Attachment_1_-_Statement_of_Work.pdf

STATEMENT OF WORK (SOW)

PROJECT:

SIMPLIFIED ACQUISITION of BASE ENGINEERING REQUIREMENTS

(SABER)

At

Barksdale AFB, Louisiana

1. Simplified Acquisition of Base Engineering Requirements (SABER):

a. This is an indefinite-delivery, indefinite quantity (IDIQ) contract for design and construction efforts at Barksdale Air Force Base, Louisiana. Construction projects shall be awarded by individual task orders on an as-needed basis. Projects shall be in support of real property maintenance, repair, alteration, and/or new construction. The

Contractor shall be required to furnish all materials, equipment, and personnel necessary to maintain a management office at Barksdale AFB to receive work reports and provide other engineering management services needed to accomplish individual jobs. The jobs shall include tasks in a variety of trades such as carpentry, road repair, roofing, excavation, interior electrical work, steam fittings, plumbing, asbestos, lead and mold abatement, sheet metal, painting, demolition, concrete masonry, welding and mechanical.

b. The Government shall provide a project concept and the Contractor shall subsequently provide a proposal to perform the task order. The Contractor shall receive formal requests for detailed estimates as the basis for issuance of task orders under the contract. The requests shall include a project number, project title, conceptual statement of objectives and shall state any special instructions or conditions that may exist with respect to the work. The Contractor shall be responsible for identifying tasks, refining quantities, pricing non-priced tasks, preparing required working drawings, developing performance times, and submitting a formal proposal in the prescribed format. The Government shall respond to any questions the Contractor may have regarding the work and the Contractor shall submit the proposal to the Contracting

Officer in hard copy form. Following Government review of the proposal, the

Contracting Officer shall arrange and conduct a proposal review meeting with the

Contractor to resolve any variations involving price, time or quantities if required. This meeting may be combined with a site visit or may be preceded by a site visit for more complex projects. The SABER Contract Administrator or a Contracting Representative shall attend all meetings. Following Government review and acceptance of the proposals, the Contracting Officer shall prepare and issue task orders and the

Contractor shall subsequently begin the work if the government chooses to accomplish work with this contract.

c. The Contractor may be required to work within controlled or restricted areas. Work may be subject to brief delays due to security access.

2. PRICING GUIDE: The “ R.S. Means BARE cost” unit prices identified in the current copy of 4CLICKS Cost Estimating Guides shall be used as the Unit Price Book for all delivery order pricing. This contract shall use divisions 02 through 16 of the 4Clicks master data file

a. Cost Estimates: Cost estimates shall be calculated using the approved software

4Clicks cost estimating program based upon current Master Cost Data “Bare Cost

Index” and Contractor’s coefficient.

b. Estimating Guides: The following RS MEANS COST DATA Estimating Guides shall be authorized:

Assemblies Cost Data Interior Cost Data

Building Construction Light Commercial

Concrete and Masonry Mechanical

Electrical Plumbing

Facilities Construction Cost Data Repair and Remodeling

Facilities Maintenance and Repair Residential Cost Data

Heavy Construction Site Work and Landscape

c. Unauthorized Sections in Division 1:

(1) Division 1 in its entirety with the following exceptions:

(A) Sections 01107 300 Mechanical/Plumbing/HVAC Engineering, Structural

Engineering and Fire Protection Engineering Fees, only where PE Certification is required by the Government RFP;

(i) In cases where the government requires a PE certified drawing, the

Mechanical/Plumbing/HVAC and Fire Protection Engineering Fees in RS

MEANS are applicable only to those specific sub-contracted portions of the project, whereas the Structural Engineering Fees are applicable to the project total.

(B) Section 01590 Equipment Rental for all projects as applicable except sweeper truck, scaffolding and Portable/Chemical Toilets.

(2) Division 02200-Site Preparation, the following are excluded.

(A) Subdivision 02225/730-Rubbish Handling is partially excluded in that the line item cannot be included when the “dumpster” is located adjacent to and/or in the construction zone or adjacent to the facility where the construction will take place.

(B) Subdivision 02225/500-Dewatering is partially excluded in that excavations that are called for in the delivery order that become filled with water due to inclement weather or that is resultant from the contractor’s negligence through rupturing utilities shall be dewatered at the contractor’s expense and not paid for as a separate line item.

(3) These sections, and any subsequent updates and/or conversions made by the authors are not authorized for use in estimates. All labor, equipment, materials and rentals/fees required to provide works for these unauthorized sections shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

3. DEFINITIONS: The following definitions apply to all or part of this solicitation or any contracts awarded as a result of this solicitation.

a. As-Built Drawings: Drawings prepared by the Contractor in sufficient detail to accurately reflect the project as constructed, complete with all changes, modifications, and deletions from award drawings.

b. Calendar Day (CD): Each day of the calendar year including workdays (WD), Holidays, and Weekends (including Saturdays and Sundays).

c. Coefficient: A Coefficient is the Contractor’s pricing factor, which is multiplied against the standard unit prices in calculating task orders prices. It is proposed by offeror’s as a percentage increase (e.g., 1.10) or decrease (e.g., 0.95) to the current edition of the 4Clicks price book. They include all cost elements not included in the current UPB (e.g., overhead, profit, minimum design costs, G & A expenses, bond premiums, gross receipts taxes, quality control, clean-up, subcontractor mark-up, mobilization/demobilization, permits and licenses, taxes, depreciation, as-built drawings, submittals, site security, etc.).

d. Controlled Areas: Areas of performance on Government property with heightened security requirements within which the Contractor is not allowed free access to the work site, cannot enter and exit freely, and may be required to be under escort at all times during performance of the project. Controlled areas contain valuable resources and are clearly marked with a "Controlled Area" sign. Personnel and equipment entry may be subject to brief (up to 15 minutes) delays due to security processing.

e. Drawings: Graphical representations (in the quality, detail, and professionalism as identified in the Contractor’s technical proposal) documenting the work required by each Government project. In conjunction with the SOW, drawings must be thorough and detailed enough to allow:

(1) The Government to provide to the Contracting Officer a detailed Government

Estimate as if the Government was bidding the job. This includes the number and type of pre-priced and non-priced items required to successfully perform all work:

(2) Government personnel to monitor and validate work compliance; and

(3) The Contractor to satisfactorily complete all work requirements on time, including providing required submittals and other documentation as needed.

f. Barksdale AFB, Louisiana: For the purpose of this contract, Barksdale AFB is defined as all Military Family Housing, main base area, and all grounds owned by the

Department of the Air Force near Bossier City, LA, within the confines of Barksdale

Air Force Base.

g. Estimates of Pre-priced Items: A computerized, “detailed report” estimate, organized into the 4CLICKS Pricing book format listing quantities, item identification number, unit price, total price, and a short description of all items required by a Statement of

Work as well as drawings for which a price exists in the RS Means price book.

h. Estimates of Non-Priced Items: A computerized, “detailed report” estimate, organized into the 4Clicks Priced Database format (or Contracting Officer approved equivalent) listing quantities, item identification number, unit price, total price, and a short description of all items required by a Statement of Work and drawings for which no price exists in the 4Clicks Pricing Database.

i. Final Inspection: The examinations held by the Government to verify that all work requirements (including clean-up) have been satisfactorily accomplished by the

Contractor.

j. Government Furnished Items: Items (e.g., equipment, facilities, materials, services, etc.) provided by the Government to the Contractor for use in performance of this contract, including issued task orders.

k. Guide Specifications: The technical specifications to be utilized during the life of the entire contract (possible five years) shall be Barksdale AFB SABER Guide

Specifications, provided to the Contractor. The Government reserves the right to update, revise and/or add new SABER Guide specifications at any time during the life of the entire contract.

l. Negotiations: A reasonable number of meetings between the Government and the

Contractor as necessary to come to full agreement on all aspects, including pricing, technical requirements, and the performance time required for each identified construction project.

m. Non-Priced Item (NPI): Items of work not covered by the price book in accordance with paragraph 2. When a component, work element, or system does not exist as pre-priced item, but is within the scope and general intent of the contract, it shall be considered as a non-priced item that may be negotiated and added to individual task orders or to the price book at any time during the term of the contract.

n. Non-Standard Working Hours: The period from 4:30 p.m. to 7:30 a.m., Monday through Friday, and any time on Saturdays, Sundays, and Federal Holidays.

o. Notice to Proceed: A separate notice or instruction authorizing the Contractor to proceed with the work or part thereof.

p. Pre-priced Item (PPI): All line items in 4Clicks Estimating Guides in accordance with paragraph 2 are considered pre-priced items.

q. Pre-Construction Conference: A meeting attended by designated representatives of the Government and the Contractor after project award but before the start of work to discuss all aspects of the required work for a specific project.

r. Progress Meetings: A meeting attended by designated representatives of the

Government and the Contractor to discuss the progress on existing or potential SABER projects as well as the basic contract performance.

s. Restricted Work Areas: Areas of performance on government property with increased security requirements within which the Contractor is not allowed free access to the work site, and cannot enter and exit freely. Restricted areas are marked by warning signs, contain priority resources and all personnel must obtain specific written permission to enter. Contractor shall be required to be under escort during performance of the project. Personnel and equipment entry may be subject to delays (up to 45 minutes) due to security processing.

t. SABER: Simplified Acquisition of Base Engineering Requirements.

u. Scoping Meetings: A reasonable number of meetings attended by designated representatives of the Government and the Contractor to discuss and define the work requirements of each project in sufficient detail to allow either the Government or the

Contractor to prepare a Statement of Work (SOW), required drawings/sketches, material submittal forms, and all else necessary to successfully complete the project.

v. Site Visits: Investigative visit to a location at which work has been proposed by the

Government to be done by the Contractor. The purpose of the visit is for the Contractor or the Government to gather enough information to prepare the Statement of Work, drawings/sketches, and project estimate.

w. Statement of Work (SOW): Written descriptions documenting work required in each

Government task order, prepared by the Base Architects or Engineers provided by the

Government.

(1) In conjunction with the above written descriptions, the SOW must provide:

(A) Drawings and Sketches or work to be accomplished if required

(B) A listing of the applicable technical specifications

(C) Identification of the method of work or materials to be used

(D) A listing of the required material submittals on an AF Form 66

(E) A listing of proposed alternatives, if applicable

(F) Government cost estimate

(G) All information on non-pre priced items (if applicable)

(2) The SOW will be thorough and detailed enough to allow:

(A) The Government and the Contractor to estimate the number and type of pre-priced and non-priced items required to successfully perform all work

(B) Government personnel to monitor and validate work compliance

(C) The Government to easily follow the work processes involved

x. Standard Working Hours: The period from 7:00 a.m. to 5:00 p.m., Monday through

Friday, excluding Saturdays, Sundays and Federal Holidays.

y. Unrestricted Work Areas: Areas of performance on Government property with limited security requirements within which the Contractor is normally allowed full, free access to the work site.

z. Workday (WD): Monday through Friday, excluding Saturdays, Sundays, and Federal

Holidays.

4. SPECIFICATIONS:

a. The technical specifications to be utilized during the life of the entire contract (possible five years) shall be Barksdale AFB Architectural and Landscape Design Compatibility

Guidelines (to include all referenced regulatory guidelines), Air Combat Command

Interior Design Handbook, UFC 1-200-01, General Building Requirements, latest editions of the International Building Code and NFPA Life Safety Code. All work must meet UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings, dated

08 Oct 2003 (ATFP) and shall be accomplished in accordance with the Barksdale AFB

Design Compatibility Guidelines (DCG).

b. Also used shall be the, Construction Criteria Base (CCB) Specifications, American

Society of Testing and Materials (ASTM), American National Standards Institute

(ANSI), any manufacturer specifications associated with materials and supplies, and the latest appropriate building codes.

c. The Government reserves the right to include other specifications not listed above with the Government Statement of Objectives. If a discrepancy exists between these documents, the Contractor shall bring this to the attention of the Contracting Officer and the project engineer for resolution. Normally this involves meeting the most

“stringent requirements”.

d. The Contractor shall maintain its own copies on site the following listed codebooks and keep them up to date as changes occur:

International Building Code

International Residential Code

International Fire Code

Uniform Mechanical Code

Uniform Plumbing Code

National Electric Code

Uniform Federal Accessibility Standards

Americans With Disabilities Act Accessibility Guidelines for Buildings and Facilities

e. Within 30 days of award, the Contractor shall obtain three (3) copies (one copy for each of the following: SABER Contractor, 2 CONS and 2 CES) of the latest edition (CD

ROM version) of the Construction Criteria Base from:

National Institute of Building Sciences

1201 L Street NW., Suite 400

Washington, D.C. 20005

(202) 289-7800

And keep them up to date as changes occur.

5. COEFFICIENTS:

a. The offeror shall submit coefficients for the SABER unit price book and non-priced items as specified (percentage factors) for all pricing coefficient categories. The

Government estimates that 10% to 15% of the work shall be located in restricted areas requiring an escort. Work in these areas shall be priced in the normal fashion but shall have the non-standard coefficient applied to it due to the fact that escorts may be required, additional identification may be required, and the possibility of interruptions in work. It is also estimated that 5% to 10% of all work on this contract shall be for work accomplished on a non-standard time basis. Non-standard work hours shall be paid to the Contractor only if the Contractor is directed to work during non-standard hours by the Contracting Officer. When the Government directs projects to be accomplished in phases, the coefficient for non-standard hours shall be applied.

b. The offeror’s coefficients shall be represented as “net” (e.g., 1.0), a percentage

“decrease from” (e.g., .95) or “increase to” (e.g., 1.2) to the most current price book.

The “Bare Cost Index” unit prices identified in the current copy of Cost Estimating

Guides in accordance with paragraph 2 shall be used as the price book for this contract.

The 4Clicks cost estimating software shall be used for cost estimating for this contract.

The “Total” “Bare Cost Index” costs shall be summed and multiplied by the applicable

Contractor’s coefficient.

c. The total costs shall be as printed in the current 4Clicks databases, without changing the daily output or equipment, material, or labor rates. No provision shall be made for local costs in excess of 4Clicks other than the Contractor’s coefficient. No deviation from 4Clicks labor, material, equipment, or daily output shall be authorized unless approved, in writing, by the Contracting Officer. Updates shall be provided to the

Government at the Contractor’s expense to incorporate the most current annual updates of the 4Clicks databases as they become available. Receipt of update information each year does not obligate the Government to exercise any contract option years.

d. The offeror’s coefficients (percentage factor) must contain all allowable Contractor costs, including contingencies and profit. Examples of such costs include, but are not limited to, overhead, bond premiums, insurance, all payroll taxes, gross receipts tax, general conditions (superintendents salaries and builders’ risk insurance), design, engineering, surveying, and drafting support, mobilization, demobilization, required construction equipment (offeror) is expected to hire subcontractors which have their own equipment common to the trade), daily and final clean up, required safety equipment and devices, traffic barricades, flag persons, waste, waste handling and disposal, swell and compaction, travel or freight charges, paperwork fees associated with a certain task order (i.e. asbestos/lead abatement removal plan preparation), consultant fees, all on or off site storage, differential between costs and actual costs, special clothing for workers, administrative support, progress meeting expenses, contract start-up costs, required computer equipment/supplies and all contingencies and risks associated with this contracts as no other allowance shall be made after award.

The appropriate coefficient shall also apply to the non-priced items added as a

“Supplement to 4Clicks”.

6. NON-STANDARD WORKING HOURS: For some task orders the contractor shall perform all functions called for in any task order during other than standard working hours for the unit price sum specified in the 4Clicks cost estimating software, plus any non-priced items, multiplied by the coefficient (percentage factor) for non-standard hours.

7. ORDERING PROCEDURES:

a. Since the primary goal of SABER is speedy acquisition of Civil Engineering requirements, the contractors’ responsiveness under the terms of this contract is paramount. Once the Contracting Officer or authorized representative notifies the

Contractor of an existing requirement, the Contractor is expected to expeditiously prepare its proposal.

b. The Contractor shall receive from the Government a Request For Proposal (RFP) consisting of a Statement of Objectives (SOO) in general terms, an AF Form 66, Schedule of Materials Submittal Request, Sketches when applicable, and results of

Government lead and asbestos tests, when applicable.

c. Upon receipt of the RFP from the Government, the Contractor shall perform a site visit with the Contracting Officer or authorized representative within five (5) calendar days.

d. Upon establishment of the scope of the individual requirement from the statement of objectives, sketches and site visits with the Government, the Contractor shall provide a detailed cost estimate from the 4Clicks Cost Estimating Software.

(1) The computerized (4Clicks cost estimating software), “Total”, “Bare Cost” unit prices identified in the current copy of 4Clicks Cost Estimating Guides in accordance with paragraph 2, shall serve as the basis for establishing the value of the work to be performed on a unit price basis. .

(2) Non-priced work to be included in an individual requirement must be identified by the Contractor on his proposal. Competitive, written quotations must be provided, when possible, to support price of the work; however, the Contracting Officer may accept prices without quotes based upon the technical representative and/or the

Contracting Officer’s knowledge of the local market. These items shall be documented in the Price Negotiation Memorandum (PNM). At the request of the

Contracting Officer, the contractor shall provide historic documentation containing prices the contractor paid for non-priced items.

(3) The final task order price shall be determined by calculating the total of all line items from the 4Clicks price book and the total non-priced items multiplied by the appropriate Contractor coefficient.

(4) The contractor shall accomplish a separate detailed cost estimate for each section on the bid schedule or as specified in the statement of objectives. The government realizes there may be some overlap of 4Clicks line items between sections on the bid schedule. In these instances the contractor shall only include the overlapping line items on one of the section’s detailed cost estimates. If the government decides not to accomplish one or more of these sections, the contractor shall be allowed to modify the statement of work to account for the changes.

(5) The Contractor shall submit a complete proposal within a reasonable time frame, dependent on project magnitude but generally within +/- 10 working days. These time frames start after the site visit is accomplished and the Contractor has received all information required to complete the proposal:

The Contracting Officer reserves the right to request that the Contractor provide a quicker response time for projects that are of an unusual and compelling urgency, on a case-by-case basis, or extend response time for unusual circumstances requiring extensive engineering or materials search support.

(6) The Contractor’s project proposal shall include a detailed Contractor developed

Statement of Work that must be supported by all necessary documentation to indicate that adequate engineering design and planning to accomplish the required work have been performed. The following are examples of documentation which shall be included (as the Contracting Officer determines appropriate) with all proposals: drawings, work flow chart (similar to pert diagram), calculations, catalog cuts, specifications, etc. Costs for such documentation are to be included in the

Contractor’s coefficient. Additional compensation shall be paid for Engineering or

Architectural seals as a line item in the Contractor’s proposal. This requirement will be identified as a requirement in the Statement of Work. Adequate design must be certified by the SABER Contractor on each proposal to include noting any deficiencies that must be corrected to satisfy the design. This shall include single line drawings with necessary details and calculations. The Government may provide existing as-built drawings, floor plans, and details for the Contractor’s use in preparing design drawings. It is the Contractor’s responsibility to verify actual

“as-built” conditions. Items missed in the design that are required to successfully complete the design are the responsibility of the Contractor.

(7) All work involving the maintenance, repair, demolition, alteration, and construction of real property systems and facilities must include adequate design submittals.

Some of these include:

(A) Mechanical:

(i) Ducts (includes air flow balancing), water piping (hot, cold, potable), plumbing fixtures, sanitary sewer, storm sewer, steam, gas, and jet fuel lines may be worked on by SABER Contractor.

(ii) All equipment items for air conditioning, heating, and ventilation.

(iii) Design submittals shall show all calculations used in determining capacities of mechanical systems. Methods and tabulations used in sizing shall be included. When tables that are used in the design are taken from publications, the title, source and date of the publication shall be indicated.

Estimated loads shall be shown.

(B) Electrical:

(i) All circuits for traffic light controls, transformer replacement, and automatic transfer switch replacement and street lighting.

(ii) All fire alarm systems except for those currently under contract and all security alarm systems.

(iii) Design submittals shall show all calculations used in determining capacities of electrical systems. Methods and tabulations used in sizing conductors, conduits, protective devices and other equipment shall be included. When tables that are used in the design are taken from publications, the title, source and date of the publication shall be indicated.

Estimated loads shall be shown.

(C) Architectural/Structural:

(i) Drawings indicating all types of roofing, including shingle, slate, tile, metal, built-up (flat) and single ply (flat), flashing, guttering, and downspouts.

(ii) Drawings indicating demolition, construction, and finish treatment for walls, ceilings, and floors to include windows and doors.

(iii) Drawings indicating all alterations to the structural system of a facility including foundations, floors, walls, ceilings, and roofs. The sizing of foundations, walls, beams, lintels, and columns as well as their location.

The calculations used to reach these conclusions on constructing a structure this way.

(iv) Drawings indicating site conditions before the task order start date including general site drainage patterns, utility locations, facility site, jobsite trailer location, vehicle parking areas, material staging areas and access roads.

(D) Pavements/Site Work: Construction or alteration to roads, sidewalks, curb and gutter, or airfield pavements either asphalt, concrete, or base course construction.

(E) Upon receipt of the Contractor’s proposal, the Government shall review the proposal for completeness. The Government reserves the right to negotiate with the Contractor all non-priced items, quantities for all pre-priced and non-priced line items, and performance times.

(F) Task orders shall then be issued, if the government chooses to accomplish this work using this contract, by the Contracting Officer using a DD Form 1155 or

Standard Form 1449 for commercial items. Each task order shall include as a minimum the following information:

(i) Date of the Task Order

(ii) Contract Number and Task Order Number

(iii) Project Number and Project Title

(iv) Scope of Work and Task Order lump sum price, including pre-priced and non-priced items.

(v) Delivery or performance period

(vi) Accounting and Appropriation data

(vii) Any other pertinent data. i.e. notice to proceed data, work commencement date, etc.

(G) The Government, in all instances, shall establish the date on which a project shall commence, and issue a notice to proceed.

(8) Adequate Design: The Contractor is responsible to ensure each project meets

Barksdale AFB and Air Force Global Strike Command Specifications and the

Technical Specifications and Codes to ensure that the end product functions according to industry standards, contract specifications and for the purpose intended. Any work not meeting these criteria shall be corrected solely at the

Contractor’s expense.

8. GENERAL:

a. Work Schedule: Working hours for the Contractor shall normally be between the hours of 7:00 a.m. and 5:00 p.m. excluding Saturdays, Sundays and Federal Holidays

(New Year’s Day, Birthday of Martin Luther King, Jr., Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and

Christmas Day). If the contractor desires to work during periods other than above, additional government inspection forces may be required. The contractor must notify the contracting officer three days in advance of his/her intention to work during other periods to allow assignment of additional inspection forces when the contracting officer determines they are reasonably available. If such force is reasonably available, the contracting officer may authorize the contractor to perform work during periods other than normal duty hours/days, however, if inspections are required to perform in excess of their normal duty hours/days solely for the benefit of the contractor, the actual cost of inspection at overtime rates will be charged to the contractor. These adjustments to the contract price may be made periodically as directed by the contracting officer.

b. Telephone Service and Communications Facilities: The Contractor shall not disturb telephone and/or communications facilities and wiring. Where such facilities require removal for accomplishment of the project, the Contractor shall notify the Contracting

Officer in writing at least 5 working days in advance of the requirement. The

Contractor shall allow the telephone company and communication personnel ample time to identify and remove any and all services that impact the required work. If any systems are damaged by construction activities, the Contractor shall restore service within 24 hours at no additional cost to the Government.

c. Submittals: in accordance with Specifications: Section 4.a.

d. Contractor Storage: An area shall be provided to the Contractor. Storage of hazardous materials or waste is not authorized for contractors without prior written approval by the Contracting Officer.

e. Office Location: The Contractor shall be required to maintain an on-site staff equipped with electronic paging capabilities to respond to the requirements set forth in this contract.

f. Utilities Service: Available water, electrical and on-base telephone services may be used while performing contract requirements at no cost to the Contractor. Contractor shall make arrangements for such services with the Contracting Officer or a designated representative.

g. Toilet Facilities (Work Related): Contractor’s personnel shall be permitted to use existing toilet facilities if available. Availability of toilet facilities shall be determined at time of negotiations for each task order.

h. Progress Meetings:

(1) Frequency: The Contracting Officer and other Government personnel, as appropriate, shall meet bi-weekly (or less frequent basis as specified by the

Contracting Officer) with the Contractor’s designated on-site representative and any other Contractor personnel deemed appropriate, to review the Contractor’s performance and each active project.

(2) Purpose: At these meetings, the Contracting Officer shall apprise the Contractor on how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any are being experienced. The

Contractor shall also notify the Contracting Officer (in writing) of any work being performed, if any, that the Contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues.

i. Hauling: Loose debris on trucks leaving the site shall be loaded in a manner that shall prevent dropping materials on streets and conform to local ordinances and laws. Fasten suitable cover, such as a tarpaulin, over the load before entering surrounding streets.

The Contractor shall be responsible for cleaning up any materials that fall from trucks and shall repair the resultant damages.

9. CONTRACTOR’S MULTI-DISCIPLINE, MULTI-PROJECT CAPABILITIES: The

Contractor shall possess the ability to manage a design/construction multi-discipline, multi-project program such as SABER’s. The Contractor shall have the capability to perform in-house or by sub-contract each major functional discipline, to include but not limited to electrical, mechanical, heating and air conditioning, structural, architectural, paving, landscaping, painting, roofing, plumbing, and asbestos and lead paint removal.

10. KEY PERSONNEL AND TECHNICAL SUPPORT STAFF:

a. Project Manager. The Contractor shall provide on-site staffing to perform overall program management, site superintendence, quality control, and subcontracting purchasing and administration. As a minimum, the overall SABER Contract Project

Manager shall possess at least five (5) years experience in multi-discipline/multi-project management comparable to SABER. Project Manager shall be assigned to the site, dedicated to this contract, have decision-making authority, and carry a cellular phone or radio for immediate response to contract requirements. The radio and phone numbers shall be provided to the Contracting Officer. The Contractor shall notify the

Contracting Officer in writing when the Project Manager intends to be absent from the site for a period more than two (2) work days.

b. Technical Support. The Project Manager and Project Superintendents are considered essential to the performance of any resultant task orders under this contract. They must meet the following minimum qualifications:

Project Manager – 5 years of construction experience, 3 years management experience.

Project Superintendent – 3 years construction experience, 1 year management experience.

c. Prior to diverting the Project Manager or other key personnel to other programs or projects, the Contractor shall notify the Contracting Officer at least ten (10) working days in advance of the proposed diversion and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the

SABER Program. This listing of key personnel may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

11. QUALITY CONTROL PLAN:

a. The Contractor is responsible for quality control and shall establish and maintain an effective quality control system. The quality control system shall consist of plans

(delivered to the Contracting Officer within twenty calendar days from contract award), procedures, and organization necessary to manage all task orders to produce end products, which comply with the contract requirements. The system shall cover all construction operations, both on site and off site, and shall be keyed to the proposed construction sequence. The Government shall hold the project manager responsible for the quality of work on the job. The Contracting Officer shall direct the removal of the project manager for non-compliance with quality requirements specified in the contract.

b. Separate payment shall not be made for providing and maintaining an effective quality control program, and all costs associated therewith shall be included in Contractor’s coefficient.

c. The Contractor shall furnish for review by the Government the proposed Quality

Control (QC) Plan. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. Construction shall be permitted to begin only after acceptance of the QC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. The QC plan, upon approval, shall be incorporated into the contract.

d. The QC Plan shall include, as a minimum, the following to cover all construction operations, both on site and off site, including work by subcontractors, fabricators, suppliers, and purchasing agents:

(1) A description of the quality control organization, including a chart showing lines of authority. All these requirements shall be updated when personnel changes occur.

(2) The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

(3) Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, off site fabricators, suppliers, and purchasing agents. These procedures shall be in support of other directed submittal procedures.

(4) Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation. These include daily logs monitoring construction progress and explaining delay, deficiencies, and actions taken to correct these.

(5) Procedures for tracking construction deficiencies from identification through acceptable corrective action. These procedures shall establish verification that identified deficiencies have been corrected.

(6) Procedures for insuring outside labs and agencies required to do testing are performing work accurately and in accordance with laws and regulations.

(7) Procedures for insuring that all employees, subcontractors, or other agencies performing work for the contractor have proper credentials and qualifications to complete the work safely and in accordance with laws and regulations.

(8) The contractor shall develop procedures for identifying and notifying the government of deficiencies. Upon discovery of the deficiencies, by the government or the contractor, the contractor shall develop procedures for developing, coordinating and executing a government approved resolution.

(9) Reporting procedures, including proposed reporting formats.

e. Government acceptance of the Contractor’s plan is required. This plan must be received by the Contracting Officer no later than twenty (20) calendar days after the award of the contract. The Government reserves the right to require the Contractor to make changes in the QC Plan and operations including removal of personnel, as necessary, to obtain the quality specified. After acceptance of the QC Plan, the

Contractor shall notify the Contracting Officer in writing of any proposed change.

Proposed changes are subject to acceptance by the Contracting Officer.

f. The requirements for the QC organization include a sufficient number of additional qualified personnel to ensure contract compliance. The Contractor shall continually monitor the progress of all work and with complete authority to take any action necessary to ensure compliance with the contract.

g. The Contractor shall identify an individual within his organization who shall be responsible for overall management of QC and have the authority to act in all QC matters for the Contractor. The individual shall be a construction person with a minimum of five (5) years in related work. He/She must have experience in construction quality control. The Contractor shall identify an alternate for the manager in the plan to serve in the event of the manager’s absence.

h. The Contractor shall have access to professional advisors for each discipline to resolve specific technical issues as required. These professional advisors shall be experienced journeyman craftsmen or graduate engineer in electrical, mechanical, civil, structural, environmental, architectural, and material. These professional advisors must be readily available and physically capable of visiting the job site within 24 hour telephone contact from the home office of the Contractor.

i. The Contractor shall maintain current records providing documented evidence that required quality control activities and/or tests have been performed. These records shall include the work of subcontractors and suppliers and shall be on a form acceptable to the Contracting Officer.

12.ENVIRONMENTAL PROTECTION: See technical specifications.

a. The contractor shall abide by all laws, regulations and technical specifications in this statement of work. The technical specification 01501 – ENVIRONMENTAL

PROTECTION gives more details on the environmental guidelines. Note: This is a reference and not an all inclusive guideline. The contractor is bound by ALL Federal, State and local laws, regulations and specifications. The 2d Civil Engineer Squadron

Environmental Flight can assist with documents and has some templates available.

b. Spill Reporting: The Contractor shall report any spill of oil or hazardous material to the Contracting Officer immediately and shall take every reasonable precaution to prevent the spillage of oil or other hazardous substances.

13.ENVIRONMENTAL SUBMITTALS:

a. Environmental Protection Plan: The contractor shall comply with all of the provisions outlined in the “Environmental Requirements for Contractors Working on

Barksdale Air Force Base” guide. This document can be found in attachment 7 or by visiting: http://www.barksdale.af.mil/units/2ndcivilengineersquadronenvironmental.asp

14. NOTIFICATION OF NON-COMPLIANCE: The Contracting Officer shall notify the

Contractor of any detected non-compliance with requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the

Contractor at the work-site, shall be deemed sufficient for the purpose of notification. If http://www.barksdale.af.mil/units/2ndcivilengineersquadronenvironmental.asp the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

No part of the time lost, due to such stop orders, shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

15. SUB-CONTRACT MANAGEMENT: The Contractor shall be held responsible for their sub-contractors to include but not limited to scheduling, site superintendence, QC and any other Contractor responsibilities to ensure project completion of task order in accordance with all terms, conditions, and requirements as required by the task order. The Government shall not allow additional time for project completion due to the non-availability/non-performance of sub-contractors, in accordance with Contract Clause FAR 52.249-10, entitled “Default (Fixed Price Construction)”.

16. FINANCIAL RESPONSIBILITY/SUPPORT: Contractor shall be prepared to provide all necessary financial resources associated with mobilization, set-up, and contract performance until work progress payments are made through performance of task orders.

Contractor shall also be responsible for providing necessary bonding capability in accordance with the contract.

17. SECURITY REQUIREMENTS:

a. The Contractor shall comply with security regulations imposed by the Barksdale AFB

Commander, Security Forces Squadron Commander, and/or the agency occupying the space where work is to be performed, including any necessary security clearances.

Prior to mobilization, the Contractor shall provide the Contracting Officer or authorized representative a list of personnel requiring authority to work on Barksdale AFB. The list shall be kept current and the Contracting Officer or authorized representative notified as to any changes in the list.

b. Whenever facility security is breached to perform work required under this contract, the

Contractor shall be responsible for providing temporary measures to assure security is maintained at the level existing prior to construction. This may include such security items as fencing around a facility or closing all openings in a structure during non-work hours.

c. If the location where the work is to be performed under this contract is a “controlled access area”, access to the area by the personnel shall be in accordance with existing

Barksdale AFB directives.

d. The Contractor employees requiring entrance to unrestricted and/or restricted base areas shall be required to execute the necessary forms and attend any classes or briefings required to enter these areas. All required forms can be obtained through the

Contracting Officer or authorized representative.

18. JOB SITE VERIFICATION: The dimensions and locations shown on any existing drawings provided to the Contractor with specific projects are for approximation purposes only. Failure to verify the dimensions and locations shall be at the Contractor’s risk and shall not relieve the Contractor from accomplishing the work required by the contract at the price awarded by the Government.

19. COORDINATION:

a. General: The Contractor shall coordinate all work schedules with the Contracting

Officer or authorized representative prior to the start of work. Before initiating any work, the Contractor shall confer with the Contracting Officer or authorized representative to agree on the following:

(1) A sequence of procedures;

(2) A means of access to premises and buildings;

(3) Space for storage of materials and equipment;

(4) Delivery of materials and use of approaches;

(5) Use of corridors, stairways, elevators, and similar means of egress;

(6) Communications;

(7) The location of partitions and barriers;

(8) Eating spaces, and restrooms for Contractor’s employees; and

(9) Any other incidentals to the project.

To avoid interruption of ongoing service and/or to minimize inconvenience of occupants, the Contractor shall coordinate with the Contracting Officer or authorized representative, in writing, ten (10) working days prior to commencement work on any of the following:

Any Interruption of Work

Street or Parking Lot Closings or any Interruptions to the Normal Flow of Traffic.

Paving, Fencing, and/or Painting

Temporary Construction

Medical Facility

Military Family Housing Projects

Projects on or Around the Airfield

b. Utilities Coordination.

(1) Utility Outages: The Contractor shall perform the work under this contract with a minimum of outage time for all utilities. The Contractor shall schedule any work that requires utility outages (electrical, water, gas, etc.), which shall close down or limit normal activities in the building, construction area, or other affected areas at a time other than regular work periods of the organization occupying the facility, whenever possible. This may mean scheduling the outage during a weekend. The

Contractor shall submit requests for utility outages at least two weeks in advance.

Where the mission of the facility or multiple facilities are effected, the Contractor will submit request for utility outage 30 days in advance to 2 CES Customer

Services to allow notification to all facility managers, Fire Department, Security

Forces, Alarms Shop, Communications Squadron and others as needed. The

Contractor must receive approval in writing from the Contracting Officer before interrupting utilities. Wide scale disruption of utilities service to the military family housing area shall include coordination with the base newspaper. In the event a scheduled outage is canceled by the Government, the Contracting Officer shall notify the Contractor at least 24 hours in advance of the time for the outage to start and the Contractor waives their right to any claim for equitable adjustment or increased cost of performance under the contract as a result of this cancellation. The

Contractor is responsible for shutting down the utility by requesting shutdown from the utility company (or Civil Engineer Shop) responsible for the service and shall comply with all instructions pertaining to the shutdown. Once work begins on an approved outage, work must continue without interruption until the Contractor restores utility services to the affected line(s) and/or facility.

(2) Communications Utilities: The Contractor shall not disturb communication wiring to facilities. Where such facilities require removal of communication equipment and wiring to accomplish the work involved, the Contractor shall notify the

Contracting Officer at least five (5) work days in advance of the requirement, for scheduling such removals by the Government. The Contractor shall allow for the accomplishment of such removals by the telephone company or communications personnel for the systems they service. If construction activities damage any communication equipment or wiring, the Contractor shall restore services as soon as possible at no cost to the Government, or reimburse the Government for their repair if it is necessary for the Government to do the work.

(3) Excavating Around or Locating Existing Utilities: Prior to the start of work, the

Contractor shall identify and locate all valve or utility shut-off locations for use in the event of accidental damage. To preclude accidental damage, the Contractor shall locate all known utilities (i.e., communication, natural gas, fuel supply, etc.)

by hand digging prior to any excavation with power equipment. The Contractor shall note any utilities discovered during excavations that are missing or incorrect on the contract drawings (including any erroneous dimensions on Government record drawings), or those utilities staked by the user, and clearly identify those discoveries on the as-built drawings.

c. Permits.

(1) AF Form 103, Work Clearance Permit: The Contractor shall submit all locations he plans to excavate on an AF Form 103 (commonly called a “digging permit”) for

Government review. No work shall be permitted until the Contractor has an approved AF Form 103 on site. Upon receipt of an AF Form 103, the Contractor shall be responsible for locating all base owned monitoring wells and underground utilities, as well as coordinating local utility companies to stake out utilities if not owned by the base. There are approximately 80 monitoring wells on base. No construction or other activity shall be allowed within 50 ft of these wells without written approval from the Contracting Officer. Additional approval may be required from the Historical drawings, as-built drawings, and topographic drawings available for review upon written request to the Contracting Officer.