FA462524Q1099 Multiple Award Lodging BPA Synopsis Solicitation COMBO.pdf

FA462524Q1099: Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA462524Q1099 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05; Effective 5/22/2024.

This is a 100% Small Business set-aside.

The North American Industry Classification System (NAICS) code for this project is 721110 with a size standard of $40 million.

Contractor shall advise what their available rooms per month for the prospective BPA will be in the following CLINs.

The purpose of this combined synopsis and solicitations for the purchase and delivery of hotel lodging services in accordance with the attached Statement of Work (SOW). The bid schedule and contract CLIN schedule are below:

Item Description Qty Unit Unit Price______

0001 Rooms per night Fiscal Year 2025 Each

0002 Rooms per night Fiscal Year 2026 Each

0003 Rooms per night Fiscal Year 2027 Each

0004 Rooms per night Fiscal Year 2028 Each

0005 Rooms per night Fiscal Year 2029 Each

The contractor shall furnish services in any resulting BPA if and when requested by the contracting officer or the authorized callers identified by the contracting officer during the period of performance of the BPA.

Individuals authorized to purchase under the BPA: A list of individuals authorized to purchase under the BPA, identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the contracting officer after award.

The Government is obligated only to the extent of authorized purchases actually made under the BPA.

Individual call limitation: $25,000.00

Total BPA ceiling: N/A

The period of performance for this requirement is 5 years post award.

The service contract act applies to this acquisition and is incorporated by the attached wage determination.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 4 September 2024

RFQ due time: 1:00 P.M. CST

Email to 509cons.sollgcb@us.af.mil and cc tariq.abdullah.1@us.af.mil and cc david.bartilson@us.af.mil

THIS MUST BE SENT TO david.bartilson@us.af.mil & tariq.abdullah.1@us.af.mil AS STATED

BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to tariq.abdullah.1@us.af.mil and cc david.bartilson@us.af.mil no later than 8/28/2024 by 11:00 A.M. CST.

Please provide the following information with your quote:

Company Name: ______________

SAM UEI Number: _______________

Cage Code: ___________

Total Yearly Revenue: ___________________

Payment Terms: _______________________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

12.602 & 13.106

“Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the following evaluation criteria must be met:

Must meet or exceed all requirements in the attached Statement of Work dated 2 May 2023.

(2) Price: Award will be made to the lowest priced technically acceptable vendor. The government would also consider awarding multiple BPA’s that meet the criteria in accordance with 13.303-2 (C)(1).

A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

Discussions: The Government intends to 10 BPAs without discussions with respective vendors/quoters.

The Government however, reserves the right to conduct discussions if deemed in its best interest.

FAR clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services. (Dec 2022), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website: FAR | Acquisition.GOV NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT

SHALL REMAIN PART OF THE CONTRACT FILE.

4 Attachments:

1. Statement of Work dated 2 May 2023

2. Lodging Facility Inspection Checklist dated 2 May 2023

3. Clauses and Provisions

4. SCA Wage Determination 2015-5089 Rev. 25 dated 22 July 2024