Attachment 6 Combo -Hoods and Ducts Combined Synopsis and Solicitation.pdf

Combined Synopsis/Solicitation

Department of the Air Force 5th Contracting Squadron - Minot AFB, ND

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Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Point(s) of Contact:

Alternate POC:

Contracting Officer:

Hoods and Ducts

FA4528-25-Q-TA01

Wednesday, 30 October 2024

Wednesday, 27 November 2024 no later than 9:30 A.M CDT

Theodore Arneson / theodore.arneson@us.af.mil / (701) 723-3949

Dakota Tackett / dakota.tackett@us.af.mil / (701) 723-3829

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2024-07 Defense Federal Acquisition Regulation Public Notice 10/10/2024 Air Force Federal Acquisition Circular 10/16/2024

4. This acquisition is set-aside for 100% Total Small Business Competition

The North American Industry Size Classification System (NAICS) code associated with this requirement is 561790

The Small Business Size Standard associated with this NAICS is $9 M

Requirement Information Description:

Provide all personnel, equipment, tools, materials, vehicles, supervision and services necessary to clean exhaust hoods, adjoining ducts and all equipment related to the exhaust systems in a satisfactory manner. All exhaust hoods, ducts and related equipment are located on Minot AFB and the 15 Missile Alert Facilities (MAFs) in the surrounding Missile Complex. The contractor shall perform to the standards in the contract as well as all federal, state, local and commercial standards. The contractor shall follow the cleaning schedule in Appendix 3 of the Performance Work Statement.

Place of Delivery/Performance/Acceptance/FOB Point:

Performance shall be F.O.B. Destination to:

Minot AFB, ND 58705 Period of Performance: 1 Feb 2025 - 31 Jan 2030

Line Item Description Quantity Unit of Measure Must Provide Quote on Attachment 3 - Quote Sheet

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

5th Contracting Squadron - Minot AFB, ND

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1. Simplified Acquisition Procedures will be used in accordance with (IAW) FAR Subpart 13.5 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

2. Questions may be submitted to the points of contact above, as well as the Contracting Officer, no later than 15 November 2024 Questions submitted after this date may not be answered.

3. Quotes in response to this solicitation must be submitted via email to all the points of contact above, including the Contracting Officer listed above, no later than the established deadline. Quotes must be valid through 1 FEB 2025.

4. All price quotations must be submitted on Attachment 3 - Quote Sheet and must be filled in entirely.

5. This acquisition is being conducted according to FAR part 13 and FAR subpart 13.5. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15.

Reference to offers, offerors, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW FAR 1.108(a).

6. Complete the below contractor identification information, unless accomplished using contractor's internal documentation, as outlined above.

Complete the below contractor identification information.

Company Name: Point of Contact:

Address: Telephone Number:

Discount Terms SAM Registered: Yes/No Small Business: Yes/No DUNS # CAGE #: Veteran-Owned: Yes/No Woman-Owned: Yes/No Signature/Date:

Printed Name:

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a Firm-Fixed Price purchase order resulting from this solicitation to the responsible quoter whose quote provides the best value to the Government, in accordance with FAR 13.106-1(a)(2)(ii) and FAR 2.101. There is no ranking or assigned importance to evaluation factor IAW FAR 13.106-1(a)(2)(iii). The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation.

5th Contracting Squadron - Minot AFB, ND

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The following factors shall be used to evaluate quotes: Price, Technical, and Past Performance. Solicitation Requirements (Terms and Conditions)

Quoter's are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoter's must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM):

https://www.sam.gov/SAM, prior to submitting a quote, IAW FAR 4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted.

Quoter's are advised that their quotation may exceed the requirements of the PWS, but the Government is not requesting or accepting alternate quotes, and each response must respond to the solicitation requirement stated in the RFQ. The Government intends to evaluate quotes and issue a purchase order based on the initial quotes received. Therefore, the contractor's initial quote should contain the contractor's best terms from a pricing standpoint. The Government reserves the right to request revised quotes from, or discuss final terms with, one or more contractors if later determined by the contracting officer to be necessary.

Additionally, the contracting officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306.

Two copies of the quote are required: (1) original quote and (2) redacted and sanitized copy of the quote removing all company or personally identifiable information (e.g., company name, logo, individual names, etc.) . Failure to submit redacted copy may result in disqualification.

Factor 1 – PRICE Total Evaluated Price:

Only the total evaluated price (TEP) submitted in the quote will be evaluated in Attachment 3 – Quote sheet.

Options - The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s). In accordance with FAR 52.217-8, the Government may require continued performance of services within the limits and rates specified in the contract. The rates shall be determined to be the unit price of each applicable CLIN, as stated in Schedule of the award of the CLIN, which corresponds with the most recently entered period of performance. Evaluation of proposed CLIN prices constitutes evaluation of the rates used for options exercised under this clause.

Factor 2 – TECHNICAL Quote must be rated as acceptable to be eligible for award. To be deemed acceptable, the following criteria must be met:

Sub-factor 1: Quality Control Plan

DESCRIPTION: The quoter shall submit a Quality Control Plan (QCP) that addresses all requirements of the Performance Work Statement (PWS). The plan must include identification of commercial practices and procedures to be used for the equipment listed in the PWS. The plan shall specifically address the offeror’s strategy to provide quality workmanship, continual process improvement, and for correcting any deficiencies.

Sub-factor 2: Manpower and Personnel Retention

DESCRIPTION: The offeror shall submit a written description of how they intent to staff position(s) to meet the

1612763867C Highlight

5th Contracting Squadron - Minot AFB, ND

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Factor 3 – PAST PERFORMANCE

DESCRIPTION: Past Performance record history will be assessed as one of the multiple standards required for a successful quote to be determined responsible as described in FAR 9.104. Past performance can be evaluated based upon the contracting officer’s knowledge of and previous experience with the service being acquired, customer surveys, past performance questionnaires and government-wide contract performance assessments rating system (CPARS). Quoters may submit up to three past performance documents, to display quality of work performed. Quoters may use the attached Past Performance Information Form (PPIF) in order to submit past performance information.

The government may use a combination of the following methods to evaluate past performance:

• PPIF Submissions

• Relevant past performance submitted by the quoter

• Any other reasonable basis not otherwise noted

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I✖

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards✖

52.204-14, Service Reporting Requirement✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters✖

52.219-6, Notice of Total Small Business Set-Aside✖

52.219-8, Utilization of Small Business Set-Aside✖

52.219-14, Limitations on Subcontracting✖

52.219-28, Post Award SB Representation Program✖

52.222-3, Convict Labor✖

52.222-17, Nondisplacement of Qualified Workers✖

52.222-19, Child Labor--Cooperation with Authorities and Remedies✖

52.222-21, Prohibition of Segregated Facilities✖

52.222-26, Equal Opportunity✖

52.222-35, Equal Opportunity for Veterans✖

52.222-36, Equal Opportunity for Workers with Disabilities✖

52.222-37, Employment Reports on Veterans✖

52.222-40, Notification of Employee Rights✖

52.222-41. Service Contract Labor Standards✖

52.222-42, Statement of Equivalent Rates for Federal Hires✖

52.222-43, Fair Labor Standards Act and Service Contract Act✖

5th Contracting Squadron - Minot AFB, ND

52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification✖

52.222-55, Combating Trafficking in Persons✖

52.222-60, Paycheck Transparency✖

52.222-41, Service Contract Act of 1965✖

52.222-42, Statement of Equivalent Rates for Federal Hires✖

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts)✖

52.222-55, Establishing a Minimum Wage for Contractors (Deviation)✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://farsite.hill.af.mil.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management 52.204-9, Personal Identity Verification of Contract Personnel (frequent base access) 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment 52.217-5, Evaluation of Options 52.217-8, Option to Extend Service 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.232-18 Availability of Funds 52.232-39 Unenforceability of Unauthorized Obligations 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.247-34, F.O.B Destination 52.204-20 Predecessor of Offeror 52.212-2 Evaluation-Commercial Products and Commercial Services 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.204-27 Prohibition on a ByteDance Covered Application 52.204-26 Covered Telecommunications Equipment or Services--Representation

The following DFARS clauses and provisions cited are applicable to this solicitation:

252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirement to inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.232-7006, Wide Area Work Flow Payment Instructions 252.204-7004 Alt A System for Award Management 252.204-7003 Control of Government Personnel Work Product

252.204-7024 Notice on the Use of the Supplier Performance Risk System

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

5th Contracting Squadron - Minot AFB, ND

252.204-7011 Alternative Line Item Structure 252.204-7015 Notice of Authorized Disclosure of Information to Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation 252.211-7003 Item Identification & Valuation 252.225-7048 Export Controlled Items 252.232-7003 Electronic Submission of Payments 252.232-7006 Wide Area Workflow Payment Instructions

Data to be entered in WAWF Field Name in WAWF Pay Official DoDAAC Issue By DoDAAC Admin DoDAAC Inspect By DoDAAC Ship To Code

F87700

FA4528

FA4528

F3C3EC

F3C3EC

252.232-7010 Levies on Contract Payments 252.244-7000 Subcontracts for Commercial Items 252.247-7023 Transportation of Supplies by Sea 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation The following DAFFARS clauses cited are applicable to this solicitation:

5352.201-9101 Ombudsman 5352.223-9001, Health and Safety on Government Installations (service performed on gov't installation) 5352.242-9000, Contractor Access to Air Force Installations (frequent access to or service performed on gov't installation)

Attachments

Attachment 1 - PWS Attachment 2 - SCA WD Attachment 3 - Quote Sheet Attachment 4 - Financial Questionnaire Sheet Attachment 5 - Past Performance Questionnaire Attachment 6 - Combo FA452825QTA01