Attach 1_PWS - Catholic Musician Services - 06 June 2025.pdf

Performance Work Statement

Catholic Chapel Music Director/Musician/Accompanist 06 June 2025

I. CONTRACT POSITION DESCRIPTION:

This is a non-personal services contract for a Music Director/Musician/Accompanist for Catholic Mass/Worship Services.

II. SCOPE OF RESPONSIBILITIES:

a. Contractor will provide musical direction and accompaniment for Catholic Masses and

Worship Services and the associated rehearsals for the Catholic Community at McConnell Air Force Base working in coordination with the Wing Chaplain or designee and in cooperation with the Catholic Priest. The contractor will be able to perform all necessary assigned tasks and will be qualified as stated in this Performance Work Statement (PWS).

The contractor will support all Catholic activities and functions as required by this PWS.

b. The contractor’s responsibilities include administrating the Catholic music program, leading, equipping, and accompanying a team, and leading a team of volunteer musicians, vocalists, and audio/visual technicians as requested, to deliver a comprehensive Catholic music program.

III. QUALIFICATIONS:

The contractor shall:

a. Have a minimum of three (3) years' experience playing music in a tradition comparable to a Catholic Mass/Worship service.

b. Be able to sight read music.

c. Be able to demonstrate skills and proficiency in playing piano (preferably and organ).

d. Be able to demonstrate knowledge of choral and band harmony.

e. Be able to demonstrate musical proficiency in order to accompany a volunteer choir for the express purpose of congregational singing of hymns, choruses and praise songs.

f. Demonstrate the ability to play a wide range of musical selections.

g. Be able to play hymns out of the chapel hymnal and the current Missalette.

h. Demonstrate a willingness to work with chapel staff personnel and program volunteers of all religious backgrounds and faith beliefs.

i. Demonstrate knowledge of Catholic teachings, customs and traditions.

j. Have a thorough understanding of the order, function, and intent of the order of worship at weekend worship and special services.

k. Not be required nor be expected to hold any religious beliefs of other faith groups, but shall maintain professionalism, discipline and respect when dealing with religious/spiritual beliefs outside their own personal views.

l. Demonstrate the ability to read, write, and speak fluent English.

m. Provide a resume to support his/her qualification to fulfill these requirements.

n. Adhere to the direction of the Chaplain, Catholic Priest, and work in harmony with volunteers.

IV. DUTIES AND RESPONSIBILITIES:

The contractor shall:

a. Provide services at the Base Chapel or an alternately prescribed location on McConnell Air

Force Base.

b. Play and lead the music/congregational singing, at the direction of the Catholic Priest for contracted Catholic Masses and services as requested.

c. Coordinate music support requirements for the Catholic programs with the Catholic Priest and assigned Chaplains.

d. Be present a minimum of 30 minutes prior to worship services to rehearse with choir, as well as coordinate any last-minute details with volunteers and assigned chaplains and be ready to start on time with the playing of the appropriate musical accompaniment for services.

e. Adapt performances and rehearsals to altered worship service content and adjusted times.

It is understood that service times and content have the potential to change due to unforeseen sickness, weather, and base exercises.

J. Have custodial responsibility for musical supplies used for his/her work, such as songbooks, sheet music, etc. Upon request by chapel personnel all supplies shall be returned.

k. Assume responsibility for restoring the performance and rehearsal areas to a neat and orderly condition after each performance or rehearsal. All materials shall be displayed in a neat and orderly fashion. The contractor shall not depart the area until materials are returned to their original position.

I. Assume responsibility of conservation of energy (turning off all lights, equipment, etc.)

before leaving any service, rehearsal or special event.

m. Assume responsibility for securing the facility in the event they are the last person utilizing the facility in conjunction with their programs. Contractor shall be given a facility key for securing the chapel.

n. Perform at the following sessions under this contract: 52 weekly Mass/worship services on Sunday, and 52 weekly rehearsals. Up to 18 special events/services including associated rehearsals (e.g. holy day service performances, additional rehearsals, special events/activities, and funeral service performances) are permitted and may be required based on the needs of the Catholic community.

o. Must conduct themselves in a professional and business-like manner and maintain a professional appearance.

p. The Wing Chaplain or designated Chapel representative will notify the contractor when any base security initiatives are planned and give at least 24 hours' notice if possible.

Scheduled services not accomplished due to base closure (weather, exercise or actual alert) or holidays and family days will be accomplished as soon as possible after reopening occurs.

q. Contractor shall plan and coordinate music selection with the Catholic Priest no less than four days in advance.

r. Contractor shall select hymns and other musical selections and coordinate all music support requirements tailored to meet the worship and liturgical needs of the particular service.

V. PERIOD OF PERFORMANCE:

a. The period of performance for this given contract period is from 1 October 2025 through 30 September 2030. The period of performance will be a base year with four one-year options:

Base Year 1 Oct 25 - 30 Sep 26 Option Year 1 1 Oct 26 - 30 Sep 27 Option Year 2 1 Oct 27 - 30 Sep 28 Option Year 3 1 Oct 28 - 30 Sep 29 Option Year 4 1 Oct 29 - 30 Sep 30

VI. HOURS OF OPERATION:

a. Standard Duty Hours: Mass is currently scheduled Sunday at 9:30 a.m. CST. Rehearsal is currently scheduled Wednesday at 6:00 p.m. CST but may be moved to accommodate volunteers. Each service and rehearsal is approximately one hour, and arrival at least 30 minutes prior is required. Additional Masses are scheduled on Holy Days including Christmas, Easter Vigil, Tridium, Ash Wednesday, etc.

With the exception of Easter Vigil these Masses are usually also approximately one hour.

VII. SUPPLIES AND EQUIPMENT:

a. Government-owned organ and/or piano are available in the chapel facilities and are the primary instruments for use. If the contractor would like to use any other instruments the contractor will need to get approval for use by the assigned Chaplain or Catholic Priest. The Chapel will not be responsible for loss or damage to the Contractor's own musical equipment.

b. Government-owned equipment/supplies will not be moved without the permission of the Wing Chaplain.

VIII. WORKING HOURS AND ABSENCE PERIODS:

a. All worship services/Masses and rehearsals as requested by the Priest/Chaplain in accordance with the number of services authorized by this contract.

b. If the Contractor is absent during the contract period, they shall be responsible for supplying a substitute. All subcontractors shall meet the same qualifications as the contractor. Notice of the substitution will be given to the assigned Chaplain, or their designee, 24 hours prior to the scheduled rehearsal or service.

c. A log of units/sessions accomplished will be maintained by the Contractor and submitted at the conclusion of each month or as otherwise deemed necessary. The log shall be submitted within five days of the conclusion of each month after all services for that month have been completed. The Contract Manager will verify with the Wing Chaplain or the designated representative and approve for pay.

d. The estimated total of 122 units/sessions per year are authorized which include all worship services/Masses and rehearsals. If additional units/sessions are required, the Priest/Chaplain will make the request through Base Contracting.

e. A unit/session is typically approximately 1.5 hours; consisting of 1 hour in worship service/Mass/rehearsal length and the 30 minutes prior. If a worship service/Mass exceeds 2.5 hours, it can be billed as two separate units/sessions.

IX. SECURITY:

a. Security Requirements. The contractor shall comply with all requirements and procedures IAW FAR 5352.242-9000, Contractor Access to Air Force Installations included herein. All contractor employees shall carry contractor photo identification at all times. Contractor employees shall comply with any base security measures implemented at all times, to include, but not limited to, vehicle and goods searches and identification checks during times of increased security.

b. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle

Entry. Strict security and personnel access control is enforced at MAFB. All employees desiring access must be identity proofed and vetted. All Contractors and sub-contractors must pass a Criminal History Report Inquiry [CHRI] through National Crime Information Center [NCIC], National Law Enforcement Telecommunication System [NLETS], state and local law enforcement databases. All documentation shall be submitted at the pre-performance conference.

c. The primary contractor will ensure all employees are U.S. citizens or possess proper credentials allowing them to work in the United States. The use of E-Verify is mandatory IAW E.O 12989. Identification required for identity proofing is as follows but not limited to:

(a) United States Passport

(b) Permanent Registration Card/Alien Registration Receipt Card [Fm I-551]

(c) Foreign Passport with a temporary [I-551] stamp or temporary [Fm I-551] printed notation on machine readable immigrant visa

(d) Employment authorization document that contains a photograph [Fm I-766]

(e) Current /Valid REAL ID compliant Driver’s License

(f) Identification card issued by federal, State or Local Government

(g) Social Security Card

d. Employees will be identity proofed and vetted each time a pass/credential is issued.

Security Forces may conduct random screenings at any time; if, disqualifying information as prescribed in DoD, Air Force, or local directives is found, employees may denied access. The Contracting Officer/Contract Administrator (CO/CA) will be notified of the denial. Due to mandates of 5 USC 552a (b) (3) as related to Privacy Act 1974 as amended the information can only be discussed with the employee and will not be expressed outside of law enforcement. Employees requesting to contest denial of installation access or requesting a waiver/exception to policy must submit a written rebuttal /request to the Commander, 22 SFS/CC, through 22 SFS/S5, Attention: Chief, Visitor and Area Access Control, 22SFS/S5P, 52802 Kansas St, Bldg. 1169, McConnell AFB KS 67221-3716.

e. Those employees that are foreign nationals must present the (2) of aforementioned identity documents upon issue. Foreign passports with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if it authorizes the alien to work for the employer. In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

Please allow an additional 5 days to process.

f. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

g. The application for a pass/credential if driving must be accompanied by a valid REAL ID compliant driver’s license, state vehicle registration and proof of insurance.

Contractor vehicles and equipment may be escorted during exercise operations and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means. All contractor vehicles are subject to search prior to entering and exiting the base and while on the base. Contract personnel are subject to random personal and vehicle searches. If contract personnel refuse to be searched, they will be denied entry to the base. Denial of entry to personnel who refuse to be searched, or detention of personnel found to be in possession of contraband or weapons may result in loss of base driving privileges, debarment from the base, or other administrative or criminal actions.

h. Base Access Credentials. The Contractor shall submit a request to the (CO/CA), containing all mandatory information on each employee as indicated in sub-paragraph 3a. et seq. below to 22 SFS/S-5PV via encrypted e-mail on each employee or sub-contract employee requiring access to the base. The information submitted will be reviewed and signed by personnel authorized to submit and sign as sponsors. A formatted Contractor/Vendor Access Request/Authorization Template (CVARAT) will be provided upon request for ease of information submission. We highly recommend you utilize the CVARAT. For the protection of the personal information, Registration officials provide this secure website for contractors to use, https://safe.amrdec.army.mil/safe/Welcome.aspx. This website will allow you to create an encrypted email that can be forwarded to the Government sponsor. The following information must be submitted with each request for access (sub-paragraphs a.-v)

(a) Complete name as it appears on identification (last, first, middle initial)

(b) Complete address; (Street, Apt number, City, state, Zip)

(c) Social Security Number

(d) Date of Birth

(e) Driver’s license or identification number & issuing authority

(f) Company or vendor name

(g) Company address, phone number

(h) Base job phone number

(i) Are you a sub-contractor or vendor?

https://safe.amrdec.army.mil/safe/Welcome.aspx

(j) Prime contractor’s name (if a sub-contractor)

(k) Prime contract number

(l) Sponsoring Unit

(m) Authorized Point of Contact [CA/COR] rank, name and duty phone

(n) Contract for or type of service

(o) Location of work

(p) Start and end dates

(q) Days and times access is required

(r) E-Verify case number (If this employee is working under Federal contract, IAW

Executive Order 12989, 11 June 2008, employment eligibility has been electronically verified in E-Verify.)

(s) Is the employee a U.S. citizen? [If no, the employee must provide all supporting documents. Names must match on all IDs and form(s) provided].

(t) Is the individual going to be designated to sponsor passes Not applicable to Foreign Nationals)?

(u) Does the individual require access to the Industrial Maintenance Complex [IMC, inside the fence line]?

(v) Does the individual require Mission essential base access? [Must be listed in the 22 ARW Mission Assurance Plan]

i. The Government sponsor will verify the information and forward the required employee information via encrypted email to the Issuance Office, 22SFS.S5PV@us.af.mil. Incomplete information will result in requests not being processed and will be returned to the (CO/CA). Processing the requests will be accomplished within five business days, 10 business days for foreign nationals. Upon completion of processing, the Government sponsor will be notified by the issuing official via confirmation email with instructions for the approved employee(s) to proceed to the Contracting Identification Office at the Visitor Center, Building 169.

Hours of operation for credential issuing are 0700-1545, M-F. This must be accomplished within 45 days of approval. The request must be resubmitted for processing if the credential is not issued within 45 days of notification. The applicant will be issued a Defense Biometric Identification System Access Credential (DAC) for the duration of the contract period, not to exceed 363 days. Contractors will not be able to receive passes once submitted for processing. DACs will be renewed annually after a current criminal history check has been conducted. In the event of loss or the credential is stolen the employee must report this to the Contract Administrator. The Contract Administrator will notify the Contractor I.D. office, (316) 759-1781 during duty hours, or the 22d Security Forces Base Defense Operations Center, (316) 759- 3976/3978 during non-duty hours. A new request and a Lost Badge letter must be submitted for a replacement credential by the Contract Administrator.

Contractors working longer than 30 days will be required to submit a credential request. Temporary employees can be issued passes in 10 day increments not to exceed 30 days. The CO/CA and contractor should consider which is in the best interest of contract completion which request is submitted. Once again, credentials and/or passes will not be issued to personnel who are waiting for the processing. All personnel issued DACs must display their credential(s) on the front of their outermost garment, on the upper torso, while working on MAFB unless unsafe to do so, while working. Paper passes must be readily available upon request by either CO/CA or Security Forces. The ID allows movement for mailto:22SFS.S5PV@us.af.mil the issued employee to and from work sites only. Use by any persons other than the issued employee is strictly prohibited and will result in the employee(s) immediate removal from the installation along with seizure of all government controlled IDs. Further this is punishable under multiple federal, state and local laws. The ID does not authorize entry/access to restricted areas.

Contractors/vendors who need access into a restricted area must be escorted IAW all provisions in DAFI 31-101, Integrated Defense.

Credentials and associated access cards are property of the U.S. Government.

The contractor and the CO/CA are jointly responsible for ensuring that all credentials and other forms issued by MAFB are returned after completion of the contract or should an employee no longer work for the contactor/subcontractor.

Failure to return all credentials may result in installation barment and or hold of final payment. Items may be returned in person at either office or by mail to 22 SFS/S5P, 52802 Kansas St, Bldg. 169, McConnell, AFB, KS 67221-3716 ATTN: Chief, Visitor & Area Access Control.

j. Antiterrorism Awareness. Contractors should be familiar with and in compliance with all local security procedures that govern their access to the base or installation.

Contractors should anticipate they may have to accommodate random schedules, access and/or search requirements and changes in the local threat level. During heightened Force Protection conditions (FPCON) contractor personnel may be directed to enter the installation through designated access points and only at specified times so that they can be identified and searched. The FPCONs are as follows:

ALPHA: expect random vehicle checks and increased crime prevention efforts.

BRAVO: expect to see closer inspection of vehicles and deliveries, ID checks, and a greater presence of guards on McConnell AFB.

CHARLIE: expect rigorous efforts to inspect vehicles and facilities; you may be required to evacuate McConnell AFB, or you will not be allowed on-base without escort.

DELTA: If on-base, follow Security Forces instructions. You may be directed to evacuate or seek shelter. If off-base, you may be denied access until the incident has been taken care of.

Additional security measures will delay and interrupt normal routines.

k. In general, contractors providing goods and services during elevated FPCONs, or in areas with mission critical personnel, equipment, and facilities should anticipate additional security and AT requirements. All contractor employees shall be offered Awareness training through the requesting unit’s Antiterrorism Officer (ATO) or Antiterrorism Program Manager (ATPM) as stipulated below:

(a) Initial Training. Each contractor employee must receive a localized

Antiterrorism Awareness briefing. Additionally, the CO/CA will be provided with the Contractor/Vendor Security requirements Handbook digitally as well as approved AT Level 1 information [pamphlets] and general presentations will be provided by the government.

(b) Documentation and tracking of training will be accomplished by the CO/CA.

Documentation will be available to 22 SFS/S5XM (Mission Assurance) for inspection upon request. It is important that all training be recorded in a method easily accessible, transportable and inclusive of the information briefed.

X. COMPLIANCE:

a. The Wing Chaplain or their designee shall monitor and inspect the contractor's performance.

b. The contractor shall be notified in writing of any and all noncompliance, and shall be given an opportunity to correct, if possible, nonconforming work. The contractor shall be given an opportunity to respond in writing to any notice of noncompliance.