Attachment_2_-_ISWM_PWS_Redacted.pdf

ISWM SERVICES

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Performance Work Statement Attachment 2

ATTACHMENT 2

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

(ISWM)

McConnell AFB, Kansas 1 February 2017

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1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management: Municipal Solid Waste (MSW) collection and recycling services at McConnell AFB. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors to include maps of collection areas are stated in Appendices A through F. The contractor is encouraged and expected to use innovative approaches to effectively and efficiently accomplish the requirements of this Performance Work Statement (PWS) in a timely manner and in a way that fosters pride and ownership in the work performed.

1.1. COLLECTION REQUIREMENTS.

1.1.1. MAIN BASE

1.1.1.1. Municipal Solid Waste. The Contractor shall empty MSW containers based on historical data for the first 30 days of performance. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance and during one other 30 day period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.1.2. Food Waste. Empty containers used to dispose of food waste daily to maintain a healthy, vector free environment (on days when the serviced facility is in operation). Food Waste containers and pickup days are identified in Appendix A, Table A-2.

1.1.1.3. Recycling. The Contractor shall empty recycling containers based on historical data for the first 30 days of performance. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes, and frequencies should be established to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. Vehicle routes and collection schedules are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the (COR) and contractor shall monitor fill capacities during the first 30 days of

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performance and during one other 30 day period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without COR coordination.

Historical frequency tables are located at Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.1.3.1. Office Paper Recycling. Contractor shall provide office paper recycling containers.

Estimated frequencies and locations are included in Appendix C. Contractor shall empty office paper recycling containers before their capacity is exceeded. In accordance with Para. 1.2.1.1 Material Containing Privacy Act Material, all office paper shall be shredded prior to leaving base.

“Each” in SubCLIN X0003AE and X0003AF shall be defined as the collection of one office paper-recycling container or the collection of four large plastic trash bags of shredded paper.

1.1.2. MILITARY FAMILY HOUSING. RESERVED

1.1.3. OVER AND ABOVE REQUIREMENTS. The following services shall be priced separately in accordance with the cost contained in the Price List attached to the SF 1449. The contractor shall be compensated IAW the price specified on the Price List for that service.

Services designated "Requirements" shall be ordered as required by the Government. The contractor shall be compensated IAW the unit price when these services are requested.

1.1.3.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the COR may order the contractor make unscheduled collections, disposals, and relocation of containers for special events or other occasions. For unscheduled events, the contractor shall respond within one business day of notification from the COR. For special events, the contractor shall also provide (or reposition as directed) solid waste containers 8 Cu Yds dumpster(s), up to a maximum of five (5) per event and/or 95 gallon carts, up to a maximum of twenty (20) per event. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the contractor in writing at least 7 days in advance of the special event date. See Appendix A, Table A1 for workload data.

1.1.3.2. Construction and Demolition Debris or Bulk Refuse (C&D). When requested by COR, the contractor shall provide roll-off containers for collection of C&D or bulk refuse. The contractor shall place containers at the designated site within one business day of notification by the COR. The contractor shall recycle or dispose of all C&D or bulk refuse at a permitted landfill or recycling facility. The contractor shall provide weight tickets of all roll-off containers to the COR. Contractor shall be on an “on call” basis within one business day of notification by the

COR.

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1.1.3.3. Public/Common Use MSW Receptacles. RESERVED

1.1.3.4. Public/Common Use Recycling Receptacles. RESERVED

1.1.3.5. Ash Collection. RESERVED

1.1.3.6. Additional Pickups. In the event a container requires pickup before the scheduled time, the COR may request in writing (email/ Fax sufficient) pickup within one business day (excludes weekends) and the contractor will be compensated at a unit rate based on the corresponding SubCLIN in the Price List.

1.1.3.7. Container Relocations: The Government may request relocation of containers. The request will be made in writing and the container will be relocated within 72 hours.

1.1.4. INCLEMENT WEATHER SCHEDULE. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

Dumpsters in the Kruger Recreational Area (KRA) may be particularly impaired by bad weather and unpaved roads. The COR may excuse performance until conditions allow service.

1.1.5. ROUTE PARAMETERS. The contractor shall propose routes from the West Gate, through the Base, for approval by the COR. See paragraph 3.2 for hours of operations. Collection outside these hours shall require prior coordination of the CO or COR.

1.1.6. POINTS OF COLLECTION. Collection stations for MSW and recyclable materials are shown in Appendices A, C, D, E & F. The contractor shall position bulk containers for customer ease in depositing MSW and recyclables, respectively. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. CUBIC YARD CAPACITY. Proposed capacity of containers is indicated in Appendix A, Table A2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the COR. No changes shall be made until the proposed change is coordinated with the COR.

1.1.8. GOVERNMENT-APPROVED CONTAINERS. Collection of MSW and recyclable materials in all areas shall be from COR accepted containers provided by both the contractor and government-(see Appendix B Dumpster Collection Locations and Appendix F Government

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Furnished Equipment). The contractor shall provide locking consoles for the collection of office paper in buildings.

1.1.9. MAINTAINING CONTAINERS AND COLLECTION AREA. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc. on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with COR approval.

The contractor shall be responsible for keeping collection areas free of solid waste and debris. The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. VEHICLE WEIGHING. All vehicles used in the collection of MSW, C&D, and recyclable materials shall be weighed on state certified vehicle scales at the transfer station.

Incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the operator at the weigh station. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets indicating that the information contained in the ticket is truthful and accurate to the best of the signatory’s knowledge and ability. The contractor shall submit a monthly report (Para 1.5) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, type of vehicle and cost of landfill tipping fees. The contractor shall be reimbursed for tipping fees according to submitted invoices.

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. The contractor shall transport all recyclable commodities to a contractor owned or third party off base facility for resale. The contractor shall provide a detailed accounting of recyclable commodities sold (mixed recyclables and cardboard / weight / price) to the QRP manager along with a check for 100 percent of the proceeds. The contractor shall write a check payable to the U.S. Treasury and submit it to the COR. The contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for resale so long as government recyclable materials are weighed prior to commingling with other customers’ recyclables. The contractor shall be aware of the DoD and USAF waste diversion goals and notify the base QRP manager of potential waste diversion opportunities in the local area. The Air Force waste diversion goals can be found in the most current USAF Strategic Sustainability Performance Plan (SSPP). The USAF SSPP can be

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found at http://www.safie.hq.af.mil/esoh/.

1.2.1. MATERIALS. The following items shall be recycled single stream: aluminum, tin beverage/food containers, newspaper/newsprint and magazines, plastics (#1 - #7), glass, corrugated fiberboard and paperboard. The following items are recycled separately: cardboard, scrap wood and office paper. Contractor may recycle materials not listed above with prior coordination of the COR. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

1.2.1.1. Materials Containing Privacy Act Information. The contractor understands and agrees that office paper removed from buildings for recycling under this contract may contain records previously maintained as a system of records subject to the Privacy Act, 5 U.S.C. § 552(a) and the Health Insurance Portability and Accountability Act, 45 CFR § 160, 162 and 164 (HIPAA). The handling and disposal requirements of AFI 33-332, Privacy Act Program, will be strictly adhered to at all times. Therefore, the contracted company is subject to the provisions of the Privacy Act (PA) and HIPAA and shall exercise all care necessary to safeguard privacy material until its destruction. PA/HIPAA documents may be destroyed by any method that prevents compromise, such as tearing, burning, or shredding, so long as the personal data is not recognizable and beyond reconstruction. This destruction process shall occur prior to transporting any PA/HIPAA documents off McConnell AFB. Any recycling sales contract must contain a clause requiring the contractor to safeguard privacy material until its destruction as described above.

1.2.2. PICKUP POINTS. The contractor shall position recycling containers at the locations specified by the COR. Appendices C, D and E provide current locations and equipment in use.

Quantity and location of equipment may be adjusted by the COR. Containers shall be emptied as specified in section 1.1.1.1 and 1.1.1.3.

1.2.3. BASE RECYCLING CENTER / MATERIAL RECOVERY FACILITY. The contractor shall transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

1.2.3.1. Contractor Responsibilities. Separate and process recyclables for resale. Perform recommended general maintenance on government furnished equipment. Provide appropriate personal protective equipment for employees. Return equipment identified as GFE listed in Appendix B and F to the government upon conclusion of contract. Th e contractor may procure and install additional equipment as required to more efficiently process recyclable materials subject to the approval of the contracting officer, Contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract http://www.safie.hq.af.mil/esoh/

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termination.

1.2.4 MARKETING. RESERVED.

1.2.5. SALES RECEIPTS. The contractor shall provide a summary of sale proceeds for the single stream commodities, scrap wood, office paper and cardboard, along with original sales receipts for recyclable materials to the COR (22 CES) no later than the fifth working day of the month following the sale month. The sales receipts shall contain the weight, type and price of the commodity recycled.

1.2.6. COMPOSTING. RESERVED

1.2.6.1. Chipping/Debagging. RESERVED

1.2.6.2. Material Placement. RESERVED

1.2.6.3. Windrow Maintenance. RESERVED

1.2.6.4. Disposition. RESERVED

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the receiving off-base disposal site operating permit shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor shall not mingle other customers’ refuse and/or recyclable material in the same truck or container with refuse or recyclables in conjunction with this contract. The contractor is responsible for disposal of all materials in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice against the appropriate contract line item for reimbursement.

1.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor.

This includes any recyclable material rejected for any reason. Contractor shall inform the COR what material was rejected and reason for rejection.

1.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor and government provided containers ensuring they are

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free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid.

Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.4.1. Contractor Owned Containers. The contractor shall be responsible for the maintenance or replacement of defective, damaged or leaking waste containers. The contractor shall maintain all containers ensuring they are free of unpleasant odors, dirt, debris, and pests. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off base. Trucks and trailers used for hauling and collecting shall be washed as required to ensure they are free of odor, dirt, debris, and pests. All containers, vehicles and equipment must remain in good, workable condition.

1.4.2. Government Owned Containers (Special Event Carts). The contractor is responsible for making all minor repairs and identifying those carts that are beyond repair and need to be replaced. Replacement carts will be exchanged on a one-to-one basis, and the contractor will dispose of the irreparable cart. The contractor will notify COR of any damaged carts, and will get COR verification of repair or replacement. See appendix F.

1.4.3. Government Owned Containers (Dumpsters/Roll-offs). The contractor is responsible for making all minor repairs and identifying those containers that are beyond repair and need to be replaced. For any refuse/recycling container, if the replacement is a different style than the existing container, the Contractor shall request approval from the contracting officer prior to purchase and/or use of any proposed container and be reimbursed. These containers shall not be mobilized until government approval. All replacement containers become property of the Government. See appendix F.

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly report detailing total tonnage of solid waste (MSW, C&D and recycling) collected, landfill tipping fees and weight tickets. In addition, the recyclables report shall detail materials collected and recycled by commodity (mixed recyclables, scrap wood, office paper and cardboard), and gross proceeds from recyclable sales. Sales receipts from the recyclables must accompany the report. Weight of materials shall be reported to the COR no later than the fifth working day of the following month.

2. SERVICE SUMMARY. The contract service requirements are summarized into performance objectives that relate directly to mission essential items. The performance

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threshold briefly describes the minimum acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4(a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS Para. Performance Threshold Collect and dispose of Municipal Solid Waste (MSW)/Food Waste (FW) IAW the established schedule.

1.1.1.1, 1.1.1.2

No more than 2 valid deficiencies per month.

Collect and transport Recyclable Commodities to contractor-owned or third party off-base facility for separation and resale IAW the established schedule.

1.1.1.3

No more than 2 valid deficiencies per month.

MSW/FW is transported and disposed of at a licensed off-base disposal site or transfer station in compliance with existing local, state, and federal laws and regulations.

1.3.1

Zero Deficiencies permitted.

Maintain equipment in good workable condition.

Refuse/recycling containers, vehicles and equipment are free of odor, dirt, debris, and pests.

1.4 deficiencies per month.

Perform unscheduled collections required by the contracting officer in accordance with collection requirements.

1.1.3.1 deficiencies per quarter.

Monthly reports/records/proceeds are due by the fifth working day of the month following the month of performance.

1.5

No more than 1 valid deficiency per quarter.

Comply with all security protocols.

4.8

Zero instances of a violation of any security requirement.

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2.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2. QUALITY ASSURANCE. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 4.5 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS.

When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate contact with the CO detailing the performance lapse. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-Functional Team.

2.3. PERIODIC PROGRESS MEETINGS.

2.3.1. Meetings. The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues should be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance, Government interference with performance on the contract and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.3.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the contractor, and a copy will be placed in the official contract file. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying

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areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will not provide facilities for contractor use. The government will provide security police and fire protection to the extent necessary to provide for a safe and secure installation. In return for these services, the contractor shall adhere to all base fire and security directives and policies of McConnell AFB. Emergency medical services will be provided on a cost reimbursable basis. See Appendix F for government provided property/services.

3.1. BASE RECYCLING CENTER. RESERVED

4. GENERAL INFORMATION.

4.1. MISSION. The overall Civil Engineer mission at McConnell AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2. HOURS OF OPERATION. Perform integrated solid waste management services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (Monday through Friday, 0600 through 1800) and for after-hours response to refuse/recycling problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the contractor to work at times other than normal duty hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.3. HOLIDAYS & CLOSURES

4.3.1. Recognized Federal Holidays. There may be federal holidays when the contractor is not required to perform service, except in emergencies or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November

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Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.3.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.4. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

In accordance with DFARS 237.76-Continuation of Essential Contractor Services., the Government has determined that integrated solid waste management services are essential contractor services in support of a mission essential function that must continue during crisis situations. Accordingly, the Contractor shall perform these essential contractor services during crises situations (i.e.; crises declared by the President or Secretary of Defense, contingencies, emergencies, and/or periods of increased force protection) in accordance with DFARS Clause 252.237-7023, Continuation of Essential Contractor Services and DFARS Provision 252.237- 7024, Notice of Continuation of Essential Contractor Services.

4.5. CONTRACTOR WORK SCHEDULE.

4.5.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval five (5) calendar days prior to start of contract performance. The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

4.5.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.6. CONTRACT PERSONNEL

4.6.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager

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or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.6.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.6.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.7. CONTRACTOR MANPOWER REPORTING.

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

4.8. SECURITY REQUIREMENTS.

Contractor employees shall comply with McConnell AFB security requirements imposed by the Installation Commander at all times while on McDonnell AFB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at McConnell AFB. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall http://www.ecmra.mil/

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comply with all McConnell AFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to speak, comprehend, read, and write English. The use of active duty, reserve national guard or dependent Identification cards in support of contract work is prohibited and constitutes misuse as prescribed in USC Title 18 sec. 499 , AFMAN 31-113 and DODI chapter 6.

4.8.1. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW FAR 5352.242- 9000, Contractor Access to Air Force Installations. Strict security and personnel access control is enforced at MAFB. All employees desiring access must be identity proofed and vetted. All Contractor and sub-contractor must pass a Criminal History Report Inquiry [CHRI] through National Crime Information Center [NCIC], National Law Enforcement Telecommunication System [NLETS], state and local law enforcement databases. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States. IAW E.O 12989, the use of E-Verify is mandatory. Identification required for identity proofing is but not limited to:

- United States Passport

- Permanent Registration Card/Alien Registration Receipt Card [Fm I-551]

- Foreign Passport with a temporary [I-551] stamp or temporary [Fm I-551] printed notation on machine readable immigrant visa

- Employment authorization document that contains a photograph [Fm I-766]

- Current /Valid Driver’s License

- Identification card issued by federal, State or Local Government

- Social Security Card

- I-9 Foreign passports with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for the employer. In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

Employees will be identity proofed and vetted each time a pass/credential is issued. Security Forces may conduct random screenings at any time; if, disqualifying information as prescribed in DoD, Air Force, or local directives is found employees may be denied access. The Contract

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Administrator will be notified of the denial. Due to mandates of USC 552a (b) (3) as related to Privacy Act 1974 as amended the information can only be discussed with the employee and will not be expressed outside of law enforcement. Employees requesting to contest denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal /request to Commander, 22nd SFS/CC, through 22nd SFS/S3, Attention: 22nd SFS/S3PC, McConnell AFB KS 67221.

The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

The application for a pass/credential if driving must be accompanied by a valid driver’s license, state vehicle registration and proof of insurance. Further, the vehicles and equipment may be escorted during exercise operations and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means. Contractor vehicles are subject to search prior to entering and exiting the base and while on the base. If the contractor’s personnel refuse to be searched, they will be denied entry to the base. Denial of entry to personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.8.2. Contractor/Vendor Access Request/Authorization (CVARA). The contractor shall submit the Contractor/Vendor Request for Access/Authorization form electronically to the CO at least one week prior to the anticipated access date for each employee or Sub-Contractor requires access to the base. The form will be provided to the contractor electronically after award. Failure to submit complete and accurate information may result in a delay or denial of access. Contract employees who are not U.S. citizens must also submit an INS Form I-9 accompanied with copies of supporting documentation. The information shall be submitted electronically as an Adobe Acrobat attachment to an email to the designated CA. Pass and registration officials provide a secure website for contractors to use for the protection of the required personal information, (https://safe.amrdec.army.mil/safe/Welcome.aspx). After following the instructions to create an account a contractor would sign into the site as a non-Common Access Card user, upload the CVARA document(s); provide a recipient email address and password. An email is sent to the recipient with notification that the files are available and a password. The CA signs in as a CAC user, provides the password and downloads the file(s). Contractor credentials and passes will not be issued to personnel waiting for the CVARA to be processed. Upon approval of the CVARA, the employee or sub-Contractor may apply for a Government issued identification badge at the Contractor Badge Office. The contract employee must have a government issued photo identification. All base access credentials must be returned to the Contractor Badge Office upon termination of employment or the end of the contract.

https://safe.amrdec.army.mil/safe/Welcome.aspx

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4.8.3. Security Manager. RESERVED.

4.8.3.1. Security Training. RESERVED

4.8.3.2. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.8.4. Restricted/Controlled Areas. RESERVED

4.8.4.1. Access Coordination. RESERVED

4.8.4.2. Escorts. RESERVED

4.8.5. Employee Background Checks. RESERVED

4.8.5.1. Pre-approval Coordination. RESERVED

4.8.5.2. Badge Issuance. RESERVED .

4.8.5.3. Access Revocation. RESERVED

4.8.5.4. Badge Validity. RESERVED

4.8.5.5. Contract Personnel Requirements. RESERVED

4.8.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on McConnell AFB.

4.8.6.1. Base Driving Privileges. Operating a motor vehicle on McConnell AFB is a privilege granted by the Installation Commander. All drivers are required to comply with the laws and instructions governing motor vehicle operation and registration issued by the State of Kansas and McConnell AFB. Per AFI 31-218, Air Force Motor Vehicle Traffic Supervision, and MAFBI 31- 204, Installation Traffic Code: “The Installation Commander may suspend or revoke installation driving privileges and Privately Owned Vehicle (POV) registration for lawful reasons both related and unrelated to traffic violations or safe vehicle operations.”

4.8.7. For Official Use Only (FOUO). RESERVED

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4.8.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DOD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.8.9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.8.10. Key Control. RESERVED

4.8.11. Random Searches. Contractor personnel are subject to random personal and vehicle searches. If the contractor’s personnel refuse to be searched, they will be denied entry to the base.

Denial of entry to personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.8.12. Antiterrorism Awareness Training. Each contract employee must accomplish the Anti- Terrorism Awareness Training as stated in the provision/clause AFFARS 5352.242-9000, CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS. MAFB has an antiterrorism program to secure and protect the base and its personnel from terrorist attacks. As a contractor working on MAFB, you, your employees and your sub-contractors are required to obey all orders from Security Forces, and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Contractors should be familiar with local security procedures that govern access to the base. Contractors should anticipate random schedules, changing access/search requirements and changes in the local threat level. Contractors providing mission essential goods and services during elevated FPCONs, or in areas with mission critical personnel, equipment, and facilities should anticipate additional security and AT requirements. Elevated FPCON conditions may result in increased crime prevention efforts, closer inspection of vehicles and deliveries, denial of access or evacuation. Additionally, you, your employees and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on MAFB. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking questions about the base. In order to familiarize you, your employees and sub-contractors about antiterrorism, a briefing will be provided at the pre-performance conference. All contract employees shall receive an AT Awareness briefing and be issued the AT Level I information pamphlet at credential issue

4.8.13. Operations Security (OPSEC). In the event it is necessary to create, handle and/or maintain critical information (refer to attachment, 22 ARW Critical Information List) for

FA4621-17-R-0002

McConnell AFB, contracted personnel must meet the requirements and responsibilities established in the Operations Security Instruction, AFI 10-701 and the 22 ARW OPSEC Plan.

AFI 10-701 specifically states that “OPSEC is everyone’s responsibility.” Ideally, the AF uses OPSEC measures to protect its critical information. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure.

OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities, therefore all contractors will:

4.8.13.1. Protect McConnell AFB critical and/or sensitive information from disclosure by following the “need to know” principle.

4.8.13.2. Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing OPSEC Program Manager with any questions they may have regarding the use of McConnell AFB’s sensitive/critical information.

4.8.13.3. Not share McConnell AFB sensitive/critical information in articles, electronic mail (e-mail), web site postings, web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation.

4.8.13.4. Encrypt all e-mail messages containing critical information, OPSEC indicators, and other sensitive information when possible. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks.

4.8.13.5. Not publicly disseminate, or publish photographs of McConnell AFB or USAF property without prior approval from the Wing OPSEC Program Manager.

4.8.13.6. Not publicly reference, disseminate, or publish McConnell AFB’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation.

4.8.13.7. Actively encourage fellow contractors to protect McConnell AFB’s critical and/or sensitive information.

4.8.13.8. Return to either the Project Manager or Q&A Representative (22 CONS) for destruction (burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material. Electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work.

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4.8.13.9. Implement protective measures as ordered by McConnell AFB’s commander, director, OPSEC PM or an individual in an equivalent position.

4.8.13.10. Know who the installation’s OPSEC PM is and contact them with questions, concerns, or recommendations for OPSEC related topics.

4.8.13.11. Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC PM or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately.

Contact the appropriate squadron’s Unit OPSEC Coordinator or the Wing OPSEC Program Manager (22 ARW/XPD, Bldg 1) at (316) 759-3662 for additional OPSEC guidance and training as needed.

4.8.13.12. All contract personnel (employees, service providers, and visitors) and vehicles (including as appropriate privately or commercially owned vehicles, watercraft, or aircraft) will be in an approved work area at all times while on the installation. All individuals will have appropriate identification on their person and visible at all times. Upon contract completion, or dissolution of employment, employees will return any issued access card/credentials to the CRO.

4.9. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.10. SPECIAL QUALIFICATIONS. RESERVED.

4.11. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE.

(QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

4.12. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

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4.13. PARTNERING AGREEMENT. RESERVED.

4.14. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

RESERVED.

4.15. ENVIRONMENTAL COMPLIANCE. The contractor shall comply with all federal, state, local and installation environmental laws, regulations, and plans. McConnell AFB is a federal installation; however, for environment laws, McConnell AFB meets the strictest requirements in effect. Therefore, the contractor shall also meet the strictest requirement in effect; federal, state or local. The contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation in accordance with industry standards, local, federal, and state laws, and according to manufactures' recommendations. The contractor will submit Safety Data Sheets (SDS) to 22 CES/CEIEC for approval on all materials 15 days prior to bringing the chemicals on base. The contractor is to submit a monthly report containing how much of the chemical they have used. The contractor shall make all environmental and hazardous material records available at the beginning of the next duty day after the government’s request to view the records. Any product requiring a SDS data entry shall be disposed of as directed by 22 CES/CEIEC.

4.15.1. Notification of Environmental Spills. In the event the contractor spills or releases any hazardous or non-hazardous, but regulated, material into the environment, the contractor shall immediately report the incident to the Fire Department, COR, and Contracting Officer. The contractor shall be liable for the costs of cleanup and remediation of any spills or the release of such substance into the environment.

4.16. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS). Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, directs Federal Agencies and contractors working for Federal Agencies to set goals in the areas of energy efficiency, acquisition, renewable energy, toxic reductions, recycling, sustainable buildings, electronics stewardship and water conservation. In order to comply with EO 13423, McConnell AFB has developed an Environmental Management System (EMS).