Attach 1_PWS - Catholic Musician Services - 30 May 2025.pdf

Performance Work Statement

Catholic Chapel Music Director/Musician/Accompanist 30 May 2025

I. CONTRACT POSITION DESCRIPTION:

This is a non-personal services contract for a Music Director/Musician/Accompanist for Catholic Mass/Worship Services.

II. SCOPE OF RESPONSIBILITIES:

a. Contractor will provide musical direction and accompaniment for Catholic

Masses and Worship Services and the associated rehearsals for the Catholic Community at McConnell Air Force Base working in coordination with the Wing Chaplain or designee and in cooperation with the Catholic Priest. The contractor will be able to perform all necessary assigned tasks and will be qualified as stated in this Performance Work Statement (PWS). The contractor will support all Catholic activities and functions as required by this PWS.

b. The contractor’s responsibilities include administrating the Catholic music program, leading, equipping, and accompanying a team, and leading a team of volunteer musicians, vocalists, and audio/visual technicians as requested, to deliver a comprehensive Catholic music program.

III. QUALIFICATIONS:

The contractor shall:

a. Have a minimum of three (3) years' experience playing music in a tradition comparable to a Catholic Mass/Worship service.

b. Be able to sight read music.

c. Be able to demonstrate skills and proficiency in playing piano (preferably and organ).

d. Be able to demonstrate knowledge of choral and band harmony.

e. Be able to demonstrate musical proficiency in order to accompany a volunteer choir for the express purpose of congregational singing of hymns, choruses and praise songs.

f. Demonstrate the ability to play a wide range of musical selections.

g. Be able to play hymns out of the chapel hymnal and the current Missalette.

h. Demonstrate a willingness to work with chapel staff personnel and program volunteers of all religious backgrounds and faith beliefs.

i. Demonstrate knowledge of Catholic teachings, customs and traditions.

J. Have a thorough understanding of the order, function, and intent of the order of worship at weekend worship and special services.

k. Not be required nor be expected to hold any religious beliefs of other faith groups, but shall maintain professionalism, discipline and respect when dealing with religious/spiritual beliefs outside their own personal views.

I. Demonstrate the ability to read, write, and speak fluent English.

m. Provide a resume to support his/her qualification to fulfill these requirements.

n. Adhere to the direction of the Chaplain, Catholic Priest, and work in harmony with volunteers.

IV. DUTIES AND RESPONSIBILITIES:

The contractor shall:

a. Provide services at the Base Chapel or an alternately prescribed location on

McConnell Air Force Base.

b. Play and lead the music/congregational singing, at the direction of the Catholic

Priest for contracted Catholic Masses and services as requested.

c. Coordinate music support requirements for the Catholic programs with the

Catholic Priest and assigned Chaplains.

d. Be present a minimum of 30 minutes prior to worship services to rehearse with choir, as well as coordinate any last-minute details with volunteers and assigned chaplains and be ready to start on time with the playing of the appropriate musical accompaniment for services.

e. Adapt performances and rehearsals to altered worship service content and adjusted times. It is understood that service times and content have the potential to change due to unforeseen sickness, weather, and base exercises.

J. Have custodial responsibility for musical supplies used for his/her work, such as songbooks, sheet music, etc. Upon request by chapel personnel all supplies shall be returned.

k. Assume responsibility for restoring the performance and rehearsal areas to a neat and orderly condition after each performance or rehearsal. All materials shall be displayed in a neat and orderly fashion. The contractor shall not depart the area until materials are returned to their original position.

I. Assume responsibility of conservation of energy (turning off all lights, equipment, etc.) before leaving any service, rehearsal or special event.

m. Assume responsibility for securing the facility in the event they are the last person utilizing the facility in conjunction with their programs. Contractor shall be given a facility key for securing the chapel.

n. Perform at the following sessions under this contract: 52 weekly Mass/worship services on Sunday, and 52 weekly rehearsals. Up to 18 special events/services including associated rehearsals (e.g. holy day service performances, additional rehearsals, special events/activities, and funeral service performances) are permitted and may be required based on the needs of the Catholic community.

o. Must conduct themselves in a professional and business-like manner and maintain a professional appearance.

p. The Wing Chaplain or designated Chapel representative will notify the contractor when any base security initiatives are planned and give at least 24 hours' notice if possible. Scheduled services not accomplished due to base closure (weather, exercise or actual alert) or holidays and family days will be accomplished as soon as possible after reopening occurs.

q. Contractor shall plan and coordinate music selection with the Catholic Priest no less than four days in advance.

r. Contractor shall select hymns and other musical selections and coordinate all music support requirements tailored to meet the worship and liturgical needs of the particular service.

V. PERIOD OF PERFORMANCE:

a. The period of performance for this given contract period is from 1 October 2025 through 30 September 2030. The period of performance will be a base year with four one-year options:

Base Year 1 Oct 25 - 30 Sep 26 Option Year 1 1 Oct 26 - 30 Sep 27 Option Year 2 1 Oct 27 - 30 Sep 28 Option Year 3 1 Oct 28 - 30 Sep 29 Option Year 4 1 Oct 29 - 30 Sep 30

VI. HOURS OF OPERATION:

a. Standard Duty Hours: Mass is currently scheduled Sunday at 9:30 a.m. CST.

Rehearsal is currently scheduled Wednesday at 6:00 p.m. CST, but may be moved to accommodate volunteers. Each service and rehearsal is approximately one hour, and arrival at least 30 minutes prior is required. Additional Masses are scheduled on Holy Days including Christmas, Easter Vigil, Tridium, Ash Wednesday, etc.

With the exception of Easter Vigil these Masses are usually also approximately one hour.

VII. SUPPLIES AND EQUIPMENT:

a. Government-owned organ and/or piano are available in the chapel facilities and are the primary instruments for use. If the contractor would like to use any other instruments the contractor will need to get approval for use by the assigned Chaplain or Catholic Priest. The Chapel will not be responsible for loss or damage to the Contractor's own musical equipment.

b. Government-owned equipment/supplies will not be moved without the permission of the Wing Chaplain.

VIII. WORKING HOURS AND ABSENCE PERIODS:

a. All worship services/Masses and rehearsals as requested by the Priest/Chaplain in accordance with the number of services authorized by this contract.

b. If the Contractor is absent during the contract period, they shall be responsible for supplying a substitute. All subcontractors shall meet the same qualifications as the contractor. Notice of the substitution will be given to the assigned Chaplain, or their designee, 24 hours prior to the scheduled rehearsal or service.

c. A log of units/sessions accomplished will be maintained by the Contractor and submitted at the conclusion of each month or as otherwise deemed necessary.

The log shall be submitted within five days of the conclusion of each month after all services for that month have been completed. The Contract Manager will verify with the Wing Chaplain or the designated representative and approve for pay.

d. The estimated total of 122 units/sessions per year are authorized which include all worship services/Masses and rehearsals. If additional units/sessions are required, the Priest/Chaplain will make the request through Base Contracting.

e. A unit/session is typically approximately 1.5 hours; consisting of 1 hour in worship service/Mass/rehearsal length and the 30 minutes prior. If a worship service/Mass exceeds 2.5 hours, it can be billed as two separate units/sessions.

IX. SECURITY:

a. The contractor shall comply with all Air Force computer, information security and operations security requirements as applicable to the position. The contractor shall maintain current and active identification card and security access requirements as prescribed by 22d Security Forces Squadron.

b. The contractor shall lock the Chapel entry points (windows and doors) after business hours if/when the contractor is working on site after business hours.

X. BACKGROUND CHECKS:

a. Each individual is required to satisfactorily complete a background check IAW

DoDI 1402.5 Criminal History Background Check.

XI. COMPLIANCE:

a. The Wing Chaplain or their designee shall monitor and inspect the contractor's performance.

b. The contractor shall be notified in writing of any and all noncompliance, and shall be given an opportunity to correct, if possible, nonconforming work. The contractor shall be given an opportunity to respond in writing to any notice of noncompliance.