (UFAS).

In addition, the contractor is required by this contract to ensure the following Material Specifications:

A. ASTM E84- Standard Test Method for Surface Burning Characteristics of Building Materials B. ASTM E648 – Standard Test Method for Critical Radiant Flux of Floor Covering System Using a Radiant Heat Energy Source C. ASTM E662- Standard Test Method for Specific Optical Density of Smoke Generated by Solid Materials D. ASTM 1066 – Standard Specification for Vinyl Composition Floor Tile E. ASTM F1303 – Standard Specification for Sheet Vinyl Floor Covering with Backing F. ASTM F1344 – Standard Specification for Rubber Floor Tile G. ASTM F1861 – Standard Specification for Resilient Wall Base H. ASTM D2047 – Standard Test Method for Static Coefficient of Friction I. ASTM F970 –Standard Test method for Static Load Limit J. ASTM F2170 – Sub Floor Moisture Testing

Federal Specifications A. ASTM F2169– Standard Specification for Resilient Stair Treads

References: The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by designation only.

American National Standards Institute (ANSI): ANSI A108/A118/A136.1:2024 American National Specifications for the Installation of Ceramic Tile

American Society for Testing and Materials (ASTM) A. ASTM C150, 2018 Portland Cement B. ASTM C482, 2014 Bond Strength of Ceramic Tile to Portland Cement C. ASTM C501, 2015 Relative Resistance to Wear of Unglazed Ceramic Tile by the Taber Abraser D. ASTM C648, 2014 Breaking Strength of ceramic Tile E. ASTM C1026, 2018 Measuring the Resistance of Ceramic Tile to Freeze-Thaw Cycling F. ASTM C1027, 2017 Determining the Visible Abrasion Resistance of Glazed Ceramic Tile G. ASTM 1178/C1178M, 2016 Glass Water-Resistant Gypsum Backing Panel

Marble Institute of America (MIA): MIA Design Manual, 7.1, 2013

National Fire Protection Association (NFPA): NFPA 99:2024 Health Care Facilities

Tile Council of America (TCA): TCA Handbook, 2018 Handbook of Ceramic Tile Installation

US National Archives and Records Administration: 36 CFR 1191, American with Disabilities Act (ADA Accessibility Guidelines for Buildings and Facilities).

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