Attachment 1 Statement of Work BOD22 16 Mar 22.pdf

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SOW – FF&E Package

ABM Sim, Fire Station 2, & WEG Large Boat

103 Mississippi Ave

Tyndall AFB, 32405

10 Feb 2022

1.0 Scope

The Contractor shall provide all supervision, labor, materials, equipment, and transportation to accomplish this project in accordance with the Statement of Work (SOW), project drawings, and the requirements contained in the soliciting documents.

2.0 General Requirements

Provide an itemized pricelist upon submission of bids to include:

Labor to receive, inspect, deliver to project job site and install product per approved final design layout.

Itemized quote by CLIN number

AutoCAD design hours for all phases of design (initial, revisions and final).

Design hours for meetings to review all phases of design (initial, revisions and final), finish selections, site visits (field measurement), any other means and methods for the contractor to execute the project. Contractor shall assign a fulltime dedicated interior designer to this project.

Electrical Requirements - This will be a power pole and base feed application, mainly base feed.

CLIN’s that require power poles are noted on the drawings. Power Poles: the contractor shall provide a Certified Electrician to connect the new the power from workstations to existing power circuit/junction box above the suspended ceiling to include conduit, power pole, fittings hangers, conductors, devices and terminations/connections. Base Feeds: panel systems to be powered via base feed connected to the existing power by a Certified Electrician.

Contractor shall provide (1) dedicated power pole at each free standing copier as noted on the

Second and Third floor furniture drawings.

GENERAL NOTES:

Orient Typicals per floor plan layout.

Systems Furniture: manufacturer’s minimum 10-year product warranty (excluding fabrics and lighting), unless specified differently below.

All panel fabric, unless specified below is to be a grade B or 2 equivalent and have a minimum of a three year warranty.

All laminates, unless specified below are to be a grade B or equivalent high pressure laminate and include a minimum of 8 wood finishes and/or pattern laminates.

Three inch wide, steel frame (factory baked-enamel finish) panel systems to be powered via power pole and base feed.

All overhead doors, wardrobes, pedestal files, storage cabinets and lateral files are to have key locks. Provide (minimum) 2 sets of keys. Keys and lock cylinders shall be numbered for ease of identification and replacement.

Systems Furniture panels heights +/- 3" of the dimension stated are acceptable so long as they fit within the space shown. Desk and work surface dimensions within a variance of +/-2” of the specified dimension so long as still fit within the designed space as intended and Proposed work surfaces and seating dimensions associated together must fit comfortably (E.g chair arms fit under desk, leg opening allows for entire chair to fit, etc.

Proposals still be valid if technically equivalent alternatives are not exact match for basis-design color/finish.

2.1 Systems Furniture & Modular Wall Configurations/Descriptions

1070776649E Highlight

2.2 See attachment 1 for ABM Simulator

2.3 See attachment 2 for Firestation 2

2.4 See attachment 3 for WEG Large Boat

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts; therefore any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment. Design parameters and expectations are followed in Section 3.2.

3.0 Description of Services

3.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install new systems and modular furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall perform tasks on Systems/Modular Furniture in accordance with the requirements stated in this section and Contract (#TBD based upon manufacturer of successful offeror).

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems and modular furniture.

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The contractor shall provide a Project Manager responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.7 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.8 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.9 The contractor shall be an authorized dealer of the specific Systems and Modular furniture manufacturers specified on the project.

3.1.10 The vendor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

3.1.11 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.12 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.13 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval.

Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.14 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.15 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.16 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

3.1.17 The contractor shall be responsible for any storage of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.18 The contractor shall maintain continuity between the support operations at 103 Mississippi, Tyndall AFB, 32405 and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract.

The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person or thru email during the same business day.

3.1.19 The contractor shall maintain continuity between the support operations at 103 Mississippi, Tyndall AFB, 32405 and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract.

The contractor shall, as a minimum, maintain a single point of contact for this effort to be available to the project manager, Kenneth Web.

3.1.20 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.2 Design Services

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

3.2.1 Following award, within parameters specified below, a complete design that takes into account site condition considerations, as well as information gathered during initial customer review, shall be provided.

3.2.2 The contractor shall be able to provide design services, including space planning, site verification, material selection and programming as necessary for each project.

3.2.3 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

3.2.4 The contractor shall be responsible for collection of information relevant to the design of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility.

3.2.5 Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

3.2.6 The contractor is responsible for notifying the Government Acceptor of all power requirements regarding location of communication, LAN and power junction boxes. The user will be responsible for cabling as well as providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the contractor.

3.2.7 Design shall ensure that power poles do not protrude into main walkways.

3.2.8 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

3.2.9 Design shall not allow more than four cubicles to be served by a single circuit.

3.2.10 Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

3.2.11 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

3.2.12 Design shall consider utilize wall mounted applications where possible.

3.2.13 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by, qualified professional Interior Designers.

3.2.14 The contractor shall provide two additional drawings of furniture layouts, if requested by base organizations on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.15 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Microstation. The software shall be fully compatible with Microsoft Windows, the most current version.

3.2.16 Design service shall include an initial complete design with up to three additional revisions prior to final approval.

3.2.17 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'- 0" scale.

3.2.18 Designs of each location shall include a Panel and Hardware Layout sheet:

to include all finish colors and fabrics, panel widths (30", 36", 42", etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

3.2.19 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all new powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

3.2.19.1 Design sheet layouts for all phases of design (initial, revisions and final) of 200+ workstations shall be received within 10 business days unless otherwise directed in the contract.

3.2.20 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all new inventory, and (3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts will be provided to the Government Acceptor for the project.

3.2.21 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

3.2.22 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

3.2.23 Contractor shall provide the base or requiring location a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

3.2.24 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

3.2.25 Design shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

3.2.26 There is no site visit available at this time.

3.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

3.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

3.4 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

3.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4.4 A maximum of 30 days storage for new products shall be included in the contractor's agreement. Contractor required to report the amount of square footage of storage provided within the first 5 days of storage.

3.4.5 The vendor will be notified within 15 days before the end of the 30 day storage period if the storage CLIN will need to be exercised to extend the storage period due to further delay in schedule. If the storage CLIN is exercised, up to an additional 60 days storage maybe added on.

3.4.6 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.7 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.4.8 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized.

3.4.9 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.4.10 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4.11 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.5 Installation and Removal Services

Manufacturer certified professionals to install systems and modular furniture per the approved design drawings.

3.5.1 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager.

3.5.2 The contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation.

3.5.3 The contractor shall install new systems and modular furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

3.5.4 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.5.5 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

3.5.6 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

3.5.7 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

3.5.8 Services shall include assembly of new product to conform to final Air Force approved design drawings.

3.5.9 Any furnishings attached to the building shall be attached securely.

3.5.10 Installation of new systems and modular furniture must be under the oversight of an onsite manufacturer certified installer.

3.5.11 The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

3.5.12 Services shall include removal of packing materials from the installation.

3.5.13 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

3.5.14 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.5.15 Light fixtures shall have appropriate lamps and be in working order.

3.5.16 Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

3.5.17 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

3.5.18 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.5.19 The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

3.6 Inspection/Acceptance

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

3.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

3.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

3.6.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.6.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist and documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

4.0 Product

The contractor shall supply all parts and components needed to fulfil a complete office facility as included in the SOW, SOW attachments, and floorplans.

5.0 Government Furnished Property/Support

5.1 Base support includes Government-controlled working space and utilities.

6.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

6.1.3 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

6.1.4 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

6.1.5 Current and correct CAD drawings of the building shell

6.1.6 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

6.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

7.0 Additional Services Information

The below items are for consideration by the local contracting officer prior to issuing a request for proposals or quotes.

7.1 Upon request, contractor shall be able to provide professional electrical and cabling services. Any electrician provided by the contractor shall be a licensed electrical contractor. Any cabling specialist provided by the contractor shall be a Building Industry Consulting Service International, Inc. (BICSI) certified.

7.2 The contractor shall be responsible for collection of information relevant to the redesign of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility as well as the existing furniture database (if available).

8.0 Quality Assurance

8.1 Contractor performance shall be measured and assessed using the Performance Objectives listed in the Description of Services (3.0). Contractor Performance Objectives are derived from the contract Statement of Work. Performance surveillance shall be accomplished in accordance with the Performance Plan. See Inspection Acceptance Checklist.

9.0 Voluntary Protection Program (VPP)/Safety

9.1 Voluntary Protection Program: The Air Force is part of the OSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

10.0 Base/Installation Specifics

10.1 Contractor employees or subcontractor employees personally owned vehicles will be allowed to access the base on a very limited basis. Contractor employees should use properly identified and marked company vehicles, service vehicles and delivery vehicles to be permitted to access the base. Delivery vehicles will need a bill of lading and can be allowed unescorted access through the commercial gate after an approved background check is completed by 325 Security Forces Squadron. All other contractors needing access to the installation will be submitted by their on base sponsoring unit to go through the vetting process (7-10 business day waiting period) and receive an unescorted DBIDS credential or be escorted with a visitors pass and an appropriate ID card holder for an initial 7 day pass without a background check and may extend to a 30 day pass with an approved on-the-spot background check after the initial pass has expired. All personnel arriving to the installation should have a valid and unexpired form of identification, registration and insurance. A second form of identification may be requested if determined necessary by Security Forces vetting officials. All questions regarding base access need to go to the Contracting Officer

Representative or the Contracting Officer. The successful Offeror will be responsible for determining a safe means for required company vehicles, service vehicles and delivery vehicles to access the project site(s) within the provided construction limits.

10.2 Haul Routes and Base Ingress/Egress: Tyndall AFB has established project-based haul routes and temporary access points for construction material delivery and project access traffic. The access points identified to support construction traffic haul routes and project site(s) access will be open during operating times scheduled by Tyndall

AFB Security Forces and subject to change without notice. All commercial traffic will first proceed to the Cleveland Gate (Commercial Truck Gate) access point for inspection and a driver credential verification. All access and deliveries for project sites on the south side of Highway 98 traffic will continue to proceed through the

Cleveland Gate. Vehicles bound for project sites on the north side of Highway 98 will receive a vehicle pass and instructions for crossing Highway 98 and proceeding to the respective project zone via the following gates: Expeditionary, Tyndall, or

Ammo. Per (the enclosed map) some of the identified routes are one-way traffic only and are subject to change.

The Transportation Logistic Plan is to provide for the Offeror’s understanding of the haul routes and base ingress and egress points for the respective project site(s).

Offeror’s are encouraged to provide proposed means to mitigate traffic congestion to and from the project site(s). Additionally, Offerors are encouraged to incorporate into the Transportation Logistics Plan for scheduling of work and deliveries outside http://www.osha.gov/dcsp/vpp/index.html of the peak traffic hours 0600-0900 hours for the Cleveland Gate (Commercial Truck

Gate). The Cleveland Gate may be available in off duty (night times) to allow access for large vehicle shipments, subject to change without notice. It is highly encouraged that all Commercial vehicles that are required to be searched outside of normal operations hours of the Cleveland Gate be coordinated with 325 Security Forces

Squadron at least 24-48 hours in advance.

10.3 Personnel should the following items when entering an installation:

Current Registration for al vehicles x Current Proof f Insurance for all vehicles x Valid Driver’s license for each driver x Valid Driver’s license or other state identification for each passenger x Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person.

The sponsor must state the guest’s purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

10.4 Mission Essential Services: Contractors are not considered mission essential

10.5 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

11.0 Delivery

11.1 Installation: There is no existing furniture to remove for these projects.

Contractor shall provide floor protection (Masonite) in the main pathways on all floors during installation.

11.2 The Government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.

12.0 Attachments

12.1 Attachment 1 – ABM Simulator

12.2 Attachment 2 – Fire Station 2

12.3 Attachment 3 – WEG Large Boat