MAFB Section 01000-09MAR2011

01000 General Requirements 1

SECTION 01000

GENERAL CONDITIONS

As of 09 MARCH 2011

PART 1 - GENERAL

1.01 SCOPE: The Contractor shall provide all labor, materials, tools, expertise, testing, surveying, equipment, reports, samples, warranties, and transportation necessary to complete the project according to the contract documents. The Contractor shall meet all applicable local, state, federal, and other jurisdictional codes in the performance of this contract.

1.02 DEFINITIONS

A. Contract documents for this project consist of plans, specifications, addenda, approved change orders, and the contract together with its attachments.

B. Code or codes referred to in these specifications shall mean all laws, ordinances, and codes by local, county, state, and federal government. The City of Wichita construction codes will be used unless superseded by more stringent, applicable criteria.

C. Contractor shall mean the company contracted with, who is responsible for the total work and completion of the project.

D. Contracting Officer's Technical Representative, Engineer, Architect, Architect-Engineer, or government does NOT signify the Contracting Officer.

E. Gender: In most cases, parties are referred to in the masculine sense, i.e., he, him or his. In all cases this may be feminine, i.e., she, her or hers.

F. Submittal: A required document submitted for government approval. This includes shop drawings, catalog cuts, samples, test results, or any other items required to be submitted by the contract documents.

1.03 MEANING AND INTENT. The drawings and specifications show the extent and locations of work to be performed under the contract. However, the Contractor shall be responsible for all critical dimensions, elevations, grades, details, and other miscellaneous items that can be verified. The Contractor shall field verify all such items before ordering materials or performing any work.

1.04 COORDINATION AND ACCESS

A. The Contractor shall inspect all surfaces prior to bid. It shall be the Contractor’s responsibility to verify all current record drawings prior to the start of any and all design and/or construction. The Contractor/design engineer shall have access to all record drawings that are available through the site development office located at building 948.

B. WORKING HOURS for the Contractor will normally be between 7:30 AM and 4:30 PM excluding Saturdays, Sundays, and Federal Holidays. In addition, NO CONSTRUCTION

WORK, OPERATING EQUIPMENT, OR MATERIAL DELIVERIES SHALL BE

CONDUCTED WITHIN THE MFH-MILITARY FAMILY HOUSING AREA, OR WITHIN

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100 FEET OF ANY OCCUPIED HOUSES EARLIER THAN 0800 LOCAL TIME. The Contracting Officer shall be notified 3 workdays in advance if the Contractor desires to work during periods other than those mentioned above. This advanced notice will allow the Contracting Officer time to assign additional inspection forces. If such force is reasonably available, the Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if inspectors are required to perform in excess of their normal duty hours/days, pursuant to a request from the Contractor, the actual cost of inspection at overtime rates will be charged to the Contractor. These adjustments to the contract price may be made periodically as directed by the Contracting Officer.

C. Excavation Permit: The Contractor is responsible for obtaining and processing an Excavation

Permit, McCONN Form 199, in accordance with McConnell Instruction 32-1001, Procedures for Excavation Permits, from 22 Civil Engineering, Site Development, Building 948 for any excavation work on government property. The permit will contain drawings showing the existing buried utility lines. The drawings shall be accurate with the best information available to the government; however, variances from the locations shown are to be expected. Every attempt should be made by the Contractor to assure all employees are aware of utilities in the work area. If visible field locations are obviously in conflict with the digging permit, this condition shall be brought to the immediate attention of the Contracting Officer. When there is a question of exact underground utility location, digging will proceed with extreme caution to the extent of hand digging where utilities could be encountered.

When digging will occur within two feet of any utility, hand digging only will be used to expose the utility. The average time to process a permit is fourteen (14) days. SBC Telephone flags are good for ten (10) days and 22 CS contactor flags are good for thirty (30) days. The permit shall be renewed every forty-five (45) days. Excavation work shall cease if a permit is allowed to expire and shall not resume until the permit is renewed. At no time shall the Contractor be allowed to perform any excavation without a valid excavation permit on-site.

D. Any trees, less than two inches in diameter, located within fifteen (15) feet of the planned location of a structure shall be transplanted to a location that allows the structure to be placed as close as possible to its designed location. This shall be determined by the government.

E. Contractor Access Routes: Contractor access to each work site shall be as shown on the access plan located herein or on the contract drawings. In case no access drawings are provided to the Contractor, the access route shall be as directed by the Contracting Officer.

F. Periodic Air Force exercises may make daily entry procedures to work areas time consuming, requiring as much as an hour to gain access to a work area. In addition, all Contractor personnel may be required to leave an area and re-accomplish entry procedure. The Contractor shall not be entitled to claim compensation for such delays.

G. Contractor vehicles are subject to search prior to entering and exiting the base and while on the base. Contractor vehicles not in operation or under close supervision shall be rendered immobile by removing and securing the ignition keys or other readily reversible means.

H. Should plans or location diagrams show the work is to be performed inside restricted areas, the Contractor shall provide the Contracting Officer an entry authority letter containing the

01000 General Requirements 3 following information at least 14 days in advance of the date when restricted area access will be needed:

1. Contractor's letterhead, Contract Number, Project Number, Task Number if appropriate, and a brief description of the scope of work and purpose for work to be performed within a restricted area, and inclusive dates of the contract or Task Order. This letter shall also include the full name, valid driver license with current address of record, and social security number of all personnel requiring entry into the restricted area.

2. Listed personnel shall have two forms of identification in their possession at all times; at least one form must contain a photograph of the individual.

3. All vehicles required in the restricted area for the project must be listed on the letter with the vehicle color, make, year, and license plate number and state of issue (i.e. 1987 Dodge pick-up, red, CHV-870, Kansas)

I. Each vehicle must have the company logo painted each side of the vehicle. Sign lettering shall be visible and readable from 50-feet. Magnetically attached signs are not permitted.

J. ALL CONTRACTOR COMPANIES, THEIR PERSONNEL, AGENTS, AND SUB-

CONTRACTOR PERSONNEL, AND MATERIAL DELIVERY PERSONS ARE HEREBY

ADVISED ACCESS TO RESTRICTED AREAS HAS BEEN UPGRADED TO A HIGHER

LEVEL OF SECURITY. All Contractor, Sub-contractor and/or material delivery personnel will be escorted into the restricted work area by the USAF user organization, or unit, directly associated with the project. Contractors authorized yellow contractor badges can be issued Proximity Cards as they are authorized unescorted entry into the flight line controlled area.

All other contractors and/or delivery personnel must contact the user organization, or unit, to gain access (must be escorted) to the flight line controlled area.

K. While in the restricted area, the Contractor personnel shall remain with the escort at all times.

L. All vehicles entering the restricted area are subject to search by security police personnel.

The user escort official is responsible for processing the Contractor through the entry control points, escorting personnel to and from the work area and assisting in personnel and vehicle searches as required.

M. In the event of an emergency that requires evacuation from the area, the Contractor shall immediately comply with the instructions of the security police and the escort official.

1.05 PROTECTION AND MAINTENANCE OF PROPERTY

A. WORK SITE REVIEW: Prior to starting any work, the Contractor and Contracting Officer shall make a joint inspection of the work area and storage area(s) to determine the physical condition of the work area and its surroundings. Civil Engineering personnel will take pictures of the area by digital camera. The Contractor, as a result of this joint inspection, shall make a layout plan noting the conditions of all surroundings. The digital pictures shall be attached as a part of this record. The Contractor shall submit the record with attachments to the Contracting Officer for signature.

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B. CLEANUP: Cleanup of work area shall be at the end of each workday, with a complete cleanup of all job sites at the completion of work. All paper, wrappings, cardboard, etc., shall be placed in tightly closed, Contractor provided, metal containers for timely disposal.

All refuse shall be disposed of off base in accordance with city, county, state and federal laws and regulations. The Contractor shall remove from the government's property, at Contractor's expense, all temporary structures, rubbish, excess excavation and waste material resulting from operations. The Contractor shall remove dirt and debris from paved surfaces not allowing it to become a traffic nuisance. It shall be the responsibility of the Contractor to ensure proper loading of all vehicles used for transport of materials and construction debris.

Any spillage on-route, while on the base, shall be removed and disposed of off base. When constant, routine hauling is a requirement of the project, such as a demolition project, daily surveillance of the haul route for spillage shall be accomplished and the spillage cleaned up before the end of the day in which it is discovered. Spillage that could damage vehicle tires, pavement, etc shall be cleaned up as soon as discovered.

C. GROUND MAINTENANCE: The Contractor shall cut grass (or annual weeds) within the construction and storage sites to maintain a maximum 4-inch height. Trim the grass around the fences at time of grass cutting. Grass or weeds on stockpiled earth shall be maintained as described above.

D. SITE CLEANUP: The Contractor shall, unless otherwise instructed in writing by the

Contracting Officer, remove all objects of temporary construction facilities such as haul roads, work areas, safety fencing, signage, structures, foundations of temporary structures, stockpiles of excess waste materials, and other vestiges of construction prior to final acceptance of the work. The disturbed areas shall be filled with suitable soil, graded to drain and the entire areas seeded.

E. EQUIPMENT IDENTIFICATION: Due to the nature of the military installation environment, there is constant awareness and vigilance by base populace to the appearance of unusual containers that are left lying next to buildings, edge of roadway, etc. For example, concrete cylinder containers placed at the edge of a roadway or adjacent to a building can cause alarm. The Contractor shall ensure all such containers are placed well within the confines of the job site.

F. RECORD MANAGEMENT: In the event the Contractor, creates, handles and maintains records for the Air Force, either electronic or paper, the Contractor shall, must, and will meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established in accordance with (IAW) the above mentioned regulations please contact the Base Records Management Office (22 CS/SCBR, Bldg 522) at (316)759- 4881 for guidance and training. The Contractor, at or before the final project acceptance, shall return any/all borrowed records, and deliver complete records, any needed or created software, and technical documentation and “Record Drawings” sufficient to allow Government access to all project information throughout the life-cycle of the project and related records.

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1.06 ENVIRONMENTAL

A. The Contractor shall obtain all permits required by federal, state, and local laws for the construction activities involved. The Contractor shall perform all work in such a manner as to minimize the polluting of air, water, or land, and shall within reasonable limits, control noise and the disposal of solid waste materials, as well as other pollutants. The Contractor shall ensure that all construction, repair, maintenance operations and practices, and waste disposal performed under this contract shall be in strict compliance with all applicable city, county, state and federal environmental laws and regulations.

1. Hazardous and Non-hazardous Waste Disposal: Known existing sources of hazardous waste within the project area are identified in the plans and specifications. If the Contractor encounters suspected hazardous waste, which is not already identified, it shall be brought to the immediate attention of the Contracting Officer for confirmation, review and direction on how to proceed with handling and disposal. As part of the proposed implementation above and prior to on-site construction, the Contractor shall submit for approval, a plan for storing, characterizing and disposing of hazardous and non-hazardous waste materials resulting from the work under this contract. Waste includes, but is not limited to, paint waste, paint equipment cleaners, and used paint containers. If any waste material is dumped in unauthorized areas, the Contractor shall remove the material and restore the area to the condition of the adjacent undisturbed areas. Where directed and approved by the Contracting Officer, contaminated ground shall be excavated, characterized, stored, disposed of, and replaced with suitable fill material at the expense of the Contractor. All waste disposals shall be in strict accordance with local, state and federal requirements and regulations. Waste paint, paint equipment cleaners, and used paint containers shall be disposed of off base by the Contractor, at the Contractors' expense. Any soil contaminated through spillage shall be removed and disposed of in accordance with the requirements specified herein. Soil that is required to be removed shall be replaced by similar soil approved by the Contracting Officer.

2. Asbestos containing materials and lead-based paint: Known existing sources of these materials within the project area are identified in the Contract/Task Order documents. If the Contractor encounters materials suspected of containing asbestos or lead-based paint, which has not been identified, it shall be brought to the immediate attention of the Contracting Officer for review, confirmation, and direction on how to proceed with handling and disposal.

3. PROTECTION OF WATER RESOURCES: The Contractor shall control the disposal of fuels, oils, bitumen, calcium chloride, acids, or other harmful materials, both on and off the government premises. In addition, the Contractor shall comply with all applicable federal, state, county and municipal laws concerning pollution of ditches, storm sewers, streams, and rivers while performing work under this contract. Special measures shall be taken to prevent chemicals, fuels, oils, greases, bituminous materials, herbicides, and insecticides from entering public waters. Water used in on-site material processing;

concrete curing, foundation and concrete cleanup, painting, and other wastewater shall not be allowed to enter a stream if an increase in the turbidity of the stream could result.

At all times when Contractor is using base water supply an approved back-flow-preventing device shall be used. If the project will disturb soil or remove vegetation from 1 or more acres of land during the life of the construction project, the Contractor will have to apply for a National Pollutant Discharge Elimination System Stormwater

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Discharge permit with the KDHE at least 90 days prior to the start of work. A copy of all required permits shall be submitted to the Contracting Officer prior to start of work.

B. DUST CONTROL: The Contractor shall maintain all excavations, embankments, stockpiles, access roads, land sites, waste areas, borrow areas, and all other work areas free from excess dust to such reasonable degree as to avoid causing a hazard or nuisance to the using service or to others. Approved temporary methods consisting of sprinkling, chemical treatment, light bituminous treatment, or similar methods will be permitted to control dust. Use of chemical treatments shall be subject to approval of the Contracting Officer. Dust control shall be performed by the Contractor as the work proceeds and whenever a dust nuisance or hazard occurs in the opinion of the Contracting Officer's technical representative. The Contractor shall submit truck and material haul routes along with a plan for controlling dirt, debris, and dust on base roadways. As a minimum, the plan shall identify the subcontractor and equipment for cleaning along the haul route and measures to reduce dirt, dust, and debris from roadways.

C. AUTHORIZATION TO OPERATE RADIOACTIVE SOURCES ON BASE: If the Contractor or subcontractor is proposing to use any radioactive equipment on base, approval by the base Radiation Safety Officer (RSO) shall be obtained. To get this approval, the Contractor shall send a written request to the Base RSO at least 30 calendar days before bringing the materials onto the installation in accordance with AFI 40-201, specifically but not limited to paragraphs 3.4.2 through 3.4.2.4. In addition to the requirements of AFI 40-201, the Contractor must submit the following to the Contracting Officer for forwarding to the RSO with the written request:

1. The Contractor shall carry proof of Nuclear Regulatory Commission (NRC) license, on persons, at all times for the duration of the project.

2. An NRC Form 241 shall be completed and forwarded to:

United States Nuclear Regulatory Commission Region 4 611 Ryan Plaza Drive, Suite 1000 Arlington, TX 76011 Tel. No. (817) 860-8177

3. The request for authorization and all supporting documentation shall be forwarded to the following address for recommended approval by the base Radiation Safety Officer:

Attention: Radiation Safety Officer

22 ADOS/SGGB

57950 Leavenworth Street, Suite 6E4 McConnell AFB, KS 67221-3506 Phone: (316) 759-5105

4. A complete listing of all authorized source users and proof of adequate training for each of the source users.

5. Identification of each instrument to be used by manufacturer name, model number, serial number, and specific source or sources which will be used with each of the instruments.

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6. The estimated date of initiation of use of radioactive equipment at McConnell AFB and the location of equipment storage areas if stored on base.

7. Written notification as to the date when the instrument(s) and its’ respective radioactive source(s) are permanently removed from the base, after completion of said activities.

D. The Contractor shall submit a Material Safety Data Sheet (MSDS) to the Contracting Officer for each hazardous chemical utilized in the project. The Contractor shall maintain an MSDS for each hazardous material and ensure that they are on-site and readily accessible to employees during each work shift. MSDS sheets shall be submitted within 21 days of NTP.

If additional chemicals are required on site, that have not been submitted, submittals will need to be submitted and approved by the government prior to bringing them onto the Base and used in the project.

E. The contractor shall read the McConnell AFB Hazardous Material Management Plan and submit a Contractor’s HAZMAT SUBMISSION FORM as noted in Paragraph 11 of that Plan. The Submission Form shall be submitted within 21 days of the Notice to Proceed (NTP). If, during the course of the project, additional hazardous materials are required on-site that were not listed in the original submittal, the Contractor must notify the Contracting Officer and the Quality Assurance Evaluator as noted in the referenced Paragraph 11.

F. RECYCLED/RECLAIMED/DISCARDED MATERIALS: The contractor shall reclaim or recycle a minimum of 50% of the construction debris. Written documentation shall be submitted detailing the quantity (volume or weight) of material that was removed from the project site and delivered to a recycle center, reclaimed for use off site, re-used onsite, delivered to a landfill, transfer station or hazardous dump site. (See section 1.06 A for hazardous material handling.) In the event less than 50% of the debris is able to be recycled, reclaimed or reused the contractor shall submit acceptable written documentation to the government detailing why the 50% minimum goal was not achieved.

1.07 SUBMITTALS

A. C ONTROL OF SUBMITTALS: The Contractor shall ensure submittals are submitted in accordance with the timeframes identified on the SCHEDULE OF MATERIAL SUBMITTALS form and on an AF Form 3000, MATERIAL APPROVAL SUBMITTAL.

B. NUMBER OF SUBMITTALS: The number and type of submittal required are listed on the

SCHEDULE OF MATERIAL SUBMITTALS (SMS) form.

C. CATALOG CUTS: All catalog cuts that are submittals, shall be marked or highlighted showing model numbers, capacities, finishes, sizes, etc., of actual proposed equipment. Each item submitted for approval shall have its own sheet provided for approval. Reference each item to applicable specification paragraph or drawing number. Where items are submitted as a result of changes, reference the change order number or other contract authorization information.

D. APPROVED SUBMITTALS: The approval by the Contracting Officer will not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information appear to be satisfactory. Approval will not relieve the

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Contractor of the responsibility for compliance with the contract. After the Contracting Officer has approved submittals, no re-submittal for the purpose of substituting materials or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary.

E. SHOP DRAWINGS: Prepare all shop drawings using actual job dimensions (Metric and

English) and conditions. Do not use dimensions shown on plans. Do not submit catalog cuts for shop drawings. Shop drawings must be drawn accurately and at a scale large enough to show all details of construction and attachment. All dimensions must be shown and all materials labeled.

F. DISAPPROVED SUBMITTALS: The Contractor shall make all corrections required by the

Contracting Officer and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal. When the Contractor considers any correction indicated on the submittals to constitute a change to the contract, notice shall promptly be given, in writing to the Contracting Officer for determination. Should the Contractor be required to re-submit a submittal more than twice, the estimated cost to process the submittal may be deducted from the contract amount for each additional re-submittal.

G. UNINSTALLED MATERIALS AND EQUIPMENT: All material and equipment must be stored on site, in an area to be designated by the Contracting Officer. Any inventory susceptible to weather damage shall be protected. Inventory, until acceptably installed in the project, is fully the responsibility of the Contractor. No allowance will be made for material or equipment that becomes unacceptable due to damage.

H. QUALITY CONTROL: Refer to Quality Control Paragraph 1.09.

I. RECORD DRAWINGS: The Contractor shall submit to the Contracting Officer record drawings (Electronic and Hard Copies) as noted on the SCHEDULE OF MATERIAL SUBMITTALS form. Refer to Paragraph 1.10.

1.08 FIELD EXAMPLES: Field Examples of completed work shall be required as called for on the

SCHEDULE OF MATERIAL SUBMITTALS to determine acceptable standards of quality, material selection, and colors. These are specified in each trade section of the specifications or on drawings. The Contractor shall provide all field examples for review at least 21 days in advance of ordering material or any work, required for each example.

1.09 QUALITY CONTROL: The Contractor shall submit to the Contracting Officer, for review and acceptance, a Quality Control Plan and Procedures for Quality Control, within 15 days after notice to proceed with the contract.

A. Quality Control Organization

1. General - The requirements for a CQC organization are a CQC System Manager and, if needed, a sufficient number of additional qualified personnel to ensure contract compliance. The Contractor shall provide a CQC organization that shall be at the site at all times during progress of the work and with complete authority to take any action necessary to ensure compliance with the contract. All CQC staff members shall be subject to acceptance by the Contracting Officer.

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2. CQC System Manager - The Contractor shall identify as CQC System Manager an individual within the onsite work organization who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor.

This CQC System Manager shall be on the site at all times during construction and shall be employed by the prime Contractor. An alternate for the CQC System Manager shall be identified in the plan to serve in the event of the System Manager's absence. The requirements for the alternate shall be the same as for the designated CQC System Manager.

3. CQC Personnel – In addition to CQC personnel specified elsewhere in the contract, the

Contractor may provide as part of the CQC organization specialized personnel to assist the CQC System Manager. This individual may be an employee of the prime or subcontractor. These individuals may perform other duties but must be allowed sufficient time to perform their assigned quality control duties as described in the Quality Control Plan.

EXPERIENCE MATRIX

Area Minimum Qualifications

a. Civil Graduate Engineer with 2 years work experience in the type of work to be performed on this project or technician with 5 yrs related experience.

b. Mechanical Graduate Mechanical Engineer with 2 years experience or pers with 5 yrs related experience.

c. Electrical Graduate Electrical Engineer with 2 k. Design QC Registered Architect or Professional Engineer years experience or person with 5 yrs related experience.

d. Structural Graduate Structural Engineer with 2 years experience or person with 5 yrs related experience.

e. Architectural Graduate Architect with 2 years experience or person with 5 yr related experience.

f. Environmental Graduate Environmental Engineer with 3 yrs experience.

i. Concrete, Pavement and Soils

Materials Technician with 2 yrs experience in the appropriate area]

B. Organizational Changes: Contractors shall obtain Contracting Officer's acceptance before replacing any member of the CQC staff. Requests shall include the names, qualifications, duties, and responsibilities of each proposed replacement. Upon acceptance of any changes, Contractors shall revise the CQC plan to accurately reflect the changes. The CQC plan shall be kept current at all times during the life of the contract

1.10 RECORD DRAWINGS

A. Throughout the course of the work, the Contractor shall keep two record sets of drawings and specifications at the project site. They shall be marked in red showing changes and deviations from the original contract set. Each change shall be dated and initialed by the Contractor and the 22 CES/CEPT Project Inspector. Changes shall be drawn as accurately as possible given field conditions and shall show all changes. Where changes were due to an approved change order, enter at the location of change, the change order number. The

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Contractor shall verify that all drawings and electronic deliverables meet all listed requirements prior to submittal to the Contracting Officer. Prior to final inspection, the Contractor shall submit a record set to the Contracting Officer for review. The Project Inspector and Project Engineer will compare the record set with actual constructed conditions for accuracy.

B. All drawings are to be accomplished by competent professional drafting personnel with the

American Institute of Architects (AIA) using Tri-Service Architectural/Engineering/ Construction (A/E/C) Computer-Aided Design and Drafting (CADD) Standard. These standards shall be used as reference, and guidance shall be down loaded from the Tri-Service Centers web site at https://cadbim.usace.army.mil (under “Capabilities” “Computer Aided Design (CAD)”). Architectural Graphic Standards may be used as second references.

Sections, details, and elevations shall be drawn in accordance with McConnell AFB standards.

C. After receipt of the Government approved record set (red lines) along with a CAD file containing the original electronic design drawings, the Contractor shall prepare and submit an original record drawing of work completed under his contract- redrawn in AutoCAD (.dwg) - set of drawing plots on non-darkening 22” x 34” (ANSI D size), 4-mil thickness, double matted, Mylar sheets, and one full size 24” x 36”, including margins, and one half size 11” x 18” black-line paper print sets. All site and building drawings will have English (and Metric, if specified) measurements and shall be drawn to scale in model space. Also submit three (3) digital record sets of drawings on CD prepared using AutoCAD, version 2006 or latest version, for Windows XP or the latest version used by 22 CES. All software and electronic files shall be virus free. Each CD shall be in a hard plastic 13/32” thick standard protective rectangular container. All CD’s and electronic and Mylar drawings shall be labeled with the building number, drawing number assigned by 22 CES/CECC, project number, project name, company name, and the date the CAD file/drawing was generated.

Drawing sheets shall be numbered as “Sheet # of #.” All electronic and Mylar drawings shall be marked “RECORD DRAWINGS” on each sheet with revision date. Show all changes that have been made and noted on the Government approved record set of drawings.

Submit the final “record” drawings on Mylar and CAD files at the final inspection of the project. The Project Manager and Construction Inspector shall QC “record” drawings for correct data before submission to Site Development. Electronic and Mylar “record” drawings shall be developed and delivered in the format specified.

D. All electronic drawings shall be in the following format:

1. All digital data shall be drawn in actual size (1:1) and in model space with borders in paper space and files shall be provided in Vector format (modifiable drawings) and saved as a DWG file utilizing AutoCAD 2006, or the latest version used by 22CES.

2. CADD data shall be provided on 5-1/4” CD-ROM labeled "RECORD DRAWING" with the building number, drawing number, project number, project name, company name, and the date the CD was made.

3. No zipped, compressed or spliced files will be accepted.

4. Drawing files may contain only one drawing per filename.

5. Electronic drawing shall include an index, specifying each alphanumeric electronic file name as it corresponds to the sheet numbers. Electronic alphanumeric drawing index shall be in the same order as the drawing sheet name sequence.

https://cadbim.usace.army.mil/�

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6. Each drawing shall have a Project Drawing Number (Vault Identifier Number) that is assigned by 22CES/CEPT/Site Development. The assigned drawing number will consist of two-digit sequence number and two-digit year number (i.e. XX-XX).

7. The Contractor shall ensure that the drawings which use external file references (XREF’s) shall be attached without device or directory specifications.

8. After construction completion and Government acceptance the Contractor shall retain a copy of a digital media (with all files included) for at least one year and during this period of time, will provide up to two additional copies of each to the Government at no additional cost.

9. Upon delivery of the final construction record drawings, the Contractor shall provide a CD with the electronic CADD files for the government to review to ensure the files are complete and correctly formatted. The Contractor shall submit two copies of the approved final record construction drawings on CD.

10. All software and electronic files shall be virus free.

E. Only personnel proficient in the preparation of CADD drawings in the format previously specified shall be employed to modify the contract drawings or prepare additional new drawings. Additions and corrections to the contract drawings shall be equal in quality and detail to that of the originals. Line colors, line weights, lettering, layering conventions, and symbols shall be the same as the original line colors, line weights, lettering, layering conventions, and symbols. If additional drawings are required, they shall be prepared using the specified electronic file format applying the same graphic standards specified for original drawings. The title block and drawing border to be used for any new final record drawings shall be identical to that used on the contract drawings. Additions and corrections to the contract drawings shall be accomplished using CADD files. Drawings shall be original prints with a degree of clarity that will provide fully legible copies when reproduced at “half-size.” Copies of original plot will not be acceptable to the Government.

F. Delivery Media: CD-ROM

1. Digital Media must have an external label listing format and version of the operating system on which the media was created (e.g. Windows XP), utility (command) used for writing the files to the media, a short description of contents, and a sequence number if there are multiple volumes.

2. A transmittal sheet must accompany the media containing the information included on the external labels, total number of volumes being delivered, and a list of file names and file descriptions on each volume. The transmittal sheet must also include instructions for reading, restoring, or transferring the files from the media, and certification that all delivery media is free of known computer viruses - including the name(s) of the virus scanning software and the date the virus scan was performed.

G. Government Furnished Materials

The Government will provide the Contractor with data and information concerning all necessary and pertinent functions and principal features of the identified project. These items will include:

1. The installation's latest georeferenced digital planimetric data and/or base map in ESRI

Arc/Info 9.x or later format, or best format available, with associated data files.

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2. The installation’s latest orthorectified imagery and specified geospatial parameters (coordinate system, datum, projection, distance units).

3. Any pertinent and necessary prototype or seed files.

4. A copy of CADD/GIS Technology Center’s Spatial Data Standards for Facilities, Infrastructure and Environment (SDSFIE) release 2.400 (or latest version) on CD-

ROM.

5. A copy of “Geospatial Positioning Accuracy Standards, Part 3: National Standard for

Spatial Data Accuracy,” published by the Federal Geographic Data Committee (FGDC) in Adobe Acrobat Reader (.pdf) format.

6. Frequency settings for the Real-Time Kinematic (RTK) GPS Base Station and the preferred GPS receiver specifications.

7. A copy of an initial DD Form 1354 for the specified project. The Contractor shall provide completed DD Form 1354 (Transfer and Acceptance of Military Real Property) and submit it for government review, approval and real property records 21 days after NTP. This form is provided at the pre-construction meeting, by the Project Inspector.

8. Any other data or schematics deemed necessary for project completion, pending approval from the Government.

H. Ownership

1. The Government's rights to ownership of the digital data and other deliverables developed by the Contractor under this contract shall be unlimited. The Government has the legal right to demand unrestricted ownership to all data, designs, and materials for which the Government paid 100-percent of the cost.

2. The Government, for itself and such others as it deems appropriate, will have unlimited rights to all information and materials developed under this contract and provided to the Government and documentation thereof, reports and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright.

Unlimited rights under this contract are rights to use, duplicate, disclose data, revise, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from the Contractor. The Government will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items. All digital files and data, and other products generated under this contract, shall become property of the Government.

1.11 GUIDANCE FOR GEOSPATIAL DATA: Geospatial/mapping data is required to be submitted for all work outside the bounds of footprints of buildings and structures. Contract deliverables that involve maps or other geospatial data must be delivered in a geo-referenced GIS (Geographic Information System) format. For vector data, this will be an ESRI personal geodatabase format (8.3) unless otherwise approved by the GIO (Geo Integration Office). For raster data, this will be an ESRI compatible format.

All contract deliverables listed below that involve mapping or other geospatial data must meet

01000 General Requirements 13 the following requirements:

These deliverables include, but are not limited to:

Site plans Record drawings Engineering designs, plans or surveys Topographic surveys or studies Boundary or Cadastral surveys Master Plan drawings Utility (water, sewer, power, storm, etc.) designs, plans, surveys and studies Pavement, Grading, or Excavation plans Soil/Geology studies or surveys Environmental assessments, surveys, studies, or plans Historical or Archaeological surveys, studies, or plans

A. SDSFIE Data Standards/Structure

All geospatial and associated data must comply with the latest version of Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) available from the CADD/GIS Technology Center at http://tsc.wes.army.mil/products/TSSDS-TSFMS/tssds/html/. These data will be organized using the most recent SDSFIE specifications (latest available) for entity naming conventions, attribute fields, domain names, and topology.

B. Data Structure (GIS ESRI format)

1. The Contractor shall provide a quality control (QC) report that must state whether all inconsistencies in the data generated were corrected, or it must detail the remaining errors by case. The Contractor shall utilize topology ArcGIS or later to assure that there are no overshoots or undershoots in the line work, slivers or dangles in polygons. The quality report must identify the software (name and version) and satisfy these conditions:

a) The edges of all digitized vector data or raster imagery must exactly match digitally with those of all adjacent maps.

b) The digital representation of the common boundaries for all graphic features must be exactly the same, regardless of feature layer. Each feature within a theme must be represented by a single graphic element (e.g., polygon, line).

c) Lines, which represent the same graphic element, must be continuous (i.e., not broken or segmented), unless that segmentation reflects a specific visual line type.

Lines representing the same type of data must not cross except at intersections.

d) Polygons must be closed (i.e., the first x- and y-coordinates must exactly match the last x- and y-coordinates). Polygons of the same layer must not overlap and must cover the area of interest completely (i.e., have no gaps in coverage).

e) Straight lines must be represented by only the beginning and ending x- and y-coordinate points. Line strings must not cross back on themselves or be of zero length.

http://tsc.wes.army.mil/products/TSSDS-TSFMS/tssds/html/�

01000 General Requirements 14

f) Point features should be digitized as points, not graticules, cells, symbols or icons.

g) All symbol libraries, font libraries, text size, text format, and text placement shall be prepared in accordance with and conform to the Spatial Data Standards for Facilities, Infrastructure and Environment (SDSFIE) Release 2.6.

h) The Contractor shall not develop new libraries without prior written approval from the Government.

2. Survey

Global Position Systems (GPS) or comparable traditional survey methods will be used to collect geospatial data (e.g., northing, easting, and elevation above or below the MSL Datum-NAVD1988) for all contract activities where geospatial data is involved. For construction purposes this data will be obtained at the time of construction and prior to burial in the case of underground utilities. Survey methods must meet accuracy standards for required results.

3. Accuracy

The Contractor shall use conventional surveying and other methods, such as a total station or GPS for field data collection, at an accuracy level in accordance with “Geospatial Positioning Accuracy Standards, Part 4: Architecture, Engineering Construction, and Facilities Management” published by the Federal Geographic Data

Committee (FGDC) and available at:

http://www.fgdc.gov/standards/standards_publications/.

Horizontal and vertical location accuracy of features, where vertical coordinates are collected, shall be +/- 2 cm ( ¾”= 0.06’) horizontal, and +/- 1 cm (3/8”= 0.03’) Vertical.

All construction related data will be obtained at the time of construction and prior to burial in the case of underground utilities.

The surveyor shall verify the survey for accuracy. A statement shall be provided to the government stating the level of accuracy for the data being reported (in English or metric units). In addition to the accuracy statement, the following information should be provided in a survey report:

• Coordinate system & Datum used

• Projection

• Units of measure (vertical and horizontal)

• Attribute description (GPS data dictionary – features, attributes and attribute values)

• Source – Receiver type, antenna type, receiver settings, number of positions per point feature, correction method and any field other relevant field procedures utilized

• Survey method

• Equipment list

• Calibration documentation

• Description of control points and control diagrams http://www.fgdc.gov/standards/standards_publications/�

01000 General Requirements 15

• Field notes

• Field-collected data (in addition to the post-process final data used to prepare the geospatial data deliverable.

4. Projection/Coordinate System

Geospatial data must be delivered in a georeferenced GIS (Geographic Information System) format. All geospatial data must be delivered in the Kansas State Plane South Coordinate System projection, North American Datum 1983 (NAD83), coordinate units in feet.

Coordinate System: Kansas State Plane Coordinate System Zone: South Units: Feet Projection: Lambert Conformal Conic Spheroid: Geodetic Reference System 1980 (GRS80) Origin Latitude: 36° 40 min, 0.00 sec (36.66666667°) Origin Longitude: 98° 30 min, 0.00 sec N Longitude (-98.50°) Northern Standard Parallel: 37o 55min, 0.00 sec (37.9166667)

Southern Standard Parallel: 36o 40 min, 0.00 sec (47.666667) False Easting: 1312333.333333 feet False Northing: 1312333.333333 feet Horizontal Datum: North American Datum 1983 (NAD 83) Vertical Datum: North American Vertical Datum 1988 (NAVD 88)

5. Related Tables

All associated attribute data must be delivered to the installation in a format as defined by the GIO (Geo Integration Office). This format is Microsoft Access unless otherwise specified.

These related tables must include one-to-one cardinality between spatial records and attribute records. Relationships between spatial records and attribute records must be defined in the geodatabase.

Feature Attributes: The Contractor shall identify the classification, type, size, location, ID number, and any other necessary attributes (specified by the Government) for all surveyed, mapped, designed, or proposed features.

6. Database Design/Topology

The database design must be reviewed, approved and provided before data capture begins.

The utility data must have topology, with defined relationships between features and be a true network. Linear features must be connected.

7. Metadata

All deliverable data (geospatial and textual data): The contractor shall prepare metadata conforming to the most current version of the FGDC’s “Content Standard for Digital Geospatial Metadata” (CSDGM) at:

http://www.fgdc.gov/standards/standards_publications/. The FGDC Metadata profile is to be followed as closely as possible. An ESRI Metadata Stylesheet for Army Geospatial Data is posted at https://gis.hqda.pentagon.mil/. Metadata content will accompany all

01000 General Requirements 16 electronic geospatial data submissions. This includes both CAD and GIS formats. A metadata file shall accompany, at minimum, each CAD data set and/or each GIS data set. Metadata should be prepared to FGDC standards and delivered in XML format readable by software applications that use the FGDC XML format standard (such as ESRI ArcMap v9.x).

C. Delivery Format

Note: No deviations from the Government's established standards will be permitted unless prior written approval of such deviation has been issued by the Contracting Officer. All linkages of non-graphical data with graphic elements, relationships between data objects and attributes, and report formats shall be maintained.

All data deliverables (plans, surveys, studies, imagery, designs, etc.) shall be in a digital (electronic information) format and shall be delivered in a format that is directly compatible with the CADD/GIS Technology Center’s Spatial Data Standards version 2.100 (or latest version available).

The following procedures must be performed before a file is placed on the delivery media:

1. Include all files, both graphic and non-graphic, required for the project. Make sure all files are in the same directory, and that references to those files do not include device or directory specifications.

2. Ensure all reference (external reference) files are attached and without device or directory specifications.

3. Remove all extraneous graphics/text outside the project border area, and set the active parameters to a standard setting (or the setting contained in the seed or prototype file).

4. Include any standards sheets (abbreviations, symbols libraries, font libraries, color tables, pen tables, plot configuration files, user command files, etc.) necessary for a complete project.

D. Payment for As-Built GIS database drawings and electronic files:

1. No separate payment will be made for as-built GIS Database required under this contract, and all costs accrued in connection with such database shall be considered a subsidiary obligation of the Contractor.

1.12 CHANGES IN THE WORK

A. All changes shall be made in writing and approved by the Contracting Officer. This includes changes involving cost or those not involving cost. No change will be acceptable unless approved in writing by the Contracting Officer.

B. NOTICE: Changes shall NOT be made by using material approval submittal forms or its attachment(s). Any material submittal that varies shall call out that change in writing. See Section 1.07 of these General Conditions.

01000 General Requirements 17

1.13 PRE-FINAL/FINAL INSPECTION

A. A pre-final inspection shall be conducted 14 days prior to project completion. The Contractor shall submit a written request for the pre-final inspection 7 days before that date to request a time and date to be established.

B. A final inspection will be made upon written request from the Contractor after completion of the project. The request shall be submitted a minimum of 7 days prior to the date requested for the inspection.

1.14 FIRE PREVENTION STANDARDS

A. These standards do not relieve Contractors and their employees of performance in accordance with safe workman-like practices. The Contractor or an individual appointed will be placed in charge of fire prevention. Responsibilities of the Contractor shall include assuring proper availability, operation and location of the fire protection equipment, general supervision of safeguards and location of salamanders or portable heating equipment and establishment and maintenance of safe cutting and welding operations.

B. An adequate water supply for fire protection shall be available at the project site.

C. Temporary connection to a main or fire hydrant by the Contractor shall first be coordinated with the Base Fire Chief or representative.

D. An approved portable extinguisher shall be provided at every facility wherever a tool house, storeroom or other shanty is placed, or a room or space is used for storage, dressing room or workshop.

E. Approved portable extinguishers shall be provided on…