Questions and Answers v3.xlsx

XLSX spreadsheet 32 KB Posted Jun 29, 2023

Attached to: Barksdale AFB - Grounds Maintenance Federal contract opportunity
Solicitation number: FA460823RR0010
Issued by: Department of the Air Force Global Strike Command

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Other files attached to Barksdale AFB - Grounds Maintenance, newest first.
File	Type	Posted
Solicitation Amendment - FA460823R00100001.pdf	PDF	Jun 27, 2023
Questions and Answers v2.xlsx	XLSX spreadsheet	Jun 27, 2023
Solicitation Amendment FA460823R00100001 SF 30.pdf	PDF	Jun 27, 2023
Site Visit - Sign In Sheet.pdf	PDF	Jun 23, 2023
Questions and Answers v1.xlsx	XLSX spreadsheet	Jun 23, 2023
Attachment 4 - Financial Responsibility.pdf	PDF	Jun 1, 2023
Attachment 9 - Site Visit Map.pdf	PDF	Jun 1, 2023
Appendix B - Area Maps or Site Plans.pdf	PDF	Jun 1, 2023
Appendix E - Urban Forest Sustainability Plan.pdf	PDF	Jun 1, 2023
Attachment 2 - Pricing Schedule and Appendix H.xlsx	XLSX spreadsheet	Jun 1, 2023
Attachment 6 - BAFB Environmental Requirements.pdf	PDF	Jun 1, 2023
Attachment 1 - Performance Work Statement.pdf	PDF	Jun 1, 2023
Attachment 5 - Past Performance Questionnaire.pdf	PDF	Jun 1, 2023
Attachment 8 - Mission-Essential Contractor Services.pdf	PDF	Jun 1, 2023
Solicitation - FA460823R0010.pdf	PDF	Jun 1, 2023
Attachment 3 - Wage Determination 2015-5191.pdf	PDF	Jun 1, 2023
Attachment 7 - Questions and Answers.xlsx	XLSX spreadsheet	Jun 1, 2023

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RFP Q&As

Q#	Q&A Round	Topic	RFP Document & Para	Question	Answer
1	1	Page Limits	Solicitation - FA460823R0010 - 3.2	Does the cover sheet or table of contents count towards the maximum page limit?	No, see section 3.2 of FAR 52.212-1.
2	1	Page Limits	Solicitation - FA460823R0010 - 3.3	Do the amendment letters count towards the maximum page limit?	Volume I doesn't have a numerical page limit. Volume I is limited to only that which is listed in FAR 52.212-1 section 3.5.1.
3	1	Past Performance Questionnaire (PPQ)	Solicitation - FA460823R0010 - 3.5.4.1	PPQ's must be received directly from referenced contracting office?	Yes, please see FAR 52.212-1 section 3.5.4.1
4	1	Past Performance Questionnaire (PPQ)	Solicitation - FA460823R0010 - 3.5.4.2	What is the deadline for PPQ submission?	As stated in FAR 52.212-1 section 3.5.4.1, the PPQ must be received by the due date and time, as annotated in the solicitation SF1449 block 8.
5	1	Canals	N/A	Are contractors required to mow all sides of canal's? During the site visit, one next to FSS cold storage was only partly mowed.	Per PWS Paragraph 1.2.1, areas adjacent to mown areas shall be trimmed to match mown height.
6	1	Perimeter Fence	N/A	Is the perimeter fence currently up to standard?	The perimeter fence is within standard in some areas. Mostly it is not within standard. IAW PWS section 1.2.3, fencing must be "free of vegetation, with no vegetation growing within the fence fabric". Fencing will be brought up to standard during the first non-growing season of this contract. Fencing is not a separately pricing line item so pricing should be included within the "Maintain Semi-Improved Grounds" CLINS.
7	1	Golf Course	Performance Work Statement - 1.2.4/1.2.5	Is the golf course included in this contract?	Currently the golf course is not included in this contract. If required at a later time, it could be added after negotiations. Contractor should not include the golf course in current calculations.
8	1	Base Housing	Area Maps or Site Plans	Are base housing areas included in the contractors responsibilities?	No, please consult "Appendix B - Area Maps or Site Plans".
9	1	Munition Storage Area (MSA)	N/A	Do contractors need additional credentials to access the MSA?	At the present time, no additional credentials are needed for access to the MSA.
10	1	Perimeter Fence	Performance Work Statement - 1.2.3	Is the east side fence cleared all the way around the base? If not, will it be the contractors responsibility?	Only the portion of the fence within the project areas are subject to maintenance. Please consult "Appendix B - Area Maps or Site Plans
11	1	Perimeter Fence	Performance Work Statement - 1.2.4	Will the contractor be required to remove/kill all vines and tree's on perimeter fence?	Yes. IAW PWS section 1.2.3, fencing must be "free of vegetation, with no vegetation growing within the fence fabric". Fencing will be brought up to standard during the first non-growing season of this contract. Fencing is not a separately pricing line item so pricing should be included within the "Maintain Semi-Improved Grounds" CLINS.
12	1	Drainage Ditch	N/A	Do all base drainage ditch's have concrete? If not, how far will the contractor have to maintain?	Some drainage ditches have concrete. Contractor maintains to water's edge. During extended dry periods, the contractor will be expected to service non-concreted areas to match normally maintained areas.
13	1	Semi-Improved Grounds	Area Maps or Site Plans	Is it the contractors responsibility to maintain the area on the southside of the flightline with the approach lights?	It is believed that this is in reference to plot 103. If so yes, the contractor is responsible for maintaining.
14	1	Flightline Badge	N/A	Are contractors going to be issued flightline badging/passes?	Tractor operators, truck drivers, and ATV-type vehicle drivers will become flightline certified by the base, all others will be escorted.
15	1	Airfield	N/A	Is the grass on the ramp (airfield concrete) the contactors responsibility?	No.
16	1	Warrior Center	N/A	Is the contractor able to access the warrior center (plot 21) when aircraft are on alert status?	It is customary for this area to be avoided when alert aircraft are present. Service resumes after the aircraft depart.
17	1	Drainage Ditch	N/A	Are contractors responsible for both sides of the creek on the north-west creek along Range Road prior to the contractor gate?	On the east-west running portion of the bayou, the south bank is the only portion maintained by this project.
18	1	MSA Fence	N/A	Are MSA fences currently in compliance?	MSA fences are not currently in compliance. IAW PWS section 1.2.1 and 1.2.3, fencing must be "free of vegetation, with no vegetation growing within the fence fabric". Fencing will be brought up to standard during the first non-growing season of this contract. Fencing is not a separately pricing line item so pricing should be included within the "Maintain Semi-Improved Grounds" CLINS.
19	1	RV/Trailer Storage	N/A	Is the RV/Trailer storage area a contractor responsibly?	This area is not included in the service area.
20	1	Tree Falls	N/A	When a tree falls from and unimproved area into a semi-improved or improved area, what should the contractor do with the tree?	Depending on the location, the contractor could be tasked with removal. In other locations, the COR may direct placement of the fallen limbs beyond the tree line of the forested area.
21	1	Dog Park	Area Maps or Site Plans	Is the dog park improved or semi-improved?	The dog parks are considered improved grounds.
22	1	Joint Venture	Solicitation - FA460823R0010	Regarding the Joint Venture does it has to be turned it along with the proposal or sent in prior to the proposal?	See sections 2.3, "joint venture agreement must be received by the SBA

and provided in the business proposal prior to proposal due date and approved before award of any resulting contract"

23	2	Golf Course	PWS: 1.2.4 GOLF COURSE	Is the golf course part of the scope? It's listed in PWS but not in the price sheet.	See question 7.
24	2	Perimeter fence line	PWS: 1.2.3 PERIMETER FENCE LINE	Please provide guidance on cleaning when the fence line backs up to a private residence and if there’s conflict between the PWS and resident owner?	There should be no conflict with resident owner as the perimeter fence in question to be maintained by the contractor is owned by the Government.
25	2	Supplies or Services & Prices or Costs	Solicitation - FA460823R0010: Supplies or Services & Prices or Costs	What is the current contract number and total value?	FA460822D0001 - $4,166,712.96
26	2	OFFER DUE DATE	Solicitation - FA460823R0010: OFFER DUE DATE	Offer due date falls on the day after a major US holiday, July 4th. Would the government consider extending the offer due date?	Based on the current milestones, in order to award on time we can't move this date.
27	2	Teaming arrangements	Solicitation - FA460823R0010: 3.5.4.3. Teaming arrangements	Are formal teaming agreements required with the initial proposals?	Offerors must identify in their PPQ summary any teaming arrangement to be considered and completely outline the relationships/responsibilities of the teaming members, including the division of labor and management of PWS tasks.(Solicitation - FA460823R0010 (FAR 52.212-1 Section 3.5.4.3))
28	2	Perimeter Fence	Performance Work Statement - 1.2.4	Section 1.2.3 of the PWS states that the "fence line is identified in Appendix A and B." Which specific fences within "Appendix A and B" are considered "Perimeter Fence"?	Where the colored portion of the plot identified area touches the perimeter fence line as seen in plots 1, 5, 101, golf course area, 16, 102, 19, 103, 104, and 23; those areas contain the perimeter fence maintained by the contractor.
29	2	Appendix B	Appendix B	How do contractors access plots 120 (past the flag lake gate), 123, and 141?	Plot 123 is accessed via a locked gate at the spillway of the lake. The combination is provided to the contractor on a monthly basis. Plot 141 is access by a locked gate. The combination will be provided to the contractor.
30	2	Mobilization	N/A	Will there be any mobilization money for this project?	There is no mobilization CLIN, all cost associated shall be included within existing pricing structure.
31	2	Incumbent Contract	N/A	Who is the current contractor?	Genesis 360 LLC
32	2	Incumbent Contract	N/A	What is the current contract value?	See question 25.
33	2	Clear Zone / Lead Edge of Runway	PWS 1.3	During the site visit, it was noticed that there are tall trees and shrubs at the lead edge of the runway. Will government please clarify if he contractor is responsible for keeping the trees at a certain height? If so, is top cutting allowed?	The contractor is not responsible for the vegetation in the ditch at the south end of the runway.
34	2	Personnel	RFP Page 41 / CONTRACTOR/VENDOR ACCESSTO BARKSDALE AIR FORCE BASE (AFB)	Does Barksdale AFB allow the hiring of personnel that are non-U.S. citizens?	Barksdale AFB does allow for the hiring of Non-US citizens that are legal residing in the United States. State issued identification and/or a passport with a valid visa would be required to receive a base pass.
35	2	Fence Line	PWS 1.2.3	During the site visit it was pointed out that the contractor was responsible for one side of the fence line in some areas and both sides in other areas. Will the government provide the LF or a percentage of the fence line that must be maintained on both sides?	The linear footage of the perimeter fence the contractor is responsible is identified in the PWS.
36	2	Golf Course Mobilization	PWS 1.2.4	Reference: PWS 1.2.4 The contractor shall maintain the Golf Course areas as detailed in Appendix A & G. All work

shall be performed IAW the applicable sections related to “1.2 MAINTAIN SEMI-IMPROVED GROUNDS”. These CLINS will be separately priced (each option period) and only executed if

required. Question: Will the government be adding CLIN's for the golf course? There are no current CLIN's for the golf course on the solicitation or the pricing spreadsheet.	See question 7.
	37	2	Maintain Surface Drainage Ditches	PWS 1.6	During the site visit it was pointed out that the contractor was responsible for maintaining the ditches, up to the water line. However, PWS 1.6 states that (The contractor shall maintain surface drainage ditches to be free of shrubs, trees, and trash to prevent erosion and ensure continuous flow of water.) All drainage ditches had trees and large shrubs growing. Question: Does the government consider the current state of drainage ditches exceptable and in standard? Or, does the government expect the awardee to remove trees, shrubs and debris that is currently present?	The drainage ditches are not currently within standard. The government expects all currently non-compliant areas to be within standard at the end of the first non-growing season. Paragraph 1.6. is concerned with vegetation growing in the water. Paragraph 1.1. concerns itself with trimming adjacent to mowing areas.
	38	2	Tree Removal	PWS 1.8.1.4	There is no line item for extra small trees. Will we be able to invoice for trees under 3 inches?	No.
	39	2	Tree Removal	PWS 1.8.1.4	Will we be able to invoice for tree removal while getting the fence line into standard?	No. Adjust pricing to reflect the additional effort required for clearing the fences.
	40	2	Fence Line	PWS 1.2.3	How long will the contractor have to get the fence lines within contractual standards?	The contractor will have until the end of the first designated non-growing season to have all non-compliant areas within standard.
	41	2	Ditches	PWS 1.6	How long will the contractor have to get the ditches within contractual standards?	The contractor will have until the end of the first designated non-growing season to have all non-compliant areas within standard.
	42	2	Reps and Certs	Solicitation 3.5.1.2	Do we need to include any portions of our Reps and Certs in the Business Proposal? Or will the government pull it from SAM.gov	3.5.1.2. FAR 52.212-3 Alt I Offeror Representations and Certifications--Commercial Items. After the offeror has completed annual representations and certifications electronically via the SAM Website located at https://www.sam.gov/portal, the offeror shall complete only paragraphs (b) of this provision. If the offeror is unable to submit the annual representation and certifications electronically via the SAM website, the Offeror Representation and Certifications shall be submitted with the proposal by completing any applicable clause fill-ins.
	43	2	Current Contract Info		Who is the incumbent contractor?	See question 31.
	44	2	Current Contract Info		What is the award value of the current contract?	See question 25.
	45	2	Current Contract Info		Does the government know how many employees are currently on this contract?	The number of personnel employed is the employer's technical approach and is therefore considered proprietary.
	46	3	Incumbent Contract	Solicitation - FA460823R0010	Federal Procurement Data System shows the current annual contract value as $4,166,712.96. Can the government confirm this is correct?	See question 25.
	47	3	Appendix H	Attachment 2 - Pricing Schedule and Appendix H	Is the contractor responsible for purchasing these plant and tree materials or just installation and establishment?	Contractor would be responsible for purchase, installation, and establishment of ordered plants and/or trees.
	48	3	Appendix H	Attachment 2 - Pricing Schedule and Appendix H	Does ground cover removal require replacement as well?	Ground cover removal under appendix H pricing would not include replacement. Replacement or landscaping would be ordered using the other special cuts items.
	49	3	Weed Control	Attachment 1 - Performance Work Statement Section 1.1.4	Can the government confirm that this section of the PWS is only for controlling weeds and vegetation growing from expansion joints, cracks in pavement, sidewalks, curbs, and parking lots? Are there any other requirements such as controlling weeds growing in the turfgrass areas?	The weed control program is targeted for improved areas. In addition to the areas cited in the question, the contractor may also apply herbicides along facility perimeters to aid in control of vines growing up walls and other vertical surfaces.
	50	3	Pest Control	Attachment 1 - Performance Work Statement Section 1.1.10	Can the government confirm that this section of the PWS is only for controlling weeds and poison ivy growing in fence lines, plant beds, shrubbery, exterior walls, and fence lines? Are there any other requirements such as controlling weeds growing in the turfgrass areas?	As this section of PWS states, there are multiple other plant species the contractor will need to have a plan to control and eradicate in improved grounds. Some of these locations may include trees and other vertical surfaces within the turfed area.
	51	3	Golf Course	Attachment 1 - Performance Work Statement Section 1.2.4, 1.2.5, and Appendix A	The golf course is 104 acres. Should our pricing for CLIN series 12 and 13 include the service of the golf course? The PWS mentions separately priced CLINs for the Golf Course however those do not exist on the price schedule.	Where the colored portion of the plot identified area touches the perimeter fence line as seen in plots 1, 5, 101, golf course area, 16, 102, 19, 103, 104, and 23; those areas contain the perimeter fence maintained by the contractor.
	52	3	Perimeter Fence Line	Attachment 1 - Performance Work Statement Section 1, 1.1.3, 1.2.1, 1.2.2, 1.2.3, and Appendix A	The perimeter fence line is overgrown in several areas. Will the incumbent contractor be responsible for bringing the fence line back into contract and PWS standards and compliance or will the new contractor be responsible for this work? If the new contractor is responsible, should this price be included with our proposal and in what CLIN? Additionally, the perimeter fence line runs through very heavily wooded areas with mature trees. Are these areas included in the 20 ft. strip that must be maintained free of vegetation?	The new contractor will be responsible for bringing the fence lines and other out of compliance areas into standard. Pricing for the additional effort needed should be included in the base year, semi-improved, non-growing season CLIN. Where there are mature trees, the government will order pruning to ensure the trees are a minimal security threat. Contractor is required to maintain outside the fence line up until the property line.
	53	3	Extra Small Trees	Attachment 1 - Performance Work Statement Section 1.8.1.4 and Attachment 2 - Pricing Schedule	The PWS mentions extra small trees however the price schedule is not showing this CLIN. Please advise if the price schedule should be revised.	Price schedule will not be revised.
	54	3	Page Count	Solicitation - FA460823R0010
Page 44; 3.2 Page Limitations	Would the government consider increasing the page limitation for the Technical Proposal to 40 pages to ensure all factors are answered thoroughly?	The government believes that with this exceptions allowed under FAR 52.212-1 section 3.2, 30 pages will allow for adequate description of the technical requirements.

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RFP #HTC711-19-R-R004

File details come from the government source that posted it. Updated Jun 29, 2023.