MACC Seed SOW Repair Fire House.pdf

McConnell AFB

DESIGN – BUILD

REPAIR FIRE STATION LIVING AND REC

AREAS, BUILDING 1200

PRQE 08-0149

Statement of Work

1 July 2011

REPAIR FIRE STATION LIVING AND REC AREAS, BUILDING 1200 PRQE08-0149

1 JUL 2011 PAGE 2 of 13

STATEMENT OF WORK

1. GENERAL: This Statement of Work is for the Design-Build of PRQE 08-0149, Repair Fire

Station Living and Recreation Areas, building 1200, McConnell AFB, Kansas.

1.1 This project requires the selected contractor to design and build specific renovations at the Base Fire Station #1, Building 1200 as follows:

A. First Floor Bunk Rooms: Renovate existing bunk rooms. Remove vinyl wall covering, repair any damage to drywall, apply knock-down finish to drywall walls, and refinish with a high quality, maintainable, durable paint. The paint color to be coordinated with the user, project manager, base architect, contractor, and contracting officer. Color selections must be submitted and approved as shown in the Schedule of Material Submittals. Paint the interiors of all room closets. Where an acceptable finish cannot be achieved with the existing wallboard, using drywall patches, repair/replacement may be necessary. Contractor shall assume the equivalent of 10 each 2 ft x 4 ft patches required for the entire project. Provide high quality, balanced, quiet running ceiling fans for each dormitory room with 3-way lighting fixture, type selected by the fire department POC. Submit ceiling fan/light information in accordance with the Schedule of Material Submittals. Install separate switches to control the fan and lights in each area. Prepare and paint all door frames and interior windows (borrowed light). Replace ceiling tiles in all bunkrooms. Protect existing new carpet in all first floor rooms. Install cove base, of approved color and clean/replace any carpets soiled/damaged by contractor’s operations.

B. Bunk Room Hallways: This includes the foyer, and both bunk room wings. Remove vinyl wall covering in the hallways, apply knock-down finish and repaint with high quality, maintainable, durable paint. Paint color to be coordinated as required in section “A”. Re-carpet the elevator. Protect existing new carpet in all first floor rooms. Install cove base, of approved color and clean/replace any carpets soiled/damaged by contractor’s operations.

C. Bunk Area Central Bathrooms: Remodel men’s and women’s restrooms to include replacing wall and floor tile, shower stall units and hardware. Shower renovations will include soap and shampoo sills. Replace sinks, sink hardware, countertops, side and backsplashes with solid material for better appearance and durability. Replace sink, urinal, and toilet hardware with touch-less plumbing fixtures. Replace all stall dividers between toilets and urinals. Replace/modernize wall trash receptacles and hand towel dispensers (touch-less). Replace all lighting fixtures. Include motion detection control of light fixtures. Remove lockers. The goal is to basically gut all existing features of the bathroom and replace with modern, color coordinated finishes and hardware. User, project manager, contractor, and contracting officer will agree upon color in accordance with the Schedule of Material Submittal requirements.

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Existing small shower units are to be replaced with larger and taller units, with higher mounted shower heads to comfortably accommodate the largest and tallest fireman.

D. Second Floor Areas: Hallways, community spaces, and all offices on the second floor shall receive a corresponding facelift. Remove vinyl wall covering in the hallways, community spaces, and all offices. Apply a knock-down finish and repaint with high quality, maintainable, durable paint. Paint color to be coordinated and approved as noted in paragraph “A”. Replace all carpet and cove base, prepare and paint all door frames and interior borrowed light window frames. User, project manager, contractor, and contracting officer will agree upon style, pattern and color of carpet and cove base prior to installation in accordance with the Schedule of Material Submittal requirements. Install bi-fold doors or accordion style door in room 208 in front of stove and sink kitchenette area. This may require extending the existing partition walls on each side of the kitchenette, to gain adequate clearance and provide for fire safety. Remodel small bathroom adjacent to room 208. Room 217, electrical utility room, patch all ceiling and wall penetrations and paint. Room 210, storage room, install new heavy-duty vinyl composition tile. Gut all existing features of the bathrooms and replace with modern, color coordinated finishes and hardware.

Install ceramic tile around the water fountains, to include the floor under them and the wall behind them. Stairwells, paint all walls (excluding the mural, which must be protected from damage or paint spatters) and install new stair treads and landing protective safety finishes.

E. South Weight Room, Restroom and Laundry Room Area: (See attached concept sketch.) Reconfigure current weight room by expanding into the adjacent laundry room and two decontamination rooms and add one unisex restroom. The restroom will contain a shower, commode and sink. Demo old shower stall between the rooms and construct new partition wall. Will need to install new sewer line for a commode and sink. Install new door and frame on the north wall of the restroom. Add a water fountain inside the weight room. Location of the water fountain will be agreed by user, project manager, contractor, and contracting officer prior to installation.

Remove west set of double doors and fill in with brick to match existing exterior colors and construction. Rearrange weight apparatus for better user flow and separation for safety and freedom of movement. Contractor shall remove, store, and replace existing full length wall mirrors during refurbishment. If any mirrors are broken during removal contractor will replace them as a cost included in the work.

The commercial washer, dryer, and water heater presently in the laundry shall occupy a new, smaller laundry created from the adjacent space to the north, the balance of which will be storage. Floor must be cut and patched for the new plumbing drains.

Replace rubber mats in the weight room and add rubber mats throughout the expanded weight room area. Repaint all affected areas. Provide new ceiling tiles and lights, operated by a motion detector. Exercise equipment must be moved and stored by the contractor at a government provided location until reinstallation by the contractor. Central hallway walls, between weight room and self contained breathing apparatus room, will have a knock-down finish applied and repainted. Paint color to be coordinated with the user, project manager, base architect, contractor, and, 1 JUL 2011 PAGE 4 of 13 contracting officer in accordance with the Schedule of Material Submittal requirements. All ceiling tiles are to be replaced. Existing south hallway door to weight room shall be reversed to open out to the hallway and a new out-opening door will be added at the opening to the current locker area north of the weight room. The north partition wall of the weight room containing multiple electric panels shall not be removed or relocated. Repaint interior door frames and borrowed light window frames.

F. Roof: Evaluate and repair the roof condition at 3 locations:

1. Northeast corner of bunk room 113.

2. South corridor ceiling south of weight room.

3. Ceiling of room adjacent to the south weight room and south shower area.

G. Dining Area: Replace the counter top and backsplash with a modern, durable single unit and install cabinet-front drawers, eliminating holes in current cabinet. Paint with a durable, maintainable paint, or clear coating as approved. Remove all vinyl wall covering, apply knock-down finish and repaint. Replace existing wall sconce lighting fixtures with approved, modern fixtures. Install new dropped ceiling in area where it has been removed. Contractor’s architect will present 3 color schemes with the goal of providing an interesting use of multiple colors to render the space less dull, less one-dimensional, and more interesting. Color schemes to be coordinated and agreed upon by user, project manager, base architect, contractor, and contracting officer during the design phase of the project.

H. Fire Truck Bay Overhead Doors: Install heavy duty center lift mechanism and new electric door operator on all vehicle bay overhead doors except the tall door at the southwest corner, which is already so equipped and which shall serve as a guide for the work to be done on the other overhead doors. Submittal for this door hardware will comply with Line Item 12 requirements in accordance with the Schedule of Material Submittal requirements.

I. Additional design and analysis: A sewer gas smell is coming from the floor drains in the high bay area. Evaluate cause of smell (may be as simple as adding water to replace evaporated water at P-traps). Provide solution to prevent sewer gases from backing up into the bays.

J. Project Phasing and Period of Performance:

1. Phase 1. All work on the second floor will need to be completed and accepted by the government for beneficial occupancy before work begins on the first floor.

Additionally, the contractor will need to construct a temporary shower area in the decontamination room located south of the weight room. The area currently has one shower, with plumbing for hot and cold water and a drain. We will need 2 (two) additional showers to be added in this room, with separate hold and cold faucets and additional drain(s). This area will later be renovated under phase 2 of this project as a functional restroom with one shower, one commode and one sink

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(Section 1.1.E). At the Design/Build Contractor’s discretion, this bathroom, on a temporary basis, can be substantially renovated during Phase 1, ready for a simple effort to remove the 2 (two) temporary shower facilities and install the sink and commode.

2. Phase 2. First floor of the north wing, and south weight room/restroom—Work may proceed one week after the completion and beneficial occupancy of the 2nd floor and temporary shower room next to the weight room, allowing the Fire Department time to relocate personnel and furnishings from the first to the second floor areas.

a. Period of performance is 180 days from Notice to Proceed for construction.

b. Sequencing of Work shall be as follows: (Contractor to coordinate sequencing of all works with user and project manager at least two weeks prior to construction start. Contractor will provide a schedule of works outlining timeline, milestones, and any specific requirements that the user has to adhere to, to keep the project on target)

i. Complete entire second floor renovation and construction of temporary shower room before starting on the first floor areas.

ii. Contractor must complete bay door operators a pair at a time.

iii. Roof and sewer repairs may start immediately.

2. GENERAL CONSTRUCTION DESCRIPTION: The Contractor shall supply all equipment, labor, and materials necessary to complete all elements of design and construction required of this project. Contractor’s design will comply with building codes referenced in UFC 1-200-01.

2.1 The Contractor shall remove all debris generated to off site locations in accordance with all State and Federal laws and IAW McConnell AFB General Condition Section 1000 paragraph 1.06F. Contractor will supply the government 4 copies of the required documents 7 days prior to contract closeout.

3. GENERAL DESIGN DESCRIPTION: The Contractor’s Architect-Engineer (A-E) shall furnish all services, materials, supplies, equipment, investigations, computations, studies, supervision, and travel as required in connection with this Statement of Work (SOW), and all furnished and referenced design instructions. Unless specifically identified in writing by the Contracting Officer, the scope and extent of the work described by this Statement of Work (SOW) cannot be reduced as a result of government personnel misstatements, errors and omissions committed during Pre-Proposal meetings or conference calls that may be held to clarify this SOW.

4. DESIGN POLICY AND CRITERIA:

4.1 DESIGN POLICY: The Government will furnish basic design criteria to the Contractor’s

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A-E from which specifications and drawings can be developed to produce the project documents. Suggestions that will improve the operational functions, enhance appearance, and prove to be more economical and advantageous shall be made at the appropriate review conferences.

4.2 DESIGN INSTRUCTIONS: The design shall incorporate the requirements as discussed in the pre-proposal conference and requirements of the publications listed below. All such data or correspondence that are marked "For Official Use Only" shall be protected as required by DoD 5400.7-R. Upon request from the Contracting Officer, all government-furnished materials shall be returned to the Contracting Officer within 30 days.

4.3 PROJECT CRITERIA: The project design shall conform to the latest standards and codes.

4.4 APPLICABLE STANDARDS:

National Electric Code, NEC No. 70.

National Electric Safety Code (ANSI C2).

National Fire Protection Association (NFPA 13, 25, 72, 96 and 101).

UFC 03-600-01, Fire Protection Engineering for Facilities, dated 26 Sep 2006 with Change 1, dated 14 July 2009.

Uniform Federal Accessibility Standard (UFAS).

Applicable state, city and county codes and regulations.

McConnell AFB Affirmative Procurement Plan

AFI 32-7080 Pollution Prevention Program

Resource Conservation and Recovery Act (RCRA)

Occupational, Safety, and Health Agency (OSHA) Standards.

McConnell AFB Architectural Compatibility Plan

AFI 31-101 The Air Force Installation Security Program

AFI 31-101 AMCSUP1 The Air Force Installation Security Program

UFC 3-570-02A Cathodic Protection

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NFPA 780 – Lightning Protection Systems

IEEE “Color” Books

AFI 32-1063 – Electric Power Systems

AFI 32-1064 – Electrical Safe Practices

AFI 32-1065 – Grounding Systems

AFM 88-9, Chapter 3 – Lightning and Static Electricity Protection

UFC 3-550-03FA/Army TM 5-811-1/AFJMAN 32-1080- Electrical Power Supply

5. GOVERNMENT-FURNISHED INFORMATION AND MATERIALS: The following information and materials will be furnished to the contractor by the government for the execution of the project work for this optional work:

5.1 Project Location Plan.

5.2 As-Built Drawings – As-Built Drawings have been included and contain the project location. Do not rely on government record drawings. Field verify all building facilities and utilities prior to bid.

6. Engineering Technical Letters (ETLs) - It will be the Contractor’s A-E’s responsibility to review all ETLs available to determine which ETLs are applicable to this project. A list of ETLs can be found at http://www.wbdg.org/ccb/AF/AFETL/etl_index.pdf. A copy of the ETL can be downloaded by typing the ETL number in the search section in the upper right-hand corner of at http://www.wbdg.org/ccb/ccb.php. Electronic copies can be provided upon request.

7. DRAWING AND SPECIFICATION STANDARDS:

7.1 All final documents shall be submitted on Compact Disk with drawings in AutoCAD and Adobe Acrobat.pdf file format, specifications and design analysis in Microsoft Word and Adobe Acrobat.pdf file format, AF Material Submittal Registers (MSR’s) in Microsoft Excel and Adobe Acrobat.pdf file format, and cost estimate in Microsoft Excel format.

The number of Compact Disk with above information is shown in paragraph 11.1. All items that will be included in the electronic bid package shall be in Acrobat format for transmittal to bidders.

7.2 DRAWINGS:

7.2.1 The Contractor’s A-E shall provide all design, construction and contract drawings prepared with Computer-Aided Design Drafting (CADD) System. The new work, as-built and other drawing sheets shall be produced on CADD. The Contractor’s http://www.wbdg.org/ccb/AF/AFETL/etl_index.pdf� http://www.wbdg.org/ccb/ccb.php�

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A-E shall verify that all drawings and electronic deliverables meet all requirements prior to submittal to the Contracting Officer.

7.2.2 The Contractor’s A-E will be provided a copy of the Government’s standard title block, and a cover sheet. The government will also provide a copy of the Government’s operating instruction outlining the nomenclature for depicting sections, details, and elevations.

7.2.3 Final As-Built drawings shall be plotted in ink on 4 mil, Contractor’s A-E furnished, double matted Mylar sheets upon which the standard McConnell AFB title block has been CADD-produced. Full size drawings shall be 22” x 34” (ANSI D size). The Contractor’s A-E shall provide the Government original drawings that are plotted by the printer. Do not submit to the Government reproductions/copies of the original plot as a substitute for the original plot.

7.2.4 Drawings are to be accomplished by competent professional drafting personnel using the Architectural/Engineering/Construction (A/E/C) Computer-Aided Design and Drafting (CADD) Standard. These standards shall be used as a reference, and guidance shall be down loaded from the CAD/BIM Technology Center for facilities, infrastructure and environment site at https://cadbim.usace.army.mil . Architectural Graphic Standard may be used as second references. Sections, details, and pipe profiles shall be drawn in accordance with McConnell AFB standards.

7.2.5 All site drawings shall be to scale. Site legends shall be provided for all symbols, materials, and abbreviations used on the drawings. Details, sections, profiles, and plans shall be identified and cross-referenced.

7.2.6 Prior to final submission, the Contractor’s A-E shall affix professional engineer seal to each of the original Mylar drawings.

7.2.7 Drawings will be in English measurements for this project.

7.2.8 The Contractor’s A-E shall provide CADD information in the format specified below:

7.2.9 All digital data files shall be drawn in actual size (1 : 1) and in model space with borders in paper space and shall be provided in a vector format (modifiable drawings) and saved as a DWG file using AutoCAD, Release 2009 or the latest version used by 22 CES.

7.2.10 CADD data shall be provided on 5-1/4” CD-ROM with CD and container labeled with the drawing number, project number, project name, company name, and the date the CD was made. Each CD shall be in a hard plastic 13/32” thick protective rectangular container.

https://cadbim.usace.army.mil/�

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7.2.11 No zipped, compressed or spliced files will be accepted.

7.2.12 Electronic drawings shall include an index, specifying each alpha-numeric electronic file name as it corresponds to the sheet numbers. Electronic alpha-numeric drawing index shall be in the same order as the drawing sheet name sequence.

7.2.13 Each drawing shall have the Project Drawing Number (Vault Identifier Number) as assigned. The assigned drawing number consists of two-digit sequence number and two-digit year number.

7.2.14 The Contractor’s A-E shall ensure that the drawings which use external file references (XREF’s) shall be attached without device or directory specifications.

7.2.15 After design completion and Government acceptance, the Contractor’s A-E shall retain a copy of a digital media (with all files included) for at least one year and on request, will provide up to 2 additional copies of each to the Government at no additional cost.

7.3 SPECIFICATIONS: Specifications included in basic contract award shall be used for this performance based work.

8. DESIGN ANALYSIS: Design analysis shall be bound on 8½” x 11” paper arranged by discipline and support all design decisions made throughout the design. The design analysis shall include calculations, material cut sheets, explanations of any options considered, an itemized bid schedule, and an estimated construction time period. The design analysis will also contain previous review comments annotated with action taken and a listing of any outstanding issues requiring resolution, each as a separate section, bound on 8½” x 11” paper, arranged by discipline and specification section.

9. SCHEDULE OF MATERIAL SUBMITTALS (SMS) FORM: A corrected final, unbound

Schedule of Material Submittals shall be submitted to the Contracting Officer in addition to the number of submittals as noted in paragraph 11.1. The Contractor’s A-E shall provide the government with an electronic copy of the submitted Schedule of Material Submittals in Microsoft Excel and Portable Document Format (PDF).

10. OWNERSHIP:

10.1The Government's rights to ownership of the digital data and other deliverables developed by the Architect-Engineer under this contract shall be unlimited. The Government has the legal right to demand unrestricted ownership to all data, designs, and materials for which the Government paid 100-percent of the cost.

10.2The Government, for itself and such others as it deems appropriate, will have unlimited rights to all information and materials developed under this contract and provided to the Government and documentation thereof, reports and listings, and all other items

1 JUL 2011 PAGE 10 of 13 pertaining to the work and services pursuant to this agreement including any copyright.

Unlimited rights under this contract are rights to use, duplicate, disclose data, and revise any information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from the Contractor’s A-E. The Government will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items. All digital files and data, and other products generated under this contract, shall become property of the Government.

11. AFFIRMATIVE PROCUREMENT: The Contractor’s A-E shall look for opportunities to maximize the use of products containing recycled/recovered material, and to use recovered/recycled products, bio-based products, energy efficient products, and other products determined to be environmentally preferable in construction projects. The Contractor’s A-E shall include a section in the Design Analysis about Affirmative Procurement.

11.1Design shall address/consider use of energy conservation, pollution prevention, waste reduction, and use of recovered materials as appropriate. A-E shall specify the maximum practicable amount of recovered materials, consistent with performance requirements, availability, price reasonableness, and cost effectiveness. AFI 32-7080’s designated guidelines must be met or exceeded.

11.2A-E shall use Recovered Materials Determination Form and include it in the Design

Analysis. Separate certification will be required from AE as determined by the MAFB technical project manager.

12. OZONE DEPLETING SUBSTANCE STATEMENT: OZONE DEPLETING

SUBSTANCES: It is the Air Force policy to eliminate the use of Class I Ozone Depleting Substance (ODS) in all Air Force procurements. In accordance with AFI 32-7086, the Contractor’s A-E shall provide a letter which contains the date, project engineers name and signature, project number, project title, and the following ODS statement on Contractor’s A- E letterhead.

“I have reviewed the requirements, including available technical documentation, and believe that it does not require the use of Class I Ozone Depleting Substances (ODS) identified in the Air Force Policy in performance of the contract, nor is it written so that it can only be met by the use of a Class I ODS.”

The Contractor’s A-E shall provide this letter along with the final submittal.

13. CONTRACT SCHEDULE:

13.1DELIVERY SCHEDULE: The work, design, and other related data and services required in accordance with the contract shall be accomplished to produce a project within the limitation of cost and project scope stated above. The contractor will establish a submittal schedule to the Government showing the milestones for each submittal. It is up to the contractor to develop the A-E design schedule to allow enough time to

1 JUL 2011 PAGE 11 of 13 accomplish installation of all work proposed by this SOW. See paragraph 11.1 for a submittal delivery chart. Percentages below apply to the completed design package.

The government reserves the right to disapprove any submittal if the submittal is not complete in accordance with this Statement of Work and the Contractor’s A-E will be required to resubmit the complete submittal package.

SUBMITTAL REVIEW PERIOD CONFERENCE

LOCATION

30% Preliminary 10 days McConnell AFB

90% Finalized 10 days McConnell AFB

100% Final 10 days McConnell AFB

14. ARCHITECT - ENGINEER SERVICES:

14.1PRELIMINARY (30%): The A-E shall submit the preliminary package based on this Statement of Work (SOW), the results of the field surveys, and the recommendations for design options. The A-E shall perform field reconnaissance, analyses, site investigations, including travel, work required to obtain engineering information and design data for the accomplishment of the contract documents of the project in accordance with requirements of this SOW. All site inspections must be coordinated ahead of time through the Contracting Officer. The design submittal will include a design analysis, and design drawings. The design drawings shall contain sufficient detail to show functional areas and all technical data pertaining to the construction.

14.2FINALIZED DESIGN (90%): The finalized design (90%) will include the preliminary

(30%) design documents with all review comments incorporated. The design will be complete so as to leave the Architect-Engineer no question as to the scope of the project.

Design package will include a design analysis & drawings with detail sheets.

14.3FINAL SUBMITTAL (100%): Submittal will incorporate all changes outlined in the review comments from the finalized (90%) design. The design package will include a design analysis & drawings and preliminary DD Form 1354, Transfer of Real Property, fully clarifying the scope of demolition and new work, broken down by standard work categories and associated costs. Submittal shall include all documents as outlined in paragraph 11.1.

15. INITIATION OF WORK: The Contractor’s A-E may not proceed or initiate any work or any succeeding design level of the work required under paragraph 6 prior to receipt of original Notice to Proceed, receipt of approval of the preceding design level, or receipt of a contract modification. Any work done without being directed to do so by the Contracting Officer shall be at the Contractor’s A-E’s own risk.

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16. GOVERNMENT REVIEW: The Contracting Officer or authorized representative may furnish the Contractor’s A-E review comments on the data submitted. The government's review is intended to be limited to functional aspects, with limited technical review of a general cursory nature only. Any review by the government of technical items shall not be construed to relieve the Contractor’s A-E of responsibility for technically correct and complete documents in compliance with applicable codes and industry standards. Review comments for compliance with Federal Acquisition Regulations (FAR) will also be provided by the Contracting Officer. The Contractor’s A-E shall comply with the review comments in the development of data for the next submittal. If any review comment requires clarification and/or amplification to assure compliance, the Contractor’s A-E shall notify the Contracting Officer in writing. Review periods listed in paragraph 6 are in calendar days and are the minimum time required and may be extended.

17. SPECIAL CONDITIONS

17.1RECORDS MANAGEMENT: In the event the Contractor, creates, handles and maintains records for the Air Force, either electronic or paper, the Contractor shall, must, and will meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established in accordance with (IAW) the above mentioned regulations please contact the Base Records Management Office (22 CS/SCOK, Bldg

522) at (316)759- 4881 for guidance and training. The Contractor, at or before the final project acceptance, shall return any/all borrowed records, and deliver complete records, any needed or created software, and technical documentation and “Record Drawings” sufficient to allow Government access to all project information throughout the life-cycle of the project and related records.

17.2PERFORMANCE OF WORK:

17.2.1 The Contractor’s A-E shall furnish sufficient technical, supervisory, and administrative personnel at all times to ensure prosecution of the work in accordance with the contractor’s delivery schedule.

17.2.2 Professional level skills and management practices are required in the performance of this contract. Accordingly, the Contractor’s A-E shall establish an effective quality control program to assure that the end product meets professional standards and complies with the contract requirements.

17.2.3 The A/E shall prepare answers to any government questions arising during bidding phase; revise current and/or add to construction documents i.e. drawings, specifications and cost estimates, bid schedule, bidding instruction etc as necessary and prepare any addendums required. All documents will be in same format and quantity as required for final submission.

18. PROJECT COORDINATORS AND/OR MANAGERS:

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18.1The Contractor’s A-E shall appoint a project coordinator or manager to serve as the single point-of-contact and liaison between the Contractor’s A-E and the Contracting Officer for all work under the contract. Upon receipt of the NTP, the Contractor’s A-E shall immediately furnish for approval, the name of the designated individual to the contracting officer, in writing. The project coordinator or manager will be responsible for the complete coordination of all work developed under the contract. All work will be accomplished with adequate internal controls and review procedures, which will eliminate conflicts, errors, and omissions, and ensure the technical accuracy of all designs, drawings, and specifications.

18.2Any questions regarding the work under this contract should be directed to the Contracting Officer.

19. CONFERENCES AND CONFIRMATION NOTICES:

19.1The Contractor’s A-E or representative will be required to attend and participate in all conferences pertinent to the work under the basic contract.

19.2The Contractor’s A-E shall provide a record of all conferences, site visits, meetings, discussions, verbal directions, telephone conversations, etc., participated in by the Contractor’s A-E or representatives on matters relative to the contract and the work.

These records, entitled "CONFIRMATION NOTICES," shall be numbered sequentially and shall fully identify participating personnel, date and time of day, subject discussed, and any conclusions reached. The Contractor’s A-E shall forward to the Contracting Officer a clearly legible copy of each confirmation notice within seven calendar days.

20. SITE VISITS, INSPECTIONS, AND INVESTIGATIONS:

20.1The Contractor’s A-E will be required to participate in a pre-proposal/pre-design site visit conference to further define the scope of the project under contract. All items discussed will be recorded in accordance with the requirement for Confirmation Notices.

20.2The Contractor’s A-E shall visit and inspect / investigate the site as necessary and required during preparation and accomplishments of the work. All work and data developed under the contract shall be related to current site conditions and to other proposed work within the specified project area. The Contractor’s A-E shall take a discretionary number of pictures or arrange for the taking of such pictures of the site and / or structures in connection with the project as necessary to portray the initial conditions affecting the design. Electronic copy of all pictures taken shall be furnished the Contracting Officer at the time of the first review of the project. The Contractor’s A-E shall notify the Contracting Officer of any items encountered / discussed in accordance with the requirement for Confirmation Notices. Additional work shall be accomplished only at the direction of the Contracting Officer. All travel, photographic materials, and expenses incurred by the Contractor’s A-E and / or representative(s), including

1 JUL 2011 PAGE 14 of 13 consultants for such design visits, inspections, and investigations, are included in the basic bid price of the contract.

21. SUBMITTALS:

21.1A dated submittal letter shall be provided with each submittal to the Contracting Officer and the number of submittal sets shall be as noted below.

DISTRIBUTION TABLE

OFFICE 30% Preliminary 90% Preliminary 100% FINAL AS-BUILT

22 CES/CEPT

McConnell AFB, KS

3 Half Size Drawings 3 Design Analysis

1 Full Size Drawings

3 Half Size Drawings

1 Full Size Drawings

3 Half Size Drawings

1 Full Size Drawings

1 CD ROM

2 Half Size Drawings 2 Full Size Drawings

2 CD ROM

1 Full Mylar Drawings