Amend 01- SF 30 QA.pdf

EXCEPTION OF SF 30, APPROVED BY NARS 5/79

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

FA462025QA31

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

21Feb2025

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY

CODE

FA4620 7. ADMINISTERED BY (If other than Item 6)

CODE

92nd Contracting Sq./PKA 110 W Ent St., Suite 200 SAME AS BLOCK 6 Fairchild AFB, WA 99011 Attn: brandon.teague.1@us.af.mil

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) () 9A. AMENDMENT OF SOLICITATION NO.

X

FA462025QA931

All Offerors 9B. DATED (SEE ITEM 11)

13Feb2025

10A. MODIFICATION OF CONTRACT/ORDER

NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [] is extended, [X] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _1_ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [] is not, [] is required to sign this document and return __ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE SUMMARY OF CHANGES

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10 A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

BRANDON L TEAGUE, Contracting Officer

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070 30-105-03 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FA462025QA31

Amendment 01 Page 2

SUMMARY OF CHANGES

The purpose of this Amendment is to:

1. Answer questions posed by interested vendors

2. Add Attach. 2 – WD 15-5537 (Rev 24) as an attachment to the solicitation as it was mistakenly left off the original posting.

3. Attached a revised version of the SOW based on answers to the questions.

Q1: Can the venue be outside Washington state? Still within the 180 mile radius?

A1: The government is willing to go outside state borders for this requirement as long as the 180 mile radius listed in the Statement of Work (SOW) is met. Attach. 1 – Statement of Work (Amend 01) has been updated to reflect this requirement.

Q2: Is any AV needed in the meeting space? Or is the group bringing their own? Some venues allow outside AV- just need to confirm.

A2: Yes, an AV such as projector, speakers, and microphone are needed and shall be provided by the offeror/venue. Attach. 1 – Statement of Work (Amend 01) has been updated to reflect this requirement.

Q3: Total attendees in the SOW is 22- does that include staff? With 12 lodging rooms is it 10 couples & 2 staff? Just want to provide the correct number of meals.

A3: The government confirms the total number is 22 individuals. 20 participants and 2 instructors. 10 rooms are for the 10 couples at double occupancy. The two additional rooms are for the two instructors at single occupancy.

Q4: Do both retreats need to be held at the same location?

A4: The government does not require both retreats be held at the same location.

Q5: I am looking into the lodging for the marriage retreat and I see two dates for the retreats. Are these two separate retreats or one with two potential dates.

A5: This solicitation is for two separate retreats on two separate sets of days. Offerors shall price each retreat separately in the CLIN structure listed on 25QA931 COMBO.

Q6: What time would the Meeting space be needed and day?

A6: Preferably it would be available for the entirety of the trip, but the minimum requirement would be:

- Friday at 5:00 PM PT until 9:00 PM PT

- Saturday morning at 8:00 AM PT until 2:00 PM PT

- Sunday morning at 8:00 AM PT until 11:00 AM PT

Q7: Is there any food allergies or food preference for the meals?

A7: The government requests a protein and a vegetarian option w greens/ vegetables/ starches/ dairy/ grains/ and deserts. The list of attendees has not yet been finalized, but vegan and gluten free options shall be made available if attendees have said dietary restrictions.

Amendment 01 Page 3

Q8: What time would guest arrive?

A8: Guests will arrive approximately at 4:00 PM PT on 27 June and 18 July.

Q9: Will you please clarify the number of individuals participating? The request is for 12 rooms with double occupancy, but the meeting room is for 22 individuals.

A9: Please refer to answer 3 (A3).

Q10: What day, time, and for how long will you need to use the meeting room?

A10: Please refer to answer 6 (A6).

Q11: Are you comfortable at a family-friendly facility with children, or would you prefer adults only?

A11: The government is open to adults-only or family friendly locations.

Q12: Are you willing to drive to activities if you are at a serene/tranquil facility?

A12: The government would prefer activities that are within walking distance but would accept activities to be within a short (approximately 5 miles) driving distance from the hotel. Attach. 1 – Statement of Work (Amend

01) has been updated to reflect this distance requirement.

Q13: Will you need AV equipment?

A13: Please refer to answer 2 (A2).

Q14: Will meals be served in the meeting room?

A14: Yes, meals are planned to be served in the meeting room.

Q15: You requested two (2) dinners, two (2) breakfasts, and one (1) lunch. Is the following schedule correct?

A15: The government is requesting 2 dinners, 2 breakfasts, and 1 lunch for each retreat.

Q16: Will you consider a resort in Canada?

A16: The government is willingly to consider an offer in Canada so long as it’s within 180 miles of Spokane, WA per the SOW.

Q17: Could you please clarify the expected number of participants? The room request suggests 12 rooms with double occupancy, while the meeting room capacity request states 22 individuals.

A17: Please refer to answer 3 (A3).

Q18: What day, time, and duration will you need the meeting room?

A18: Please refer to answer 6 (A6).

Q19: Would you prefer a family-friendly facility or an adults-only environment?

A19: Please refer to answer 11 (A11).

Amendment 01 Page 4

Q20: Would you be willing to drive to off-site activities if the facility is in a serene/tranquil location?

A20: Please refer to answer 12 (A12).

Q21: Will you require AV equipment?

A21: Please refer to answer 2 (A2).

Q22: You requested two dinners, two breakfasts, and one lunch. Please confirm if the following schedule is accurate:

* Friday: Dinner

* Saturday: Breakfast, Lunch, Dinner

* Sunday: Breakfast

A22: The government conforms the following schedule. Please see answer 15 (A15) above as well.

Q23: Would you be comfortable with only one restaurant on-site?

A23: The government is comfortable with just one on-site restaurant. Attach. 1 – Statement of Work (Amend

01) has been revised to reflect this update.

Q24: Given hotel cancellation policies, how much notice can the federal government provide the winning contractor for cancellations?

A24: The contract resulting from this solicitation will be firm-fixed price. The total price in the contract will be the amount paid to the offeror, unless there is a contract modification to descope the contract in the case of changes.

It is the responsibility of the government to fill the rooms agreed upon in the resulting contract. The government will develop a stand-by list as well in case of any last-minute cancelations.

Q25: Could you please provide the dollar amount, solicitation number, number of nights, meals, and participants from the previous "Strong Bond" Marriage Re-treat?

A25: The previous contract number is FA462024P0059. It was for 2 nights and 5 meals with 13 rooms and 26 personnel for $10,500.00.

Q26: Please specify the days you will be needing the meeting room.

A26: A18: Please refer to answer 6 (A6).

Q27: Will you need the meeting room for an entire day or half a day?

A27: A18: Please refer to answer 6 (A6).

Q28: Should the cost of meals, beverages, AND gratuity be included in the quote?

A28: Offerors shall include all costs in their quote.

Amendment 01 Page 5

Q29: How certain are you of the number of rooms needed?

A29: The government is set on only needing 12 rooms for each retreat.

Q30: Is there a possibility you may need fewer than 12 rooms? If so, when will the winning contractor be informed?

A30: Please refer to answer 29 (A29).

Q31: Can an excursion be included in the weekend activities?

A31: The government is comfortable with an excursion being included on Saturday afternoon.

Q32: Will you need a registration table for Friday at check-in?

A32: The government would prefer a registration table at check-in.

Q33: Will you need break-out rooms? If so, how many and when?

A33: The government only requires one meeting room to accommodate 22 personnel on each retreat.

Q34: Has funding been approved for this event?

A34: Funding has been certified for this requirement.

Q35: If possible, can you state where the last retreat took place and whether you would like to re-turn? Why and why not?

A35: The last retreat took place at Silver Mountain Resort. We are open to going back due to the overall experience of everyone who went and its distance from the base. They provided everything needed and had excellent customer service.

Q36: Can we submit multiple quotes/proposals?

A36: Multiple quotes are allowed for this solicitation.

Fill out blocks 15a, 15b, and 15c and provide a copy with your proposal.

END SUMMARY OF CHANGES