Attachment 2-PWS - 216 214 Double Stacks with option 20 April 26.pdf

INSTALL WASHER & DRYERS PROJECT

MINOT AIR FORCE BASE, NORTH DAKOTA

PREPARED BY:

5 CES, MINOT, ND

20 April 2026

Performance Work Statement 5 CES Dorm Bldg. 214 & 216 Washer & Dryer Replacement with optional Dorm Bldg. 205

& 207 Minot AFB, ND 58705

GENERAL INFORMATION: 1.1.1 SCOPE OF WORK: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for the removal and replacement of 84 double stack Washer & Dryers and associated hoses and venting in the common areas for Buildings 214 & 216. All replacements shall include new water hoses, drain lines, and dryer venting from the appliance to the wall connection point. The contractor is responsible for the proper disposal of all old appliances and related materials.as defined in section 8 below.

1.1.2 OPTIONAL WASHER AND DRYER CLIN: (Option) to perform all work required for the removal and replacement of 36 washer & dryers in the common areas for Building 207 and 205 as defined in section 8 below.

1.1.3 The workday will start at 0800/8:00 a.m. and the workplace will be cleaned before the end of the day, every day by 1600/4:00 pm.

1.2 CONTRACT PERSONNEL:

1.2.1 CONTRACTOR EMPLOYEES: The Contractor shall not employ people for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.2.2 SECURITY REQUIREMENTS: Personnel clearance and access shall be coordinated with the Contracting Officer.

1.3. GOVERNMENT INSPECTION: All work performed by the Contractor is subject to inspection and acceptance by Dorm Management before payment. Room access will be coordinated with Dorm Management.

1.4 HOURS OF OPERATIONS: The contractor shall perform the services required under this contract during the hours of 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding Saturdays, Sundays, legal holidays, and down days. Work shall be performed in a manner to create minimum disturbance and inconvenience to the base transportation system.

Contractor personnel will be limited to work areas and escorted when applicable.

1.5 DISPOSITION OF MATERIALS: All materials, including packing materials, shall be removed from the site and disposed of by the Contractor. The work site shall be always maintained clean and free of debris and shall be clean at the completion of work each day. It is the Contractor’s responsibility to set up disposal and removal to an off-base location, and a dumpster will not be provided to the contractor.

1.6 DAMAGE TO GOVERNMENT PROPERTY: The Contractor shall immediately notify the Dorm Management and the Contracting Officer when damage to government property is discovered. The Contractor shall repair at the same standard or better at the Contractor’s expensive. Coronation of repair will be between the Contractor and the Contracting Officer. Accidents, abuse, misuse, i.e., are examples of damage to be identified.

1.7 HAZARDOUS WASTE: Any hazardous waste or material used or generated by the Contractor shall become the property of the Contractor. The use, generation, and disposal of all hazardous waste or material will be the responsibility of the Contractor and shall be handled in accordance with all federal and state hazardous waste and toxic substances control regulations.

1.8 SAFETY REQUIREMENTS: The Contractor will comply with all OSHA and NEC requirements.

SCOPE OF WORK:

2. The Contractor shall furnish all tools, materials, hardware, and labor to supply and deliver 84 double stack washer & dryers and associate hoses and venting in the common areas for each Building specified below. All replacements shall include new water hoses, drain lines, and dryer venting from the appliance to the wall connection point. The contractor is responsible for the proper disposal of all old appliances and related materials. All operational (O & M) manuals will be turned over to Dorm Management prior to final invoice.

- 42 double stack washer & dryers to Building 214

- 42 double stack washer & dryers to Building 216

OPTIONAL WASHER AND DRYER CLIN: 18 side-by-side (non-stackable) washers and dryers for Building 205. 18 side-by-side washers (non-stackable) and dryers for Building 207 to be installed. All replacements shall include new water hoses, drain lines, and dryer venting from the appliance to the wall connection point. The contractor is responsible for the proper disposal of all old appliances and related materials. The laundry rooms (3 rooms) on all three floors in both Buildings (207 and 205).

The 200 series buildings have three floors, stairwell access only (no elevators). Delivery truck staging site will be within 100’ of entrance, a loading dock or ramp is not available.

Every washer & dryer will be replacing an old one. The contractor will remove and dispose of the old washer & dryers in an off-base location. Work shall comply with applicable building standards and codes.

2.1 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor’s owned tools or equipment, and any on-site storage being utilized.

2.2 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized.

2.3 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.4 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type of material if the potential for damage exists. The contractor shall not use protective materials that will leave any type of residual print, outline or image on any furniture or building materials. Contractor will repair damage to finishes and will be responsible for paying for damages.

2.7 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

2.8 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3. INSPECTION/ACCEPTANCE CHECKLIST: Validation between the contractor and the Government Acceptor that all services have been performed to the satisfaction of the Government Acceptor and/or Government Project Manager.

3.1 A post-service walkthrough shall be coordinated with the contractor’s authorized representative and the Contracting Officer and Dorm Management.

3.2 Any areas requiring correction shall be documented in a punch list by the Contractor and provided a copy to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

3.3 After all punch list items have been addressed and corrected a final inspection will be requested by the Contractor.

3.4 Upon completion of all contract requirements, the Prime Contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist and documentation of completed items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the Contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

4. SITE CONDITIONS: Standard site conditions shall be considered those that include:

4.1 Free and clear hard surface access to installation location during regular working hours.

4.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck

4.3 Threat condition level of the base is Bravo. This requires dealer personnel to get base access to complete the service. A request by e-mail to the Government needs to be made 48 hours prior to delivery.

4.4 A staging area adequate to sort, stage and uncreate products. Coordination needs to be requested by the Contractor to Dorm Management.

4.5 Includes electric power, working lights, heating and air conditioning.

4.6 A building ready for the service (i.e. other tasks such as painting and flooring are complete/will not cause any delays in performance).

5. VOLUNTARY PROTECTION PROGRAM (VPP)/SAFETY:

5.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP.

Information on VPP can be accessed at http://www.osha.gov/desp/vpp/index.html.

6. BASE/INSTALLATION SPECIFICS:

6.1 All commercial trucks must enter through South Gate located off North US Highway-83, for inspection. In accordance with the Installation this includes construction, food, supply, FedEx, and UPS deliveries, as well as contractors entering with company trucks. If utilizing a POV or a rental vehicle, main gate is accessible to Contractors once a pass is obtained. Hours of operation for the main gate are 24/7. The Contractor shall be responsible for obtaining all necessary passes, or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the Contracting Officer by providing the full name, social security number, date of birth, work phone, cell phone, and driver’s license state/number of employees requiring passes no later than 10 days after contract award. Personnel must adhere to the REAL ID Act of 2005 to ensure access to base is granted. Pass requests will be forwarded by the Contracting Officer to the 5th Security Forces Squadron Visitor’s Control Center for approval and issuance. Upon completion or termination of the contract, or an individual’s release from employment, the Contractor shall retrieve the identification issued above and surrender it to the 5th Security Forces Squadron Pass and Registration Section located in the Visitor Control Center NLT 05 days.

6.2 Gate Procedures:

6.2.1 Once at the South Gate, be prepared to exit the vehicle and allow for vehicle inspection.

Directions to your destination can be provided.

6.2.2 If the destination requires the driver to leave the South Gate, and reenter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

6.2.3 Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation. The South Gate hours of operation are 0600-1800 Monday-Friday. Closed http://www.osha.gov/desp/vpp/index.html http://www.osha.gov/desp/vpp/index.html on all Federal Holidays. The Prime Contractor must coordinate with the Government and all Sub-Contractors’ access request.

6.2.4 This procedure will occur each time a commercial truck requests access to the base.

6.3 Personnel should bring the following items when entering the installation:

6.3.1 Current Registration for all vehicles.

6.3.2 Current Proof of Insurance for all vehicles.

6.3.3 Valid REAL ID for all personnel.

6.3.4 Valid Real ID Driver’s license for the driver.

6.3.5 Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, at Building 547.

6.3.6 The Government Personnel must state the Contractors purpose and destination. It is the responsibility of the Contractor to validate this need with their Government POC prior to their arrival to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

6.4 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID, Building 547. No fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

6.5 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

7. Period of performance will be 120 days after the contract award.

7.1 The Contractor must have all physical work completed NLT than 5 business days. The Contractor must inform the Government after install, and request and inspection within 24 hours after install.

Additional times can be requested if needed by the Contractor to Dorm Management.

8. The installation will not store or temporarily house any washer and dryer or trash and debris at the work site at the end of each workday.

9. PHYSICAL CHARACTERISTICS

● Double stack washer & dryers no larger than 30”x32”x79” Between 3.0- 4.0 cu. Ft. washer capacity Commercial Grade Electric 240v/60hz/1 Multiple cycle options for washing and drying

● Bldg. 214 & 216 only have one 4-prong outlet in the closet, and the outlet is roughly 7’ off the floor.

• 84 adapters (50 amp to 15/20-amp connector adapter) required for double stack units

• 6’ to 10’ power supply required

• 8’-12’ heavy duty dryer duct

• 6’-10’ water hoses.

• OPTIONAL WASHER AND DRYER QUANITY:

• washer no larger than 30”x32”x79” Commercial Grade o Multiple cycle options for washing o Washer uses 120v standard outlet o Between 3.0 and 4.0 cubic foot capacity o Color can be black or white; any deviations need to be approved prior to award.

• Dryer o Electric 240v/60hz/1 Dryer needs 4 prong 240v plug Multiple cycle options for drying at minimum 1.5 times the capacity of the washer o Color can be black or white; any deviations need to be approved prior to award.

o 6’ to 10’ power supply required o 8’-12’ heavy duty dryer duct o 6’-10’ water hoses

The Contractor shall provide a comprehensive warranty covering both the equipment (washers and dryers) and the installation services. The warranty terms shall be consistent with, or superior to, standard commercial practices per RFO 52.212-4(o) and RFO 52.246-17. All warranty periods shall commence on the date of final government acceptance of the installed equipment. Prior to final inspection and final payment all warranty documentation will be provided to the Government.

Equipment (Manufacturer) Warranty:

The Contractor shall provide the standard commercial manufacturer’s warranty for all provided washers and dryers. At a minimum, the equipment warranty shall include:

Parts and Labor:

A minimum of one (1) year full coverage for all parts and labor for equipment defects.

Major Components:

A minimum of three (3) years coverage for parts on major components (e.g., drive motors, transmission assemblies, and wash tubs/dryer cylinders). The Contractor shall supply all documentation, certificates, and warranty information to the Contracting Officer and Dorm Management POC upon installation completion.

Workmanship and Installation Warranty:

In addition to the manufacturer’s equipment warranty, the Contractor guarantees that all installation work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or workmanship. The Contractor shall provide a minimum one (1) year warranty covering all installation services, including plumbing, electrical connections, and venting. If any installation defects are discovered within this period, the Contractor shall remedy the defect at no additional cost to the Government.

Warranty Claim and Response Time:

In the event of an equipment failure or installation defect during the warranty period, the Government will notify the Contractor. To minimize mission disruption, the Contractor shall adhere to the following response times:

Initial Response:

Acknowledge receipt of the warranty service request within twenty-four (24) hours.

On-Site Assessment/Repair:

Provide an on-site technician to evaluate or repair the equipment within forty-eight (48) hours of the initial notification. If repair requires parts that are not immediately available, the Contractor must provide a written estimated time of repair to the CO and Dorm Management POC. If a machine cannot be repaired within thirty (30) days, the Contractor shall replace the unit with a new, equivalent model at no cost to the Government.

In IAW with DAF Contracting Compass:

https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/D AF-Contracting-Compass.aspx Ombudsman:

a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes

(e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Colonel James Simmons, AFICC/KG, 801 Kenney Ave, Suite 2221, Barksdale AFB, LA 71110, phone number (701) 781-6336, email address james.simmons.6@us.af.mil, alternate email address ig.afica.kg.workflow@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.

d. The ombudsman has no authority to render a decision that binds the agency.

e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Health and Safety on Government Installations:

In performing work under this contract on a Government installation, the contractor shall:

1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes

2. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

3. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

Contractor Access to Department of the Air Force Installations

• The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

• The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and Personnel must adhere to the REAL ID Act of 2005 to obtain a vehicle pass.

• During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

• When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

• Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

• The contractor shall provide an after-hours contact number or after-hours email in the

Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

• Failure to comply with these requirements may result in withholding of final payment.