ISWM_Q&A.doc

DEPARTMENT OF THE AIR FORCE

22D CONTRACTING SQUADRON (AMC)

MCCONNELL AIR FORCE BASE KANSAS

23 March 2017

MEMORANDUM FOR RECORD

SUBJECT: FA4621-17-R-0002 ISWM Services Pre-Proposal Conference Questions and Answers

1. The following questions were submitted prior to the conference.

(1) What is the approved container paint color?

Answer: Brown: Fed spec 595B #20140 or approved equal

(2) What is the contents and size of the compartment roll offs?

Answer: All roll offs have a thirty (30) cubic-yard capacity. Please refer to PWS Appendices A, B, D, and F. The contents are single stream recycling. Please see PWS paragraph 1.2.1 for more information on single stream recycling.

(3) What is the historical pick up frequency of the 8yd recycle Single Source Recycle (SSR) containers?

Answer: Once per week and as required. Please refer to PWS Appendix A, Table A2.

(4) Is there an onsite weight scale that the contractor can use to get an incoming and outgoing weight?

Answer: No. There is a scale at the Waste Transfer Station for MSW. Recycling weights are determined at the recycling location. There are public scales located at 1520 No Mosley and 820 E Zimmerly Wichita, Kansas.

(5) Can the deadline to ask questions be extended past the site visit date?

Answer: The site visit is scheduled for 13 March 2017. The deadline to propose questions is 17 March 2017 at 4:30 PM CDT. Questions submitted after that date may or may not be answered depending upon the relevancy of the question.

(6) Is the saw waste from wood?

Answer: Yes

(7) What is the estimated weight (sic) time at the gate to get on base for a truck?

Answer: The answer depends on the time of day. If you arrive at 7:00 AM, you may be required to wait in line up to 45 minutes because of the number of contractors seeking entry to the base. If you seek entry at 1:00 PM, there may be a five to ten minutes wait for the actual inspection. Other variables affecting wait time may include the heightened security levels (real world and exercise) and staffing levels at the inspection pit. Contractors will need to plan and account for inspection procedures for base access.

(8) What is the historical amount of containers, sizes, and pick up frequency per special event?

Answer: Please refer to PWS Appendix A. There are approximately four (4) events per year. The Government provides up to twenty (20) 95-gallon trash containers. Pick up is usually after the event. Also, refer to PWS paragraph 1.1.3.1.

(9) Is the total amount of recycle/SSR containers 28? Are these government owned of contractor owned?

Answer: Please refer to PWS Appendix B and Appendix D. There are 28, 8 cubic yard SSR recycling dumpsters owned by the contractor.

2. The following questions were asked at the pre-proposal conference.

(1) Is a paper copy and digital copy of the proposal required?

Answer: Yes.

(2) Are the paper waste containers (shredding) located in a central location or inside buildings? Is there a list per building?

Answer: There are 238 containers and the containers are located in various buildings across the base. The PWS lists the buildings and locations in Appendix C, but due to security reasons it has been redacted. However, Appendix C was shown during the conference.

(3) Is there a recycling center located on base?

Answer: No, there is not a recycling center on base. Please refer to PWS paragraph 3.1

(4) Will the government provide a means of destruction on base concerning the paper shred?

Answer: No the government will not provide a means of destruction. The contractor must destroy (shred) all paper before leaving the base, per PWS Paragraph 1.2.1.1 and 1.1.1.3.1.

(5) Are the requirement CLINS on the Price List per haul?

Answer: The unit price is based the unit described in the price list. For instance, item 0003AB scrap wood, 30 cu yd dumpsters has a quantity of 104 and a unit of ea, meaning the unit price is based on each time the dumpster is emptied. Item 0008AA Unscheduled pick up special events has a quantity of 4 and a unit of ea, meaning the unit price is based on each unscheduled pick up special event.

(6) Should the contractor include the landfill tipping fees factored into the unit price?

Answer: The landfill fee items are calculated at the bottom of the price list under CLINS X018AA, X018AB, and X018AC Landfill Tipping Fees, which are in addition to any services described in price list items X001 - X014. Please do not include tipping fees in the proposed unit price for items X001 - X014. Per Amendment 1, these CLINS were unlocked and the local rates were removed to allow the contractor to propose the starting index for the fees. A note was added to the Price List that lists the local fees as a reference. Please refer to Amendment 1.

3. Additional questions submitted after the pre-proposal conference.

(1) In order to keep wiled (sic) animals out of the food dumpsters, should the dumpsters be equipped with lid locking devises (sic)?

Answer: Not at this time.

(2) Can the Contractor substitute a self-contained compactor for food waste?

Answer: No, due to a determination made by the bio-environmental flight regarding health/safety concerns.

(3) Shouldn’t scrap wood be classified as C & D waste instead of recyclable material? Currently, the only wood recycler in close proximity of McConnell AFB is Evergreen Recycle, LLC, 302 W. 53rd St N, Park City, KS 67204. (316) 832-0400. They currently charge $32.00 per ton to take scrap wood.

Answer: Scrap wood can be classified as either C&D waste or recycling. When treated as C&D it must disposed of at an appropriate C&D facility and diverted from a Municipal Solid Waste landfill. Please refer to Amendment 1.

(4) Five wok (sic) days after month end is not enough time for the contractor to receive monthly account statements from transfer stations/recyclers and approved subcontractors, reconcile daily transactions with the monthly statements and submit accurate reports and records to the COR. Would you please consider revising the due date for reports and records submittal to the tenth work day of the following month?

Answer: Yes, the PWS has been updated to reflect the reports are due no later than the tenth working day of the following month, please see Amendment 1. However, please note that invoices will not be processed without the report.

(5) Can the contractor scan and email reports and records, or the originals must be delivered in person to the COR?

Answer: The original sales receipts that accompany the report must be provided, in accordance with paragraph 1.2.5 of the PWS.

(6) Besides the removal of the housing collection has anything else changed from the previous solicitation and this one such as the addition of recycling containers or the shred requirement?

Answer: This solicitation (FA4621-17-R-0002) is similar in scope and workload to the current contract with minor variations such as the elimination of the compactor for food waste.

(7) Is there a staging area that can be used for the delivery and placement of containers during the transition?

Answer: Yes.

(8) Do you want the recycle containers to be the same color brown or another color? I noticed some of the GFE containers are green?

Answer: The recycle containers should be brown.

(9) In Section 1.1.10 – Does vehicle weighing apply to the onsite shredding?

Answer: Yes the shredded paper is a recyclable material which must be recycled IAW the PWS.

(10) In section 1.2- Does this section apply to shredded office paper? Shredding service in most cases do not provide rebates for paper.

Answer: Yes, this section has been amended; please refer to Amendment 1.

(11) In 1.3.1 – Does this section apply to shredded office paper?

Answer: Yes the shredded paper is a recyclable material which must be recycled IAW the PWS.

(12) In section 1.4 – Confidential cabinets will be grey in color is this acceptable?

Answer: Yes, please refer to PWS paragraph 1.1.1.3.1 for required characteristics added in Amendment 1.

(13) In section 1.5 – Does this section apply to shredded office paper?

Answer: Yes the shredded paper is a recyclable material which must be recycled IAW the PWS.

(14) If we are not interested in a one or two-year commitment due to the container investment do we leave those years as no bid or adjust our charges for option one and two year?

Answer: If a proposal is submitted with less than 5 years (base plus 4 options) it will be considered non-responsive and will not be evaluated. Pease refer to Provision 52.212-1 Addendum Part II Paragraph c.

(15) Who is the current paper recycling contractor?

Answer: This is a performance based requirement; it is the contractor’s business decision.

(16) Are all the paper containers (238) lockable cabinet types?

Answer: Yes. This is addressed in Amendment 1.

(17) Is there a space on site for us to accumulate recyclables for shredding and or market preparation prior to shipment?

Answer: No.

(18) We understand housekeeping is required around dumpsters what if bulk items such as furniture is left by container can we charge extra?

Answer: The only bulk items that will incur extra charges will be tires.

(19) Do any areas require an escort to service?

Answer: No, however; certain areas will require coordination to gain access. There are phone numbers posted on the gate or the building door.

(20) Is a final tour of all 8 yard locations available?

Answer: The pre-proposal conference was held 13 March 17 and all offerors attending were given the opportunity to conduct an inspection tour. There is no scheduled tour. If you would like a tour, you will need to submit a written request to obtain base access and schedule a tour with the COR. The proposal due date will not be extended to accommodate a tour.

(21) Do any of the confidential paper shredding collection points have any stairs to deal with?

Answer: Yes. There are various multi-level buildings.

(22) Is the incumbent (Best Value Services) eligible to submit a proposal for this RFP?

Answer: All 8(a) firms are eligible to submit an offer.

(23) Is the Government pleased with the performance of the incumbent? What needs to improve?

Answer: We do not comment on any contractor’s performance records. This is source selection sensitive information.

(24) Is the Government committed to enhancing and rewarding cost reductions as well as innovations in the accomplishment of the PWS?

Answer: Yes, this requirement is performance based. Any enhancements or cost reduction rewards should be reflected in your offer as deemed appropriate and in compliance with the all terms and conditions of the contract.

(25) For the Fiscal Year ended 30 September 2016 what was McConnell AFB’s Non-Hazardous Solid Waste (NHSW) Diversion Rate (without C&D debris)? What was the C&D Debris Diversion Rate? What was the Overall Solid Waste Diversion Rate?

Answer: That information is not currently available and is not relevant to an offer on this solicitation.

(26) Would the Government consider revising Attachment 1, Price List CLINS: 4018AA, AB, and AC to allow offerors to propose significantly lower tipping fees charged at a neighboring state Waste-to-Energy conversion and Composting facilities? In exchange for slightly higher hauling rates associated with transporting solid waste further than 25 miles, without increasing total cost, we can help McConnell AFB significantly improve its solid waste diversion rates and compliance with DoD / USAF SSPPs.

Answer: Yes, refer to Amendment 1.

(27) In order to encourage modern innovative approaches for accomplishment of the SOW and increases in solid waste diversion rates, please consider revising RFP Page 58 of 60, FAR 52.216.4 ADDENDUM, 3. Adjustment Valuation, Landfill Tipping Fees starting indexes to be based on the base year rates proposed by the offeror instead of rates currently in effect at local transfer and disposal sites. Dictating all offerors use same transfer and disposal sites and propose same tipping fees hinders creativity and implementation of our proven strategies for the achievement of “zero waste solutions.”

Answer: Yes, refer to Amendment 1.

(28) Is there a location on Base where we can burn office paper containing privacy act information? Is there a composting facility on Base? Can we dump the ashes in the MSW dumpsters and get reimbursement for the tipping fees?

Answer: No, burning is not allowed on base and there is not a composting facility on base. Refer to Amendment 1, as burning has been removed as a method of destruction. The intent is for shredded paper to be recycled.

(29) If we are to subcontract the shredding of office paper, is the subcontractor expected to sell the shredded paper and remit 100% of the proceeds to the Government? Are we to include the cost of bailing and transportation in the recycling CLINs?

Answer: The sub-contractor is expected to meet the performance requirements of the contract. All costs associated with the recycling effort should be included in your proposed price.

(30) PWS 3.1 Base Recycling Center. Reserved. At the Preproposal Conference, the KO informed us there used to be a recycling center on McConnell AFB. How much was the annual operating cost of the center? How much revenue per year did it generate? How much profit did it make per year?

Answer: That information is not currently available and is not relevant to an offer on this solicitation.

(31) How much is the Independent Government Estimate (IGE) for the amount of recycling revenue the Government is to receive per year?

Answer: This information is not currently available; however, the amount of recycling revenue will be based on market conditions.

(32) To whom did the McConnell Base Recycling Center sell glass? Wood?

Answer: That information is not currently available. It is up to the contractor to market recyclables for resale.

(33) Are there local purchasers of glass, or wood? If not, are we to include disposal fees in the recycling CLINs – 0002, 1002, 2002, 3002, 4002?

Answer: This is a performance based requirement. All costs associated with the performance based effort should be included in the pricing proposal.

(34) How much is the estimated tonnage per year for glass recycling?

Answer: Glass is part of the single stream recycling and is not separated from other recyclables.

(35) Has the QRP Manager developed and implemented a dumpster audit program to enforce compliance with USAF SSPP? How many recycling dumpsters are checked per month by the QRP Manger (sic)? What percent of the recycling dumpsters audited contained non-recyclable materials? What type of corrective and/or preventive actions did the QRP Manger (sic) take?

Answer: This is an internal government process that involved and may still involve the performance of another contractor and therefore will not be disclosed. This information is not relevant to an offer on this solicitation.

(36) Is there an IGE for the total tons of non-recyclable material expected to be deposited in the recycling dumpsters? Based on the IGE, is contractor to include the estimated cost of non-recyclable material disposal cost in CLINs – 0002, 1002, 2002, 3002, 4002?

Answer: This information is not available. Please refer to PWS Paragraph 1.3.2. All costs associated with your effort should be included in your pricing proposal.

UNRIVALED GLOBAL REACH FOR AMERICA…ALWAYS!

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